Page 1 MODEL: MX-3070N MX-3570N MX-4070N DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM USER'S MANUAL Click to jump to the title page of the chapter BEFORE USING THE MACHINE Functions of the machine and procedures for placing originals and loading paper COPIER Using the copy function...
Page 2: How To Use This Manual
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. The following explanation assumes that Adobe Reader XI is being used (Some buttons do not appear in the default state.). (1) (2) (3) Return to top page button Return to previously displayed page button If an operation does not proceed as expected, click this...
Page 3 • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 4: Table Of Contents
BEFORE USING THE MACHINE UNIVERSAL DESIGN IN THE MACHINE..1-48 BEFORE USING THE MACHINE • UNIVERSAL DESIGN RELATED TO PART NAMES AND FUNCTION ....OPERATION .
Page 5 • DISCARDING PUNCH WASTE... . . 1-107 Sharp OSA ....... . 1-111 •...
Page 6: Part Names And Function
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE BEFORE USING THE MACHINE PART NAMES AND FUNCTION EXTERIOR Output tray (exit tray cabinet)* Operation panel Output is delivered to this tray. This panel hosts the [Power] button, [Power Save] button/indicator, error indicater, [Home Screen] button, Job separator tray (upper tray)* main power button, data notification indicater and touch Received faxes and printed papers are delivered to this...
Page 7 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE (10) (11) (12) (13) (18) (19) (20) (14) (15) (16) (17) Finisher* (15) Front cover This staples paper. A punch module can also be installed Open this cover to switch the main power switch to "On" to punch holes in output paper.
Page 8: Interior
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE INTERIOR (10) (11) (12) The main power switch Transfer belt Use this switch to turn on the power for the machine. During full color printing, the toner images of the four When using the fax or Internet fax functions, always keep colors on the photoconductive drums are combined together on the transfer belt.
Page 9: Automatic Document Feeder And Document Glass
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Document feeding cover Original exit tray Open this cover to remove an original misfeed. The original is discharged to this tray after scanning. Original guides Original size detector These guides help ensure that the original is scanned This unit detects the size of an original placed on the correctly.
Page 10: Side And Back
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE SIDE AND BACK LAN connector Telephone line socket (LINE)* Connect the LAN cable to this connector when the When the fax function of the machine is used, the machine is used on a network. telephone line is connected to this socket.
Page 11: Operation Panel
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE OPERATION PANEL This section describes the names and functions of the respective parts of the operation panel. (5) (6) (7) Data Notification indicator [Power] button The indicator lights solidly or blinks to indicate the status Use this button to turn the machine's power on and off.
Page 12 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE You can change the angle of the touch panel. NOTIFICATION INDICATOR The data notification indicator and the error indicator lights solidly or blinks to indicate the status of the machine. Error indicator (red) Data notification indicator (green) Pattern 1 Pattern 2...
Page 13: Turning On The Power
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE TURNING ON THE POWER This section describes how to turn on/off the machine's power and how to restart the machine. Operate two power switches: the main power switch inside the front cover, located in the lower left corner, and the [Power] button on the operation panel.
Page 14: Touch Panel
In addition to tapping, equivalent to conventional touching, the touch panel of the machine can be operated by long touching, flicking and sliding. Operation types Tapping Sliding Easy Easy Sharp OSA Scan File retrieve Scan File retrieve Touch the panel with your Slide the scroll bar (with your Others No.
Page 15 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Operation on respective screens Key (tapping) A. Tap to select an item. The selected key turns into a different color. B. Tap numeric keys to enter numbers. C. Tap to increase or decrease the value. Long touching causes the value to be increased or decreased until you stop touching.
Page 16 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tab (tapping) A. Tap a tab to switch what is displayed. No. of copies Color Mode Original 2-Sided Copy Original Orientation Background Adjustment Auto Blank Page Skip Skip Blank Page in Original Direct Entry Inch Custom Size Copy Ratio...
Page 17: Home Screen
Tap a mode to change to LINE PRINTER that mode. Easy Easy Job Status Sharp OSA Copy Scan File retrieve Select functions that can ►Changing mode be utilized in respective from the mode display modes.
Page 18 Bad connection of the wireless LAN device in the machine Eco mode is enabled. Waiting for the access point A maintenance notification is issued. A Lan cable is not connected. Remote operation is in progress. * Contact your dealer or SHARP Service Department. 1-15...
Page 19: Changing Modes
CHANGING MODES Changing mode from the Home screen Changing mode from the mode display Press the [Home Screen] key. Tap on the mode display. LINE PRINTER Easy Easy Sharp OSA Job Status Copy Scan File retrieve Original Detail 8½x11 Paper...
Page 20: Preview Screen
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE PREVIEW SCREEN In the preview screen, you can view output images or images stored in the machine using the touch panel. You can check a preview if you use the auto document feeder to scan the original. You cannot check a preview if you use the document glass.
Page 21 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Deleting a page In the preview screen, tap to switch to edit mode. Tap the page you want to delete, and Erase Specified Range Erase Specified Original Area Delete the Page Move the Page Rotate 180 Degrees Specify Chapter Inserts Insert Blank Page...
