Page 1: Operating Instructions
Operating Instructions General Settings Guide Connecting the Machine System Settings Copier / Document Server Features Facsimile Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 2 The model names of the machines do not appear in the following pages. Check the type of your ma- chine before reading this manual. • Type 1: MP C2500/Aficio MP C2500/ISC 2525 • Type 2: MP C3000/Aficio MP C3000/ISC 3030 Certain types might not be available in some countries.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
Page 4 ❖ Other manuals • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide •...
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Accessing User Tools (System Settings) ............3 Changing Default Settings ..................3 Quitting User Tools ....................4 Menu Protect......................4 1. Connecting the Machine Connecting to the Interfaces ................5 Connecting to the Ethernet Interface .................6 Connecting to the USB Interface................7 Connecting to the IEEE 1394 Interface..............8...
Page 6 3. Copier / Document Server Features General Features....................87 Reproduction Ratio....................92 Edit ........................96 Stamp ........................102 Background Numbering ..................102 Preset Stamp ......................103 User Stamp ......................106 Date Stamp ......................107 Page Numbering ....................109 Input/Output .......................112 Adjust Colour Image..................115 Settings for the Document Server..............116 4.
Page 7 Box Settings .......................166 Programming/Changing Personal Boxes ...............166 Deleting Personal Boxes..................169 Programming/Changing Information Boxes ............170 Deleting Information Boxes ..................173 Programming/Changing Transfer Boxes..............174 Deleting Transfer Boxes..................177 Printing the Box List ....................178 5. Printer Features Test Print ......................179 Printing the configuration page ................180 Interpreting the configuration page ................
Page 8 E-mail Destination....................229 Registering an E-mail Destination................229 Changing an E-mail Destination................231 Deleting an E-mail Destination................232 Registering Folders ...................233 Using SMB to Connect...................233 Using FTP to Connect....................239 Using NCP to Connect ...................244 Registering Names to a Group .................250 Registering a Group ....................250 Registering Names to a Group................251 Adding a Group to Another Group .................253 Displaying Names Registered in a Group ..............254...
Page 9: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Ma- chine.
Page 10: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like .
Page 11: Accessing User Tools (System Settings)
Accessing User Tools (System Settings) This section is for Administrators in charge of this machine. User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒...
Page 12: Quitting User Tools
Select the user tool you want to change. Change settings by following instructions on the display, and then press [OK]. Note ❒ To cancel changes made to settings and return to the initial display, press the {User Tools/Counter} key. Reference p.45 “System Settings”...
Page 13: Connecting The Machine
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section explains how to identify the machine’s interface and connect the machine according to the network environment. AMC004S IEEE 1394 ports (optional) IEEE 1284 port (optional)
Page 14: Connecting To The Ethernet Interface
Connecting the Machine Connecting to the Ethernet Interface Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface. Important ❒ If the main power switch is on, turn it off. A ferrite core for the Ethernet cable is supplied with this machine. Make a loop in the cable about 15cm (5.9 inch) ( ) from the machine end of the ca- ble.
Page 15: Connecting To The Usb Interface
Connecting to the Interfaces Turn on the main power switch of the machine. AME005S Indicator (green) Lights up green when the machine is connected correctly to the network. Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation.
Page 16: Connecting To The Ieee 1394 Interface
Connecting the Machine Note ❒ This machine does not come with a USB interface cable. Make sure you purchase the appropriate cable for the machine and your computer. ❒ The USB2.0 interface board is supported by Windows 98SE / Me / 2000 / XP, Windows Server 2003, Mac OS X 10.3.3 or higher.
Page 17: Connecting To The Ieee 1284 Interface
Connecting to the Interfaces Reference “Turning On the Power”, About This Machine “Preparing the Machine”, Printer Reference Connecting to the IEEE 1284 Interface Connect the IEEE 1284 interface cable to the IEEE 1284 interface board. Make sure the main power switch on the machine is off. If the main power switch is on, turn it off.
Page 18: Connecting To The Ieee 802.11B (Wireless Lan) Interface
Connecting the Machine Connecting to the IEEE 802.11b (Wireless LAN) Interface Connect to the IEEE 802.11b (wireless LAN) interface. Note ❒ Check the settings of the IPv4 address and subnet mask of this machine. ❒ For details about how to set the IPv4 address and subnet mask from the con- trol panel of the machine, see “Interface Settings”.
Page 19 Connecting to the Interfaces Note ❒ Select [802.11 Ad-hoc Mode] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ❒ For details about how to specify wireless LAN settings from the control panel on the machine, see “IEEE 802.11b”.
Page 20 Connecting the Machine ❖ When using in adhoc mode / 802.11 ad hoc mode ZGDH600J If the IEEE 802.11b interface unit If it is connected properly to the is functioning, the LED lights up in network, the LED is green when in orange.
Page 21: Network Settings
Network Settings Network Settings This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒ These settings should be made by the system administrator, or with the ad- vice the system administrator.
Page 22 Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Permit SSL/TLS Communication As required Interface Settings/Network Host Name As required Interface Settings/Network Machine Name As required Note ❒ IPv6 can be used only for the printer function. ❒...
Page 23 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using the printer or LAN-Fax function with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see “Interface Settings”. Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Neccessary Interface Settings/Network IPv4 Gateway Address...
Page 24: Settings Required To Use Internet Fax
Connecting the Machine Settings Required to Use Internet Fax This section lists the settings required for using Internet Fax. Ethernet This section lists the settings required for using Internet Fax. For details about how to specify the settings, see “Interface Settings” and “File Transfer”.
Page 25 Network Settings Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 26 Connecting the Machine Menu User Tool Setting Requirements File Transfer Administrator's E-mail Address As required File Transfer E-mail Communication Port Neccessary File Transfer E-mail Reception Interval As required File Transfer Max. Reception E-mail Size As required File Transfer E-mail Storage in Server As required File Transfer Program / Change / Delete E-mail...
Page 27 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using Internet Fax with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see “Interface Settings” and “File Transfer”. Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Neccessary Interface Settings/Network IPv4 Gateway Address...
Page 28: Settings Required To Use E-Mail Function
Connecting the Machine Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are con- nected, the selected interface takes precedence.
Page 29 Network Settings Menu User Tool Setting Requirements Interface Settings/Network Permit SNMPv3 Communication As required Interface Settings/Network Host Name As required File Transfer SMTP Server Neccessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol As required File Transfer...
Page 30 Connecting the Machine IEEE 1394 (IPv4 over 1394) This section lists the settings required for sending e-mail with IEEE 1394 inter- face cable. For details about how to specify the settings, see “Interface Settings” and “File Transfer”. Menu User Tool Setting Requirements Interface Settings/IEEE 1394 IPv4 Address Neccessary...
Page 31 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for sending e-mail with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see “Interface Settings” and “File Transfer”. Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Neccessary Interface Settings/Network IPv4 Gateway Address Neccessary...
Page 32: Settings Required To Use Scan To Folder Function
Connecting the Machine Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 33 Network Settings Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 34 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for sending file with IEEE 802.11b (wire- less LAN). For details about how to specify the settings, see “Interface Settings” and “File Transfer”. Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Neccessary Interface Settings/Network IPv4 Gateway Address...
Page 35: Settings Required To Use The Network Delivery Scanner
Network Settings Settings Required to Use the Network Delivery Scanner This section lists the settings required for delivering data to network. Ethernet This section lists the settings required for delivering data to network with ether- net cable. For details about how to specify the settings, see “Interface Settings” and “File Transfer”.
Page 36 Connecting the Machine IEEE 1394 (IPv4 over 1394) This section lists the settings required for delivering data to network with IEEE 1394 interface cable. For details about how to specify the settings, see “Interface Settings” and “File Transfer”. Menu User Tool Setting Requirements Interface Settings/IEEE 1394 IPv4 Address Neccessary...
Page 37 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for delivering data to network with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see “Interface Settings” and “File Transfer”. Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Neccessary Interface Settings/Network IPv4 Gateway Address...
Page 38: Settings Required To Use Network Twain Scanner
Connecting the Machine Settings Required to Use Network TWAIN Scanner This section lists the settings required for using TWAIN Scanner under the net- work environment. Ethernet This section lists the settings required for using network TWAIN Scanner with Ethernet cable. For details about how to specify the settings, see “Interface Settings”.
Page 39 Network Settings IEEE 1394 (IPv4 over 1394) This section lists the settings required for using network TWAIN Scanner with IEEE 1394 interface cable. For details about how to specify the settings, see “Interface Settings” and “File Transfer”. Menu User Tool Setting Requirements Interface Settings/IEEE 1394 IPv4 Address Neccessary...
Page 40: Settings Required To Use Document Server
Connecting the Machine Menu User Tool Setting Requirements Interface Settings/Network Host Name As required Interface Settings/IEEE 802.11b Communication Mode Neccessary Interface Settings/IEEE 802.11b SSID Setting As required Interface Settings/IEEE 802.11b Channel As required Interface Settings/IEEE 802.11b Security Method As required Interface Settings/IEEE 802.11b Transmission Speed As required Note...
Page 41 Network Settings Note ❒ In [Effective Protocol], check that the protocol you want to use is set to [Active]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the se- lected interface takes precedence.
Page 42 Connecting the Machine IEEE 802.11b (wireless LAN) This section lists the settings required for using Document Server function with IEEE 802.11b (wireless LAN). For details about how to specify the settings, see “Interface Settings”. Menu User Tool Setting Requirements Interface Settings/Network Machine IPv4 Address Neccessary Interface Settings/Network IPv4 Gateway Address As required...
