Fuji Xerox ApeosPort-IV C5575 User Manual
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Fuji Xerox ApeosPort-IV C5575 User Manual

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Download this manual See also: Administration Manual, Quick User Manual
ApeosPort-IV C5575
ApeosPort-IV C4475
ApeosPort-IV C3375
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User Guide
DocuCentre-IV C5575
DocuCentre-IV C4475
DocuCentre-IV C3375
DocuCentre-IV C3373

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Summary of Contents for Fuji Xerox ApeosPort-IV C5575

  • Page 1 ApeosPort-IV C5575 DocuCentre-IV C5575 ApeosPort-IV C4475 DocuCentre-IV C4475 ApeosPort-IV C3375 DocuCentre-IV C3375 ApeosPort-IV C3373 DocuCentre-IV C3373 ApeosPort-IV C2275 User Guide...
  • Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

  • Page 3: Table Of Contents

    Table of Contents Table of Contents Table of Contents ..............................3 Before Using the Machine........................13 Preface ................................... 14 Types of Manuals............................... 15 Using This Guide ..............................16 Organization of This Guide........................16 Conventions ..............................17 Safety Notes ................................ 19 Electrical Safety............................20 Machine Installation..........................
  • Page 4 Energy Saver Mode............................58 Smart WelcomEyes............................. 59 Entering the Energy Saver Mode ......................59 Exiting the Energy Saver Mode ......................60 Control Panel ............................... 61 Large Size Color UI ............................. 65 Screens and Buttons Displayed ......................68 About the [Services Home] Screen ......................69 Entering Text ...............................
  • Page 5 Table of Contents 2 Sided Copying (Making 2 Sided Copies) ..................111 Book Copying (Copying Facing Pages onto Separate Sheets)..........112 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ........114 Original Size (Specifying the Scan Size for the Document)............. 115 Mixed Size Originals (Scanning Different Size Documents Simultaneously) ....
  • Page 6 IP Fax (SIP) Features ..........................186 Feature Comparison with Regular Fax .....................188 Sending IP Fax (SIP) ..........................188 Receiving IP Fax (SIP) ..........................189 About Server Fax..............................190 Sending Server Fax ...........................190 Simple Fax ................................192 Specifying a Destination Using the Numeric Keypad ..............192 Speed Dialing (Specifying a Destination Using an Address Number).........193 Specifying a Destination Using a One Touch Button..............194 Resolution (Specifying the Scanning Resolution) ................195 Original Type (Selecting the Document Type)................195...
  • Page 7 Table of Contents Remote Folder (Using Remote Folder) .................... 230 F Code (Using F Code Transmission)....................234 Internet Fax Profile (Specifying Internet Fax Profiles) ............. 237 Encryption (Sending Internet Fax Encrypted by S/MIME) ............238 Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME)....239 More Options ..............................
  • Page 8 File Format (Selecting a File Format for Output Data)..............287 Network Scanning ............................300 Preview (Previewing the Scanned Images during a Scan Job) ..........301 Color Scanning (Selecting an Output Color) ..................301 2 Sided Scanning (Scanning Both Sides of a Document)............301 Original Type (Selecting the Document Type)................301 File Format (Selecting a File Format for Output Data)..............301 Scan to PC................................302 Transfer Protocol (Selecting a Transfer Protocol) ................302...
  • Page 9 Table of Contents Color Scanning (Selecting an Output Color).................. 328 Original Type (Selecting the Document Type) ................328 Photographs (Scanning a Color Photograph) ................329 Image Options (Adjusting Scan Density and Image Sharpness) ......... 329 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast)........330 Shadow Suppression (Suppressing the Document Background) ..........
  • Page 10 Step 1 Opening the [Job Flow Sheets] Screen................368 Step 2 Selecting a Job Flow Sheet......................368 Step 3 Confirming/Changing the Job Flow Sheet................369 Step 4 Starting the Job Flow Sheet....................369 Selecting/Changing a Job Flow Sheet.....................370 Stored Programming...........................373 Stored Programming Overview ........................374 Registering/Deleting/Renaming Stored Programs................375 Registering Stored Programs........................376 Notes and Restrictions on Registering Stored Programs ............377...
  • Page 11 Table of Contents Charge Print ..............................411 Private Charge Print..........................414 Public Folder ............................... 416 Undelivered Faxes............................ 417 Printing Pending Jobs............................ 419 Handling Error Terminations........................420 12 Computer Operations......................... 421 Features Overview ............................422 Print ..................................423 Print Features ............................. 423 Setup................................

  • Page 13: Before Using The Machine

    1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine. Preface ...............................14 Types of Manuals ..........................15 Using This Guide..........................16 Safety Notes............................19 Regulation ............................31 Environment ............................32 About License..........................33 Legal Notice.............................39...

  • Page 14: Preface

    1 Before Using the Machine Preface Thank you for selecting the ApeosPort-IV C5575/C4475/C3375/C3373/C2275, DocuCentre-IV C5575/C4475/C3375/C3373 (hereafter referred to as "the machine"). This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.

  • Page 15: Types Of Manuals

    Types of Manuals Types of Manuals The following guides are provided with the machine. Accompanying Manuals User Guide (this guide) (Document CD-ROM) The guide describes all the necessary steps for copy, print, scan, and fax. Administrator Guide (Document CD-ROM) The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine.

  • Page 16: Using This Guide

    1 Before Using the Machine Using This Guide This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services. Organization of This Guide This guide consists of the following chapters: 1 Before Using the Machine Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine.

  • Page 17: Conventions

    Using This Guide 13 Appendix Contains a glossary of terms used in this guide. Conventions The screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.
  • Page 18 1 Before Using the Machine Orientation of documents or paper is described in this guide as follows: , ,Long Edge Feed (LEF):Loading the document or paper in portrait orientation when viewed from the front of the machine. ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation when viewed from the front of the machine.

  • Page 19: Safety Notes

    Safety Notes Safety Notes Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use. WARNING Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty.

  • Page 20: Electrical Safety

    Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.

  • Page 21: Machine Installation

    Once you notice any unusual condition, switch off the power and then the main power inside the body front cover, and unplug the power cord. Contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
  • Page 22 1 Before Using the Machine DocuCentre Series with the document cover 1623 1046 (Unit: mm) 1216 With Duplex Automatic Document Feeder B1-C/B1-PC (optional) 1623 1046 (Unit: mm) 1216 With Finisher-A1 (optional) 1623 1129 (Unit: mm) 1249...
  • Page 23 Safety Notes With Finisher-B1 (optional) and Side Tray (optional) 1623 (Unit: mm) 1786 With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional) 1623 (Unit: mm) 1786 With Finisher-C1 (optional) and Side Tray (optional) 1623 1922 (Unit: mm) 2072...
  • Page 24 1 Before Using the Machine With Finisher-C1 with Booklet Maker (optional) and Side Tray (optional) 1623 1922 (Unit: mm) 2072 With Finisher-C1 (optional), HCF B1 (optional), and Side Tray (optional) 1623 2083 (Unit: mm) 2188 Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.
  • Page 25 Safety Notes Always lock the wheels of this product and turn down the adjustable foot to the floor after installation. Otherwise, it may fall over or slide and cause injuries. Others To keep this product in a good performance and condition, always use it in the following environment: Temperature: 10 - 32°C Humidity: 15 - 85%...

  • Page 26: Operational Safety

    Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners to avoid catching fire and explosion. If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.
  • Page 27 The depressed <RESET> <TEST> button button will stick out again. This is the end of the check procedure. Press the <RESET> button back to the depressed position. If the circuit does not work properly, contact your local Fuji Xerox representative.
  • Page 28 Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative. Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.

  • Page 29: Consumable

    Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion. If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

  • Page 30: Location Of Warning And Caution Labels

    1 Before Using the Machine Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product. To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.

  • Page 31: Regulation

    Connect this product into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help. Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product. Regulatory Information for RFID This product contains Radio Frequency Identification system device (RFID) and it is certified in compliance with applicable local laws and/or regulations.

  • Page 32: Environment

    Proper disposal is required for toner cartridges and drum cartridges no longer needed. Do not open toner cartridges and drum cartridges. Return them to your local Fuji Xerox representative.

  • Page 33: About License

    About License About License This section describes information about licenses. Be sure to read through it. RSA BSAFE ® This product includes RSA BSAFE Cryptographic software from RSA Security Inc. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden).

  • Page 34: Freebsd

    1 Before Using the Machine Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.

  • Page 35: Openldap

    About License The views and conclusions contained in the software and documentation are those of the authors and should not be interpreted as representing official policies, either expressed or implied, of the FreeBSD Project. OpenLDAP Copyright 1998-2006 The OpenLDAP Foundation All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted only as authorized by the OpenLDAP Public License.

  • Page 36: Des

    1 Before Using the Machine All rights reserved. Redistribution and use in source and binary forms are permitted provided that this notice is preserved and that due credit is given to the University of Michigan at Ann Arbor. The name of the University may not be used to endorse or promote products derived from this software without specific prior written permission.

  • Page 37: Aes

    The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic Dictionary Research and Development Group under the coordination of Professor James William Breen at Monash University are used in the advanced scan kit option of Fuji Xerox. These Japanese-English dictionary files are licensed to customers under the terms and conditions of a Creative Commons Attribution-ShareAlike License.

  • Page 38: Cyrus Sasl

    1 Before Using the Machine Information Regarding EDICT and COMPDIC http://www.csse.monash.edu.au/~jwb/edict.html http://www.csse.monash.edu.au/~jwb/compdic_doc.html Information Regarding the Creative Commons Attribution-ShareAlike License http://creativecommons.org/licenses/by-sa/2.5/legalcode Cyrus SASL Copyright (c) 1998-2003 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.

  • Page 39: Legal Notice

    Legal Notice Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
  • Page 40 1 Before Using the Machine...

  • Page 41: Product Overview

    2 Product Overview This chapter describes the basic information of the machine, such as machine components, how to switch the machine on and off, and how to use the touch screen. Machine Components .........................42 Power Source ...........................52 Circuit Breaker..........................56 Energy Saver Mode........................58 Control Panel...........................61 About the [Services Home] Screen ..................69 Entering Text...........................73...

  • Page 42: Machine Components

    2 Product Overview Machine Components The following describes machine components and their functions. 4 Tray Model and HCF B1 Component Function Document cover Holds a document in place. Document glass Load a document here. Control panel Consists of operation buttons, LED indicators, and the touch screen. Refer to "Control Panel"...
  • Page 43 Machine Components Component Function Smart WelcomEyes (SWE) The SWE pyroelectric sensor works consistently, and when it detects human pyroelectric sensor presence in the detectable area, the SWE reflection sensor starts working. Smart WelcomEyes (SWE) When the SWE pyroelectric sensor detects human presence, the SWE reflection sensor reflection sensor starts working, and when it also detects human presence, the machine exits the Energy Saver mode.
  • Page 44 2 Product Overview Component Function RESET button Automatically switches the machine off when a current leakage is detected. Rear right cover Make sure that this cover is attached. Open this cover when connecting an interface cable. USB 2.0 interface connector Connects a USB memory cable for printing.
  • Page 45 Machine Components Duplex Automatic Document Feeder B1-C (optional) Component Function Confirmation indicator Lights up when a document is loaded correctly. Lever Turn this lever to clear paper jams. Left cover Open this cover to clear paper jams. Inner cover Open this cover to clear paper jams. Document guides Use these guides to align the edges of documents.
  • Page 46 2 Product Overview Duplex Automatic Document Feeder B1-PC (optional) Component Function Confirmation indicator Lights up when a document is loaded correctly. Lever Turn this lever to clear paper jams. Left cover Open this cover to clear paper jams. Inner cover Open this cover to clear paper jams.
  • Page 47 Machine Components Tandem Tray Module Model Component Function Tray 4 (optional) Load paper here. Tray 3 (optional) Load paper here. Telephone line connectors LINE3 LINE2 LINE1 Name marked on Name displayed on the cover of the Function the touch screen machine Enables you to connect the machine to a telephone device.
  • Page 48 2 Product Overview Name marked on Name displayed on the cover of the Function the touch screen machine LINE 2 Line 2 Use this connector to connect to a telephone line. LINE 3 Line 3 Use this connector to connect to a telephone line. Note •...
  • Page 49 Machine Components Finisher-B1 (optional) Component Function Tray attachment Install this attachment when delivering A4 or B5 paper to the finisher tray without stapling. For more information, refer to "Installing the Tray Attachment on the Finisher-B1" (P.74). Booklet unit (optional) Staples creased outputs. Booklet unit side cover Open this cover when replacing the booklet staple cartridge.
  • Page 50 2 Product Overview Component Function Center tray (Top cover of the Copies and prints are delivered here when they are unable to be delivered to finisher transport) the finisher tray. Pull the cover upward when clearing paper jams. Note • Remove outputs delivered to the center tray constantly. Note •...
  • Page 51 Machine Components Finisher-C1 (optional) and Finisher-C1 with Booklet Maker (optional) Component Function Front cover Open this cover when clearing paper jams, replacing or adding staples, clearing staple jams, or discarding punch scraps. Output tray Outputs are delivered here. Exit cover Open this cover when clearing paper jams.

  • Page 52: Power Source

    2 Product Overview Power Source The machine is provided with the power switch and the main power switch. Power switch Power switch To use the machine, press the power switch to the [ | ] position to switch its power on. You can start operations after the machine warms up.

  • Page 53: Switching The Power Off

    Power Source Switch the power off at the end of the day or when not using the machine for an extended period of time. Use also the Energy Saver feature to save power consumption while the machine is not in use.

  • Page 54: Switching The Main Power Off

    2 Product Overview Press the power switch to the [ ] position. Important • Power off processing is performed internally on the machine for a while after the power is switched off. Therefore, do not switch the main power off immediately after switching the power off.
  • Page 55 Power Source Press the main power switch to the [ position to switch the main power off. The <Main Power> indicator goes out on the control panel. Close the front cover.

  • Page 56: Circuit Breaker

    2 Product Overview Circuit Breaker The machine is provided with a circuit breaker. In the event of a current leakage, the circuit breaker will automatically cut off the power circuit to prevent any leakage of fire from occurring. Check that the circuit breaker works properly at least once a month. Be sure to establish a ground for the machine.
  • Page 57 Circuit Breaker Press the <TEST> button lightly with a sharp edge such as a pen tip. The depressed <RESET> <TEST> button button will stick out again. This is the end of the check procedure. Press the <RESET> button back to the depressed position.

  • Page 58: Energy Saver Mode

    2 Product Overview Energy Saver Mode The machine is installed with the Energy Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration. The Energy Saver feature has two modes: Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time.

  • Page 59: Smart Welcomeyes

    Energy Saver Mode information on how to change the time to elapse until the machine enters the Sleep mode, refer to "1 Before Using the Machine"> "Energy Saver Mode" > "Changing the Interval for Entering Energy Saver Mode" in the Administrator Guide. - Touch the card to IC Card Reader (optional) •...

  • Page 60: Exiting The Energy Saver Mode

    2 Product Overview Exiting the Energy Saver Mode The following describes how to exit the Energy Saver mode. The Energy Saver mode is exited in the following instances: The machine exits the Energy Saver mode partially depending on the settings. For more information, refer to "5. Tools" > "Common Service Settings"...

  • Page 61: Control Panel

    Control Panel Control Panel The following describes the names and functions of components on the control panel. Component Function <Services Home> button Press this button to display the [Services Home] screen. You can change the services displayed on the [Services Home] screen. For more information, refer to "1 Before Using the Machine"...
  • Page 62 2 Product Overview Component Function <Interrupt> button Press this button to suspend a copy or print job in progress to have the machine process another job. During the Interrupt mode, the <Interrupt> button lights up. Pressing the <Interrupt> button again exits the Interrupt mode and resumes the suspended job.
  • Page 63 Control Panel Component Function <Custom Button 3> (Review) "Review" is assigned to this button by default. On the [Review] screen, you can check a list of the status of Copy, Fax, and Scan services whose settings have been changed from the defaults. You can also check the details of fax and e-mail recipients.
  • Page 64 2 Product Overview Component Function Embedded IC Card Reader Used to authenticate a user using a smart card. (optional) When you touch the smart card to the IC Card Reader, the machine reads the user information registered on the smart card and authenticates the user.