Page 22 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Moving a page In the preview screen, tap to switch to edit mode. Tap the page you want to move, and drag to move the page. Edit End You can also move the page by tapping the [Move the Page] key on the action panel and then tapping of the destination.
Page 23 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Setting chapter inserts When Multi Shot or 2-Sided is specified, you can move a page marked with to the first page. In the preview screen, tap to switch to edit mode. Tap the page you want to move. Edit End is displayed on the page.
Page 24 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Inserting a blank page In the preview screen, tap to switch to edit mode. , and tap for the location Select the location to insert blank page. Cancel and Return into which you want to insert a blank page.
Page 25: Changing The Settings
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Follow the on-screen instructions to Erase Specified Range Complete specify the erase range. Start Point Specify the erase range and then tap the [Execute] key. Height Width Clear Enter Specify Range2 Specify Range3 Specify Range4 To delete the image outside the selected range, tap [Reverse Erase Range] on the action panel.
Page 26: Operation Of Frequently Used Keys
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE OPERATION OF FREQUENTLY USED KEYS Numeric keys Tap a number to enter it. To clear the entered number, tap the [C] key. No. of copies On the address screen, you can enter characters other than numbers, and a different key layout is provided. You can also move the cursor by using the [←] and [→] keys.
Page 27: Action Panel
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE ACTION PANEL Recommended functions are displayed on the action panel when you configure functions in each mode. From the action panel, you can configure functions or combine the configured function with a function displayed on the action panel.
Page 28 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap the [Register Key] key. Administrator rights are required. Tap the key for the function you want to store. Calling a function from Favorite Send and Print No. of copies Quick File Color Mode Store Data Temporarily Full Color File...
Page 29: Eco
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE ECO FUNCTIONS These functions help save power consumption by managing operations of sections prone to high power consumption. The machine provides two power-saving modes. Function Description Page AUTO POWER SHUT-OFF If no operations are taking place, this mode turns off the power to the 1-27 TIMER operation panel and the fusing unit, and makes the machine wait in the...
Page 30: Auto Power Shut-Off Timer
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Function Custom Sleep Mode Power Level Low Power Low Power Each Energy Save settings in the Power Management Setting is not applied when Custom/Eco mode is used. To set mode settings "Setting mode (administrator)" → select [System Settings] → [Energy Save] → [Eco Mode Settings] → [Mode Setting]. AUTO POWER SHUT-OFF TIMER This mode turns off the power to the operation panel and the fusing unit, and makes the machine wait in the lowest power consumption state.
Page 31: Eco Recommendation Function Display
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE The touch panel is cleared when it is tapped or the [Home Screen] button is pressed. To set preheat mode: "Setting mode (administrator)" → select [System Settings] → [Energy Save] → [Eco Mode Settings] → [Preheat Mode Setting].
Page 32: As Soon As The Remote Job Is Finished, Enter Auto Power Shut Off Mode
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AS SOON AS THE REMOTE JOB IS FINISHED, ENTER AUTO POWER SHUT OFF MODE Printing or outputting received fax data in Auto Power Shut-Off Timer turns on the power, and then the machine returns to Auto Power Shut-Off Timer immediately after completing the print job.
Page 33: Power On/Off Schedule Setting
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE POWER ON/OFF SCHEDULE SETTING Use this function to set the times for turning the power on and off for the machine to reduce power consumption. Start time 9:00 12:00 Lunch break 13:00 Finish time 18:00 Setting Power ON/OFF Scheduling Function In "Setting mode", select [System Settings] →...
Page 34: Person Sensor
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE PERSON SENSOR This sensor detects the presence of a person that approaches the machine, and automatically wakes the machine from sleep mode. Three settings are available for the detection range ( Detection range Person sensor Near Approx.
Page 35: User Authentication
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 36 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap the [OK] key User Authentication If the entered user number is authenticated, the number of Please input user number. remaining pages that the user can copy or scan is displayed. Admin Login When a limitation is set for the number of pages that a user can use, the use count for the user that has logged in is displayed.
Page 37: Authentication By Login Name/Password
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME/PASSWORD This method enables users to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. When starting the machine, the login screen appears. User Authentication Enter login name and password.
Page 38 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Enter the login name. User Authentication Entering using the soft keyboard Enter login name and password. If user name registration has not been performed in setting Login Name Touch to input Log-in Name Select from List mode, a user only using LDAP authentication should tap the Password...
Page 39 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap the [OK] key. User Authentication Enter login name and password. If the entered login name and password are authenticated, the number of remaining pages that the user can copy or Login Name Select from List scan is displayed.
Page 40: Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE BILLING CODE BILLING CODE A billing code, which is added to a recorded job log when a print or send job has been executed, is used to perform billing processing. Billing codes are classified into two types: main code and sub code. A billing code is recorded in the job log when it is entered and a print or send job is executed.
Page 41: Use Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE USE BILLING CODE If the use of billing code is enabled in "Setting Mode (Administrator", the billing code entry window is displayed at the time of mode transition (at the time of printing/sending in document filing mode). Enter the main code or sub code as required.