Page 43: Using Utilities To Make Network Settings
Network Settings Using Utilities to Make Network Settings You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ❒ For details about using Web Image Monitor, see “Using Web Image Moni- tor”, Network Guide.
Page 44 Connecting the Machine ❖ [Network] → [Machine IPv6 Address] → [Manual Configuration Address] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖...
Page 45 Network Settings ❖ [Network] → [WINS Configuration] → [On] → [Secondary WINS Server] • Web Image Monirot:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖...
Page 46 Connecting the Machine ❖ [Network] → [NW Frame Type] → [Auto Select] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖...
Page 47 Network Settings ❖ [Network] → [LAN Type] → [Ethernet] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [Network] → [LAN Type] → [IEEE 802.11b] •...
Page 48 Connecting the Machine ❖ [IEEE 1394] → [IPv4 over 1394] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [IEEE 1394] → [WINS Configuration] → [On] → [Primary WINS Server] •...
Page 49 Network Settings ❖ [IEEE 802.11b] → [Channel] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Can be used for specifying the setting. ❖ [IEEE 802.11b] → [Security Method] •...
Page 50 Connecting the Machine ❖ [File Transfer] → [Administrator's E-mail Address] • Web Image Monitor:Can be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting. ❖ [File Transfer] → [E-mail Communication Port] •...
Page 51 Network Settings ❖ [File Transfer] → [Number of Scanner Resends] • Web Image Monitor:Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin:Cannot be used for specifying the setting. • telnet:Cannot be used for specifying the setting. Downloaded From ManualsPrinter.com Manuals...
Page 52: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and se- lect the line type. Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor.
Page 53: System Settings
2. System Settings This chapter describes user tools in the System Settings menu. General Features This section describes the user tools in the General Features menu under System Settings. ❖ Program / Change / Delete User Text You can register text phrases you often use when specifying settings, such as “.com”...
Page 54 System Settings ❖ Copy Count Display (copier/Document Server) The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down). • Up • Down ❖ Function Priority Specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on.
Page 55 General Features ❖ Output: Copier (copier) Specify a tray to which documents are delivered. AMC002S Finisher Shift Tray Finisher Upper Tray Finisher Upper Tray Finisher Shift Tray Finisher Shift Tray Internal Tray 1 Finisher Booklet Tray Internal Tray 2 • Internal Tray 1 •...
Page 56: Output Tray Settings
System Settings ❖ Output: Printer (printer) Specify a tray to which documents are delivered. The output trays set on the printer driver have priority over the output tray specified below. • Internal Tray 1 • Internal Tray 2 • Finisher Upper Tray •...
Page 57: Tray Paper Settings
Tray Paper Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under Sys- tem Settings. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 58 System Settings ❖ Tray Paper Size: Tray 2-4 Select the size of the paper loaded in the paper tray. ❖ The paper sizes you can set for tray 2 are as follows: “Auto Detect”, “A3L”, “B4JISL”, “A4K”, “A4L”, “B5JISK”, ×14L”, “8 ×11K”, “8 ×11L”, “B5JISL”, “A5K”, “11×17L”, “8...
Page 59 Tray Paper Settings • Cardstock • Preprinted Paper • Bond Paper • Paper Thickness • Thin Paper • Normal (60-81g/m , 16-22lb.) • Middle Thick (82-105g/m , 22-28lb.) • Thick 1 (106-169g/m , 28.5-44.9lb.) • Thick 2 (170-219g/m , 45-58lb.) •...
Page 60 System Settings ❖ Cover Sheet Tray Allows you to specify and display the paper tray that is setting cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying. • Tray to Program •...
Page 61 Tray Paper Settings Note ❒ The paper guide for the optional LCT is fixed for A4K, 8 ”×11”K size pa- per. Contact your service representative if you need to change the paper size. ❒ When paper of the same type and size is loaded in two different paper trays and you want to specify tray for 2 Sided Copy.
Page 62: Timer Settings
System Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called “Auto Off”.
Page 63 Timer Settings ❖ Facsimile Auto Reset Timer (facsimile) Specifies the time to elapse before the facsimile mode resets. The time can be set from 30 to 999 seconds, using the number keys. The default setting is 30 second(s). ❖ Printer Auto Reset Timer (printer) Specifies the time to elapse before the printer function resets.
Page 64: Interface Settings
System Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Network This section describes the user tools in the Network menu under Interface Set- tings. ❖ Machine IPv4 Address Before using this machine in the network environment, you must specify the IPv4 address and subnet mask.
Page 65 Interface Settings ❖ IPv6 Stateless Address Autoconfiguration Specify IPv6 Stateless Address Autoconfiguration. • Active • Inactive ❖ DNS Configuration Make settings for the DNS server. When you select [Specify], enter the DNS Server IPv4 address as “xxx.xxx.xxx.xxx”(“x” indicates a number). •...
Page 66 System Settings ❖ NCP Delivery Protocol Select the protocol for NCP delivery. • IPX Priority • TCP / IP Priority • IPX Only • TCP / IP Only If you select “IPX Only” or “TCP / IP Only”, you cannot switch the protocol even if you cannot connect with it.
Page 67 Interface Settings ❖ LAN Type When you have installed the IEEE 802.11b interface unit, select the method of connection. • Ethernet • IEEE 802.11b [LAN Type] is displayed when wireless LAN board is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected, the selected interface has priority.
Page 68: Parallel Interface
System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Inter- face Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. ❖ Parallel Timing Sets the timing for the control signal of the parallel interface. •...
Page 69: Ieee 1394
Interface Settings IEEE 1394 This section describes the user tools in the IEEE 1394 menu under Interface Set- tings. [IEEE 1394] is displayed when this machine is installed with the IEEE 1394 inter- face board. ❖ IPv4 Address Before using this machine in the network environment, you must specify the IPv4 address and subnet mask.
Page 70 System Settings ❖ WINS Configuration Specify the WINS server settings. If [On] is selected, specify the WINS Server IPv4 address as “xxx.xxx.xxx.xxx” (“xxx” indicates a number). If DHCP is in use, specify the [Scope ID]. Enter [Scope ID] using up to 31 characters. •...
Page 71: Ieee 802.11B
Interface Settings IEEE 802.11b This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board. Be sure to make all settings simultaneously. ❖...
Page 72: Print List
System Settings ❖ Transmission Speed Specifies the communication speed of the IEEE 802.11b (wireless LAN). • Auto Select • 11Mbps Fixed • 5.5Mbps Fixed • 2Mbps Fixed • 1Mbps Fixed ❖ Restore Factory Defaults You can return the IEEE 802.11b (wireless LAN) settings to their defaults. •...
Page 73 Interface Settings Press the {Start} key. The configuration page is printed. Press [Exit]. Press the {User Tools/Counter} key. Note ❒ You can also exit by pressing [Exit] on the User Tools main menu. Downloaded From ManualsPrinter.com Manuals...
Page 74: File Transfer
System Settings File Transfer This section describes the user tools in the File Transfer menu under System Set- tings. ❖ Delivery Option Enables or disables sending stored or scanned documents to the ScanRouter delivery server. • On • Main Delivery Server IPv4 Address •...
Page 75 File Transfer • File to Deliver Specify whether all received fax documents or only received fax docu- ments that include delivery codes (ID or SUB/SEP codes) are sent to the ScanRouter delivery software. • File with Delivery Code • All Files •...
Page 76 System Settings ❖ SMTP Authentication Specify SMTP authentication (PLAIN, LOGIN, CRAMMD5, DIGEST-MD5). When sending e-mail to an SMTP server, you can enhance the SMTP server security level using authentication that requires entering the user name and password. If the SMTP server requires authentication, set [SMTP Authentication] to [On], and then specify the user name, password and encryption.
Page 77 File Transfer ❖ Reception Protocol Specify Reception Protocol for receiving Internet Fax. • POP3 • IMAP4 • SMTP ❖ POP3 / IMAP4 Settings Specify the POP3/IMAP4 server name for receiving Internet faxes. The specified POP3/IMAP4 server name is used for [POP before SMTP]. •...
Page 78 System Settings ❖ E-mail Communication Port Specify the port numbers for receiving Internet faxes. The specified POP3 port number is used for [POP before SMTP]. • POP3: 110 • IMAP4: 143 • SMTP: 25 Enter a port number between 1 and 65535 using the number keys, and then press the {q} key.
Page 79 File Transfer ❖ Program / Change / Delete E-mail Message You can program, change, or delete the e-mail message used when sending an Internet fax or scan file as an attachment. • Program / Change Press [System Settings]. Press [File Transfer]. Press [TNext].
Page 80 System Settings ❖ Auto Specify Sender Name Set whether or not to specify the name of the sender when sending e-mail. • On If you select [On], the specified e-mail address will appear in the “From:” box. If you do not specify the sender’s address, the administrator’s e-mail address will appear in the “From:”...
Page 81: Administrator Tools
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools menu under Sys- tem Settings. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings.
Page 82 System Settings ❖ Address Book: Program / Change / Delete Group Names registered in the Address Book can be added into a group. You can then easily manage the names registered in each group. • Program / Change You can register and change groups. •...
Page 83 Administrator Tools Press the name key to be move. You can select a name using the number keys. Press the name key in the place you want to move to. The user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward.
Page 84 System Settings ❖ Print Address Book: Destination List You can print the destination list registered in the Address Book. • Print in Title 1 Order Prints the Address Book in Title 1 order. • Print in Title 2 Order Prints the Address Book in Title 2 order. •...
Page 85 Administrator Tools Enter the new name, and then press [OK]. Press [OK]. ❖ Address Book: Switch Title Specifies the title to select a name. • Title 1 • Title 2 • Title 3 ❖ Back Up / Restore Address Book You can back up the machine’s address book to external storage or restore the backup copy from the external storage.
Page 86 System Settings ❖ User Authentication Management • User Code Auth. Using User Code Authentication, you can limit the available functions and supervise their use. When using User Code Authentication, register the user code. Using the Printer PC Control function, you can obtain a log of prints cor- responding to the codes entered using the printer driver.
Page 87 Administrator Tools ❖ Auto Delete File in Document Server Specify whether documents stored in the Document Server will or will not be deleted after a specified period of time. • On: 3 day(s) • Off If you select [On], documents stored subsequently are deleted after the speci- fied period.
Page 88 System Settings ❖ LDAP Search Specify whether or not to use the LDAP server for searching. • On • Off If you select [Off], [Search LDAP] will not appear on the searching display. ❖ AOF (Always On) Specify whether or not to use Auto Off. •...
Page 89: Program / Change/Delete Ldap Server
Administrator Tools Program / Change/Delete LDAP Server This section explains how to specify the LDAP server settings. To program/change the LDAP server Press [System Settings]. Press [Administrator Tools]. Press [Program / Change / Delete LDAP Server]. Check that [Program / Change] is selected. Select the LDAP server you want to program or change.
Page 90: Programming The Ldap Server