  • Page 65: Large Size Color Ui

    Control Panel Large Size Color UI The following describes the names and functions on the Large Size Color UI. Note • The Large Size Color UI does not have a one touch panel and does not support specifying recipients with one touch buttons. Component Function Touch screen...
  • Page 66 2 Product Overview Component Function <Error> indicator Blinks if a system error occurs. This indicator lights up when a problem other than a system error occurs with the machine, including paper jams and running out of paper. If the <Error> indicator blinks, contact our Customer Support Center. For information on the remedies for paper jams and running out of paper, refer to "15 Problem Solving"...
  • Page 67 Control Panel Component Function <C (Clear)> button Press this button to cancel a numerical value you have entered with the numeric keypad. <Dial Pause> button Press this button to insert a pause into a destination number. <Machine Status> button Press this button to check the machine status and meters, to check the status of consumables, and to print reports.

  • Page 68: Screens And Buttons Displayed

    2 Product Overview Screens and Buttons Displayed You can register or change the services and buttons displayed on the touch screen. You can customize the following screens: Note • The following screens and buttons may have been changed by the system administrator. Use the machine according to the changes being made.

  • Page 69: About The [Services Home] Screen

    About the [Services Home] Screen About the [Services Home] Screen This section describes the [Services Home] screen, which can be displayed by pressing the <Services Home> button. Login information field Message field Additional feature buttons Service buttons Next page Message Field Displays a message.
  • Page 70 2 Product Overview E-mail You can scan documents and send the scanned data as an e-mail attachment. For more information, refer to "E-mail" (P.271). Simple Copy You can set the features for the Copy service. Selecting [Simple Copy] allows you to simply specify the basic copy features on a single screen.
  • Page 71 About the [Services Home] Screen Store to USB You can scan documents and save the scanned data to a USB memory device. For more information, refer to "Store to USB" (P.315). Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.

  • Page 72: Activity Report

    2 Product Overview Language You can select the language to be displayed on the touch screen. The setting here will be reset when the power is switched off and on. Important • When you select [English], only ASCII characters can be used. •...

  • Page 73: Entering Text

    Entering Text Entering Text During operations, a screen for entering text sometimes appears. The following describes how to enter text. You can enter the following characters: numerals, alphabets, and symbols. Item Description Entering alphabets and numerals To enter uppercase letters, select [Shift]. To return to the lowercase letters, select [Shift] again.

  • Page 74: Installing The Tray Attachment On The Finisher-B1

    2 Product Overview Installing the Tray Attachment on the Finisher-B1 Setting the tray attachment on the finisher tray may help you deliver and stack A4 sheets without staples more neatly on the finisher tray of Finisher-B1. Remove the tray attachment from the rear of the finisher tray.

  • Page 75: Copy

    3 Copy This chapter describes the basic operation and features for the Copy service. Copying Procedure........................76 Operations during Copying .......................82 Simple Copy .............................85 Copy ..............................90 Image Quality..........................103 Layout Adjustment ........................110 Output Format..........................126 Job Assembly..........................157...

  • Page 76: Copying Procedure

    3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ................................76 Step 2 Selecting Features ................................78 Step 3 Entering a Quantity................................79 Step 4 Starting the Copy Job ...............................80 Step 5 Confirming the Copy Job in Job Status.........................81 Step 1 Loading Documents The following two methods are available to load documents:...
  • Page 77 Copying Procedure For information on how to copy mixed sized documents, refer to "Mixed Size Originals (Scanning Different Size Documents Simultaneously)" (P.116). Remove any paper clips and staples before loading a document. Load the document face up (when the Confirmation indicator document is 2-sided, load the front side up) in the center of the document feeder.

  • Page 78: Step 2 Selecting Features

    3 Copy Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.

  • Page 79: Step 3 Entering A Quantity

    Copying Procedure Select [Copy]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and configure features as necessary. The following shows the reference section for each tab. "Copy" (P.90) "Image Quality" (P.103) "Layout Adjustment"...

  • Page 80: Step 4 Starting The Copy Job

    3 Copy If you have entered an incorrect value, press the <C (Clear)> button and then enter the correct value. <C (Clear)> button Step 4 Starting the Copy Job The following describes how to start a copy job. Press the <Start> button. Important •...

  • Page 81: Step 5 Confirming The Copy Job In Job Status

    Copying Procedure Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job, the job may be in pending status. Use the following procedure to confirm the job status.

  • Page 82: Operations During Copying

    3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each operation. Stopping the Copy Job...................................82 Changing the Number of Copies..............................83 Interrupting the Copy Job ................................84 Stopping the Copy Job To cancel a copy job in progress, use the following procedure. Press either the <Stop>...

  • Page 83: Changing The Number Of Copies

    Operations during Copying Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Number of Copies To change the number of copy sets during scanning or copying, use the following procedure. Press either the <Stop>...

  • Page 84: Interrupting The Copy Job

    3 Copy Select [Change Quantity]. Specify the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. Press the <Start>...

  • Page 85: Simple Copy

    Simple Copy Simple Copy You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service. This section describes the features you can select on the [Simple Copy] screen. [Simple Copy] allows you to use only basic features to easily copy documents. The following shows the reference section for each feature.

  • Page 86: Reduce/Enlarge (Making Enlarged/Reduced Copies)

    3 Copy Select a paper tray to be used. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio. Note • If you select [Auto Select], an option other than [Auto %] is selected in [Reduce/Enlarge]. Tray 1, Tray 2 - 4 (optional) Allows you to directly select the desired tray.

  • Page 87: Sided Copying (Making 2 Sided Copies)

    Simple Copy Select a copy ratio. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note •...

  • Page 88: Auto/Color/Black & White (Selecting The Color For Copying)

    3 Copy Auto/Color/Black & White (Selecting the Color for Copying) This feature allows you to select a color mode. Select [Auto], [Color] or [Black & White]. Auto Detects if the original document is in color or black and white and prints the copy accordingly.

  • Page 89: Staple

    Simple Copy Note • When you deselect [Auto %] in [Reduce/Enlarge] (when you select another copy ratio), image loss may occur depending on the image size of the document. • Select a tray other than [Auto Select] in [Paper Supply]. When you select [Auto Select], the tray containing A4 paper is selected.

  • Page 90: Copy

    3 Copy Copy You can select [Copy] or [Simple Copy] on the [Services Home] screen to set the features for the Copy service. This section describes the features you can select on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies) ......................90 Paper Supply (Selecting the Paper for Copying)........................94 Output Color (Selecting the Color for Copying)........................97...
  • Page 91 Copy Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note • If you select [Auto %], select an option other than [Auto Select] in [Paper Supply]. Ratios (3rd to 4th buttons on the screen) Displays preset copy ratios.
  • Page 92 3 Copy Preset % Select a copy ratio from the following options. 100% Copies at the same image size as the original document. Auto % Automatically determines the copy ratio based on the document size and the paper size specified in [Paper Supply], and copies the document to fit into the paper. Note •...
  • Page 93 Copy Fit Image to Paper Size X - Y% Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper, and then slightly reduces the ratios so that the complete image is copied onto the paper. Width: XX% Length: XX% Allows you to specify the preset reduction/enlargement ratios.

  • Page 94: Paper Supply (Selecting The Paper For Copying)

    3 Copy Paper Supply (Selecting the Paper for Copying) This feature allows you to select the tray that holds the paper you want to use. Select a paper tray. Auto Select Automatically determines the tray holding the appropriate paper, based on the document size and the specified copy ratio.
  • Page 95 Copy [Paper Supply] Screen This screen allows you to select a paper tray from all trays available on the machine. Select a paper tray. Tray Allows you to select a paper tray. When [Auto %] is selected in [Reduce/Enlarge], the machine automatically determines the tray holding the appropriate paper based on the document size and the specified copy ratio.
  • Page 96 3 Copy Select a paper size and a paper type. Note • Select [ ] to return to the previous screen or ] to move to the next screen. • [Auto Detect] is available only when standard sized paper is loaded. Paper Size Select from [Auto Detect], [Standard Size], and [Custom Size].

  • Page 97: Output Color (Selecting The Color For Copying)

    Copy Output Color (Selecting the Color for Copying) This feature allows you to select copy colors. Note • If the use of certain colors is not allowed, the available colors will be restricted. For more information, refer to "5 Tools" > "Accounting" > "Create/View User Accounts" > "Account Limit" in the Administrator Guide.
  • Page 98 3 Copy [Output Color] Screen This screen allows you to make settings for full color, dual color, and single color. Select [More]. Select the desired output color mode. Auto Detect Automatically determines the color of the original document and makes copies in full color if the original document is colored, or in single color (black) if the document is black-and- white.
  • Page 99 Copy Selecting this option displays [Color] on the screen. Select a color on the [Output Color - Color] screen which is displayed after selecting [Color]. Refer to "[Output Color - Color] Screen" (P.100). [Source Color] Screen This screen allows you to select one or more colors from your document to define them as source colors.
  • Page 100 3 Copy Select [Target Area Color]. Select any color. [Non-target Area Color] Screen This screen allows you to select the color to be used in place of the colors other than the selected source colors. You can select one color from seven preset and six custom options. For information on how to set custom colors, refer to "5 Tools"...

  • Page 101: Sided Copying (Making 2 Sided Copies)

    Copy For information on how to set custom colors, refer to "5 Tools" > "Copy Service Settings" > "Custom Colors" in the Administrator Guide. Select [Single Color]. Select [Color]. Select any color. 2 Sided Copying (Making 2 Sided Copies) This feature is the same as [2 Sided Copying] on the [Image Quality] screen. For more information, refer to "2 Sided Copying (Making 2 Sided Copies)"...

  • Page 102: Lighten/Darken (Adjusting The Copy Density)

    3 Copy Lighten/Darken (Adjusting the Copy Density) This feature allows you to select a copy-density level from seven levels. Note • [Lighten/Darken] on the [Copy], [Image Quality] and [Simple Copy] screens is the same. Use [ ] and [ ] to select from seven density levels.

  • Page 103: Image Quality

    Image Quality Image Quality The section describes the features you can select on the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Document Type) ........................103 Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) ..............105 Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) ........105 Color Effects (Selecting an Image Quality) ...........................106 Color Balance (Adjusting Color Balance) ..........................107...
  • Page 104 3 Copy Auto Automatically sets the document type based on the setting made in the System Administration mode and the setting made in [Output Color] on the [Copy] screen. Photo & Text Select this option when the document contains both text and photos. The machine automatically distinguishes the text and photo areas of the document and sets the appropriate image quality for each area.

  • Page 105: Image Options (Adjusting Copy Density/Sharpness/Saturation Of Images)

    Image Quality Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) This feature allows you to adjust the copy density, sharpness, and saturation levels. Note • [Lighten/Darken] under [Image Options] is the same as [Lighten/Darken] on the [Copy] screen. • If [Lighten/Darken], [Sharpness], or [Saturation] is set concurrently with [Color Effects], the setting made in [Color Effects] will be cleared.

  • Page 106: Color Effects (Selecting An Image Quality)

    3 Copy Select [Image Enhancement]. Set [Suppress Background] and [Contrast]. Suppress Background Scans document backgrounds with no filtering. Auto Suppression When [Output Color] is set to [Black & White], the background of a document printed on colored paper, such as newspaper, will be suppressed. When [Output Color] is set to [Color], [Dual Color], or [Single Color], the color element on white-color paper such as the blot, the print on the other side which is seen through and so on will be suppressed.

  • Page 107: Color Balance (Adjusting Color Balance)

    Image Quality Select [Color Effects]. Select any option. Copies with the [Image Enhancement], [Image Options], [Color Shift], and [Color Balance] settings at their defaults. Lively Reproduces fresher, livelier images with increased color saturation. Bright Reproduces brighter images with enhanced contrast. This option is suitable for documents that are intended to attract people's attention, such as posters.
  • Page 108 3 Copy Select [Color Balance]. Select any option. Normal Always copies a document with the density balance set to "0" for the four toner colors: magenta, cyan, black, and yellow. Basic Color Allows you to adjust the density level for each toner color: magenta, cyan, black, and yellow.

  • Page 109: Color Shift (Adjusting The Color Tone)

    Image Quality Shadows Allows you to adjust the color strength of high-density areas. Example: If high-density yellow is printed lighter, adjust the color strength in the plus (+) direction under [Yellow Balance] > [Shadows]. Color Shift (Adjusting the Color Tone) This feature allows you to adjust the tone of the colors to be reproduced in copies, by a maximum of two levels in two directions.

  • Page 110: Layout Adjustment

    3 Copy Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)..........................111 Book Copying (Copying Facing Pages onto Separate Sheets)..................112 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)..................

  • Page 111: Sided Copying (Making 2 Sided Copies)

    Layout Adjustment 2 Sided Copying (Making 2 Sided Copies) This feature allows you to make copies of 1-sided and 2-sided documents on one side or both sides of paper. Select [2 Sided Copying]. Select any option. 1 Sided Makes a copy of a 1-sided document on one side of paper. 2 Sided Makes a copy of a 1-sided document on both sides of paper.

  • Page 112: Book Copying (Copying Facing Pages Onto Separate Sheets)

    3 Copy Copies This option is displayed when you select [1 2 Sided] or [2 2 Sided]. Head to Head Select this option when you want the orientation of the front and back sides of the copy to be the same as that of the document. Head to Toe Select this option when you want the orientation of the front and back sides of the copy to be the opposite of that of the document.
  • Page 113 Layout Adjustment Does not copy as a bound document. Left Page then Right Copies the left page and then the right page of facing pages. Right Page then Left Copies the right page and then the left page of facing pages. Top Page then Bottom Copies the top page and then the bottom page of facing pages.

  • Page 114: Sided Book Copying (Making 2 Sided Copies Of Facing

    3 Copy 2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) This feature allows you to assign pages when making copies of facing pages in a bound document so that pages face each other in the same way as the document. You can also specify the starting and ending pages from the left and right of facing pages.

  • Page 115: Original Size (Specifying The Scan Size For The Document)

    Layout Adjustment [Starting & Ending Page] Screen This screen allows you to set the starting and ending pages to be copied. Set [Starting Page] and [Ending Page]. Starting Page [Left Page] / [Right Page] You can select these options when [Left Page then Right] or [Right Page then Left] is selected.

  • Page 116: Mixed Size Originals (Scanning Different Size Documents Simultaneously)

    3 Copy Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document Feeder Document Glass B5, B5 , B4, A5, A5 , A4, B6, B5, B5 , B4, A6, A5, A5 , Auto-detectable A4 , A3, 8.5 x 11", A4, A4 , A3...

  • Page 117: Edge Erase (Erasing Edges And Margin Shadows Of The Document)

    Layout Adjustment Select [Mixed Size Originals]. Select [On]. Select this option when copying documents of the same size. When documents of different sizes are copied, the machine automatically detects the size of each document. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
  • Page 118 3 Copy Even when the edge erase amount is set to 0 mm, full page copying cannot be made. For information on the areas that can actually be printed, refer to "16 Appendix" > "Printable Area" in the Administrator Guide. Select [Edge Erase].

  • Page 119: Image Shift (Adjusting The Image Position)

    Layout Adjustment Center Erases the shadow in the center of facing pages of a bound document or a booklet. You can set the binding erase width in the range from 0 to 50 mm in 1mm increments. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document.
  • Page 120 3 Copy Does not shift the position of document images. Auto Center Shifts document images so that they are placed in the center of paper. Margin Shift Allows you to specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.
  • Page 121 Layout Adjustment Does not shift the position of document image. Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.

  • Page 122: Invert Image (Making Reversed Copies Of Images)

    3 Copy [Image Shift - Side 2] Screen This screen allows you to set the image shift for Side 2. Select any option. Does not shift the position of document image. Auto Center Shifts document images so that they are placed in the center of paper. Specify the amounts of the top and bottom, and left and right margins in the range from 0 to 50 mm in 1 mm increments.