Page 42: Sub Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap and select the main code from the Cancel and Return Select Billing Code Execute list. Add/Edit Billing Code Main Code Main Code Name MAIN001 Company 1 MAIN002 Company 2 MAIN003 Company 3 MAIN004 Company 4 MAIN005...
Page 43 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Directly entering a billing code When the billing code entry window is Billing Code displayed, tap the text box in [Main Please enter Billing Code. Code], then enter the main code. Main Code AAAA Select from List Specify the code using up to 32 single-byte characters.
Page 44: Registering A New Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE REGISTERING A NEW BILLING CODE Register a new billing code. A billing code can be registered not only from the billing code entry window but also from "Setting Mode". To register a billing code from Setting Mode Select "Setting Mode"...
Page 45 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Tap [Add New] on the action panel. Add New Main Code Registration Main Code Main Code Name To return to the billing code selection window Tap the text box of [Main Code], then Cancel and Return Main Code Registration type in the main code.
Page 46 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE To cancel the setting Tap the [Clear] key on the action panel. This cancels the registered public destination and returns the screen to the previous window. To continuously register other billing codes, tap [Register Next Billing Code.].
Page 47: Editing Or Deleting The Registered Billing Code
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE EDITING OR DELETING THE REGISTERED BILLING CODE You can change or delete the registered billing code. The billing code can also be edited or deleted from "Setting Mode". To edit or register a billing code from Setting mode Select "Setting mode"...
Page 48 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Edit the main code as required. Cancel and Return Main Code Registration Main Code For information on how to correct the code, refer to steps 4 End Registration AAAA Register " to 7 in REGISTERING A NEW BILLING CODE (page Sub Code Next Billing Code.
Page 49 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Deleting a billing code When the billing code entry window is Billing Code displayed, tap the [Select from List] Please enter Billing Code. key of the main code. Main Code AAAA Select from List To delete a sub code, tap the [Select from List] key of the Sub Code AAAA...
Page 50: Remote Operation Of The Machine
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE Remotely operate the machine on your computer. You can operate the machine from the same panel as the machine's operation panel that is displayed on your PC, with the same feel as operating in front of the machine.
Page 51: Universal Design In The Machine
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE UNIVERSAL DESIGN IN THE MACHINE The structure of the machine and the software are designed to allow all people to use the machine with ease. UNIVERSAL DESIGN RELATED TO OPERATION Adjustment of operation panel angle The angle of the entire operation panel can be adjusted to enable use even when seated.
Page 52: Universal Design Related To Vision
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Confirmation of placement of original in document feeder You can use the fax reception / data light to check if an original has been correctly placed in the auto document feeder. Select "Setting mode (administrator)" → [System Settings] → [Common Settings] → [Device Control] → [Status Indicator Setting], then set to [Pattern 3].
Page 53: Items Recorded In The Job Log
BEFORE USING THE MACHINE►BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine records the performed jobs in the job log. The main information recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.
Page 54 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Item name Description Main items Number of Reserved Pages Number of reserved original pages of a copy, print, scan job, or other job is recorded. Number of Completed Pages Number of completed pages of a set is recorded. Result The result of a job is recorded.
Page 55 BEFORE USING THE MACHINE►BEFORE USING THE MACHINE Item name Description Common Functionality Color Setting Color mode selected by user is recorded. Special Modes Special modes selected when the job was executed is recorded. File Name The stored file name is recorded.* Data Size [KB] The size of a file is recorded.
Page 56: Loading Paper
BEFORE USING THE MACHINE►LOADING PAPER LOADING PAPER IMPORTANT POINTS ABOUT PAPER NAMES AND LOCATIONS OF TRAYS Tray 1 Bypass tray Tray 2 (when a stand/550/2x550/3x550/2100 sheet paper drawer is installed) Tray 3 (when a stand/2x550/3x550 sheet paper drawer is installed) Tray 4 (when a stand/3x550 sheet paper drawer is installed)
Page 57: Applicable Paper Types
• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of Sharp standard paper. Before using any paper, consult the dealer or SHARP Service Department.
Page 58: Tray 1
"SPECIFICATIONS" in the "Start Guide" and "Tray Settings (page 7-113)". • Recycled paper, colored paper and pre-punched paper must meet the same specifications as plain paper. Before using any paper, consult the dealer or SHARP Service Department. Tray 1 Tray 2 Tray 3...
Page 59 BEFORE USING THE MACHINE►LOADING PAPER Setting orientation of the print side The setting orientation varies for the print side of paper , depending on the tray used. For "Letter Head" and "Pre-Printed", set the paper in the reverse orientation. Place with the print side facing the direction indicated below. Tray In normal status With letter head or pre-printed paper set...
Page 60: Sheet Paper Drawer Is Installed)
BEFORE USING THE MACHINE►LOADING PAPER TRAY 1 - 4 (when a stand/550/2x550/3x550/ 2100 sheet paper drawer is installed) A maximum of 550 sheets of paper from size 5-1/2" x 8-1/2"R to 12" x 18" (A5R to SRA3) can be loaded into trays 1 and 4. If you loaded paper of a different type or size from the paper previously loaded, be sure to check the settings in "Setting mode (administrator)".