System Settings Programming the LDAP server This section explains how to specify the LDAP server settings. To enter an identification name Press [Change] under “Name”. Register a name for the LDAP server that will appear on the server selection screen of the LDAP search operation. Enter the server’s identification name.
Page 91 Administrator Tools To enter a port number Press [Change] under “Port No.”. Specify the port number for communicating with the LDAP server. Specify a port that is compliant with your environment. Enter the port number using the number keys, and then press the {#} key. When SSL is set to [On], the port number automatically changes to “636”.
Page 92 System Settings To enter the user name and password Press [TNext]. Press [Change] under “User Name”. When [On] or [High Security] is selected for the authentication setting, use the administrator account name and password. Do not enter the administrator account name and password when using authentication for each individual or each search.
Page 93 Administrator Tools To set search conditions Press [TNext] twice. Press [Change] for items you want to use as search conditions from the fol- lowing: [Name], [E-mail Address], [Fax Number], [Company Name], and [Depart- ment Name]. You can enter an attribute as a typical search keyword. Using the entered at- tribute, the function searches the LDAP server’s Address Book.
Page 94 System Settings Enter the key display, and then press [OK]. The registered “key display” appears as a keyword for searching LDAP. • Without key display registration • With key display registration The key does not appear on the search screen unless both “Attribute” and “Key Display”...
Page 95: Copier / Document Server Features
3. Copier / Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. General Features This section describes the user tools in the General Features menu under Copier / Document Server Features. ❖ Auto Image Density Priority You can set whether Auto Image Density is “On”...
Page 96 Copier / Document Server Features ❖ Original Photo Type Priority When you select “Text / Photo” or “Photo” in “Original Type Priority”, you can change the settings of the selected original type. • Glossy Photo • Printed Photo • Copied Photo ❖...
Page 97 General Features ❖ Copy Orientation in Duplex Mode You can set the copy orientation when making two-sided copies. • Top to Top • Top to Bottom ❖ Max. Copy Quantity The maximum copy quantity can be set between 1 and 999. The default setting is 999 sheets.
Page 98 Copier / Document Server Features ❖ Customize: Copier Function Key You can assign up to six frequently-used functions to Copy Function keys. • Off • 2 originals → 2 Sided: Top to Top • 2 originals → 2 Sided: Top to Bottom •...
Page 99 General Features • 4 Holes Left • 4 Holes Top • Positive/Negative ❖ Customize: Document Server Storage key You can assign up to six frequently-used functions to Document Server Stor- age keys. • Off • 2 Sided original: Top to Top •...
Page 100: Reproduction Ratio
Copier / Document Server Features Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Cop- ier / Document Server Features. ❖ Shortcut R/E You can register up to three frequently used Reduce / Enlarge ratios other than the fixed Reduce / Enlarge ratio and have them shown on the initial dis- play.
Page 101 Reproduction Ratio ” → 11”×17” (200%) • 5 ”×8 • 400% • User R/E Ratio (25-400%) • Off Default: • F1: 73% • F2: 155% • F3: 93% ❖ Reproduction Ratio Specify the enlargement and reduction ratios that appear if [Reduce / Enlarge] is pressed on the copier screen.
Page 102 Copier / Document Server Features • Inch version • 25% • 11”×17” → 5 ”×8 ” (50%) • 11”×17” → 8 ”×11” (65%) • 11”×15” → 8 ”×11” (73%) ”×14” → 8 • 8 ”×11” (78%) • F → 8 ”×11”...
Page 103 Reproduction Ratio • Inch version • 400% • 200% • 155% • 129% • 121% • 93% • 85% • 78% • 73% • 65% • 50% • 25% ❖ Ratio for Create Margin You can set a Reduce / Enlarge ratio when registering Create Margin in a shortcut key.
Page 104: Edit
Copier / Document Server Features Edit This section describes the user tools in the Edit menu under Copier / Document Server Features. Enter the width of the binding margin with the number keys as follows: • Metric version: 0–30 mm (in increments of 1 mm) •...
Page 105 Edit ❖ Back Margin: Top/Bottom Specify top and bottom margins on the back side of copies in Margin Adjust- ment mode. • Top • Bottom Default: • Metric version: Top/Bottom 0mm • Inch version: Top/Bottom 0.0” ❖ 1 Sided → 2 Sided Auto Margin: TtoT In 1 sided to 2 sided Duplex mode, you can specify the margins on the back side.
Page 106 Copier / Document Server Features ❖ Erase Centre Width Specify the width of the erased centre margins with this function. Default: • Metric version: 10 mm • Inch version: 0.4” ❖ Front Cover Copy in Combine You can make a combined copy on the front cover sheet when you select Front Cover mode.
Page 107 Edit ❖ Copy on Designating Page in Combine Specify whether to make a combined copy on the inserted slip sheets in Desig./Chapter mode. • Combine • Don not Combine ❖ Image Repeat Separation Line You can select a separation line and colour using the Image Repeat function from: None, Solid, Broken A, Broken B, or Crop Marks.
Page 108 Copier / Document Server Features ❖ Double Copies Separation Line You can select a separation line using the Double Copies function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B •...
Page 109 Edit ❖ Separation Line in Combine You can select a separation line using the Combine function from: None, Sol- id, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B • Crop Marks Line colour (Full Colour): •...
Page 110: Stamp
Copier / Document Server Features Stamp This section describes the user tools in the Stamp menu under Copier / Docu- ment Server Features. Background Numbering This section describes the user tools in the Background Numbering menu under Stamp. ❖ Size You can set the size of the numbers.
Page 111: Preset Stamp
Stamp Preset Stamp This section describes the user tools in the Preset Stamp menu under Stamp. ❖ Stamp Language You can select the language of the message printed in Stamp mode. • English • German • French • Italian • Spanish •...
Page 112 Copier / Document Server Features ❖ Stamp Format Specify how each of stamp is printed. • Stamp Position Specify where to print the stamp. • Top Left • Top Centre • Top Right • Centre Left • Centre • Centre Right •...
Page 113 Stamp • Density You can set the pattern used to print the stamp. • Normal The stamp is printed on the image. You cannot check which parts will overlap. • Lighter The image can be seen through the stamp. • Lightest The image appears even clearer than in the Lighter setting.
Page 114: User Stamp
Copier / Document Server Features User Stamp This section describes the user tools in the User Stamp menu under Stamp. ❖ Program/Delete Stamp You can register, change, or delete these designs as user stamps. You can register up to four custom stamps with your favourite designs. ❖...
Page 115: Date Stamp
Stamp • Page to Stamp Sets whether to print the stamp on all pages or only the first page. • All Pages • 1st Page Only ❖ Stamp Colour:1-4 Sets the colour registered in User Stamp colour (1 to 4). •...
Page 116 Copier / Document Server Features ❖ Size You can set the Date Stamp size. • Auto • Large • Middle • Small ❖ Superimpose You can have the Date Stamp printed in white when it overlaps black parts of the image. •...
Page 117: Page Numbering
Stamp • Inch version: “Top Left”…T/B: 0.1”-5.7”, L/R: 0.1”-5.7” “Top Centre”…T/B: 0.1”-5.7”, L/R: 2.8”-2.8” “Top Right”…T/B: 0.1”-5.7”, L/R: 0.1”-5.7” “Bottom Left”…T/B: 0.1”-5.7”, L/R: 0.1”-5.7” “Bttm Centre”…T/B: 0.1”-5.7”, L/R: 2.8”-2.8” “Bottom Right”…T/B: 0.1”-5.7”, L/R: 0.1”-5.7” • Page to Stamp Sets whether to print the stamp on all pages or only the first page. •...
Page 118 Copier / Document Server Features ❖ Page Numbering in Combine You can set page numbering when using the Combine function and the Page Numbering function together. • Per Original • Per Copy ❖ Stamp Position on Designating Page You can select to print the page number onto slip sheets when using the Des- ignate function set to [Copy] and the Page Numbering function together.
Page 119 Stamp ❖ Stamp Colour You can set the selected priority colour when printing the date. • Yellow • Red • Cyan • Magenta • Green • Blue • Black ❖ Page Numbering Initial Letter You can select the page numbering initial letter between “P1, P2.../P.1, P.2...” and “S1, S2.../S.1, S.2...”.
Page 120: Input/Output
Copier / Document Server Features Input/Output This section describes the user tools in the Input/Output menu under Copier / Document Server Features. ❖ Switch to Batch You can select to have Batch mode or SADF mode displayed when you press the [Special Original] key.
Page 121 Input/Output ❖ Select Stapling Position Specify which Top 2 staples or Bottom shown on the initial display with pri- ority. The optional 500-sheet finisher, 1000-sheet finisher, or booklet finisher is re- quired to use this function. • Top Slant/Left • Bottom Slant/Left •...
Page 122 Copier / Document Server Features ❖ Simplified Screen: Finishing Types You can select which key is displayed with higher priority for “Finishing Types” on the Simplified Screen. • Stack • Staple: Top • Staple: Slant • Staple: Bottom • Staple: Left 2 •...
Page 123: Adjust Colour Image
Adjust Colour Image Adjust Colour Image This section describes the user tools in the Adjust Colour Image menu under Copier / Document Server Features. ❖ ADS Background (Full Colour) “The background density is adjusted to skip the texture and copy. You can adjust the background density up to 5 levels when in Full Colour.
Page 124: Settings For The Document Server
Copier / Document Server Features Settings for the Document Server For details, see “System Settings”, and “Copier / Document Server Features”. ❖ Copier / Document Server Features Heading items Default General Features Document Server Storage key 2 Sided original: Top to Top 1 Sided →...
Page 125: Facsimile Features
4. Facsimile Features This chapter describes user tools in the Facsimile Features menu. General Features This section describes the user tools in the General Features menu under Facsim- ile Features. ❖ Quick Operation Key (1-3) Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on.
Page 126 Facsimile Features Up to three functions can be programmed to a Quick Operation keys. Functions that appear dimmed have already been set. ❖ Switch Title of Quick Dial Table Select the title to be shown on the destination list. • Title 1 •...
Page 127 General Features ❖ On Hook Mode Release Time Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing. • 1 minute • 3 minutes • 5 minutes • 10 minutes Reference p.166 “Box Settings”...
Page 128: Scan Settings
Facsimile Features Scan Settings This section describes the user tools in the Scan Settings menu under Facsimile Features. ❖ Program / Change / Delete Scan Size You can program, change, or cancel frequently used scan sizes. For details about programming Scan Size, see “Program / Change / Delete Scan Size”.
Page 129: Send Settings
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Facsimile Features. ❖ Max. E-mail Size Specify to limit the size of e-mail messages that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason. When this function is set to on, transmission of e-mail that exceeds the set size is aborted.
Page 130 Facsimile Features ❖ Program / Change / Delete Standard Message Program standard messages to be printed at the top of the first page of the original of the opposite party. It is useful for personalizing messages such as sending greetings. You can program three standard messages.
Page 131 Send Settings ❖ Backup File TX Setting You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission. By setting [Backup File TX Setting] to [On] and selecting the destination folder, you can automatically send to the selected folder the backup of a file sent by Memory Transmission using the machine’s control panel, Web Image Moni- tor, DeskTopBinder, or LAN-Fax.
Page 132: Reception Settings
Facsimile Features Reception Settings This section describes the user tools in the Reception Settings menu under Fac- simile Features. ❖ Switch Reception Mode Specify the method for receiving fax documents. • Manual Reception • Auto Reception ❖ Program Special Sender By programming particular receivers as Special Sender in advance, you can have Special Senders treated differently.