  • Page 123: Original Orientation (Specifying The Orientation Of Loaded Documents)

    Layout Adjustment Select any option. Mirror Image Reverses the left and right sides of the document image. Negative Image Creates a negative image of the document. Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document so that the machine can identify the top of the document.

  • Page 124: Image Rotation (Changing The Orientation Of Images)

    3 Copy Image Rotation (Changing the Orientation of Images) If the orientation of the paper currently loaded in the tray differs from that of the document loaded, the machine automatically rotates the document image so that the orientation of the image matches that of the paper. You can also select a reference position for image rotation if documents are of mixed orientations.
  • Page 125 Layout Adjustment Staple Position This option is displayed when the finisher is installed. If documents are of mixed orientations, the images will be rotated to match the stapling edge specified in the settings of the Staple feature. Portrait Original - Left Edge If documents are of mixed orientations, the images will be rotated so that the top edge of landscape documents is aligned with the left edge of portrait documents.

  • Page 126: Output Format

    3 Copy Output Format This section describes the features you can select on the [Output Format] screen. The following shows the reference section for each feature. 2 Sided Copying (Making 2 Sided Copies)..........................126 Booklet Creation (Creating a Booklet) ........................... 127 Covers (Attaching Covers to Copies) ............................

  • Page 127: Booklet Creation (Creating A Booklet)

    Output Format Booklet Creation (Creating a Booklet) This feature allows you to layout the copied pages so that they will be in the right order when folded and bound as a booklet. You can also shift the pages for binding and add covers.
  • Page 128 3 Copy Copy Booklet You can output the copies of scanned documents as they are by specifying [Fold & Staple]. Select this option when you do not need a document to be copied in booklet page order. Note • This feature does not appear for some models. An optional component is required. For more information, contact our Customer Support Center.
  • Page 129 Output Format Use [+] and [-] or the numeric keypad to specify a binding shift value. [Booklet Creation - Divide Output] Screen When you have a large number of originals, the originals are divided to create subsets to reduce the thickness of each booklet. The machine folds copies in half, and piles them up to form a booklet.

  • Page 130: Covers (Attaching Covers To Copies)

    3 Copy Covers (Attaching Covers to Copies) This feature allows you to attach covers to copies. You can use different types of paper (such as colored paper and heavyweight paper) as the front and back covers of copies. Important • When you select this feature, if the number of pages scanned by the machine exceeds the maximum, the machine will not print the already-scanned data.

  • Page 131: Pages Per Side (Copying Multiple Pages Onto One Sheet)

    Output Format Print on Side 1 The first page of the document is copied on the front side of the back cover. Print on Side 2 The first page of the document is copied on the back side of the back cover. Print on Both The first and second pages of the document are copied on the front and back sides of the back cover.

  • Page 132: Poster (Making Enlarged Copies Spread Over Multiple Sheets)

    3 Copy Select [Pages per Side]. Select any option. Disables this feature. 2 Pages Copies two document pages onto one side of a single sheet of paper. 4 Pages Copies four document pages onto one side of a single sheet of paper. 8 Pages Copies eight document pages onto one side of a single sheet of paper.
  • Page 133 Output Format Important • Ensure that the actual orientation of the original document matches the [Original Orientation] setting on the [Layout Adjustment] screen. Note • You cannot use the document feeder with this feature. Select [Poster]. Select any option. No enlarged copies are made. Output Size Allows you to select the paper size.

  • Page 134: Repeat Image (Making Multiple Copies On One Sheet)

    3 Copy Lock X - Y% Allows you to make the same ratio adjustment for the width and length at the same time. Repeat Image (Making Multiple Copies on One Sheet) This feature allows you to copy a document image on one sheet of paper repeatedly for a specified number of times.

  • Page 135: Annotations (Adding A Comment/A Date/Page Numbers To Copies)

    Output Format Annotations (Adding a Comment/a Date/Page Numbers to Copies) This feature allows you to add a comment, date, and page numbers onto copies. You can select a comment, date, and page numbers, and their print positions from preset formats. Important •...
  • Page 136 3 Copy Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.
  • Page 137 Output Format Format & Style Displays the [Comment - Format & Style] screen. You can select a font size from three options, or can directly specify the size in the range from 6 to 64 points in 1 point increments. You can also select a font color from seven options.
  • Page 138 3 Copy Select any option. No page number is added. Page numbers are add onto copies. Style 1, 2, 3 Adds page numbers only. -1-, -2-, -3- Adds page numbers, and hyphens before and after each page number. (Example: -1-) Page 1, Page 2, Page 3 Adds page numbers, and the text "Page"...
  • Page 139 Output Format Position Displays the [Page Numbers - Position] screen. You can select a page-number position from six options. For side 2 of copy sheets, you can select [Same as Side 1] or [Mirror Side 1]. Font Size Displays the [Page Numbers - Font Size] screen. You can select a page-number size from three options, or can directly specify a size in the range from 6 to 24 points in 1 point increments.
  • Page 140 3 Copy [Bates Stamp] Screen This screen allows you to add prefix text and page numbers onto copies. Select any option. Does not add prefix text and page numbers onto copies. Adds prefix text and page numbers onto copies. Prefix Allows you to enter prefix text with up to 16 characters, using the displayed keyboard.

  • Page 141: Watermark (Printing Control Numbers On The Background Of Copies)

    Output Format [Apply Bates Stamp To] Screen This screen allows you to specify a page range to add prefix text and page numbers. Select any option. All Pages Adds prefix text and page numbers to all pages. Starting Page Number Allows you to specify the start page to add prefix text and a page number, in the range from 1 to 999.
  • Page 142 3 Copy Important • When the number of already scanned pages of the Watermark job reaches the maximum number of pages that can be scanned per job, which is 999, a message appears, and even the already scanned pages will not be printed. Follow the instructions displayed on the screen and cancel the job.
  • Page 143 Output Format Serial Number Allows you to select whether to print the serial number of the machine. Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note •...

  • Page 144: Secure Watermark (Managing Document Security)

    The digital code enables you to analyze "when", "from which machine", and "by whom" the document was output. Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to Secure Watermark.
  • Page 145 Output Format • In some cases, a document may not be printed even if the Secure Watermark feature has not been used for the document. This happens because the machine incorrectly detects a copy protection code from the document. In that case, ask the system administrator to temporarily disable [Secure Watermark Detection] for copy protection codes.
  • Page 146 3 Copy Prevent Duplication Prevents document duplication. Protection code and digital code are embedded into copies. Important • This setting also affects fax and scan operation. Stored Secure Watermarks Displays the [Stored Secure Watermarks] screen. Refer to "[Stored Secure Watermarks] Screen" (P.146). [Stored Secure Watermarks] Screen This screen allows you to embed hidden text into documents.

  • Page 147: Folding (Outputting Bi-Folded/Tri-Folded Paper)

    Output Format Folding (Outputting Bi-Folded/Tri-Folded Paper) This feature allows you to fold copies in half, or crease in half. Important • When the Finisher-B1 or the Finisher-C1 is installed, do not remove output copies from the finisher tray until all the output copies have been delivered. Note •...

  • Page 148: Transparency Options (Inserting Blank Sheets Between Transparencies)

    3 Copy Select [2 Times], [4 Times], or [8 Times] according to the number of times to repeat. 2 Times 4 Times 8 Times Note • When you select an option other than [Auto %] in [Reduce/Enlarge], image loss may occur depending on the image size of the document.
  • Page 149 Output Format Select [Transparency Options]. Select any option. Does not insert separators. Blank Transparency Separators Inserts a separator each time a transparency is copied. Only one set of copies can be made. Blank Separators & Handouts Inserts a separator each time a transparency is copied. At the same time, the required number of copies is made for handouts.

  • Page 150: Copy Output (Specifying Finishing Options)

    3 Copy Separator & Handout Allows you to select the paper tray to be used for the separators and handouts. Select [More] to display the [Paper Supply - Separator & Handout] screen on which you can select a tray. Note •...
  • Page 151 Output Format [Transparency Set & Handouts] of Transparency Options, Booklet Creation, Stapling, Build Job, Sample Set, and Combine Original Sets. Collated The machine outputs sheets sorted into sets that are arranged in page order. Uncollated The machine outputs the specified number of copies and sorts sheets by page. Uncollated with Separators The machine outputs copies with inserting blank sheets as a separator and sorts sheets by page.
  • Page 152 3 Copy Output/Offset Allows you to select the output destination tray and offset operation. Offset Stacking This option is displayed when you select [Center Tray - Upper] or [Center Tray - Lower] for the output destination. When an optional finisher is installed, this option is displayed when you select [Center Tray] or [Right Middle Tray].
  • Page 153 Output Format Paper Size and Stapling Position Finisher-A1 1 Staple 1 Staple (Left) (Right) A4 , B5 , 7.25 x 10.5" , 8.5 x 11" , A4, A3, B4, 8.5 x 11", 8.5 x 13", 8.5 x 14", 11 x 17", 8K Finisher-B1 1 Staple 1 Staple...
  • Page 154 3 Copy 1 Staple 1 Staple 2 Staples 2 Staples 2 Staples (Left) (Right) (Left) (Top) (Right) A4, 8 x 10", 8.5 x 11", 8.5 x 13", 8.5 x 14" A4, B4, 11 x 17", 8K * : The staple orientation displayed on the touch screen differs from the actual staple orientation. Outputs are stapled in the orientation shown in the above table.

  • Page 155: Id Card Copy (Copying Both Sides Of An Id Card)

    Output Format 4 Holes 4 Holes 4 Holes (Left) (Top) (Right) A3, B4, 11 x 15", 11 x 17", 8K ID Card Copy (Copying Both Sides of an ID Card) This feature allows you to copy both sides of a small undetectable original, such as an ID card, onto one side of paper.
  • Page 156 3 Copy Select [ID Card Copy] on the [Output Format] screen. Select [On]. Disables ID card copying. Enables ID card copying.

  • Page 157: Job Assembly

    Job Assembly Job Assembly This section describes the features you can select on the [Job Assembly] screen. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job) ............157 Sample Job (Checking the Finished Output of the Copy)....................161 Combine Original Sets (Adding Originals) ..........................162 Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area)............165 Stored Programming (Calling a Stored Program for Build Job) ..................166...

  • Page 158: Booklet Creation

    3 Copy Build Job is not applied. Build Job is applied. The feature buttons appear. Specify any option if necessary. Important • The features selected here cannot be canceled or changed while the machine executes a copy job. For information on features available in Build Job, refer to "Features that can be set in Build Job" (P.158). Features that can be set in Build Job Copy Output For more information, refer to "Copy Output (Specifying Finishing Options)"...
  • Page 159 Job Assembly Change Quantity Displays the [Change Quantity] screen on which you can change the number of copy sets using the numeric keypad. Change Settings Displays the [Copy] screen on which you can change the settings for the next document. After changing the settings, press the <Start>...
  • Page 160 3 Copy [Build Job - Chapter Start] Screen This screen allows you to set the chapter start. The next stack of documents is copied after the previous stack. The next stack of documents is copied from Side 1 of a new sheet of paper. Pages per Side - New Page When [Pages per Side] is set, even if all documents are divided for every chapter before all of them are assembled in the Pages per Side feature, the next stack of document is copied...

  • Page 161: Sample Job (Checking The Finished Output Of The Copy)

    Job Assembly When you load a single sheet document, the document is copied onto a separator. 1 Sided Side 2 Only A first page of the loaded documents is copied on the back side of a separator, and the rest of pages are copied on the paper other than a separator.

  • Page 162: Combine Original Sets (Adding Originals)

    3 Copy Select [On]. No sample set is made. A sample set is made. [Copy] Screen When Sample Job is in Progress After the sample set is copied, the machine pauses the job and displays the [Copy] screen. Change Quantity Displays the [Change Quantity] screen on which you can change the number of copies entered before.
  • Page 163 Job Assembly If [Copy Output] is set to [Auto], the output is automatically sorted. When all documents have been scanned, select [Last Original]. Note • After the first original set is copied, the machine automatically outputs the data remained if the machine is left unused for the period specified in [Auto Clear].
  • Page 164 3 Copy [Copy] Screen When Combine Original Sets is in Progress The [Copy] screen is displayed when copying starts. Delete Clears the document data stored with the Combine Original Sets feature, and cancels copying. Note • You can also press the <C (Clear)> or <Clear All> button on the control panel to perform the same operation.

  • Page 165: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)

    Job Assembly Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) This feature allows you specify the areas to be deleted from a document image. Up to three areas can be specified. Select [Delete Outside/Delete Inside]. Select any option. No area is deleted.

  • Page 166: Stored Programming (Calling A Stored Program For Build Job)

    3 Copy Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document. Note • If the [Original Orientation] setting differs from the actual document orientation, the machine may not detect the top of the document correctly.

  • Page 167: Fax

    4 Fax This chapter describes the basic operations and features for the Fax services. Note • LINE 2 (Line 2), LINE 3 (Line 3), and SIP are optional. • The Fax services are not available for some models. An optional component is required. For more information, contact our Customer Support Center.

  • Page 168: Fax Procedure

    4 Fax Fax Procedure This section describes the basic fax procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 168 Step 2 Selecting Features ................................170 Step 3 Specifying Destinations..............................171 Step 4 Starting the Fax Job ............................... 173 Step 5 Confirming the Fax Job in Job Status ........................
  • Page 169 Fax Procedure Important • To avoid paper jams, use the document glass for folded or wrinkled documents, cut-and-pasted documents, curled paper, or back carbon paper. • When Duplex Automatic Document Feeder B1-C is installed, the lightweight paper of 38 - 49 gsm cannot be scanned 2 sided.

  • Page 170: Step 2 Selecting Features

    4 Fax Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.

  • Page 171: Step 3 Specifying Destinations

    Fax Procedure Select [Fax/Internet Fax]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Select each tab, and select a feature as necessary. When you press the <Energy Saver> button while configuring the features, you can select whether to enable the 2 Sided (Skip Blank Pages) feature.
  • Page 172 4 Fax Available Not available * : There two ways in which address numbers and stored programs are assigned to the one touch buttons. Select either of the following: [Type 1] The buttons 1 to 70 are used for address numbers and they correspond to the registered address numbers 0001 to 0070, while the buttons M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 and 2.

  • Page 173: Step 4 Starting The Fax Job

    Fax Procedure For information on how to specify a fax number using the Address Book, refer to "Specifying a Destination Using the Address Book" (P.198). For information on how to specify a fax number using the speed dialing, refer to "Speed Dialing (Specifying a Destination Using an Address Number)"...

  • Page 174: Step 5 Confirming The Fax Job In Job Status

    4 Fax Load the next document. Press the <Start> button. If you have more documents, repeat steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Fax Job in Job Status The following describes how to confirm the status of a fax job. Press the <Job Status>...

  • Page 175: Operations During Faxing

    Operations during Faxing Operations during Faxing This section describes the available operations during faxing. The following shows the reference section for each operation. Stopping the Fax Job...................................175 Changing the Scan Settings ..............................176 Stopping the Fax Job To cancel scanning a fax document, use the following procedure. Press either the <Stop>...

  • Page 176: Changing The Scan Settings

    4 Fax Select the job to cancel. Note • Select [ ] to return to the previous screen or ] to move to the next screen. Select [Delete]. Select [Delete]. Changing the Scan Settings You can change the scan settings while scanning a document. Select [Next Original] on the touch screen.
  • Page 177 Operations during Faxing Set [Resolution], [Original Size], and the density. For each setting, refer to "Resolution (Specifying the Scanning Resolution)" (P.213), "Original Size (Specifying the Scan Size for the Original)" (P.214), or "Lighten/Darken (Adjusting Fax Density)" (P.210). Select [Save]. Press the <Start> button.