Page 61 BEFORE USING THE MACHINE►LOADING PAPER Insert the paper into the tray. Load the paper with the print side facing up. The stack must not be higher than the indicator line (maximum of 550 sheets). Gently push the paper tray into the machine.
Page 62: Tray 3 - 4 (When A Stand/2100 Sheet Paper Drawer Is Installed)
BEFORE USING THE MACHINE►LOADING PAPER TRAY 3 - 4 (when a stand/2100 sheet paper drawer is installed) A maximum of 1200 sheets of 8-1/2" × 11" (A4) paper can be loaded into tray 3 (left). A maximum of 900 sheets of 8-1/2" × 11" (A4) and B5 paper can be loaded into tray 4 (right). If you loaded paper of a different type or size from the paper previously loaded, be sure to check the settings in "Setting mode".
Page 63 BEFORE USING THE MACHINE►LOADING PAPER Place paper into the tray. Tray 3 Load the paper with the print side facing up. The stack must not be higher than the indicator line (maximum of 1200 sheets for tray 3, or maximum of 900 sheets for tray 4). Tray 4 Gently push the paper tray into the Tray 3...
Page 64: Loading Paper Into The Bypass Tray
• When using plain paper other than Sharp standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of paper that has been printed on one side, load paper one sheet at a time.
Page 65: Loading Envelopes
BEFORE USING THE MACHINE►LOADING PAPER Inserting transparency film • Use SHARP-recommended transparency film. When inserting transparency film into the bypass tray, the rounded corner should be at the front left when the film is placed in the landscape orientation, or at the far left when the film is oriented in the portrait orientation.
Page 66 • The effect of asperity surfaces of embossed paper may affect the print quality depending on the type of embossed paper. For more information, consult the dealer or SHARP Service Department. • Some labels may have to be loaded into the bypass tray in the specified orientation. Follow such instructions.
Page 67 BEFORE USING THE MACHINE►LOADING PAPER Open the bypass tray. When loading paper larger than 8-1/2" x 11"R or A4R, pull out the extension guide. Pull the extension guide all the way out. Do not place heavy objects on the bypass tray or press down on the tray. Set the bypass tray guides to the width of the paper.
Page 68: Loading Paper Into The Long Paper Feeding Tray
BEFORE USING THE MACHINE►LOADING PAPER LOADING PAPER INTO THE LONG PAPER FEEDING TRAY The steps for attaching the optional long paper feeding tray to the bypass tray are explained below. Extend the auxiliary guide of the long paper feeding tray. Pull out the extension guide of the bypass tray.
Page 69: How To Place The Original
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL HOW TO PLACE THE ORIGINAL SELECTING A PROCEDURE FOR PLACING THE ORIGINAL DEPENDING ON THE TYPE AND STATUS OF THE ORIGINAL Place the original in the automatic document feeder. Depending the type and status of the original, use the document glass.
Page 70: Automatic Document Feeder
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. • Place originals of different sizes together, if needed, in the automatic document feeder. In that case, use the "Others" function in each mode to set mixed size originals.
Page 71 BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL Allowed original sizes Minimum original size Maximum original size Standard size Standard size (Minimum size that can be automatically detected) (Maximum size that can be automatically detected) 5-1/2" (longitudinal) × 8-1/2" (transversal) 11"...
Page 72: Document Glass
BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL DOCUMENT GLASS This section describes the steps for setting the original on the document glass. • Close the automatic document feeder slowly. Abruptly closing the automatic document feeder may damage it. • Take care that your fingers are not pinched when closing the automatic document feeder. Allowed original sizes Maximum original size Standard size...
Page 73 BEFORE USING THE MACHINE►HOW TO PLACE THE ORIGINAL Close the automatic document feeder. After placing the original, close the automatic document feeder. If the unit is left open, parts outside of the original will be copied in black, causing excessive use of toner. •...
Page 74: Stopping/Deleting A Job, Priority Processing And Checking The Status
The job status screen is divided into the following four tabs, enabling you to select a job list by tapping a desired tab. LINE PRINTER Easy Easy LINE PRINTER Job Status Job Status Back Sharp OSA Copy Scan File retrieve Back Print Scan Internet Fax Job Queue Progress / Sets...
Page 75 BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS • Spool list (Only displayed when a print-from computer job is received) Lists print jobs up to the transfer to the machine from a computer. The jobs move to the Job Queue list after the transfer is completed.
Page 76: Stopping/Deleting A Job In Progress Or Reserved
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS STOPPING/DELETING A JOB IN PROGRESS OR RESERVED Tap the job status display and tap the tab for the job that you wish to stop or delete. Tap the [Job Queue] key. Print Image Sending Print Scan...
Page 77: Priority Processing Of A Reserved Job
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS PRIORITY PROCESSING OF A RESERVED This function gives priority to processing of copied, faxed or image send jobs arising later to jobs already in a queue for printing or sending. Priority processing operation varies, as follows, depending on the job type.
Page 78 BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS Changing the job order If there is a job in progress, an interrupt job can be performed, or a job can be moved down in the queue to change the job order.
Page 79: Checking A Reserved Job Or The Job In Progress
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS In print mode, you can switch the display in the "Job Queue" screen between the number of printed copies and remaining copies to be printed for each job. Print Scan Internet Fax...