Page 133 Reception Settings ❖ Stored Reception File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Mon- itor or DeskTopBinder.
Page 134 Facsimile Features Press [On]. Press [Change], and then enter the sending e-mail address to be authorized. If you make a mistake, press [Backspace] or [Clear], and then enter again. Press [OK] twice. ❖ 2 Sided Print Specify whether or not received fax documents are to be printed on both sides of the paper.
Page 135 Reception Settings ❖ Print Reception Time Specify whether or not the received date, time, and file number are printed at the bottom of received fax documents. • On • Off ❖ Reception File Print Quantity Specify the number of copies to be printed for each fax document received. •...
Page 136 Facsimile Features Select the line type. Select a tray to deliver the received paper onto, and then press [OK]. If you want to specify another line type, repeat from step ❖ Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders.
Page 137 Reception Settings ❖ Memory Lock Reception When you switch Memory Lock on, received documents are stored in mem- ory and not printed automatically. When a document is received in the Mem- ory Lock mode, the Confidential File indicator blinks. To print this document, enter the Memory Lock ID.
Page 138: Initial Settings
Facsimile Features Initial Settings This section describes the user tools in the Initial Settings menu under Facsimile Features. ❖ Parameter Setting User Parameters allow you to customize various settings to suit your needs. For details about Parameter Setting, see “Parameter Settings”. ❖...
Page 139 Initial Settings ❖ Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. Press [Facsimile Features]. Press [Initial Settings]. Press [Program Memory Lock ID]. Enter an ID using the number keys, and then press [OK]. A Memory Lock ID can be any four-digit number, except 0000.
Page 140 Facsimile Features ❖ Program Fax Information Program information to be shown on the display of the other machine and printed as a report. The following information can be programmed. • Fax Header • Own Name • Own Fax Number For details about how to program Fax Information, see “Registering Fax In- formation”...
Page 141 Initial Settings ❖ SIP Settings Set the SIP server's IPv4 address or host name, and SIP user name. If you select [On] using the User Parameters, you can use the SIP server. See “Parameter Settings” ( switch 34, bit 1). You can use alphanumeric symbols (lower and upper cases) and symbols (“;”, “?”, “:”, “&”, “=”, “+”, “$”, “,”, “-”, “_”, “.”, “!”, “~”, “*”, “#”, “‘”, “(”, “)”, “%”, “/”, and “@”) for registration of the SIP User Name in SIP Settings.
Page 142 Facsimile Features Press [Change] for “Prefix”. Enter the Prefix using the number keys, and then press [OK]. To change the existing prefix, press [Clear], and then enter a new prefix. For documents sent using a gateway to G3 Fax, prefixes can be used. If the first several digits of IP-Fax number and the gateway- specific prefix are identical, documents can be transmitted using the registered digits of the gateway.
Page 143: Reception File Setting
Reception File Setting Reception File Setting Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly or download them as images to a computer using a Web Image Monitor or Desk- TopBinder.
Page 144: Reception Report E-Mail
Facsimile Features Note ❒ You can use “Parameter Settings” (switch 10, bit 5) to select whether or not to print stored received documents. See “Parameter Settings”. ❒ If [Store] is selected and a destination for notification is specified, notifica- tion of document reception can be sent to the specified e-mail address. ❒...
Page 145: Program / Change / Delete Scan Size
Program / Change / Delete Scan Size Program / Change / Delete Scan Size Program frequently used scan sizes. Important ❒ When programming or changing a scan size, it is recommended that you make a record of the new size. When you select a scan size to scan a custom size original, two custom sizes are available (Program Size 1 and Program Size 2).
Page 146: Deleting A Scan Size
Facsimile Features Select a vertical size, and then press [OK]. The displayed vertical size differs depending on the selected unit. When [mm] is selected, [Auto Detect], [210 mm (A4)], [257 mm (B4 JIS)], [297 mm (A3)], [216 mm (8 1/2)], and [279 mm (11)] are shown. When [inch] is selected, [Auto Detect], [8.3 inch (A4)], [10.1 inch (B4 JIS)], [11.7 inch (A3)], [8.5 inch], and [11.0 inch] are shown.
Page 147: Registering Fax Information
Registering Fax Information Registering Fax Information You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒...
Page 148: Registering Fax Information
Facsimile Features Registering Fax Information Press [Facsimile Features]. Press [Initial Settings]. Press [Program Fax Information]. Select the Fax Information you want to register or change. Register the name and facsimile number. Press [Exit]. Registering a Fax Header Check that [Fax Header] is selected. Press [First Name] or [Second Name].
Page 149 Registering Fax Information Registering an Own Name Press [Own Name]. Press [Own Name]. Enter your own facsimile's number using the number keys, and then press [OK]. Registering Fax Header Press [Fax No.]. Select line type to program. The display differs depending on the optional units installed on the machine. Enter your own facsimile's number using the number keys, and then press [OK].
Page 150: Deleting Fax Information
Facsimile Features Deleting Fax Information Press [Facsimile Features]. Press [Initial Settings]. Press [Program Fax Information]. Press [Fax Header], [Own Name], or [Own Fax Number] to delete. Press the item you want to delete. Press [Backspace] or [Delete All], and then press [OK]. When deleting your own facsimile's number, press [Clear] or the {Clear/Stop} key, and then press [OK].
Page 151: Forwarding
Forwarding Forwarding Print documents received and forward to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your doc- uments to be sent to that office. You can also specify a “folder” as the forwarding destination. Important ❒...
Page 152: Programming An End Receiver
Facsimile Features Programming an End Receiver Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. However, a maximum of 500 des- tinations can be specified in a group. Press [Facsimile Features].
Page 153 Forwarding Specify an End Receiver using the destination list, and then press [OK]. The receiver name is shown to the right of [Receiver]. Press the key on the left of the display to switch the destination between fax number, email address, IP-Fax destination, and folder. Set a folder destination in Address Book Management under Administrator Tools in the System Settings menu.
Page 154: Quitting The Forwarding Function
Facsimile Features Quitting the forwarding function Press [Facsimile Features]. Press [Reception Settings]. Press [Forwarding]. Press [Off], and then press [OK]. Press the {User Tools/Counter} key. Forwarding Mark You can print a Forwarding Mark on receiver's documents that have been for- warded.
Page 155: Parameter Settings
Parameter Settings Parameter Settings User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0”...
Page 156 Facsimile Features Switch Bit Item Substitute the reception when the machine • 00: Ena- cannot print (because paper is jammed, all bled un- paper trays have run out of paper, toner is conditio empty, or all paper trays are out of order) nally (Free) •...
Page 157 Parameter Settings Switch Bit Item Long Document Transmission (Well Log) Reset when function changed 0, 1, 2 Selecting the available paper feed tray. 001: Tray 1 010: Tray 2 011: Tray 3 100: Tray 4 101: Large Capacity Tray (LCT) Whether or not to select the available paper feed tray.
Page 158 Facsimile Features Switch Bit Item 5,4,3,2 Reprinting time of stored documents in 0000: memory that could not be printed using 0 minutes LAN-Fax Driver 0001: 1 minutes 0010: 2 minutes 0011: 3 minutes 0100: 4 minutes 0101: 5 minutes 0110: 6 minutes 0111: 7 minutes...
Page 159 Parameter Settings Switch Bit Item Detect a dial tone before sending faxes when Not detect Detect (On) using the telephone line (LINE2) (Off) Detect a dial tone before sending faxes when Not detect Detect (On) using the telephone line (LINE3) (Off) Store documents that could not be transmit- ted in memory...
Page 160 Facsimile Features Switch Bit Item 7, 6, 5, Maximum number of redials when sending a 00000000: 4, 3, 2, backup file 1 time(s) 1, 0 00000001: 2 time(s) 00000010: 3 time(s) 11000000: 195 time(s) 11111111: 254 time(s) Whether to stop sending a backup file if the destination folder becomes full while the machine is sending or waiting to send a fax or the backup file...
Page 161: Changing The User Parameters
Parameter Settings Changing the User Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Settings may require options, or other settings may need to be made beforehand. ❒ It is recommended that you print and keep a User Parameter list when you program or change a User Parameter.
Page 162: Special Senders To Treat Differently
Facsimile Features Special Senders to Treat Differently By programming particular senders in advance, you can set the following func- tion for each sender: • Authorized RX • Forwarding • Reception File Print Qty • Print 2 Sided • Memory Lock •...
Page 163: Authorized Reception
Special Senders to Treat Differently Note ❒ You cannot program senders as Special Senders if they do not have Own Name or Own Fax Number programmed. ❒ The machine cannot differentiate between Polling Reception and Free Polling documents from Special Senders. ❒...
Page 164: Reception File Print Quantity
Facsimile Features Reception File Print Quantity Print the specified number of copies of documents received from programmed senders (Special Senders). If you do not program any Special Senders, the ma- chine prints the specified number of copies for all received documents Note ❒...
Page 165: Memory Lock
Special Senders to Treat Differently Memory Lock Store incoming documents from programmed senders (Special Senders) in memory without printing them. People without the Memory Lock ID cannot print the documents, and therefore this function is useful for receiving confiden- tial documents . If you do not program any senders, the machine receives fax document from all senders using Memory Lock reception.
Page 166 Facsimile Features Select the destination to program or change. Enter a destination name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number. Press [Full Agreement] or [Partial Agreement]. Select the item you want to program. You must select only the item you want to program.
Page 167: Authorized Rx (Authorized Reception)
Special Senders to Treat Differently Reference p.154 “Full/Partial agreement” p.159 “Authorized RX (Authorized Reception)” p.160 “Forwarding” p.159 “Reception File Print Qty” p.161 “Print 2 Sided” p.161 “Memory Lock” p.161 “Paper Tray” Authorized RX (Authorized Reception) Specify when programming a Special Sender. Press [Authorized Reception per Sender].
Page 168: Forwarding
Facsimile Features Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for “RX File Print Qty” of “Reception Settings”. ❒ If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. Forwarding Specify when programming a Special Sender.
Page 169: Print 2 Sided
Special Senders to Treat Differently ❒ Deleting a destination specified as a forward destination from the destina- tion list causes the settings of the forward destination to be deleted, so they must be registered again. When a destination is changed, a document is transmitted to the new destination.
Page 170: Programming Initial Set Up Of A Special Sender
Facsimile Features Programming Initial Set Up of a Special Sender Program the “Initial Set Up” of a Special Sender. You can also specify the Bypass Tray Paper Size. Press [Facsimile Features]. Press [Reception Settings]. Press [Program Special Sender]. Press [Initial Set Up]. Select the function you want to program.