  • Page 178: About Internet Fax

    4 Fax About Internet Fax Unlike general fax communications using public phone lines, Internet Fax uses corporate intranets and the Internet to send or receive scanned documents as e-mail attachments. Because Internet Fax uses existing corporate intranets and the Internet, the transmission is less expensive than general fax transmission.
  • Page 179 About Internet Fax For information on how to specify recipients, refer to "Step 3 Specifying Destinations" (P.171) and "Specifying a Destination Using the Address Book" (P.198). Forwarding files stored in folders By enabling the forwarding feature and registering a forwarding e-mail address for a folder in advance, the faxes stored in the folder are automatically forwarded to the specified computer, as e-mail attachments.

  • Page 180: Sending Internet Fax

    4 Fax Remote Folder Remote Polling Manual Send Relay Broadcast Sorting received faxes by folder (Folder Selector) Direct Fax If you are using the fax gateway feature, you can set the Starting Rate and F Code. For more information on the fax gateway feature, refer to "Sending Internet Fax to regular fax machines via a relay station"...

  • Page 181: Receiving Internet Fax

    About Internet Fax For information on how to enter the subject, refer to "Internet Fax Subject (Specifying the Internet Fax Subject)" (P.228). For information on how to enter the message, refer to "Internet Fax Message (Editing the Internet Fax Mail Contents)" (P.228).

  • Page 182: Useful Features

    4 Fax Folder operations If the hard disk space of the machine is insufficient while printing e-mail or storing e-mail to the folder, the page being processed will be deleted at the point in time when the machine runs out of hard disk space. Restricting incoming e-mail The machine can be configured to accept or reject e-mails received from specified domains.
  • Page 183 About Internet Fax Important • If the hard disk of the machine becomes full during Internet Fax transmission, the transmission is canceled and the document data is deleted. Note • If the hard disk of the machine becomes full during scanning of a document, a screen appears to prompt you to select whether to send the job up to the stored pages or to cancel the job.
  • Page 184 4 Fax For information on how to set the Folder Selector feature, refer to "5 Tools" > "Fax Service Settings" > "Fax Received Options" in the Administrator Guide. Forwarding Internet Fax The machine can automatically forward faxes received in a folder or faxes stored in a folder by using the Folder Selector feature to the forwarding address specified for the folder as e- mail.

  • Page 185: About Ip Fax (Sip)

    About IP Fax (SIP) About IP Fax (SIP) IP Fax (SIP) is a process of sending and receiving faxes using an IP Network in a corporate intranet. This process is compliant with T.38, which is an ITU recommendation. IP Fax (SIP) uses the existing corporate intranet making communication less expensive than the G3 fax communication that uses public telephone network.

  • Page 186: Ip Fax (Sip) Features

    4 Fax IP Fax (SIP) Device Only (1) IP Fax (SIP) devices communicate with each other directly, using IP network (Intranet). The SIP device address of the communication target shall be designated as an IP Fax (SIP) between the IP Fax (SIP) devices. For example, 1111@192.168.1.1 (the address of the SIP device).
  • Page 187 About IP Fax (SIP) Communication with regular fax machines When a VoIP gateway is installed and configured for IP Fax (SIP), you can have fax communication with G3 fax machines connected to the public telephone network. Note • For the configuration of a VoIP gateway, check with your network administrator. •...

  • Page 188: Feature Comparison With Regular Fax

    4 Fax Feature Comparison with Regular Fax The feature comparison between the IP Fax (SIP) and the regular fax is as follows: IP Fax (SIP) Features Regular fax* IP Fax (SIP) SIP server VoIP Gateway only Redial List Relay Broadcast Local Name Starting Rate Priority Send...

  • Page 189: Receiving Ip Fax (Sip)

    About IP Fax (SIP) Select [IP Fax (SIP)] from the options for fax type. Configure features as necessary. For available features, refer to "Fax/Internet Fax" (P.197). Specify a recipient. Example: Telephone number: 0312345678 SIP user name: 1111 SIP device address: 1111@192.168.1.1 Important •...

  • Page 190: About Server Fax

    4 Fax About Server Fax If your machine supports the Scan service, installing the Server Fax Kit (optional) allows you to use the Fax service of a Server Fax server. When your machine does not support the Fax service and supports the Server Fax service only, the Server Fax service will be enabled automatically.
  • Page 191 About Server Fax Features Unavailable for Sending Server Fax The following features are available for regular faxes, but are not available for server faxes. Screen Features Resolution* Transmission Options Priority Send Cover Page Recipient Print Sets Remote Folder F Code More Options Remote Polling Store for Polling...

  • Page 192: Simple Fax

    4 Fax Simple Fax You can select [Fax/Internet Fax] or [Simple Fax] on the [Services Home] screen to set the features for the Fax service. This section describes the features you can select on the [Simple Fax] screen. [Simple Fax] allows you to use only basic features to easily send faxes.

  • Page 193: Speed Dialing (Specifying A Destination Using An Address Number)

    Simple Fax Press the <Start> button. <Start> button Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. When you specify address numbers, confirm that the corresponding fax numbers are correctly registered on the machine. For information on how to register address numbers, refer to "5 Tools"...

  • Page 194: Specifying A Destination Using A One Touch Button

    4 Fax Specifying a Destination Using a One Touch Button You can use the one touch buttons to specify recipients. One touch buttons correspond to the address numbers from 0001 to 0070, or 0001 to 0060. For example, when the number you want to dial is registered to the address number 0001, press one touch button <1>.

  • Page 195: Resolution (Specifying The Scanning Resolution)

    Simple Fax Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note • The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's machine and there is a corresponding loss in quality.

  • Page 196: Sided Scanning (Transmitting 2-Sided Originals)

    4 Fax Photo & Text Select this option when transmitting a document that contains both text and photos. The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document. Photo Select this option when transmitting a document that contains only photos.

  • Page 197: Fax/Internet Fax

    Fax/Internet Fax Fax/Internet Fax You can select [Fax/Internet Fax] or [Simple Fax] on the [Services Home] screen to set the features for the Fax service. This section describes the features you can select on the [Fax/Internet Fax] screen. The following shows the reference section for each feature. Internet Fax / Fax / IP Fax (SIP) (Selecting Internet Fax / Fax / IP Fax (SIP)) ..............197 + Add (Sending Faxes to Multiple Recipients) ........................198 Specifying a Destination Using the Address Book .......................198...

  • Page 198: Add (Sending Faxes To Multiple Recipients)

    4 Fax + Add (Sending Faxes to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation. There is no need to repeat the same operation for each recipient. Specifying a Destination Using the Address Book The following describes how to use the Address Book to specify recipients.
  • Page 199 Fax/Internet Fax Public Entries Displays the list of registered recipients. Network Entries Allows you to search for fax numbers not in the local address book but the one registered in a server on a network. Address types Select from [All Types], [Fax], [IP Fax (SIP)], and [Internet Fax]. The features to be displayed on the screen depend on the configuration of your machine .
  • Page 200 4 Fax Alphanumeric Index Lists the registered recipients with alphanumeric index character in alphabetical order. Group Lists all the registered Fax Group Recipients. For more information on how to register groups dial numbers, refer to "5 Tools" > "Setup" > "Create Fax Group Recipients" in the Administrator Guide.
  • Page 201 Fax/Internet Fax Name Searches with a recipient name as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword. Up to 32 characters are allowed. Example: Smith Fax Number Searches with a fax number as a keyword. After you set an advanced search condition, select the box to display the screen for entering the keyword.

  • Page 202: Using The Address Book

    4 Fax • Depending on the network settings, [Search Network] may not appear in the drop-down menu. For information on the Network settings, refer to "5 Tools" > "Connectivity & Network Setup" > "Remote Authentication / Directory Service" > "LDAP Server / Directory Service Settings" in the Administrator Guide.

  • Page 203: Speed Dialing (Specifying A Destination Using An Address Number)

    Fax/Internet Fax Speed Dialing (Specifying a Destination Using an Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing in advance. You can use wildcards (the <*> button on the numeric keypad or [*] on the keyboard screen) for the last digit or last two digits of address numbers.

  • Page 204: Add New Address (Registering A Destination On The Address Book)

    4 Fax Add New Address (Registering a Destination on the Address Book) You can register destinations on the Address Book. The current destinations specified on the First Tab screen can also be registered. Note • [Add New Address] is not displayed depending on the settings in the System Administration mode or the number of registered addresses.
  • Page 205 Fax/Internet Fax Select [Name], enter a name using the keyboard displayed on the screen, and then select [Save]. For information on how to enter characters, refer to "Entering Text" (P.73). To change the index, select [Index], select a new character from the keyboard displayed on the screen, and then select [Save].

  • Page 206: Specifying A Destination Using A One Touch Button

    4 Fax Specifying a Destination using a One Touch Button You can use the one touch buttons to specify recipients. One touch buttons correspond to the address numbers from 0001 to 0070, or 0001 to 0060. For example, when the number you want to dial is registered to the address number 0001, press one touch button <1>.

  • Page 207: Specifying A Destination Using The Redial Feature

    Fax/Internet Fax Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen. Note • When the Server Fax service is used, a destination must be less than 50 characters long. The available characters are as follows: 0 to 9 Numeric characters Pause...

  • Page 208: Specifying A Line (Port)

    4 Fax Specifying a Line (Port) You can specify lines using the keyboard screen. When the Additional G3 Port Kit2 (optional) is installed, you can specify the line (port) and send faxes. Local terminal information can be registered to each line. You can use each line for a different purpose. Important •...

  • Page 209: Removing/Confirming A Recipient

    Fax/Internet Fax Feature Button Function Input method Transmit using a When a password has 1. Select [New Recipients] password been set, transmission will on the [Fax/Internet start only if the password Fax] screen to display matches the ID number the keyboard. on the remote terminal.

  • Page 210: Lighten/Darken (Adjusting Fax Density)

    4 Fax [Details] Screen This screen allows you to confirm recipients. Starting Rate Allows you to select a communication mode according to the features of recipient. Lighten/Darken (Adjusting Fax Density) You can select fax density from seven levels. Use [ ] and [ ] to select a density level.

  • Page 211: Sided Scanning (Transmitting 2-Sided Originals)

    Fax/Internet Fax 2 Sided Scanning (Transmitting 2-sided Originals) You can scan a 1-sided or 2-sided document on one or both sides of paper for fax transmission. Note • The image on the back side of a 2-sided document is rotated so that it is placed in the same orientation as the image on the front side.

  • Page 212: Original Type (Selecting The Document Type)

    4 Fax Important • If you select [2 Sided (Skip Blank Pages)] in [2 Sided Scanning] when the Skip Blank Pages feature is enabled, image loss may occur on the fax document depending on the recipient's machine. For example, when you select [2 Sided (Skip Blank Pages)] to send an A4 fax document, image loss may occur in the area where the edge erase amounts is set when the fax is printed on an A4 document by the recipient's machine.

  • Page 213: Resolution (Specifying The Scanning Resolution)

    Fax/Internet Fax Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note • The machine scans a document at the specified resolution, but if the recipient's machine does not support the resolution, the machine automatically changes the resolution to one supported by the recipient's machine and there is a corresponding loss in quality.

  • Page 214: Layout Adjustment

    4 Fax Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen. The following shows the reference section for each feature. 2 Sided Scanning (Transmitting 2-sided Originals) ......................214 Original Type (Selecting the Document Type)........................214 Resolution (Specifying the Scanning Resolution) ........................

  • Page 215: Mixed Size Originals (Scanning Different Size Documents Simultaneously)

    Layout Adjustment Use this feature when a document is a non-standard size, or when you want to scan a document at a size different from the original size. You also can add margins, or delete unwanted margins. You can change the default values for buttons other than [Auto Detect] in the System Administration mode. For information on how to change the default values, refer to "5 Tools"...

  • Page 216: Book Faxing (Scanning Facing Pages Onto Separate Sheets)

    4 Fax • The recommended document size combinations are A4 portrait and A3 landscape, or B5 portrait and B4 landscape. If another combination of document sizes is used, the documents can be fed at an angle and may not be scanned properly. Note •...
  • Page 217 Layout Adjustment Note • You cannot use the document feeder with this feature. • A non-standard size document or undetectable-size document may not be separated into two accurately. Select [Book Faxing]. Select any option. Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages.

  • Page 218: Reduce/Enlarge (Specifying A Scan Ratio)

    4 Fax Reduce/Enlarge (Specifying a Scan Ratio) This feature enlarges or reduces scanned images with a specified ratio. Important • Some destination machines may not be able to receive faxes at the specified ratio. Select [Reduce/Enlarge]. Select a preset ratio, or specify a value. Note •...

  • Page 219: Stamp (Adding A Stamp When Scanning A Document)

    Layout Adjustment Stamp (Adding a Stamp when Scanning a Document) This feature stamps a circle mark at the bottom corner of each document page when it is fed through the document feeder. This helps you easily check if each page of the documents has been scanned correctly.

  • Page 220: Fax/Internet Fax Options

    4 Fax Fax/Internet Fax Options This section describes the features you can select on the [Fax/Internet Fax Options] screen. The following shows the reference section for each feature. Acknowledgement Report (Confirming Transmission Results) ..................220 Starting Rate (Selecting a Communication Mode) ......................222 Priority Send/Delay Start (Specifying Send Priority/Send Time)..................

  • Page 221: Confirmation Options

    Fax/Internet Fax Options Note • The optional component is required to use the Read Receipts and Delivery Receipts features. For information, contact our Customer Support Center. • Read Receipts (MDN) and Delivery Receipts (DSN) are available when the recipient’s machine supports MDN and DSN, respectively.

  • Page 222: Starting Rate (Selecting A Communication Mode)

    4 Fax Delivery Receipts Disables the Delivery Receipts feature. Enables the Delivery Receipts feature. You can check whether the Internet Fax you sent was correctly delivered to the destination folder. Starting Rate (Selecting a Communication Mode) You can select a communication mode based on the features of the remote machine. G3 is the international standard for facsimile transmissions established by the ITU-T.

  • Page 223: Priority Send/Delay Start (Specifying Send Priority/Send Time)

    Fax/Internet Fax Options About Forced 4800 bps You can communicate with faxes overseas via telephone company exchanges, etc. Note • The international telephone networks are originally designed for voice communications. Noise that does not really affect voice communications causes a problem with fax communications. It may result in the deterioration of images quality, the inability to transmit a fax, or even terminate the transmission.

  • Page 224: Delay Start

    4 Fax Select [Priority Send/Delay Start]. Select any option. Priority Send Priority Send is not applied. Priority Send is applied. Note • If the Priority Send feature is selected during transmission, the fax will be sent after the current transmission ends. •...

  • Page 225: Transmission Header Text (Adding Sender Name And Phone Number To Faxes)

    Fax/Internet Fax Options [Delay Start - Specific Time] Screen This screen allows you to specify the start time for fax transmission. Note • You can change the default value of [Delay Start - Specific Time] in the System Administration mode. For more information, refer to "5 Tools" > "Fax Service Settings" > "Fax Defaults" > "Delay Start - Specific Time"...

  • Page 226: Cover Page (Transmitting Documents With A Cover Page)

    4 Fax Select [Display Header]. No header information is attached. Display Header Header information is attached. Cover Page (Transmitting Documents With a Cover Page) This feature allows you to attach a cover page to the document. The cover page includes the recipient name, comment, sender name, machine fax number, number of pages, and date and time of transmission.
  • Page 227 Fax/Internet Fax Options Comments Displays the [Cover Page - Comments] screen. Refer to "[Cover Page - Comments] Screen" (P.227). [Cover Page - Comments] Screen This screen allows you to select comments to be added to the recipient and sender fields. Select any option.

  • Page 228: Internet Fax Subject (Specifying The Internet Fax Subject)

    4 Fax Internet Fax Subject (Specifying the Internet Fax Subject) You can specify an Internet Fax subject. If no subject is specified, the preset subject is automatically entered. Note • This feature is not available for some models. An optional component is required. For more information, contact our Customer Support Center.

  • Page 229: Recipient Print Sets (Printing Multiple Sets At The Remote Machine)

    Fax/Internet Fax Options Delete Text Deletes the comment displayed on the screen. Keyboard Allows you to enter body text using the displayed keyboard. Up to 256 characters can be entered. You can also select [Add Comment] to select a registered comment and edit it. For information on how to enter characters, refer to "Entering Text"...