Page 80: Checking Completed Jobs
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS CHECKING COMPLETED JOBS To check completed jobs, you need to be using document filing. ► DOCUMENT FILING (page 6-2) ► SAVING AND USING PRINT FILES(DOCUMENT FILING) (page 3-75) Tap the job status display and tap the tab for the job whose contents you wish to check.
Page 81: Reading The Job List
BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS READING THE JOB LIST The meaning of each job icon and message displayed in "Status" is as follows: Icons indicating the job type Print job (RGB/CMYK) Copy job Scan to E-mail job Scan to FTP job Scan to Network Folder job...
Page 82 BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS Messages displayed in "Status" Job in progress Display Status "Printing" Print job in progress "Copying" Copy job in progress "Connecting" Connecting "Sending" Sending "Receiving" Receiving "Tel" Speaking with the other party using an extension telephone "Stopped"...
Page 83 BEFORE USING THE MACHINE►STOPPING/DELETING A JOB, PRIORITY PROCESSING AND CHECKING THE STATUS Display Status "Received" Printed received fax data. The fax has been received. The received data (each file) was stored. "Forward OK" The received data/received data (each file) has been forwarded. "FAST communications in "FAST communications in progress"...
Page 84: Address Book
BEFORE USING THE MACHINE►ADDRESS BOOK ADDRESS BOOK ADDRESS BOOK "Contacts" and "Group" can be stored in the address book. For a contact, more than one address can be stored, including fax, e-mail, Internet fax and direct SMTP addresses. Registering addresses stored as "Contacts" as well as directly entered addresses as "Group" enables you to easily send messages to multiple destinations simply by specifying a group.
Page 85 BEFORE USING THE MACHINE►ADDRESS BOOK Selecting "Contacts" or "Group" Tap a "Contacts" or "Group", and the tapped "Contacts" or "Group" is selected. After selection, tap To add "Contacts" and "Group", refer to the following. STORING CONTACTS (page 1-84) ► STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH (page 1-85) ►...
Page 86 BEFORE USING THE MACHINE►ADDRESS BOOK Narrowing by job type Tap the [Narrow Down] key to select a job on the screen that appears. To narrow by "Group", tap the [Group] key. The "Contacts" and "Group" for the selected job appear on a list. The narrowed-down condition is displayed under the [Narrow Down] key.
Page 87: Storing Contacts
BEFORE USING THE MACHINE►ADDRESS BOOK STORING CONTACTS Store new names or addresses in the address book by directly entering them. In the address book screen, tap the [Register/Edit Address] key on the action panel, or tap the [Register/Edit Address in Address Book] icon in the home screen.
Page 88: Storing Addresses Through Global Address Search
BEFORE USING THE MACHINE►ADDRESS BOOK STORING ADDRESSES THROUGH GLOBAL ADDRESS SEARCH Store the results of searching the global address book as new addresses in the address book. Global address search requires an LDAP server. In the address book screen, tap [Add New] on the action panel, or tap the [Address Control] icon in the home screen.
Page 89 BEFORE USING THE MACHINE►ADDRESS BOOK Tap the entry field to enter the search Enter Cancel and Return Search Start Initials condition and then tap the [Search Item Target Name Start] key. To change the search target, tap for [Item]. You can select [Name] or [Address].
Page 90: Storing Addresses From Fax Or Image Send Logs
BEFORE USING THE MACHINE►ADDRESS BOOK STORING ADDRESSES FROM FAX OR IMAGE SEND LOGS As a new registration, add an address you have entered via fax or image send operations to the address book. FTP and desktop addresses cannot be stored in the address book from transmission logs. In fax or image send mode, tap [Sending History] on the action panel.
Page 91: Storing Groups
BEFORE USING THE MACHINE►ADDRESS BOOK Tap the [OK] key. STORING GROUPS Register "Group" by selecting addresses from those already stored as "Contacts". In this case of registration, only reference to addresses already stored takes place, and so, the total number of registered addresses (maximum 6000) in the address book does not increase.
Page 92 BEFORE USING THE MACHINE►ADDRESS BOOK Tap the address to be registered in the 9 CCC "Group", and then tap the key. Registered Address You can select more than one address. test@test.com Preview Start Send to the selected address. Info. Repeat steps 3 through 5 to register addresses. After address registration is completed, tap key.
Page 93: Editing/Deleting Addresses In Address Book
BEFORE USING THE MACHINE►ADDRESS BOOK EDITING/DELETING ADDRESSES IN ADDRESS BOOK You can edit or delete "Contacts" or "Group" information stored in the address book as well as addresses listed under "Contacts" and "Group". Editing/deleting contacts and groups In the address book screen, Select a Contacts or Group you wish to edit, and tap [Edit] on the action panel.
Page 94 BEFORE USING THE MACHINE►ADDRESS BOOK Editing/deleting addresses Select a Contacts or Group you wish to edit, and tap the [Edit] on the action panel. In the address book screen, select the contact or group that has the address you want to edit, and tap [Edit] on the action panel. Only one contact or group can be selected.