Page 171 Special Senders to Treat Differently Press [On] or [Off], and then press [OK]. The illustration shows the “Authorized RX” display as an example. To programming Bypass Tray Paper Size, press [Bypass Tray Paper Size]. You can select a size from [Auto Detect], [Standard Size], or [Custom Size]. If you select [Auto Detect], proceed to steps If you select [Standard Size], proceed to steps If you select [Custom Size], proceed to steps...
Page 172 Facsimile Features Enter the vertical size of the paper using the number keys, and then press the {q} key. Specify a vertical size from 210 mm (8.3”) to 297 mm 11.6”). You cannot enter a size smaller than 210 mm or larger than 297 mm. Each time you press [mm] or [inch], the units switch between “mm”...
Page 173: Deleting A Special Sender
Special Senders to Treat Differently Deleting a Special Sender Use this function to delete “Initial Set Up” of a Special Sender. The Bypass Tray Paper Size can also be deleted. Press [Facsimile Features]. Press [Reception Settings]. Press [Program Special Sender]. Press [Delete], and then select the Special Sender you want to delete.
Page 174: Box Settings
Facsimile Features Box Settings The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box ❖ SUB Code and SEP Code SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, #, *, and spaces.
Page 175 Box Settings Select a box to program. When programming a new box, press [*Not Programmed]. To change a box already programmed, press it and proceed to step Press [Personal Box]. Enter a box name, and then press [OK]. Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again.
Page 176 Facsimile Features Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Page 177: Deleting Personal Boxes
Box Settings Note ❒ When programming a password, a mark is displayed before the Box name. ❒ Specify a fax number, Internet Fax destination and IP-Fax destination as the transmission destination. ❒ The Fax Header is not printed on delivered documents. ❒...
Page 178: Programming/Changing Information Boxes
Facsimile Features If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press [Yes]. To cancel deleting a box, press [No]. The display returns to that of step Press [Exit].
Page 179 Box Settings Select the box to program. When programming a new box, press [*Not Programmed]. To change a box already programmed, press it, and then proceed to step . If a password is programmed, enter the password, press [OK], and then proceed to step Press [Information Box].
Page 180 Facsimile Features Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. Re-enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again.
Page 181: Deleting Information Boxes
Box Settings Deleting Information Boxes This section describes how to delete Information Boxes. Important ❒ If there are documents in the box, you cannnot delete the box. Press [Facsimile Features]. Press [General Features]. Press [Box Setting]. Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK].
Page 182: Programming/Changing Transfer Boxes
Facsimile Features Programming/Changing Transfer Boxes This section describes how to set up an Transfer Box. This function turns the machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are re- ceived, and then relayed to a programmed receiver.
Page 183 Box Settings Select the box to program. When programming a new box, press [*Not Programmed]. To change a box already programmed, press it, and then proceed to step Press [Transfer Box]. Enter a Box name, and then press [OK]. Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again.
Page 184 Facsimile Features Specify End Receivers with Destination keys, and then press [OK]. You can change the display to the fax destination, Internet fax destination, and IP-Fax destination using the key on the left side of the display. A reception station can also be registered as a group destination. In such a case, a maximum of 500 parties including End Receivers 1-5 can be specified in a group.
Page 185: Deleting Transfer Boxes
Box Settings Note ❒ After documents are transferred, Transfer Result Reports are not sent back to the sender. ❒ Specify the Internet fax destination and IP-Fax destination as a reception station. ❒ After documents are transferred, they are deleted. ❒ When this function is set to on, the machine prints out the received docu- ments it transfers and a Transfer Result Report after the transfer has fin- ished.
Page 186: Printing The Box List
Facsimile Features If the password is programmed, enter a password using the number keys, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key, and then try again. Press [Yes]. To cancel deleting a special sender, press [No]. The display returns to that of step Press [Exit].
Page 187: Printer Features
5. Printer Features This chapter describes user tools in the Printer Features menu. Test Print This section describes the user tools in the Test Print menu under Printer Fea- tures. ❖ Multiple Lists You can print the configuration page and error log. ❖...
Page 188: Printing The Configuration Page
Printer Features Printing the configuration page Press [Printer Features]. Press [Configuration Page] on the [List / Test Print]. The configuration page is printed. Press the {User Tools/Counter} key. Interpreting the configuration page ❖ System Reference • Unit Number Displays the serial number assigned to the board by its manufacturer. •...
Page 189 Test Print • Printer Language Displays the version number of the printer driver language. • Connection Equipment Displays the installed optional equipments. ❖ Paper Input Displays settings made under Tray Paper Settings menu. ❖ System Displays settings made under the System menu. ❖...
Page 190: Maintenance
Printer Features Maintenance This section describes the user tools in the Maintenance menu under Printer Fea- tures. ❖ List / Test Print Lock You can Lock the [List/Test Print] menu. • On • Off ❖ Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the machine.
Page 191: System
System System This section describes the user tools in the System menu under Printer Features. ❖ Print Errror Report Select this to have an error report printed when a printer or memory error oc- curs. • On • Off ❖ Auto Continue You can select this to enable Auto Continue.
Page 192 Printer Features ❖ Initial Print Job List You can set the desired type of print job list that appears on the screen when you press [Print Jobs]. • Complete List Displays the list of print jobs stored in the machine. •...
Page 193 System ❖ Printer Language Specify the printer language. • Auto • PCL • PS • PDF This menu appears only when the PostScript 3 unit is installed. ❖ Sub Paper Size You can enable the Auto Substitute Paper Size (A4, LT) feature. •...
Page 194 Printer Features ❖ Letterhead Setting You can rotate original images when printing. When printing, original images are always rotated by 180 degrees. Therefore, output might not be as expected when printing onto letterhead or preprinted paper requiring orientation. Using this function, you can specify image rota- tion.
Page 195: Host Interface
Host Interface Host Interface This section describes the user tools in the Host Interface menu under Printer Features. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting. • 128KB •...
Page 196: Pcl Menu
Printer Features PCL Menu This section describes the user tools in the PCL Menu under Printer Features. ❖ Orientation You can set the page orientation. • Portrait • Landscape ❖ Form Lines You can set the number of lines per page. •...
Page 197 PCL Menu ❖ Symbol Set Specify the set of print characters for the selected font. The available options are as follows: Roman-8, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ, Math- 8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, Win 3.0 ❖...
Page 198: Ps Menu
Printer Features PS Menu This section describes the user tools in the PS Menu under Printer Features. This menu appears only when the optional PostScript 3 unit is installed. ❖ Data Format You can select a data format. • Binary Data •...
Page 199: Pdf Menu
PDF Menu PDF Menu This section describes the user tools in the PDF Menu under Printer Features. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. • Current Password • New Password • Confirm New Password A password can be set using on the Web Image Monitor, but in this case the password information is sent through the network.
Page 200 Printer Features Downloaded From ManualsPrinter.com Manuals...
Page 201: Scanner Features
6. Scanner Features This chapter describes user tools in the Scanner Features menu. General Settings This section describes the user tools in the General Settings menu under Scanner Features. ❖ Switch Title of Quick Dial Table Select the title to be shown on the destination list. ❖...
Page 202 Scanner Features ❖ Print & Delete Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/ delivery results reach 100, select whether to print the delivery journal. • Print and Delete All The transmission/delivery journal is printed automatically. The printed journal is deleted.
Page 203: Scan Settings
Scan Settings Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features. ❖ A.C.S. Sensitivity Level Sets the sensitivity level for judging colur/black and white for scanning orig- inals when [Scan Type] is set to [Auto Colour Select]. ❖...
Page 204 Scanner Features ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. • Continuous Wait • Set Wait Time: 60sec. This setting is valid if [SADF] is specified for [Original Feed Type] when scan- ning.
Page 205: Send Settings
Send Settings Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. ❖ Compression (Black & White) Select whether or not to compress black and white scan files. • On • Off Compression reduces the time required for transferring the scan file. The actual time required for file transfer will vary depending on the file size and network load.
Page 206 Scanner Features ❖ Divide & Send E-mail This function is effective only when [On] is selected for [Max. E-mail Size]. Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. •...
Page 207: Registering Addresses And Users For Facsimile/Scanner Functions
7. Registering Addresses and Users for Facsimile/Scanner Functions This chaper describes how to register destinations and users in the Address Book. Address Book Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily. Important ❒...
Page 208 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Dest. You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the pro- tocol.
Page 209 Address Book ❖ Folder You can register the protocol, path name and server name. • SMB • FTP • NCP ❖ Add to Group You can put registered e-mail and folder destinations into a group for easier management. Downloaded From ManualsPrinter.com Manuals...
Page 210: Managing Names In The Address Book
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ You can also use a Web Image Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time. ❒ Using [Address Management Tool] in SmartDeviceMonitor for Admin, you can backup Address Book data.
Page 211: Sending Scanned Files To A Shared Folder Directly
Address Book Sending scanned files to a shared folder directly After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder. To share the folder using Windows, select the SMB protocol.
Page 212: Registering Names
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You ca also use it as a folder destination. You can register up to 2000 names. Registering Names This section describes how to register names.
Page 213: Changing A Registered Name
Registering Names Press [OK] twice. Press the {User Tools/Counter} key. Note ❒ The name can be used for documents in the Document Server. For details about the Document Server, see “Using the Document Server”, Copy/ Document Server Reference. ❒ The keys you can select are as follows: •...
Page 214: Deleting A Registered Name
Registering Addresses and Users for Facsimile/Scanner Functions To change the title, press the key for the classification you want to use from Select Title. Note ❒ You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. Reference “Entering Text”, About This Machine To change a registration number...
Page 215: Authentication Information
Authentication Information Authentication Information Following describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code be- come invalid.
Page 216: Registering A User Code