  • Page 230: Pages Per Side (Combining Multiple Pages Into One Sheet)

    4 Fax 1 Set The remote machine will output one set of the fax document. Multiple Sets Allows you to specify the number of print sets the remote machine will output, in the range from 2 to 99 in 1 set increments. Use [+] and [-] or the numeric keypad to specify the value. Pages per Side (Combining Multiple Pages into One Sheet) This feature allows you to send a fax by combining multiple pages of a document into one side of a single sheet of paper.
  • Page 231 Fax/Internet Fax Options • In the IP Fax (SIP) using VoIP Gateway, remote folder using Fax signal method is not available. Only the F code method is available. Sending to Folder (Fax Signal Method) This feature allows you to send a file directly to a folder on the remote machine. The file can be printed on the remote machine.
  • Page 232 4 Fax Remote Folder Number Select the [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad. Folder Passcode Select the [Folder Passcode] box, and enter the 4-digit passcode of the remote folder using the numeric keypad.
  • Page 233 Fax/Internet Fax Options Select [On]. Disables the Secure Polling feature. Enables the Secure Polling feature. Enter a folder number in [Remote Folder Number]. Remote Folder Number Select [Remote Folder Number] box, and enter a 3-digit folder number of the remote machine using the numeric keypad.

  • Page 234: F Code (Using F Code Transmission)

    4 Fax F Code (Using F Code Transmission) F Code is the transmission procedure set by the Communications and Information Network Association of Japan and is the T.30 (communication protocol) method for using sub- addresses that was standardized by the ITU-T. The F Code feature enables various features to be used with transmission among F Code-compatible machines regardless of their manufacturers.
  • Page 235 Fax/Internet Fax Options Sending to Folder (F Code Method) Select [On]. Select the [F Code] box, and enter an F code using the keyboard or the numeric keypad. Note • You can enter up to 20 digits for the F code. If necessary, select the [Password] box, and enter a password using the keyboard or the numeric keypad.
  • Page 236 4 Fax Select [Poll a Remote Device]. Select [Save]. Select the [Fax/Internet Fax Options] tab to display the [Fax/Internet Fax Options] screen. Select [F Code]. Select [On]. Select the [F Code] box, and enter the F Code using the keyboard or the numeric keypad. Note •...

  • Page 237: Internet Fax Profile (Specifying Internet Fax Profiles)

    Fax/Internet Fax Options Password Select the [Password] box, and enter the password using the numeric keypad. If a password is not set, leave this box blank. Note • You can enter up to 20 digits for the password. Keyboard You can use the keyboard to enter the F code or the password. For information on how to enter texts, refer to "Entering Text"...

  • Page 238: Encryption (Sending Internet Fax Encrypted By S/Mime)

    4 Fax Note • [TIFF-S] is not available when [Superfine (400 dpi)] or [Superfine (600 dpi)] is selected in [Resolution] on the [Fax/Internet Fax] screen. TIFF-F Select this profile when you specify super-fine for the resolution or when you send A3 or B4 documents.

  • Page 239: Digital Signature (Sending Internet Fax With A Digital Signature By S/Mime)

    Fax/Internet Fax Options Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) You can send Internet Fax with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether the contents of the Internet Fax are changed, or whether the Internet Fax is sent from the proper sender.

  • Page 240: More Options

    4 Fax More Options This section describes the features you can select on the [More Options] screen. The following shows the reference section for each feature. Remote Polling (Retrieving Files from Remote Machines)....................240 Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve) ..........243 On-hook (Confirming Remote Machine Response Prior to Transmission)..............
  • Page 241 More Options Remote Polling Select [Remote Polling]. Select [Poll a Remote Device]. Note • To use Multi-Polling, specify multiple recipients. Disables the Remote Polling feature. Poll a Remote Device Enables the Remote Polling feature. Specify a destination, and then press the <Start> button. Secure Polling (DTMF Method) Select [New Recipients] on the [Fax/Internet Fax] screen to display the keyboard on the...
  • Page 242 4 Fax Select [Remote Polling]. Select [Poll a Remote Device]. Select [Save]. Disables the Secure Polling feature. Poll a Remote Device Enables the Secure Poling feature. Format for Auto Send Passcode of Telephone number Folder number folder on remote machine remote machine remote machine Format for Manual Send...

  • Page 243: Store For Polling

    More Options Store for Polling (Storing Files on the Machine that a Remote Machine can Retrieve) Store for Polling is a feature that store a file on your machine so that a remote machine can retrieve it from your machine. The following two methods are available for Store for Polling: Store for Free Polling and Store for Secure Polling.

  • Page 244: On-Hook (Confirming Remote Machine Response Prior To Transmission)

    4 Fax [Public Folder] Screen This screen allows you to print and delete files stored for Free Polling. Select the file to be printed or deleted. You can select either one file or all files. Note • Select [ ] to return to the previous screen or ] to move to the next screen.
  • Page 245 More Options Select any option. Manual Send / Manual Receive Use the drop-down menu to switch between [Manual Send] and [Manual Receive]. Manual Send : Allows you to check if connection is established before sending a fax. Manual Receive : Allows you to receive a fax manually, such as Facsimile Information Services.

  • Page 246: Broadcast

    4 Fax Broadcast This section describes how to set Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients) ...................... 246 Relay Broadcast (Transmitting Documents Through a Relay Station) ................247 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ............250 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients in a single operation.

  • Page 247: Relay Broadcast (Transmitting Documents Through A Relay Station)

    • For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available for Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Relay Broadcast for the machine.
  • Page 248 4 Fax Fax Signal Method Select an address number or group dial number to which a relay broadcast is registered, and press the <Start> button. To perform Multiple Relay Broadcast, repeat this step. DTMF Method The following two types are available in the DTMF method: Auto Send and Manual Send. Auto Send (Transmitting without picking up the receiver) Select [New Recipients] to display the keyboard on the touch screen and enter in the following format.
  • Page 249 • When performing Relay Broadcast with the F Code method, you can use a password if you set a receive password for the relay station. • When performing Relay Broadcast between Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.

  • Page 250: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)

    • For IP Fax (SIP), only Relay Broadcast with the F Code method is available. The following three methods are available in Remote Relay Broadcast: Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that support the Relay Broadcast feature. DTMF Method G3 fax machines that support Manual Send can perform Remote Relay Broadcast for the machine.
  • Page 251 Broadcast F Code Method This method can be used among machines that support the F Code and the Relay Broadcast features. Fax Signal Method Register the following information in the address numbers of initiating stations in advance. For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.
  • Page 252 F Code method and the Relay Broadcast feature. Note • When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station, we recommend that you use the fax signal method.
  • Page 253 Broadcast Select [On]. Select the [F Code] box, and enter the F Code with the numeric keypad. Note • You can enter up to 20 digits for the F Code. Relay Broadcast Print Primary Address Address Address ..Directive Relay Number Number Number...

  • Page 254: Receiving Faxes

    4 Fax Receiving Faxes Two modes are available for receiving faxes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.

  • Page 255: Using Auto Receive

    Receiving Faxes When extra lines are added to the machine, [Fax Receiving Mode] is set to [Auto Receive] even when [Manual Receive] is selected. Auto Receive Reception of a fax from a remote machine begins automatically. Using Auto Receive When [Fax Receiving Mode] is set to [Auto Receive] on the [Machine Information] screen, the following two methods are available to receive a fax: When the machine automatically switches to fax reception When there is an incoming call, the machine automatically receives a fax after it rings for a...
  • Page 256 4 Fax F Code (sub-address): 0 (to designate F Code transmission) and the folder number to store the file in Password (if necessary): the passcode of the folder to store the file in Note • For IP Fax (SIP), the fax signal method and the F code method are available. •...

  • Page 257: Facsimile Information Services

    Facsimile Information Services Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the telephone receiver. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but cannot use the Address Book.
  • Page 258 4 Fax Select [On-hook (Manual Send/Receive)] on the [More Options] screen. Select [Manual Receive] from the drop-down menu. Specify the fax number of the facsimile information service. You can use the numeric keypad, address numbers, or one touch buttons to specify the call destination, but cannot use the Address Book.

  • Page 259: Scan

    5 Scan This chapter describes the basic operations and features for the Scan services. Note • The Scan services are not available for some models. An optional component is required. For more information, contact our Customer Support Center. To use the Scan services, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings"...

  • Page 260: Scanning Procedure

    5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each procedure. Step 1 Loading Documents ............................... 260 Step 2 Selecting the Features ..............................262 Step 3 Starting the Scan Job..............................265 Step 4 Confirming the Scan Job in Job Status........................
  • Page 261 Scanning Procedure For information on how to scan mixed sized documents, refer to ""Mixed Size Originals (Scanning Different Size Documents Simultaneously)" (P.336). Remove any paper clips and staples before loading a document. Load the document face up (when the Confirmation indicator document is 2-sided, place the front side up) in the center of the document feeder.

  • Page 262: Step 2 Selecting The Features

    5 Scan Open the document cover. Important • Ensure that the touch screen is active, and then load a document. Otherwise, the machine may not properly detect the document size. Load the document face down, and align it against the top left corner of the document glass.
  • Page 263 Scanning Procedure Store to USB Scans a document and saves the scanned data to a USB memory device. Store & Send Link Scans a document and temporarily saves the scanned data on the machine. The user is notified by e-mail of the URL to the location where the scanned data is stored. Then, the user can access the URL to retrieve the scanned data.
  • Page 264 5 Scan Note • If you do not specify a file name for the document to be saved, a file name is automatically assigned to each file or folder based on a particular rule. For example, the file name "img- 123123456"...

  • Page 265: Step 3 Starting The Scan Job

    Scanning Procedure The following shows the reference section for each tab. "Store to Folder" (P.313) "Advanced Settings" (P.328) "Layout Adjustment" (P.333) "E-mail Options/Filing Options" (P.341) When you use another Scan service, [Store to Folder] is replaced with [E-mail], [Network Scanning], [Scan to PC], [Store to USB], [Store & Send Link], or [Store to WSD]. Note •...
  • Page 266 5 Scan While documents are being scanned, select [Next Original]. Note • When using the document feeder, load the next document after the machine has finished scanning the first document. • When [Next Original] is displayed on the screen shown on the right and no operation is performed for a certain period of time, the machine automatically assumes that there are no more documents.

  • Page 267: Step 4 Confirming The Scan Job In Job Status

    Use Network Scanner Driver. Refer to "Importing to a TWAIN Compatible Application" (P.431). Import using Stored File Manager 3 Use Stored File Manager 3 (Fuji Xerox application software). Refer to "Importing Using Stored File Manager 3" (P.433). Import using CentreWare Internet Services Use CentreWare Internet Services.

  • Page 268: Operations During Scanning

    5 Scan Operations during Scanning The following describes the operations available during scanning. The following shows the reference section for each operation. Stopping the Scan Job................................268 Previewing the Scanned Images during a Scan Job......................269 Changing Scan Settings ................................270 Stopping the Scan Job To cancel scanning a document, use the following procedure.

  • Page 269: Previewing The Scanned Images During A Scan Job

    Operations during Scanning Select the job to cancel. Select [Delete]. Select [Delete]. Note • If you cancel the job, the scanned data stored in the folder will also be deleted. Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document. Important •...

  • Page 270: Changing Scan Settings

    5 Scan From the drop-down menu, specify the view size by selecting [Whole Page] or [Enlarge View], and set [Current Page]. After the confirmation, select [Close] to close the preview screen. Changing Scan Settings You can change scan settings while scanning the document. Note •...

  • Page 271: E-Mail

    E-mail E-mail This section describes the features you can select on the [E-mail] screen. The E-mail service allows you to scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Address Book (Specifying an E-mail Address)........................272 Add New Address (Registering a Recipient on the Address Book) ...................278 Specifying a Destination Using a One Touch Button ......................279...

  • Page 272: Address Book (Specifying An E-Mail Address)

    5 Scan Address Book (Specifying an E-mail Address) The following describes how to select a recipient using the Address Book. Note • You cannot use address numbers input by the numeric keypad for specifying the destination registered to the Address Book. When sending an encrypted e-mail, select an e-mail address associated with a certificate that can be encrypted, from the Address Book.
  • Page 273 E-mail Smart Card E-mail Address Displays the addresses specified on the certificate in the Smart Card. Note • This item is displayed when the Smart Card Reader is connected. When [Public Entries] is Selected Select a recipient from a list under [Name]. Note •...
  • Page 274 5 Scan When [Network Entries] is Selected Select a search target from the drop-down menu on the left. You can select [Name], [E-mail Address], [Telephone Number], [Office] or [Department] for a search target. Note • To search for a recipient with a keyword without setting [Name], [Fax Number], or [Custom Item], enable the search filters on the [Custom Filters] screen of CentreWare...
  • Page 275 E-mail The names of the custom items depend on the settings specified for [Attribute Name of Custom Items 1, 2, and 3] in the System Administration mode. For more information, refer to "5 Tools" > "Connectivity & Network Setup" > "Remote Authentication/Directory Service"...
  • Page 276 5 Scan Search Network Searches recipients in the remote address list. Note • To search for a recipient with a keyword without setting [Name], [E-mail Address], or [Custom Item], enable the search filters on the [Custom Filters] screen of CentreWare Internet Services ([Simple Search]).
  • Page 277 E-mail When [Search Public] or [Search Network] is Selected Enter keywords to search for an address. Note • The screen on the right appears when [Search Public] is selected. • When multiple keywords are used, the address is searched with the AND clause. For information on how to enter characters, refer to "Entering Text"...

  • Page 278: Add New Address (Registering A Recipient On The Address Book)

    5 Scan Add New Address (Registering a Recipient on the Address Book) You can register addresses on the Address Book. The current recipients specified on the First Tab screen can also be registered. Select [Add New Address]. Select a method to register a recipient. Enter a new recipient using the keyboard.

  • Page 279: Specifying A Destination Using A One Touch Button

    E-mail Select [Next]. Specify the settings. The following items appear: Address Type E-mail Address Name Index Surname Given Name Custom Item 1 Custom Item 2 Custom Item 3 S/MIME Certificate (ApeosPort Series Only) Note • To delete the input data and return to the [E-mail Address Book] screen, select [Cancel]. For more information on the setting items, refer to "5 Tools"...

  • Page 280: New Recipient (Entering An Address)

    5 Scan Press a one touch button. Confirm that the recipient (e-mail address) specified with the one touch button is displayed on the touch screen. Important • The one touch buttons have a sensor to detect which page of one touch buttons (1 - One touch buttons 24, 25 - 48, or 49 - M02) is currently open.

  • Page 281: Add Me (Adding The Sender's Address)

    E-mail Shift Used for entering uppercase characters. More Characters Displays symbols. Use this button to enter symbols for the e-mail address. Add Me (Adding the Sender’s Address) The sender's address can be added to [To], [Cc], or [Bcc]. Select [Add Me]. Select any option.
  • Page 282 5 Scan Remove Removes the selected recipient. Edit Displays the [Edit Recipient] screen on which you can confirm or edit the recipient. Note • The recipient cannot be edited depending on the settings in the System Administration mode. Refer to "[Edit Recipient] Screen" (P.282). Close Menu Hides the pop-up menu.

  • Page 283: From (Setting The Sender's Address)

    E-mail From (Setting the Sender’s Address) Specify a sender's e-mail address. You can specify only one address as a sender's address. Note • When [Login to Local Accounts] is selected, the e-mail address registered in user information is automatically set as a sender's address. For more information on user information, refer to "5 Tools" >...

  • Page 284: Message (Entering The E-Mail Body)

    5 Scan Message (Entering the E-mail Body) You can enter the e-mail body using the following procedure. Select [Message]. Enter a message with up to 512 characters using the displayed keyboard. For information on how to enter characters, refer to "Entering Text" (P.73). Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document.