Page 95: Setting The Scope For Publicizing Contacts And Groups
BEFORE USING THE MACHINE►ADDRESS BOOK SETTING THE SCOPE FOR PUBLICIZING CONTACTS AND GROUPS "Contacts" and "Group" stored in the address book can be shared within a specified group or stored as personal contacts that only you are allowed to access. If no publicity scope is specified, stored "Contacts"...
Page 96: Deleting The Transmission History
BEFORE USING THE MACHINE►ADDRESS BOOK If you have logged in as the administrator, select any user name desired from the user list. To register a user: In "Setting mode", select [User Control] → [User Control] → [User List] → [Register User]. DELETING THE TRANSMISSION HISTORY You can delete the fax or image send transmission history.
Page 97: Peripheral Devices
BEFORE USING THE MACHINE►PERIPHERAL DEVICES PERIPHERAL DEVICES PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality. The peripheral devices are generally optional. However, some models include certain peripheral devices as standard equipment. (As of September, 2015) Product name Product Description...
Page 98 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Product name Product Description number Application communication module MX-AMX2 This allows the machine to be linked over a network to an external software application. External account module MX-AMX3 This is required to use an external account application on the machine.
Page 99: Inner Finisher
BEFORE USING THE MACHINE►PERIPHERAL DEVICES INNER FINISHER This device outputs sorted paper while staggering each set of paper. As needed, it staples each set. To punch holes in printed paper, install an optional hole punch module. PART NAMES The following describes the parts that appear when the finisher is open. Output tray Front cover Stapled and offset output is delivered to this tray.
Page 100: How To Staple Manually
BEFORE USING THE MACHINE►PERIPHERAL DEVICES HOW TO STAPLE MANUALLY You can perform stapling manually. Make sure the manual staple key is lit green. Place the paper that you want to staple in the insertion slot. When you place the paper, the manual staple key blinks green.
Page 101: Inner Finisher Maintenance
BEFORE USING THE MACHINE►PERIPHERAL DEVICES INNER FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the operation procedure to replace the staple cartridge. Replacement the staple cartridge Open the finisher front cover. Gently slide the finisher until it stops.
Page 102 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Close the finisher front cover. Make a proof copy in staple sort function to verify that stapling takes place correctly. 1-99...
Page 103: Finisher
BEFORE USING THE MACHINE►PERIPHERAL DEVICES FINISHER This device outputs sorted paper while staggering each set of paper. As needed, it staples each set. To punch holes in printed paper, install an optional hole punch module. PART NAMES Output tray Top cover Stapled and offset output is delivered to this tray.
Page 104: Supplies
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SUPPLIES The finisher (large stacker) requires the following staple cartridge: Staple cartridge (approx. 5000 staples per cartridge x three cartridges) MX-SCX1 FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the operation procedure to replace the staple cartridge.
Page 105 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Remove the empty staple cartridge from the staple case. Insert a new staple cartridge into the staple case as shown. Push the staple cartridge in until it clicks into place. Push the staple case firmly back in. Push the staple case in until it clicks into place.
Page 106: Saddle Stitch Finisher
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SADDLE STITCH FINISHER This includes the offset function that outputs sorted paper while staggering each set of paper, the staple sort function that staples each set of prints, the saddle stitch function that automatically staples the center of the sheets and folds the sheets in half, and the paper folding function that folds paper in half.
Page 107: Supplies
BEFORE USING THE MACHINE►PERIPHERAL DEVICES SUPPLIES The saddle finisher requires the following staple cartridge: Staple cartridge (approx. 5000 staples per cartridge x three cartridges) AR-SC2 SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the operation procedure to replace the staple cartridge.
Page 108 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Remove the empty staple cartridge from the staple case. Insert a new staple cartridge into the staple case as shown. Push the staple cartridge in until it clicks into place. After inserting the staple cartridge, pull the seal that holds the staples straight out.
Page 109 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Close the front cover. Make a proof copy in staple sort function to verify that stapling takes place correctly. 1-106...
Page 110: Punch Module
BEFORE USING THE MACHINE►PERIPHERAL DEVICES PUNCH MODULE The punch module can be installed on a inner finisher, finisher or saddle stitch finisher to punch holes in paper to be output. DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box. Follow the operation procedure to replace punch waste.
Page 111 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Replace the punch waste box. If the punch waste box is not replaced properly, printing will not be possible using the punch function. Slide the finisher to the right until it stops. Close the finisher front cover. 1-108...
Page 112 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Finisher installed Open the front cover. Pull out the punch waste box and discard the punch waste. Replace the punch waste box. If the punch waste box is not replaced properly, printing will not be possible using the punch function. Close the front cover.
Page 113 BEFORE USING THE MACHINE►PERIPHERAL DEVICES Saddle stitch finisher installed Open the front cover. Pull out the punch waste box and discard the punch waste. Replace the punch waste box. If the punch waste box is not replaced properly, printing will not be possible using the punch function.
Page 114: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that directly links the machine to software applications for work (external applications) over a network. When you use a machine that supports Sharp OSA, you can link controls on the operation panel and device functions such as scan send to external applications.