Registering Addresses and Users for Facsimile/Scanner Functions Registering a User Code This section describes how to register a user code. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Press the name whose code is to be registered, or enter the registered number using the number key.
Page 217: Changing A User Code
Authentication Information Select the functions to be used with the user code from Available Func- tions. Press [OK]. Press [Exit]. Press the {User Tools/Counter} key. Note ❒ You can enter a one-to eightdigit user code. ❒ To register the name, see Registering Names”. Reference p.204 “Registering Names”...
Page 218 Registering Addresses and Users for Facsimile/Scanner Functions Check that [Program / Change] is selected. Select the user whose user code you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 219: Deleting A User Code
Authentication Information Deleting a User Code This section describes how to delete a user code. Important ❒ After clearing the user code, the counter is automatically cleared. Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Press [Delete]. Select the name whose code is to be deleted. Press the name key, or enter the registered number using the number keys.
Page 220: Displaying The Counter For Each User
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ To delete a name from the Address Book entirely, see “Deleting a Regis- tered Name”. Reference p.206 “Deleting a Registered Name” Displaying the Counter for Each User This section describes how to display the counter for each user. Press [System Settings].
Page 221 Authentication Information Press [Display / Clear / Print Counter per User]. Select a user code from the left side of the display. Press [Select All on the Page] to select all user codes on the page. Press [Print Counter List] under Per User. Enter the user code, and then press {q} if the user code is registered.
Page 222: Printing The Counter For All User
Registering Addresses and Users for Facsimile/Scanner Functions Printing the Counter for All User This section describes how to print the counter for all user. Press [System Settings]. Press [Administrator Tools]. Press [Display / Clear / Print Counter per User]. Press [Print Counter List] under All Users. Enter the user code, and then press {q} if the user code is registered.
Page 223: Clearing The Number Of Prints
Authentication Information Clearing the Number of Prints This section describes how to clear the counter. Press [System Settings]. Press [Administrator Tools]. Press [Display / Clear / Print Counter per User]. Select the user code to clear. To clear the number of prints made under a user code, Select the user code from the left side of the display.
Page 224: Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function. • It is easy to select the fax destination if you register “Name” and “Key Dis- play”...
Page 225 Fax Destination ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination. Data is printed as follows: • Destination Name The destination name specified in [Fax Destination] is printed with “To” be- fore it at the top of the sheet.
Page 226: Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes how to register a fax number. Registering a Fax Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose fax destination you want to register. Press the name key, or enter the registered number using the number keys.
Page 227 Fax Destination Note ❒ When a group is registered, you can also add this fax destination to the group. For details about regisering group, see “Registering Names to a Group”. ❒ To register the name, see Registering Names”. Reference p.204 “Registering Names” p.220 “Using a Fax Destination as a sender”...
Page 228 Registering Addresses and Users for Facsimile/Scanner Functions Press [OK]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.205 “Changing a Registered Name” p.220 “To change the fax number” p.220 “To change the line” p.221 “To change the SUB Code”...
Page 229 Fax Destination To change the SUB Code Press [Adv. Features], and then press [SUB Code]. Press [Change] under TX SUB Code. Enter the new SUB Code, and then press [OK]. To change the password, press [Change] under Password (SID). Enter the new password, and then press [OK]. Press [OK].
Page 230 Registering Addresses and Users for Facsimile/Scanner Functions To set label insertion When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end. Press [Change] under Label Insertion. Press [On].
Page 231 Fax Destination Press [Address Book Management]. Press [Delete]. Select the name whose fax destination you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 232: Ip-Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions IP-Fax Destination This section describes how to register a IP-Fax destination. Note ❒ For details about sending an IP-Fax, “Sending by IP-Fax”, Facsimile Refer- ence. Reference “Sending by IP-Fax”, Facsimile Reference Registering an IP-Fax Destination Press [System Settings].
Page 233 Fax Destination Enter the IP-Fax destination. Press [OK] twice. Note ❒ To register the name, see Registering Names”. Reference p.204 “Registering Names” p.208 “Registering a User Code” p.250 “Registering Names to a Group” “Entering Text”, About This Machine Changing a Registered IP-Fax Destination Press [System Settings].
Page 234 Registering Addresses and Users for Facsimile/Scanner Functions Press [Change] under ”Fax Destination”. Enter the new destination, and then press [OK]. Press [OK]. Press [OK]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.205 “Changing a Registered Name”...
Page 235 Fax Destination To program the SUB Code Press [Adv. Features], and then press [SUB Code]. Press [Change] under TX SUB Code. Enter the SUB Code, and then press [OK]. To enter a password, press [Change] under Password (SID). Enter a password using the number keys, and then press [OK]. Press [OK].
Page 236 Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Registered IP-Fax Destination If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. Press [System Settings].
Page 237: E-Mail Destination
E-mail Destination E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by email. • It is easy to select the e-mail destination if you register “Name” and “Key Dis- play”...
Page 238 Registering Addresses and Users for Facsimile/Scanner Functions Press [Change]. Enter the e-mail address. Press [OK]. Select [E-mail / Internet Fax Destination] or [Internet Fax Destination Only]. If you want to use internet fax, specify whether or not to use “ Send via SMTP Server”.
Page 239: Changing An E-Mail Destination
E-mail Destination Changing an E-mail Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose e-mail address you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 240: Deleting An E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions Using the e-mail address as the sender Press [Protection]. Press [Sender ] under [Use Name as]. Deleting an E-mail Destination Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Press [Delete]. Select the name whose e-mail address you want to delete. Press the name key, or enter the registered number using the number keys.
Page 241: Registering Folders
Registering Folders Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. • FTP Use when sending files to an FTP server. •...
Page 242 Registering Addresses and Users for Facsimile/Scanner Functions Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to register. Press the name key, or enter the registered number using the number keys. Press [Auth.
Page 243 Registering Folders Note ❒ To register the name, see Registering Names”. ❒ You can enter up to 64 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒ You can enter a path using up to 128 characters. ❒...
Page 244 Registering Addresses and Users for Facsimile/Scanner Functions To locate the folder using Browse Network Press [Browse Network]. The client computers sharing the same network as the machine appear. Network display only lists client computers you are authorized to access. Select a client computer. Shared folders under it appear.
Page 245 Registering Folders Changing a Folder Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 246 Registering Addresses and Users for Facsimile/Scanner Functions To change the protocol Press [FTP] or [NCP]. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous proto- col. Enter each item again. Reference p.239 “Registering a Folder” Deleting a registered folder [System Settings].
Page 247: Using Ftp To Connect
Registering Folders Press [ Folder]. Press the protocol which is not currently selected. A confirmation message appears. Press [Yes]. Press [OK]. Press [Exit]. Note ❒ To delete the name, key display, and title, see “Deleting a Registered Name”. Reference p.206 “Deleting a Registered Name” Using FTP to Connect Note ❒...
Page 248 Registering Addresses and Users for Facsimile/Scanner Functions Select the name whose folder you want to register. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. Press [Auth. Info], and then press [Next]. Press [Specify Other Auth.
Page 249 Registering Folders Note ❒ To register the name, see Registering Names”. ❒ You can enter up to 64 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒ You can enter a server name using up to 64 characters. ❒...
Page 250 Registering Addresses and Users for Facsimile/Scanner Functions Select the name whose folder you want to change, and then press [Folder]. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 251 Registering Folders Changing items under FTP Press [Change] under Port No. Enter the new port number, and then press {q}. Press [Change] under Server Name. Enter the new server name, and then press [OK]. Press [Change] under “Path”. Enter the new path, and then press [OK]. Deleting a Folder Press [System Settings].
Page 252: Using Ncp To Connect
Registering Addresses and Users for Facsimile/Scanner Functions Note ❒ To delete a name entirely, see “Deleting a Registered Name”. Reference p.206 “Deleting a Registered Name” Using NCP to Connect Note ❒ To register a shared folder configured in Windows, see “Using SMB to Con- nect”...
Page 253 Registering Folders Enter the login user name, and then press [OK]. Press [Change] under Login Password. Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [Folder]. Press [NCP]. Select “Connection Type”. If you want to specify a folder in an NDS tree, press [NDS].
Page 254 Registering Addresses and Users for Facsimile/Scanner Functions To locate the folder manually Press [Change] under Path. Enter the path where the folder is located. [OK]. Press [Connection Test] to check the path is set correctly. Press [Exit]. Note ❒ If you set “Connection Type” to [NDS], and if the NDS tree name is “tree”, the name of the context including the volume is “context”, the volume name is “volume”...
Page 255 Registering Folders Changing a registered folder Press [System Settings]. Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the user of the registered folder you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 256 Registering Addresses and Users for Facsimile/Scanner Functions To change the protocol Press [SMB], or [FTP]. A confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous proto- col. Enter each item again. Reference p.233 “Registering a Folder” p.239 “Registering a Folder”...
Page 257 Registering Folders [Exit]. Note ❒ To delete a name entirely, see Deleting a Registered Name”. Reference p.206 “Deleting a Registered Name” Downloaded From ManualsPrinter.com Manuals...
Page 258: Registering Names To A Group
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names to a Group You can register names to a group to enable easy management of e-mail address- es and folders for each group. To add names to a group, the groups must be registered beforehand. Important ❒...
Page 259: Registering Names To A Group
Registering Names to a Group Press [Change] under Group Name. Enter the group name, and then press [OK]. The Key Display name is set automatically. Press the title key under Select Title, if necessary. When you want to change the key display, press [Change] under Key Dis- play.
Page 260 Registering Addresses and Users for Facsimile/Scanner Functions Press [Administrator Tools]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name to register in a group. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 261: Adding A Group To Another Group