  • Page 285: Sided Scanning (Scanning Both Sides Of A Document)

    E-mail Color Select this option to scan a color document. Black & White Scans a document in monochrome two tones. You can select the document type in [Original Type]. Note • [Black & White] is not selectable when [MRC High Compression] is set to [On] on the [File Format] ®...

  • Page 286: Original Type (Selecting The Document Type)

    5 Scan [2 Sided Scanning] Screen This screen allows you to select the status and orientation of original documents. 1 Sided Select this option to scan only one side of the document. 2 Sided Select this option to scan both sides of the document.

  • Page 287: File Format (Selecting A File Format For Output Data)

    E-mail From the menu displayed by selecting [Original Type], select any option. Photo & Text Select this option when scanning a document that contains both text and photos. The machine automatically identifies text and photo areas to scan each area with optimum quality.
  • Page 288 5 Scan Note • To browse or print DocuWorks files on a computer, one of the following software is required: - DocuWorks 4.0 or later - DocuWorks Viewer Light 4.0 or later - DocuWorks Viewer Light for Web 4.0 or later More Displays the [File Format] screen.

  • Page 289: Searchable Text

    E-mail Important • Microsoft® Office formats other than doc or xls are not available for this feature. • This feature utilizes the OCR (Optical Character Recognition) technology. Depending on the original conditions, an error in recognition or loss of graphical information may occur. •...
  • Page 290 5 Scan Refer to "[File Format - Searchable Text] Screen" (P.292). When [MRC High When [MRC High Setting Item Compression] is Set to Compression] is Set to [Off] [On] E-mail/ Color Scanning Auto Detect, Color, Auto Detect, Color, Store to Folder/ Grayscale Grayscale Network Scanning/...
  • Page 291 E-mail - Acrobat 6.0.x : Windows Digital Certificate Security - Acrobat 7.0.x : Adobe Default Security - Acrobat 8.0.x : Adobe Default Security No visible signature is added. Adds a visible signature using the certificate of the machine. Note • The items used in the signature are different depending on the machine configuration and settings in the System Administration mode.

  • Page 292: Language Of The Original

    5 Scan Adds a visible signature using the certificate of the machine. Note • XPS stands for XML Paper Specification. • This feature is supported only by the ApeosPort series. • The items used in the signature are different depending on the machine configuration and settings in the System Administration mode.
  • Page 293 E-mail Select any option. The file is not encrypted, and no access privilege is assigned. Password Encrypts the file using a password. Encryption Algorithm Allows you to specify the encryption method. 128-bit RC4 Encrypts the file by the 128-bit RC4 method. Files encrypted by this method can be ®...
  • Page 294 5 Scan Select [Permissions]. Select [Security Password]. Select [On]. Enter the security password, and select [Save]. Likewise, re-enter the security password, and select [Save]. Select any option. Security Password Displays the [PDF Security - Security Password] screen. [Security Password] allows to assign access privileges to files. The password is required to change the access privileges or to perform unauthorized operations.
  • Page 295 E-mail Select any option. The file is not encrypted, and no access privilege is assigned. Password (V4 Compatible) Encrypts the file by the 56 bit DES method using a password. Files encrypted by this method can be opened with DocuWorks Ver. 4.0 or later. Select [Open Password] to set a password.
  • Page 296 5 Scan Full Access Password Displays the [DocuWorks - Full Access Password] screen. If a password is set, the password is required to change the access privileges set in [Restricted Operations]. You can enter a password with up to 32 characters. Certificate Displays the [DocuWorks Security - Certificate] screen.
  • Page 297 E-mail Alphanumeric Index Lists the registered recipients with alphanumeric index character in alphabetical order. Search Allows you to set [Simple Search] or [Advanced Search]. Searches by the keyword specified for [Simple Search], or by search entries for [Advanced Search]. Note •...
  • Page 298 5 Scan Search Network Searches recipients in the remote address list. Note • This feature is supported only by the ApeosPort series. • To display [Search Network], prior settings are required in the System Administration mode. ] button Displays the [Certificate Details] screen. Certificate information, such as issuer, expiration date, and persons to whom the certificate is issued, is displayed.
  • Page 299 E-mail [Text Settings] Screen This screen allows you to select a language to identify the text on the original document and a font to be used for the recognized text. Language of the Original Select the language of the original document from the following options: Japanese, Korean, Traditional Chinese, Simplified Chinese, and English.

  • Page 300: Network Scanning

    5 Scan Network Scanning This section describes the procedure to select features on the [Network Scanning] screen. On the [Network Scanning] screen, you can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server, and others.

  • Page 301: Preview (Previewing The Scanned Images During A Scan Job)

    Network Scanning Note • The job template "@S2HOME" is displayed only when the remote authentication is enabled, and also [Enabled] is selected in [Status] under [Properties] > [Services] > [Scan to Home] on CentreWare Internet Services. • The job template name "@S2HOME" can be changed by the system administrator from CentreWare Internet Services.

  • Page 302: Scan To Pc

    5 Scan Scan to PC This section describes the procedure to select features on the [Scan to PC] screen. The Scan to PC service allows you to scan documents and send the scanned data to a network computer via the FTP or SMB protocol. The following describes features available on the [Scan to PC] tab.

  • Page 303: Address Book (Specifying A Destination Pc Using The Address Book)

    Scan to PC Select [Transfer Protocol]. Select any option. Transfers using the FTP protocol. Transfers using the SMB protocol. SMB (UNC Format) Transfers using the SMB protocol (UNC Format). UNC stands for Universal Naming Convention and its format is as follows: \\host name\shared name\directory name Address Book (Specifying a Destination PC Using the Address Book) You can specify the server name, the user name used for logging in to the destination server...
  • Page 304 5 Scan Select the destination to store the data in. Important • You can only use destinations configured for SMB or FTP. Note • Select [ ] to return to the previous screen or ] to move to the next screen. (List/Thumbnail) Allows you to switch the number of the recipients displayed from list (five items) or thumbnail (15 items).

  • Page 305: Add New Address (Registering A Destination Pc On The Address Book)

    Scan to PC When the Address Book Type 2 is Displayed Select [Address Book]. Note • When you select [Address Book], the Address Book Type1 or Type2 will be displayed depending on the setting of [Address Book Type] in the System Administration mode. For more information, refer to "5 Tools"...
  • Page 306 5 Scan Note • [Add New Address] is not displayed depending on the settings in the System Administration mode or the number of registered recipients. For details on the settings and the number of registered recipients, ask your system administrator. Select [Add New Address].
  • Page 307 Scan to PC When [SMB (UNC Format)] is selected The following items appear: Save in User Name Password For more information on the setting items, refer to "Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard)" (P.310). Select [Next]. Note •...

  • Page 308: Specifying A Destination Pc Using A One Touch Button

    5 Scan Server Name / IP address Shared Name (SMB Only) Save in User Name Password Port Number Note • To delete the input data and return to the [Server Address Book] screen, select [Cancel]. For more information on the setting items, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.

  • Page 309: Browse (Specifying A Destination Pc By Browsing Your Network)

    Scan to PC Browse (Specifying a Destination PC by Browsing Your Network) This feature displays a hierarchy consisting of server names and folders. You can specify a save destination by tracing the hierarchy. Select [Browse]. Select the destination to save the data in. Select [Previous] or [Next] to move to another level.

  • Page 310: Specifying A Destination (Specifying A Destination Pc Using The Screen Keyboard)

    5 Scan Name To change the recipient name, enter a new name with the keyboard displayed by selecting [Name]. Note • The recipient name may not be displayed depending on the settings. Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard) Enter information in the fields provided for the selected protocol, to specify a forwarding destination.
  • Page 311 Scan to PC Save in This option is displayed when you select [FTP] or [SMB] in [Transfer Protocol]. Enter a directory path. When the save location is in the DFS namespace on Windows, enter a folder name. Up to 128 characters are allowed. Note •...

  • Page 312: Preview (Previewing The Scanned Images During A Scan Job)

    5 Scan Preview (Previewing the Scanned Images during a Scan Job) You can preview the scanned images while scanning the document. For more information, refer to "Preview (Previewing the Scanned Images during a Scan Job)" (P.314). Color Scanning (Selecting an Output Color) You can set the output color to scan a document.

  • Page 313: Store To Folder

    Store to Folder Store to Folder This section describes the procedure to select features on the [Store to Folder] screen. You can scan documents and save the scanned data in a folder of the machine. The following describes features available on the [Store to Folder] tab. Note •...

  • Page 314: Color Scanning (Selecting An Output Color)

    5 Scan Color Scanning (Selecting an Output Color) You can specify the output color to scan a document. For more information, refer to "Color Scanning (Selecting an Output Color)" (P.284). 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation.

  • Page 315: Store To Usb

    Store to USB Store to USB This section describes the procedure to select features on the [Store to USB] screen. The Store to USB service allows you to scan documents and save the scanned data to a USB memory device. The following describes features available on the [Store to USB] tab. Save in (Specifying a Storage Location in the USB Memory Device) ................319 Details (Displaying the Details of a Storage Location in the USB Memory Device) ............320 Preview (Previewing the Scanned Images during a Scan Job)..................320...
  • Page 316 5 Scan • The screen status will be one of the above when a commercially available Memory Card Reader is inserted into the USB memory slot of the machine. It is the same if no media is inserted into the Memory Card Reader.
  • Page 317 Store to USB Press the <Services Home> button. <Services Home> button Select [Store to USB] on the [Services Home] screen. The [Store to USB] screen appears. When the [Media Print - Photos] Screen Appears Press the <Services Home> button. <Services Home> button...
  • Page 318 5 Scan Select [Store to USB] on the [Services Home] screen. The [Store to USB] screen appears. When the Screen Display Does Not Change If any screen other than the [Services Home] screen is displayed, press the <Services Home> button. <Services Home>...

  • Page 319: Save In (Specifying A Storage Location In The Usb Memory Device)

    Store to USB • We assume no responsibility for any direct and indirect damages arising from or caused by such data loss. Note • If you do not specify the file storage location, the scanned data is saved in the root directory. Save in (Specifying a Storage Location in the USB Memory Device) You can specify a file storage location in the USB memory device.

  • Page 320: Details (Displaying The Details Of A Storage Location In The Usb Memory Device)

    5 Scan Next Allows you to move to the lower directory. Note • This button is available when a folder is selected. Details (Displaying the Details of a Storage Location in the USB Memory Device) Selecting [Details] displays the [Details] screen. [Details] Screen This screen displays the folder directory in the USB memory device.

  • Page 321: Sided Scanning (Scanning Both Sides Of A Document)

    Store to USB 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. For more information, refer to "2 Sided Scanning (Scanning Both Sides of a Document)" (P.285). Original Type (Selecting the Document Type) You can select the type of the document.

  • Page 322: Store & Send Link

    5 Scan Store & Send Link Authenticate on the machine and scan a document, and the machine will store the scanned data and sends an e-mail to your registered address to notify you of the URLs for retrieving and deleting the scanned data. Only the authenticated user who logs in to the machine can be the recipient of an e-mail transmission.

  • Page 323: From (Displaying The E-Mail Address Of The Authenticated User)

    Store & Send Link From (Displaying the E-mail Address of the Authenticated User) Automatically obtains the pre-registered e-mail address of the authenticated user. Subject (Setting the Subject) You can specify the e-mail subject using the following procedure. Auto Set Automatically sets the subject to [Scan Reference from XXX] (where XXX is the host name of the machine).

  • Page 324: File Format (Selecting A File Format For Output Data)

    5 Scan File Format (Selecting a File Format for Output Data) You can select a file format for output data. The Store & Send Link service allows you to retrieve scanned data from a computer without password authentication. To prevent other parties from viewing your scan data, select [PDF] or [DocuWorks] in [File Format] and set a password in [PDF Security] or [DocuWorks Security] before scanning the document.

  • Page 325: Store To Wsd

    Store to WSD Store to WSD This section describes the procedure to select features on the [Store to WSD] screen. The Store to WSD service allows you to scan documents set on the machine from a network computer. It also allows you to save the scanned data to a network computer. Note •...

  • Page 326: This Device (Storing Data Scanned By The Machine On A Network Computer)

    5 Scan Load the document on the document glass or in the document feeder, and select [Operate From Computer]. The standby screen is displayed on the touch screen. Note • Select [Delete] button to exit standby mode. After exiting standby mode, [Remove Your Originals] screen is displayed on the touch screen.
  • Page 327 Store to WSD Load the document on the document glass or in the document feeder, and select [This Device]. Computer names and 5 processing methods are displayed in the [List of Computers]. Select destination from the list in accordance with the intended use.

  • Page 328: Advanced Settings

    5 Scan Advanced Settings This section describes the features you can select on the [Advanced Settings] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Color Scanning (Selecting an Output Color) .........................

  • Page 329: Photographs (Scanning A Color Photograph)

    Advanced Settings Photographs (Scanning a Color Photograph) Use this feature when scanning a color photograph. This feature is available only when [Color Scanning] is set to [Color]. Important • You cannot use the document feeder with this feature. • When this feature is enabled, the Shadow Suppression and Background Suppression features cannot be used.

  • Page 330: Image Enhancement

    5 Scan Sharpness You can select a sharpness level from five levels between [Soften] and [Sharpen]. Selecting an upper cell on the bar makes the contours of images sharper, and selecting a lower cell makes softer. Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast) This feature allows you to suppress the background color of a document such as newspaper and colored paper.

  • Page 331: Color Space (Specifying Color Space)

    Advanced Settings Select [Shadow Suppression]. Select [Auto Suppression]. Color Space (Specifying Color Space) This feature allows you to set the color space. Note • [Color Space] is available when [Color Scanning] is set to [Color]. • To activate [Color Space] on the [Advanced Settings] screen, a prior setting must be made in the System Administration mode.
  • Page 332 5 Scan Device Color Space Uses advanced color processing. Note • You can find profile data in the Driver CD Kit. • When [Device Color Space] is selected, the following image quality features are changed to their defaults: Lighten/Darken, Sharpness, Shadow Suppression, Contrast, Background Suppression •...

  • Page 333: Layout Adjustment

    Layout Adjustment Layout Adjustment This section describes the features you can select on the [Layout Adjustment] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. Resolution (Specifying a Scanning Resolution) ........................333 2 Sided Scanning (Scanning Both Sides of a Document)....................334 Book Scanning (Scanning Facing Pages on Separate Sheets)..................334...

  • Page 334: Sided Scanning (Scanning Both Sides Of A Document)

    5 Scan Select [Resolution]. Select any option. Note • Select either [200 dpi] or [300 dpi] when [MRC High Compression] is set to [On] for PDF, DocuWorks or XPS files on the [File Format] screen. • Select either [200 dpi] or [300 dpi] when [Searchable Text] is set to [Searchable] for PDF or DocuWorks files on the [File Format] screen.

  • Page 335: Original Size (Specifying A Scan Size)

    Layout Adjustment Does not scan as a bound document. Left Page then Right Scans the left page and then the right page of facing pages. Right Page then Left Scans the right page and then the left page of facing pages. Top Page then Bottom Scans the top page and then the bottom page of facing pages.

  • Page 336: Mixed Size Originals (Scanning Different Size Documents Simultaneously)

    5 Scan Select any option. When you select a non-standard size, specify values for the X and Y directions. Auto Detect Detects the document size automatically. The following table shows the document sizes that can be detected automatically. Document feeder Document glass B5, B5 , B4, A5, A5 , A4, A4 , A3, B6, B5, B5 , B4, A6, A5, A5 , A4,...
  • Page 337 Layout Adjustment • The recommended document size combinations are A4 portrait and A3 landscape, or B5 portrait and B4 landscape. If another combination of document sizes is used, the documents can be fed at an angle and may not be scanned properly. Note •...

  • Page 338: Edge Erase (Erasing Edges And Margin Shadows In The Document)

    5 Scan Edge Erase (Erasing Edges and Margin Shadows in the Document) When you scan a document with the document cover open or when you scan a book, the edges and center margin of the document may be scanned as black shadows. The Edge Erase feature allows you to erase such shadows.