Page 115: Operation In External Account Mode
If termination in Setting mode (Web version) fails, terminate it forcibly on the operation panel of the machine. In "Setting mode", select [System Settings] → [Sharp OSA Settings] and change the setting for [External Account Application TURNING ON THE POWER (page 1-10) Setting] and then restart the machine.
Page 116: Removing Misfeeds
BEFORE USING THE MACHINE►REMOVING MISFEEDS REMOVING MISFEEDS If a paper misfeed occurs, the "Paper Jam" message will appear in the touch panel and printing and scanning will stop. In this event, tap the [Check how to remove misfeeds] key in the touch panel. When the key is tapped, instructions for removing the misfeed will appear.
Page 117: Maintenance
BEFORE USING THE MACHINE►MAINTENANCE MAINTENANCE This section explains how to clean the machine, replace the toner cartridge, the toner collection container.and the stamp cartridge. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Do not use a flammable spray to clean the machine.
Page 118 BEFORE USING THE MACHINE►MAINTENANCE SCANNING AREA If black lines or white lines appear in images scanned using the automatic document feeder, clean the scanning area (the thin long glass next to the document glass). To clean this part, use the glass cleaner that is stored in the automatic document feeder. After using the glass cleaner, be sure to return it to its storage position.
Page 119 BEFORE USING THE MACHINE►MAINTENANCE Replace the glass cleaner. 1-116...
Page 120: Cleaning The Main Charger Of The Photoconductive Drum
BEFORE USING THE MACHINE►MAINTENANCE CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or colored lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger that charges the photoconductive drum. Open the front cover.
Page 121 BEFORE USING THE MACHINE►MAINTENANCE Clean the main charger. (1) Gently push the charger cleaner all the way in. (2) Gently remove the charger cleaner. Insert it so that label (A) on the cleaning target side and label (B) on the charger cleaner side are oriented as shown. Repeat step 4 with all other main chargers.
Page 122 BEFORE USING THE MACHINE►MAINTENANCE Close the front cover. • If the problem persists after you perform these steps, repeat the cleaning procedure going back and forth about 3 times. • When pulling and pushing the knob to clean the charger, pull and push the knob slowly from one end to the other. 1-119...
Page 123: Cleaning The Pt Charger Of The Primary Transfer Belt
BEFORE USING THE MACHINE►MAINTENANCE CLEANING THE PT CHARGER OF THE PRIMARY TRANSFER BELT If black lines or colored lines appear even after you have cleaned the document glass, automatic document feeder and main charger, use the PT charger cleaner to clean the PT charger. Open the front cover.
Page 124 BEFORE USING THE MACHINE►MAINTENANCE Close the front cover. 1-121...
Page 125: Cleaning The Laser Unit
BEFORE USING THE MACHINE►MAINTENANCE CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns (colored lines) may form in the printed image. Identifying lines (colored lines) caused by a dirty laser unit • Colored lines always appear in the same place. (The lines are never black.) •...
Page 126 BEFORE USING THE MACHINE►MAINTENANCE Make sure that the cleaner at the tip of the cleaning tool is not dirty. If the cleaner is dirty, remove the cleaner from the cleaning tool and replace it with a clean one. For the procedure for Cleaner replacing the cleaner, see steps 5 through 7.
Page 127 BEFORE USING THE MACHINE►MAINTENANCE Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to point the cleaner down. Labels similar to (A) are attached to areas that require cleaning.
Page 128: Cleaning The Bypass Feed Roller
BEFORE USING THE MACHINE►MAINTENANCE Push the toner collection container into the machine. Push the container in until it clicks into place. Close the front cover. CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent.
Page 129: Replacement Of Toner Cartridge
8½x11 8½x11R Color 8½x14 Others Start Start 11x17 LINE PRINTER Easy Job Status Sharp OSA Scan File retrieve Send as well as print Change the toner cartridge. (□□□□) Quick File Color Mode Store Data Temporarily Full Color File Original Store Data in Folder...
Page 130 BEFORE USING THE MACHINE►MAINTENANCE Pull the toner cartridge toward you. The empty toner cartridge is ejected forward. Gently pull out the toner cartridge horizontally. If the cartridge is pulled out abruptly, toner may spill out. (Example) Replacing the yellow toner cartridge Hold the toner cartridge with both hands as shown and slowly pull it out of the machine.
Page 131 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 132: Replacing The Toner Collection Container
BEFORE USING THE MACHINE►MAINTENANCE REPLACING THE TONER COLLECTION CONTAINER The toner collection container collects excess toner that is produced during printing. When the toner collection container becomes full, the message "Replace used toner container." will appear. When this message appears, tap the guidance key that appears on the touch panel to view the procedure for replacing the toner collection container.
Page 133: Replacing The Stamp Cartridge
BEFORE USING THE MACHINE►MAINTENANCE REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become light, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 Open the automatic document feeder. Remove the document backplate sheet from the automatic document feeder.
Page 134 BEFORE USING THE MACHINE►MAINTENANCE Push the stamp unit back in. Push the stamp unit in until it clicks into place. Close the automatic document feeder to attach the document backplate sheet. When the automatic document feeder is closed, the document backplate sheet on the document glass attaches to the automatic document feeder.