Registering Names to a Group Adding a Group to Another Group You can add a group to another group. Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Select the group that you want to put into another group.
Page 262: Displaying Names Registered In A Group
Registering Addresses and Users for Facsimile/Scanner Functions Select the group which you want to add to. The group key that you have selected becomes highlighted, and the group is added to it. Press [OK]. Displaying Names Registered in a Group You can check the names or groups registered in each group.
Page 263: Removing A Name From A Group
Registering Names to a Group Select the group where the members you want to check is egistered. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. Press [Programmed User/Group]. All the names registered will be displayed. Press [OK].
Page 264: Deleting A Group Within Atnother Group
Registering Addresses and Users for Facsimile/Scanner Functions Select the group from which you want to remove the name. The group key that you have selected becomes highlighted, and the name is added to it. Press [OK]. Deleting a Group Within Atnother Group Press [System Settings].
Page 265 Registering Names to a Group Select the group that you want to delete from. Press the group key, or enter the registered number during the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 266: Changing A Group Name
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Group Name Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to change. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 267: Deleting A Goup
Registering Names to a Group Deleting a Goup Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Press [Delete]. Press [Yes]. Press a group key you want to delete. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 268: Registering A Protection Code
Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: • Folders You can prevent unauthorized access to folders. •...
Page 269 Registering a Protection Code Press [Protection]. Press [Destination] or [Sender] under Use Name as. Both [Destination] and [Sender] can be selected at the same time. Press [Change] under Protection Code. Enter a protection code using the number keys, and then press {q}. Press [OK].
Page 270: Registering A Protection Code To A Group User
Registering Addresses and Users for Facsimile/Scanner Functions Registering a Protection Code to a Group User Press [System Settings]. Press [Administrator Tools]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to register or enter the registered number us- ing the number keys.
Page 271: Registering Smtp And Ldap Authentication
Registering SMTP and LDAP Authentication Registering SMTP and LDAP Authentication SMTP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server. To use an SMTP server, you need to program it beforehand. Important ❒...
Page 272 Registering Addresses and Users for Facsimile/Scanner Functions Press [Change] under Login User Name. Enter the login user name, and then press [OK]. Press [Change] under Login Password. Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. [OK].
Page 273: Ldap Authentication
Registering SMTP and LDAP Authentication LDAP Authentication For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an LDAP server. To use an LDAP server, you need to program it beforehand. For details, see “LDAP Server Settings”, Network Guide.
Page 274 Registering Addresses and Users for Facsimile/Scanner Functions Press [Change] under Login User Name. Enter the login user name, and then press [OK]. Press [Change] under Login Password. Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [OK].
Page 275: Other User Tools
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed papers by displaying the counter. Maintenance This section describes the user tools in Maintenance. [Maintenance] allows correcting colour drift and gradient. ❖...
Page 276: Changing The Display Language
Other User Tools Changing the Display Language You can change the language used on the display. English is set as default. Press [Français]. The language is changed to French. Press [Sortie]. The menu appears in French. Downloaded From ManualsPrinter.com Manuals...
Page 277: Enquiry
Enquiry Enquiry The enquiry function lets you check the telephone numbers to contact for re- pairs, or ordering consumables such as toner. Be sure to contact your service en- gineer to verify the following: ❖ Consumables • Telephone No. to order •...
Page 278 Other User Tools Press the {Start} key. Enquiry information prints out. Press [Exit] twice. Downloaded From ManualsPrinter.com Manuals...
Page 279: Counter
Counter Counter Displaying the Total Counter You can display the total counter value used for all functions. Press [Counter]. To print a counter list, press [Print Counter List].Changing the Display Lan- guage Press the {Start} key. A counter list prints out. Downloaded From ManualsPrinter.com Manuals...
Page 280 Other User Tools Downloaded From ManualsPrinter.com Manuals...
Page 281: Appendix
9. Appendix Specifications for the Main Unit ❖ Configuration: Desktop ❖ Photosensitivity type: OPC drum ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ Copy process: Dry electrostatic transfer system ❖ Development: Dry two-component magnetic brush development system ❖ Fusing: Oilless belt fusing ❖...
Page 282 Appendix ❖ Paper weight: • Paper Tray: 60-216g/m , 16-57lb. • Bypass: 60-253g/m , 16-67lb. • Duplex: 64-169g/m , 17-45lb. ❖ Non-reproduction area: • Leading edge: 4.5±1.5mm, 0.18”-0.06” • Trailing edge: 0.5-6.0mm, 0”-0.24” • Left edge: 0.5-4.0mm, 0”-0.16” • Right edge: 0.5-4.0mm, 0”-0.16” ❖...
Page 283 Specifications for the Main Unit • Reduction Metric version Inch version Zoom: From 25 to 400% in increments of 1% ❖ Maximum continuous copy run: 999 sheets ❖ Paper capacity: • Tray1,2: 550 sheets (80g/m , 20lb.) • Bypass tray: 100 sheets (80g/m , 20lb.) ❖...
Page 284 Appendix ❖ Noise emission: Sound power level: • Main unit only Type 1 Type 2 Stand-by less than 40 dB(A) less than 40 dB(A) Copying less than 65 dB(A) less than 65 dB(A) • Complete system Type 1 Type 2 Stand-by less than 40 dB(A) less than 40 dB(A)
Page 285: Auto Document Feeder
Specifications for the Main Unit Auto Document Feeder Lower this over originals for copying. ❖ Mode: ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Origi- nals mode, Auto detect (A4, 8 ”×11”) ❖ Original size: KL Vertical: 128-297mm, 5.1”-11.7” A3L-A5KL 11”×17”L-5 ”×8 Horizontal: 128-1260mm, 5.1”-49.6”...
Page 286: Specifications For Options
Appendix Specifications for Options ❖ Exposure Glass Cover Lower this over originals for copying. ❖ 500-sheet Finisher • Paper size: A3L, B4JISL, A4KL, B5JISKL, A5KL, 11”×17”L, 8 ”×14”L, ”×11”KL, 51/ ”×8 ”L • Paper weight: 52-128g/m , 14-34lb. • Stack capacity: •...
Page 287 Specifications for Options • Stack capacity: • 250 sheets: A4KL, 8 ”×11”KL or smaller (80g/m , 20lb.) • 50 sheets: B4JISL, 8 ”×14”L or larger (80g/m , 20lb) Finisher Shift Tray: • Paper size: A3L, B4JISL, A4KL, B5JISKL, A5KL, 11”×17”L, 8 ”×14”L, ”×13”L, 8 ”×11”KL, 8...
Page 288 Appendix ❖ Booklet Finisher Finisher Upper Tray: • Paper siez: A3L, B4JISL, A4KL, B5JISKL, A5KL, A6L, B6JISL, 11”×17”L, ”×14”L, 8 ”×11”KL, 8 ”×5 ”L • Paper weight: 52-105g/m , 14-28lb. • Stack capacity: • 100 sheets: A4KL, B5JISKL, A5KL, A6L, B6JISL, 11”×17”L, ”×11”KL, 8 ”×5 ”L...
Page 289 Specifications for Options • Saddle stitch • Paper size: A3L, B4JISL, A4L, B5JISL, 11”×17”L, 8 ”×14”L, 8 ”×11”L • Saddle stitching capacity: 2-10 sheets • Stack capacity: 2-5 sheets: 20 sets 6–10 sheets: 10 sets • Folding: Center folding • Paper weight: 64-90g/m , 17-24lb.
Page 290 Appendix ❖ Large Capacity Tray • Paper size: A4K, 8 ”×11”K • Paper weight: 60-105g/m , 16-28lb. • Paper capacity: 2,000 sheets (80g/m , 20lb.) • Power consumption: Maximum 50W (power is supplied from the main unit) • Dimensions (W×D×H, option unit): 580×620×260mm, 22.9”×24.5”×10.3”...
Page 291: Information About Installed Software
Information about Installed Software Information about Installed Software expat • The software including controller, etc. (hereinafter “software”) installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.
Page 292: Netbsd
Appendix NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code.
Page 293 Information about Installed Software 2.Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors.
Page 294: Sablotron
Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re- served a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablo- tron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.
Page 295: Sasl
Information about Installed Software SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 296: Md4
Appendix Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc.
Page 297: Samba(Ver 3.0.4)
Information about Installed Software Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...
Page 298: Open Ssl
Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 299 Information about Installed Software This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@crypt- soft.com).
Page 300 Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCU-...
Page 301 Information about Installed Software 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission.
Page 302 Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 303: Open Ldap
Information about Installed Software THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSE- QUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-...
Page 304 Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN- TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDEN- TAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUD-...
Page 305: Index
INDEX 1 Sided → 2 Sided Auto Margin: TtoB Background Density of ADS (Full Colour) 1 Sided → 2 Sided Auto Margin: TtoT Background Numbering Back Margin: Left/Right 2 Sided Print Back Margin: Top/Bottom 4 Colour Graphic Mode Backup File TX Setting Back Up / Restore Address Book Bidirectional Communication About Address Book...
Page 306 Connecting to the Interface Destination List Display Priority 1 Connecting to the USB Interface Destination List Display Priority 2 Copier/Document Server Auto Reset Timer Display/Clear/Print Counter per User Copier / Document Server Features / Displaying Names Registered in a Group Adjust Colour Image Displaying the Counter for Each User Copier / Document Server Features / Edit...
Page 307 Font (Date Stamp) Font Number Job End Call Font (Page Numbering) Job Separation Font Pitch Font Source Format (Date Stamp) Form Lines Key Counter Management Forwarding Key Repeat Forwarding Mark Front Cover Copy in Combine Front Margin: Left/Right Front Margin: Top/Bottom LAN Type Function Priority LDAP Authentication...
Page 308 Printer Features / Maintenance Printer Features / PCL Menu On Hook Mode Release Time Printer Features / PS Menu Orientation Printer Features / System Orientation: Booklet, Magazine Printer Features / Test Print Original Orientation in Duplex Mode Printer Language Original Photo Type Priority Print Errror Report Original Type Display Printing the Box List...
Page 309 Settings Required to Use Document Registering a Group Server / IEEE 1394 (IPv4 over 1394) Registering a NCP Folder Destination Settings Required to Use Document Server / Registering an E-mail Destination IEEE 802.11b (wireless LAN) Registering an SMB Folder Destination Settings Required to Use Registering a Protection Code E-mail Function / Ethernet...
Page 310 Size (Background Numbering) Size (Date Stamp) Test Print / Printer Features Size (Page Numbering) Timer Settings / System Settings Slip Sheet Tray To enter an identification name SMB Computer Name To enter a port number SMB Work Group To enter a server name SMTP Authentication To enter the search base SMTP Reception File Delivery Settings...
Page 311 Downloaded From ManualsPrinter.com Manuals...
Page 312 B230-7858 Downloaded From ManualsPrinter.com Manuals...
Page 313 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. b means POWER OFF. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 314 Type for MP C2500/Aficio MP C2500/ISC 2525 Type for MP C3000/Aficio MP C3000/ISC 3030 B230-7858 Downloaded From ManualsPrinter.com Manuals...