  • Page 339: Reduce/Enlarge (Specifying A Scanning Ratio)

    Layout Adjustment Original Orientation Specify the orientation of the loaded document. When you load the top edge of the document against the left side of the document glass or the document feeder, and then select [Sideways Images], the document is displayed in the correct orientation when viewed on your computer screen.

  • Page 340: Original Orientation (Specifying The Orientation Of The Loaded Document)

    5 Scan Enter Output Size In [Output Size], select the output size of the scanned document. The machine automatically calculates the scanning ratio based on the selected output size and the original document size. Note • Selecting [Enter Output Size] may generate blank margin areas.

  • Page 341: E-Mail Options/Filing Options

    E-mail Options/Filing Options E-mail Options/Filing Options This section describes the features you can select on the [E-mail Options]/[Filing Options] screen under [E-mail], [Store to Folder], [Network Scanning], [Scan to PC], [Store & Send Link], or [Store to USB]. The following shows the reference section for each feature. File Format (Selecting a File Format for Output Data) .......................342 Quality/File Size (Specifying an Image Compression Ratio When Scanning)...............341 Read Receipts (Specifying Read Receipts) ..........................342...

  • Page 342: File Format (Selecting A File Format For Output Data)

    5 Scan Select [Quality/File Size]. Select any button. Note • If the High Compression Image Kit (optional) is installed, and when [MRC High Compression] is set [On] on the [File Format] screen, three image compression levels are available. Normal Quality The image is saved with high compression.

  • Page 343: Split Send (Sending In Sections)

    E-mail Options/Filing Options Select [On]. Select this option when you do not request read receipts. Select this option when you request read receipts. Split Send (Sending in Sections) When using the E-mail service, and the size of the data to be attached is large, you can split the data at page breaks or by a certain data size and then send the data.

  • Page 344: File Name (Specifying A Name For The File To Be Sent)

    5 Scan File Name (Specifying a Name for the File to be Sent) When using the E-mail, Scan to PC, Network Scanning, or Store & Send Link service, you can specify a name for the file to be sent. Auto Set The file name is "img-xxx-yyy.zzz"...

  • Page 345: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)

    E-mail Options/Filing Options Reply To Select the [Reply To] box to display the keyboard screen on which you can enter an address for reply. Clear Deletes the address entered in [Reply To]. Reply To Me Uses the address specified in [From] on the [E-mail] screen as a reply address. Note •...

  • Page 346: Encryption (Sending E-Mail Encrypted By S/Mime)

    5 Scan Auto Name The file name is "img-xxx" (where xxx is the date and time). Note • If a file name is deleted, [(Auto Set)] is displayed. To set the file name Select [File Name]. Up to 28 characters can be entered as a file name using the displayed keyboard. Note •...

  • Page 347: Password

    E-mail Options/Filing Options Select [Login Name]. Enter the login name using the keyboard displayed on the screen. For information on how to enter characters, refer to "Entering Text" (P.73). Password You can use this feature to enter the password for a destination server. Note •...
  • Page 348 5 Scan...

  • Page 349: Send From Folder

    6 Send from Folder This chapter describes the basic operations and features to use folders. Folder Operating Procedure ....................350 Selecting a Folder ........................352 Checking/Operating Files in a Folder..................353 Checking File Details .........................355 Printing Files in a Folder......................357 Configuring/Starting Job Flow ....................360...

  • Page 350: Folder Operating Procedure

    6 Send from Folder Folder Operating Procedure This section describes the basic procedure to operate files in folders. You can store print files submitted by a computer, scan files, and fax files in folders on the machine. These files stored in a folder can be sent by e-mail and be retrieved from a network computer.

  • Page 351: Step 2 Selecting A Folder

    Folder Operating Procedure Step 2 Selecting a Folder Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "14 Authentication and Accounting Features" > "Authentication for Job Flow Sheets and Folders" in the Administrator Guide. Select a folder to operate on.

  • Page 352: Selecting A Folder

    6 Send from Folder Selecting a Folder The following describes how to select a folder. Access to some folders may be restricted, depending on the settings of the Authentication feature. For information on selectable folders depending on the Authentication feature, refer to "14 Authentication and Accounting Features"...

  • Page 353: Checking/Operating Files In A Folder

    Checking/Operating Files in a Folder Checking/Operating Files in a Folder You can check or operate files stored in a folder. Note • When selecting print files, [Job Flow Settings] cannot be selected for some models. Select a folder on the [Send from Folder] screen.
  • Page 354 6 Send from Folder Important • If power is cut off immediately after a scanned file is stored in a folder, or if the hard disk space is insufficient to display thumbnails, files in the folder may not be displayed in thumbnail view. In that case, display them in list view.

  • Page 355: Checking File Details

    Checking File Details Checking File Details You can preview the selected file to check its details. Note • Monochrome images with high gradation levels may appear bluish when previewed. • When the Image Log Control feature is used, it may take more time than expected to preview a file. Select a file on the [Folder - File List] screen.
  • Page 356 6 Send from Folder Print Prints the selected files. Note • To specify the print options, go back to the [Folder - File List] screen and select [Print]. For more information, refer to "Printing Files in a Folder" (P.357).

  • Page 357: Printing Files In A Folder

    Printing Files in a Folder Printing Files in a Folder You can print selected files in a folder. Select files on the [Folder - File List] screen. Select [Print] or [Batch Print]. Note • When multiple files are selected, [Batch Print] allows you to print the selected files as a single file, while [Print] allows you to print them as separate files.
  • Page 358 6 Send from Folder Print Quantity Specify the number of print sets. Print Prints the selected file. Batch Print Allows you to set batch printing. You can print multiple files as one file. Up to 100 files can be bound in selected order. Note •...
  • Page 359 Printing Files in a Folder Stapling Report Position Punching Report Position For scan files stored in a folder Important • Ensure that the actual orientation of the original document matches the [Original Orientation] setting in [Edge Erase] or in [2 Sided Scanning] on the [Layout Adjustment] screen. Report Report Report...

  • Page 360: Configuring/Starting Job Flow

    6 Send from Folder Configuring/Starting Job Flow Job Flow is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Job flow sheets are categorized into two types according to the target. One type of job flow sheet targets files stored in folders, and the other type targets scan files.
  • Page 361 Configuring/Starting Job Flow Print Files in a folder can be printed. Select files on the [Folder - File List] screen. Select [Job Flow Settings]. Select any option. Auto Start This sets auto start of the job flow for files stored in the folder. The job flow automatically starts when a file is stored.

  • Page 362: [Link Job Flow Sheet To Folder] Screen

    6 Send from Folder [Link Job Flow Sheet to Folder] Screen You can change the link between the folder and its job flow sheet. Note • Linking, delinking, and auto start settings can be also performed when you create a folder. Select a job flow sheet to link to.
  • Page 363 Configuring/Starting Job Flow Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long. For information on how to enter characters, refer to "Entering Text" (P.73). Search by Keyword Searches for job flows that fully match the entry.
  • Page 364 6 Send from Folder [Select Job Flow Sheet] Screen This screen allows you to select and execute a job flow for the selected files. Select a job flow, and select [Start]. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.

  • Page 365: Job Flow Restrictions

    Configuring/Starting Job Flow Job Flow Restrictions A job flow sheet can be used by only one user, can be shared by multiple users, or can be used for only certain folders. Job flow restrictions may vary depending on the Authentication feature. For more information, refer to "14 Authentication and Accounting Features"...
  • Page 366 6 Send from Folder...

  • Page 367: Job Flow Sheets (Apeosport Series Only)

    7 Job Flow Sheets (ApeosPort Series Only) This chapter describes the scanning operation using a job flow sheet registered on the machine. Job Flow Sheets is a service that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks. Note •...

  • Page 368: Job Flow Procedure

    • To create a job flow sheet, use CentreWare EasyOperator or Device Setup Tool. EasyOperator is included in the Driver CD Kit provided with the machine. You can download Device Setup Tool from Fuji Xerox website. Step 1 Opening the [Job Flow Sheets] Screen The following describes how to open the [Job Flow Sheets] screen.

  • Page 369: Step 3 Confirming/Changing The Job Flow Sheet

    Job Flow Procedure Step 3 Confirming/Changing the Job Flow Sheet To confirm the details, select [Details]. To change the settings, select [Change Settings]. For information on how to check or change job flow settings, refer to "Selecting/Changing a Job Flow Sheet" (P.370). Step 4 Starting the Job Flow Sheet Load a document.

  • Page 370: Selecting/Changing A Job Flow Sheet

    7 Job Flow Sheets (ApeosPort Series Only) Selecting/Changing a Job Flow Sheet This section describes how to select or edit a job flow sheet created on a network computer with EasyOperator or Device Setup Tool. Important • If characters not supported by the machine are used in the name or description of a job flow sheet, the characters will not be displayed or will be garbled on the screen.
  • Page 371 Selecting/Changing a Job Flow Sheet Sheet Filtering Displays the [Sheet Filtering] screen on which you can filter the job flow sheets displayed. Refer to "[Sheet Filtering] Screen" (P.371). [Change Settings] Screen Select [Change Settings]. Select a group to be changed from [Group of Items].
  • Page 372 7 Job Flow Sheets (ApeosPort Series Only) Select [Sheet Filtering]. Select the filtering conditions, and select [Save]. Owner Select the owner of job flow sheets to filter. Target Select the target of job flow sheets to filter. Note • Job flow sheets whose [Target] is [Folder] can be used only from [Send from Folder].

  • Page 373: Stored Programming

    8 Stored Programming This chapter describes the Stored Programming service that enables you to store customized job settings. Stored Programming Overview.....................374 Registering/Deleting/Renaming Stored Programs............375 Calling a Stored Program ......................381...

  • Page 374: Stored Programming Overview

    8 Stored Programming Stored Programming Overview The Stored Programming service allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.

  • Page 375: Registering/Deleting/Renaming Stored Programs

    Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs You can register and delete stored programs on the [Stored Programming] screen. Press the <Services Home> button. <Services Home> button Select [Setup]. Select [Stored Programming]. Select a feature. Store Register a stored program. Refer to "Registering Stored Programs" (P.376). Store Build Job Register a stored program for Build Job.

  • Page 376: Registering Stored Programs

    8 Stored Programming Enter/Change Name Enter or change the name of a stored program. Refer to "Entering/Changing a Stored Program Name" (P.379). Assign/Change Icon Specify an icon for a registered stored program. Refer to "Assigning/Changing Icons for Stored Programs" (P.380). Registering Stored Programs Up to 100 actions can be registered with one stored program.

  • Page 377: Notes And Restrictions On Registering Stored Programs

    Registering/Deleting/Renaming Stored Programs Press the <Start> or <Clear All> button. Note • If no name is entered for a registered stored program, the name becomes "(No Name)". For information on how to name a registered stored program, refer to "Entering/Changing a Stored Program Name" (P.379). Notes and Restrictions on Registering Stored Programs The following notes and restrictions apply when you register stored programs.

  • Page 378: Registering Stored Programs For Build Job

    8 Stored Programming - Operations to edit e-mail addresses for the E-mail service (the pop-up menu [Keyboard], [Remove], and [Edit] displayed by selecting [Recipient(s)] or [From]). - The <Energy Saver> button A stored program registration is canceled when the <Interrupt> button is pressed, the Auto Clear feature causes a time-out, or a popup window (such as a paper jam window) appears.

  • Page 379: Deleting Stored Programs

    Registering/Deleting/Renaming Stored Programs Deleting Stored Programs The following describes how to delete stored programs. Select [Delete]. Select the number to deleted. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Select [Delete].

  • Page 380: Assigning/Changing Icons For Stored Programs

    8 Stored Programming Enter a name, and select [Save]. Assigning/Changing Icons for Stored Programs The following describes how to assign or change an icon of a stored program. You can select from 12 icons. Select [Assign/Change Icon]. Select the number to assign or change an icon. Note •...

  • Page 381: Calling A Stored Program

    Calling a Stored Program Calling a Stored Program The following describes how to call a stored program. When you call a specified stored program, the last screen shown when you registered the stored program appears. Press the <Services Home> button. <Services Home>...

  • Page 382: Calling A Stored Program For Build Job

    8 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.

  • Page 383: Web Applications (Apeosport Series Only)

    9 Web Applications (ApeosPort Series Only) This chapter describes how to operate web applications. Note • This service is supported only by the ApeosPort series. • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.

  • Page 384: Web Applications Overview

    9 Web Applications (ApeosPort Series Only) Web Applications Overview Web Applications is a service that allows you to access to web applications via a network using the browser on the machine in order to display and store data. The machine provides the following features: Accessing web applications from the machine, and displaying the web application screen on the machine Storing scanned documents directly in a web application folder...

  • Page 385: Accessing Web Applications

    Accessing Web Applications Accessing Web Applications The following describes how to access web applications. You need to register an access destination in advance. For information on how to register an access destination, refer to "5 Tools" > "Web Applications Service Setup" > "Server Setup"...

  • Page 386: Accessing Using Buttons Registered On The [Services Home] Screen

    9 Web Applications (ApeosPort Series Only) Accessing Using Buttons Registered on the [Services Home] Screen You can register frequently used web applications on the [Services Home] screen as buttons. The following describes how to access the applications by simply selecting the buttons. For information on how to assign buttons displayed on the [Services Home] screen, refer to "5 Tools"...

  • Page 387: Media Print (Text And Photos)

    10 Media Print (Text and Photos) This chapter describes the basic procedures and features of Media Print - Text and Media Print - Photos when a USB Memory Kit is connected. Note • This service is not available for some models. An optional component is required. For more information, contact our Customer Support Center.

  • Page 388: Overview Of Media Print

    10 Media Print (Text and Photos) Overview of Media Print If a USB memory device is connected to the machine, the data stored in the USB memory device can also be printed. You can also print scanned data stored with the Store to USB service.

  • Page 389: Supported Media And File Formats

    Overview of Media Print Supported Media and File Formats The machine supports USB memory devices. Supported media and file formats are as follows. Supported File Format Supported Media Media Print - Photos Media Print - Text USB 2.0 memory JPEG files PDF files TIFF files Extension: pdf, PDF 1.3 or...

  • Page 390: Notes And Restrictions On Media Print

    10 Media Print (Text and Photos) Notes and Restrictions on Media Print The following notes and restrictions apply on the use of the Media Print service. Use the Media Print - Photos service with a medium inserted. Otherwise, an error code (016-794/116-212) will be displayed on the screen.

  • Page 391: Inserting Usb Memory Device

    Inserting USB Memory Device Inserting USB Memory Device Insert the USB memory device into the USB memory slot on the control panel. One of the following occurs. The [USB Device Detected] screen appears. The [Store to USB] screen appears. The [Media Print - Text] screen appears. The [Media Print - Photos] screen appears.
  • Page 392 10 Media Print (Text and Photos) When the [Store to USB] Screen Appears Press the <Services Home> button. <Services Home> button Select [Media Print - Text] or [Media Print - Photos] on the [Services Home] screen. The [Media Print - Text] screen or the [Media Print - Photos] screen appears.
  • Page 393 Inserting USB Memory Device When the [Media Print - Photos] Screen Appears Select a feature on the [Media Print - Photos] screen. When the Screen Display Does Not Change If a screen other than the [Services Home] screen is displayed, press the <Services Home> button.

  • Page 394: Media Print - Text

    10 Media Print (Text and Photos) Media Print - Text Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen Selecting one file or a range of files with index numbers Note •...
  • Page 395 Media Print - Text Select the desired files from a list of files. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. • You can sort the list in ascending or descending order by selecting [# ], [Name], or [Last Updated].

  • Page 396: Media Print - Photos

    10 Media Print (Text and Photos) Media Print - Photos Selecting Files You can select files using any of the following three methods: Selecting all files Selecting the desired files on the [Select From List] screen. You can select up to 100 files simultaneously Selecting one file or a range of files with index numbers Select either [Select All], [Select From List], or...
  • Page 397 Media Print - Photos Note • Select [ ] to return to the previous screen or ] to move to the next screen. • A check mark is placed in the check box for each file selected. To deselect the file, select the file again while the file is selected (highlighted).