This manual is also suitable for:

Aficio mp c3000

Ricoh AFICIO MP C2500 Settings Manual

Manuals for this Machine

How to Read this Manual

Display Panel

Accessing User Tools (System Settings)

1 Connecting the Machine

Connecting to the Interfaces

Network Settings

Connecting the Machine to a Telephone Line and Telephone

2 System Settings

General Features

Tray Paper Settings

Timer Settings

Interface Settings

File Transfer

Administrator Tools

3 Copier / Document Server Features

General Features

Reproduction Ratio

Edit

Stamp

Input/Output

Adjust Colour Image

Settings for the Document Server

4 Facsimile Features

General Features

Scan Settings

Send Settings

Reception Settings

Initial Settings

Reception File Setting

Program / Change / Delete Scan Size

Registering Fax Information

Forwarding

Parameter Settings

Special Senders to Treat Differently

Box Settings

5 Printer Features

Test Print

Maintenance

System

Host Interface

PCL Menu

PS Menu

PDF Menu

6 Scanner Features

General Settings

Scan Settings

Send Settings

7 Registering Addresses and Users for Facsimile/Scanner Functions

Address Book

Registering Names

Authentication Information

Fax Destination

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering SMTP and LDAP Authentication

8 Other User Tools

Maintenance

Changing the Display Language

Enquiry

Counter

9 Appendix

Specifications for the Main Unit

Specifications for Options

Information about Installed Software

Index

Quick Links

Operating Instructions

Need help?

Questions and answers

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Summary of Contents for Ricoh AFICIO MP C2500