  • Page 398: Selecting The Printing Options

    10 Media Print (Text and Photos) Selecting the Printing Options You can set the printing options on the [Media Print -Text] or [Media Print - Photos], and [Advanced Settings] tabs. By default, pressing the <Review> button on the control panel allows you to view a list of the setting values.

  • Page 399: Media Print - Text

    Selecting the Printing Options Note • When you select a paper size smaller than the image size, the image is automatically reduced. When you select a paper size larger than the image size, the image is printed at its original size. •...

  • Page 400: Index Print

    10 Media Print (Text and Photos) Index Print In the Media Print - Photos mode, a list of 30 x 40 mm reduced images, plus index numbers, file names, and dates when images were stored in the medium are printed. In the Media Print - Text mode, names, dates when files were stored in the medium, and the total number of files are printed.

  • Page 401: 11 Job Status

    11 Job Status This chapter describes how to check the status of jobs and operate the jobs. Job Status Overview ........................402 Checking Current/Pending Jobs....................403 Checking Completed Jobs.......................405 Printing and Deleting Stored Jobs ..................406 Printing Pending Jobs .......................419 Handling Error Terminations....................420...

  • Page 402: Job Status Overview

    11 Job Status Job Status Overview The Job Status feature allows you to check current, pending, and completed jobs. You can also cancel printing and print jobs that are waiting to be output or resumed. Press the <Job Status> button. <Job Status>...

  • Page 403: Checking Current/Pending Jobs

    Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. <Job Status> button Select the job to be canceled or preferentially executed.
  • Page 404 11 Job Status Start Resumes the suspended job. Change Quantity Displays the [Change Quantity] screen, on which you can change the number of print sets. Enter the number using the numeric keypad.

  • Page 405: Checking Completed Jobs

    Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Selecting a job allows you to see its details. Press the <Job Status> button. <Job Status> button Select the [Completed Jobs] tab.

  • Page 406: Printing And Deleting Stored Jobs

    11 Job Status Printing and Deleting Stored Jobs This section describes how to print or delete jobs stored with the Secure Print or Sample Set feature, or stored with the [Receive Control] setting of the Charge Print feature. The [Secure Print Jobs &...
  • Page 407 Printing and Deleting Stored Jobs When [Save as Private Charge Print Job] or [Save as Charge Print Job] is selected in [Receive Control] under [Charge/Private Print Settings], jobs will not be saved in [Secure Print] under [Secure Print Jobs & More] even if you select [Secure Print] on the print driver.

  • Page 408: Sample Set

    11 Job Status When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job. When [Print] is Selected Specify how to process the job after printing. Note •...
  • Page 409 Printing and Deleting Stored Jobs Select [Sample Set]. Select the user to be checked, and select [Job List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or ] to move to the next screen. •...

  • Page 410: Delayed Print

    11 Job Status Cancel Cancels deleting the job. When [Print] is Selected Select [Yes]. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen.

  • Page 411: Charge Print

    Printing and Deleting Stored Jobs Delete Deletes the Delayed Print job. Refer to "When [Delete] is Selected" (P.411). Print Prints the Delayed Print job. After printing, the job is deleted. If printed manually, the job will not be printed at the specified time. Refer to "When [Print] is Selected"...
  • Page 412 11 Job Status If received print jobs are set to be saved as Charge Print under [Tools] > [Authentication/ Security Settings] > [Authentication] > [Charge/Private Print Settings] > [Receive Control], the jobs are saved for each Billing ID. Any jobs that were not given a Billing ID on the print driver are saved in [No User ID].
  • Page 413 Printing and Deleting Stored Jobs Select the job to be printed or deleted. Select any option. When printing, specify the number of print sets using the numeric keypad. Delete Deletes the Charge Print job. Refer to "When [Delete] is Selected" (P.413). Print Quantity Specify the number of print sets using the numeric keypad.

  • Page 414: Private Charge Print

    11 Job Status confirmation screen. For more information, refer to "5 Tools" > "Stored File Settings" > "Print Job Confirmation Screen" in the Administrator Guide. Print and Delete Starts printing the job. After printing, the job is deleted. Print and Save Starts printing the job.
  • Page 415 Printing and Deleting Stored Jobs Select [Private Charge Print]. Note • If you are authenticated as a system administrator, selecting [Private Charge Print] will display a list of authentication user IDs. Select a user ID from the list, and then select [Job List] to display a list of jobs stored for the selected user.

  • Page 416: Public Folder

    11 Job Status When [Print] is Selected Specify how to process the job after printing. Note • The screen as shown on the right does not appear if [Print Job Confirmation Screen] is set to [Disabled] in the System Administration mode. If [Disabled] is selected, the machine automatically deletes the job after printing without displaying the confirmation screen.

  • Page 417: Undelivered Faxes

    Printing and Deleting Stored Jobs Print Prints the selected job stored in the public folder. Refer to "When [Print] is Selected" (P.417). When [Delete] is Selected Select [Delete]. Delete Deletes the job. Important • Once the job is deleted, it cannot be restored. Cancel Cancels deleting the job.
  • Page 418 11 Job Status Delete This Fax Deletes the undelivered fax job. Refer to "When [Delete This Fax] is Selected" (P.418). Change Recipients Allows you to change the fax recipient and re-send the undelivered fax job. Refer to "When [Change Recipients] is Selected" (P.418). When [Delete This Fax] is Selected Select [Delete].

  • Page 419: Printing Pending Jobs

    Printing Pending Jobs Printing Pending Jobs After the last user operation on the control panel of the machine, a job is waiting to be printed until the period of time specified in [Auto Print] elapses, instead of being printed immediately. You can forcibly print this pending job without waiting for this time period to elapse.

  • Page 420: Handling Error Terminations

    11 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination on the [Completed Jobs] tab to check the error code. Follow the instructions of the error code to solve the problem. If an error occurs during a print job, the machine can be configured either to pause the print job until the error is confirmed by the user, or to automatically cancel the error job so that subsequent jobs can be printed.

  • Page 421: 12 Computer Operations

    12 Computer Operations This chapter describes how to print documents, import scanned files, use Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional component is required.

  • Page 422: Features Overview

    12 Computer Operations Features Overview This section describes an overview of features you can perform from a computer. Printing Submits a print job to the machine from a computer. For more information, refer to "Print" (P.423). E-mail Printing Submits a print job to the machine from a computer by sending e-mail attached with a document.

  • Page 423: Print

    Print Print This section describes how to print with the machine by operating on a computer. Print Features The main print features of the machine are as follows: Printing Using a Print Driver For more information on print features, click [Help] on the print driver screen to view the print driver's help. For information on printing, refer to "Printing"...

  • Page 424: Direct Printing

    12 Computer Operations Store in Remote Folder Temporarily stores the print data in a registered folder, to print the data with the print command from the machine. Important • The print result of the Store in Remote Folder feature may be inferior to the other print results in quality.

  • Page 425: Setup

    Print Note • If you do not want to store unnecessary jobs, you can configure the machine to store only the jobs whose authentication succeeded. • An application (sold separately) is required to use the feature that associates sub users with the User ID of a login user.

  • Page 426: E-Mail Printing

    12 Computer Operations E-mail Printing You can send e-mail with documents attached from a computer to the machine. The received e-mail is automatically printed from the machine according to the settings on the machine. This feature is called "E-mail Printing". Note •...
  • Page 427 E-mail Printing Send the e-mail. Note • The machine prints the e-mail body and the attached documents according to the following settings. The offset output setting is disabled in all cases. - E-mail body: Default values of the PCL print driver for this machine which is installed on the computer - TIFF or JPEG formatted attached file: Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Language Emulations] of CentreWare Internet Services...

  • Page 428: Sending Fax

    Registering Destinations The following describes how to register fax destinations from the machine to another machine (ApeosPort-IV C5575/C4475/C3375/C3373/C2275, DocuCentre-IV C5575/ C4475/C3375/C3373) in a single operation through a computer. You can use the same procedure to register fax destinations from another machine (ApeosPort-IV C5575/C4475/C3375/C3373/C2275, DocuCentre-IV C5575/C4475/C3375/ C3373) to this machine.
  • Page 429 Sending Fax Important • Because CentreWare Internet Services is accessible by multiple users simultaneously, the registered data will have a risk to be overwritten if a system administrator ID and passcode are not set. We recommend that data edit is permitted only by a system administrator with a passcode. •...
  • Page 430 12 Computer Operations Enter the IP address or Internet address of another machine (ApeosPort-IV C5575/C4475/ C3375/C3373/C2275, DocuCentre-IV C5575/C4475/C3375/C3373) in the browser address field, and press the <Enter> key. Click the [Properties] tab, and select [Public Address Book] in the left frame on the screen.

  • Page 431: Importing Scanned Data

    Importing Scanned Data Importing Scanned Data This section describes how to import files from a machine's folder to your computer. The following four methods are available. Importing to a TWAIN Compatible Application ........................431 Importing Using Stored File Manager 3..........................433 Importing Using CentreWare Internet Services ........................435 Importing Using EasyOperator..............................437 Importing to a TWAIN Compatible Application The following describes how to import files from a machine's folder to application software.
  • Page 432 12 Computer Operations From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/ Display Settings].

  • Page 433: Importing Using Stored File Manager 3

    For information on how to install Stored File Manager 3, refer to the manual included in the Driver CD Kit. To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] > [Stored File Manager 3].
  • Page 434 12 Computer Operations From the displayed list, click the scanner name of the machine, and click [Next]. Note • If no scanners are shown in the list, click [Search Again]. The application searches for scanners. • To change the display of scanner names, use the dialog box that appears by clicking [Search/Display Settings].

  • Page 435: Importing Using Centreware Internet Services

    Importing Scanned Data Changing Stored File Manager 3 Settings To learn about fields in the displayed dialog box, click [Help] to view the Stored File Manager 3 help. Changing the display of scanner names You can change the display of scanner names listed.
  • Page 436 12 Computer Operations For information on an overview of CentreWare Internet Services, refer to "CentreWare Internet Services" (P.439). For more information on this operation, click [Help] in the top frame to view the help. Important • To display the online help for CentreWare Internet Services, users need to have the environment to connect to the internet.

  • Page 437: Importing Using Easyoperator

    Click [Save]. Importing Using EasyOperator When you use Fuji Xerox applications such as EasyOperator, you can import files stored in a machine’s folder to your computer without using Network Scanner Driver. The files in a folder can also be listed or displayed in thumbnail view.
  • Page 438 12 Computer Operations Check the thumbnails, and select the file. Select [Retrieve] from the [Tools] menu. Select a save destination in the [Browse For Folder] dialog box, and click [OK].

  • Page 439: Centreware Internet Services

    CentreWare Internet Services CentreWare Internet Services CentreWare Internet Services requires a TCP/IP environment, and enables you to view the status of the machine and its jobs, as well as change settings via a web browser. You can also import files stored in a folder. For information on how to import files, refer to "Importing Using CentreWare Internet Services"...
  • Page 440 12 Computer Operations Lower Right Frame Clicking the logo opens the Fuji Xerox home page. Main features of CentreWare Internet Services are listed below. Tab Name Main Features Status Displaying the machine status Displaying the status of the paper trays, output trays, and consumables such as toner cartridges.
  • Page 441 CentreWare Internet Services For Windows XP Mozilla Firefox 3.0 Microsoft Internet Explorer 6.0 Service Pack 3 For Mac OS X 10.6 Safari 4 Mozilla Firefox 3.0 For Mac OS X 10.5 Mozilla Firefox 3.0 For Mac OS X 10.4 Mozilla Firefox 3.0 Safari 1.3 For Mac OS X 10.3.9 Mozilla Firefox 3.0...

  • Page 442: Starting Centreware Internet Services

    12 Computer Operations You can check the port number in a Configuration Report. For information on the Configuration Report, refer to "4 Machine Status" > "Machine Information" > "Print Reports" in the Administrator Guide. Note • If communications are encrypted, you must specify an address that starts with "https" instead of "http"...

  • Page 443: 13 Appendix

    13 Appendix This chapter contains a glossary of terms used in this guide. Glossary ............................444...

  • Page 444: Glossary

    13 Appendix Glossary Term Description 420 x 297 mm paper 297 x 210 mm paper 210 x 148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is internet_fax@def.example.com, you can use internet_fax@example.com (alias) to reach the same location.
  • Page 445 Glossary Term Description Cut Paper Standard paper sizes, such as A4 and B5. Default Screen A screen displayed on the touch screen immediately after switching the power on, or pressing the <Clear All> button. The screen is also displayed when the Auto Clear feature is used. Default Value A factory default value, or a value set in the System Administration mode.
  • Page 446 13 Appendix Term Description F Code A transmission method defined by Communications and Information Network Association of Japan (CIAJ) for use of T.30* sub-addresses standardized by ITU-T. Between the machines with the F Code feature, including those manufactured by other companies, various features making use of F Code can be used.
  • Page 447 Glossary Term Description Line Monitor Allows you to audibly monitor a transmission through the speaker after dialing and until you are connected. Low Toner Alert Tone A tone the device sounds when the drum/toner cartridge needs to be replaced. Machine Ready Tone A tone produced when the status of the machine changes from standby to ready, such as when the power is switched on.
  • Page 448 13 Appendix Term Description Receive Buffer The area in the machine's memory or hard disk drive. Data sent from client computers is stored in this area. Receiving Paper Size A feature that specifies the output paper size for received fax documents.
  • Page 449 Glossary Term Description SMTP An abbreviation of Simple Mail Transfer Protocol. A communications protocol (an agreement governing the way data is transmitted) commonly used for sending and receiving e- mail. Start Reservation In this guide, this refers to loading a document, selecting features, and pressing the <Start>...
  • Page 450 13 Appendix...

  • Page 451: Index

    Index Index ........281 Symbols Adding the Sender’s Address ..........71 Additional Feature Buttons ............. 69 ......198 [Services Home] screen Address Book .................. 198 ............305 + Add Address Book Type 2 .............62 ..........107 <C (Clear)> button adjusting color balance ............62 ..........
  • Page 452 ..........381 ..........413 calling a stored program deleting Charge Print jobs ....... 382 ........... 411 calling a stored program for Build Job deleting Delayed Print jobs ............48 ..165 Center tray deleting outside or inside of the selected area ......
  • Page 453 Index ........... 106 erasing edges and Image Enhancement ......117 ............105 margin shadows of the document Image Options ............... 124 erasing Image Rotation ....105 ............... 119 the background color of documents Image Shift ............420 ..........431 error terminations importing scanned data ................
  • Page 454 ............ 69 ...........63 Login Information Field one touch buttons ..............346 ..............63 Login Name One touch panels ..............58 ................244 Low Power Mode On-hook ............... 42 Lower Center Original Orientation ....112 ..........115 Original Size ........103 Original Type ............42 machine components ................
  • Page 455 Index ..............403 ........329 Promote Job scanning a color photograph ............91 ......285 Proportional % scanning both sides of a document ............273 Public Entries scanning different size documents simultaneously ..............416 ............... 116 Public Folder ................151 Punching scanning facing pages on separate sheets ..................
  • Page 456 ..............310 Shared Name specifying ................105 ....123 Sharpness the orientation of the loaded documents ................330 ....115 sharpness specifying the scan size for the document ............46 ..... 214 Side 2 document glass specifying the scan size for the original ................
  • Page 457 Index ...............61 ..............286 Touch screen Upright Images ............. 302 ..................391 Transfer Protocol ..........225 ........43 Transmission Header Text USB 2.0 interface connector ......196 ..............63 transmitting 2-sided originals USB memory slot ....226 ................ 311 transmitting documents with a cover page User Name ............
  • Page 459 ApeosPort-IV C5575/C4475/C3375/C3373/C2275, DocuCentre-IV C5575/C4475/C3375/C3373 User Guide ME5493E2-2 (Edition 1) November 2011 Fuji Xerox Co., Ltd. Copyright © 2011 by Fuji Xerox Co., Ltd.

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