Page 135: Character Entry
BEFORE USING THE MACHINE►Entering text CHARACTER ENTRY NAMES AND FUNCTIONS OF SOFT KEYBOARD KEYS Display the soft keyboard to register the name of a file, program, folder or user. Exists the soft keyboard. Displays the entered text. Finalizes the entered characters and exits the soft Retrieves the stored words.
Page 136 Icons COPIER Functions you can use in Easy Copy mode Eco-friendly functions Functions for copying on special media OUTPUT ....... . . 2-41 BEFORE USING THE MACHINE AS A •...
Page 137 COPIER • ADJUSTING RED/GREEN/BLUE IN COPIES SECURITY REINFORCEMENT FUNCTIONS ..2-79 (RGB) ....... . 2-126 •...
Page 138: Before Using The Machine As A
COPIER►BEFORE USING THE MACHINE AS A COPIER BEFORE USING THE MACHINE AS A COPIER COPY MODE There are two modes for copying: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most copy jobs. If you need to select detailed settings or special functions, use normal mode.
Page 139: Normal Mode
Tap the [Easy Copy] mode icon Tap the [Copy] mode icon. LINE PRINTER LINE PRINTER Easy Easy Easy Easy Job Status Job Status Sharp OSA Sharp OSA Copy Scan File retrieve Copy Scan File retrieve CLOUD PORTAL Easy Easy Easy...
Page 140 To switch from any of the modes, tap the mode display. Shift to Easy Mode Tap [Easy Copy]. Easy LINE PRINTER Easy Sharp OSA Job Status File retrieve Copy Scan The initial screen of easy copy is displayed. Original Address E-mail Address Detail 8½x11...
Page 141 COPIER►BEFORE USING THE MACHINE AS A COPIER Shift to Normal Mode Tap on the mode display. LINE PRINTER Easy Job Status Sharp OSA Scan File retrieve Global Address Search Address Book Address Fax Number Exposure Sending History Auto Resolution Call Search Number...
Page 142: Copying Sequence
COPIER►BEFORE USING THE MACHINE AS A COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Switch to copy mode.
Page 143 COPIER►BEFORE USING THE MACHINE AS A COPIER Scan the original. Tap the [Preview] key to scan the original. In Easy mode In Normal mode Original Send and Print No. of copies Detail 8½x11 Quick File Color Mode Store Data Temporarily Full Color Paper File...
Page 144: Copy Preview
COPIER►BEFORE USING THE MACHINE AS A COPIER Tap the [Color Start] or [B/W Start] key to start copying. When making only one set of copies, you do not need to specify the number of copies. • To cancel all settings, tap the [CA] key. When the [CA] key is tapped, all settings selected to that point are cleared and you will return to the base screen.
Page 145: Checking The Original Size
COPIER►BEFORE USING THE MACHINE AS A COPIER CHECKING THE ORIGINAL SIZE Easy mode The size of the placed original is displayed in the upper left corner of the screen. When you place the original in the auto document feeder, the original icon appears next to the original size. Original Detail 8½x11...
Page 146 COPIER►BEFORE USING THE MACHINE AS A COPIER Standard sizes Standard sizes are sizes that the machine can automatically detect. To specify the standard size, select [System Settings] in "Setting mode (administrator)"→ [Common Settings] → [Device Control] → [Original Size Detector Setting]. List of original size detector settings Standard sizes (detected original sizes) Selections...
Page 147 COPIER►BEFORE USING THE MACHINE AS A COPIER Orientation of placed original Place the original as shown below. If you place the original in an incorrect orientation, it may result in punching at an unexpected position or stapling. On "Preview Screen", view the original orientation or preview image. COPY PREVIEW (page 2-9) ►...
Page 148: Selecting The Paper Tray For Copying
COPIER►BEFORE USING THE MACHINE AS A COPIER SELECTING THE PAPER TRAY FOR COPYING The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the original size cannot be detected correctly because it is a non-standard size or when you want to change the paper size for copying, you can select the paper tray manually.
Page 149: Basic Procedure For Making Copies
COPIER►BASIC PROCEDURE FOR MAKING COPIES BASIC PROCEDURE FOR MAKING COPIES This section explains how to select settings from the base screen of easy mode. SELECTING COPY MODE (page 2-4) ► COPYING USING THE AUTOMATIC DOCUMENT FEEDER FOR COPYING Place the original in the document feeder tray of the automatic document feeder.
Page 150: Using The Document Glass For Copying
COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Color Start] or [B/W Start] key to start copying. When making only one set of copies, you do not need to specify the number of copies. To make two or more sets of copies: Tap the number of copies key to specify the number of copies.
Page 151 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Color Start] or [B/W Start] key to start copying. When making only one set of copies, you do not need to specify the number of copies. To make two or more sets of copies: Tap the number of copies key to specify the number of copies.
Page 152: Automatic 2-Sided Copying
COPIER►BASIC PROCEDURE FOR MAKING COPIES AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER FOR 2-SIDED COPYING Originals Copies Originals Copies Originals Copies Automatic 2-sided copying of Automatic 2-sided copying of 1-sided copying of 2-sided 1-sided originals 2-sided originals originals • To make 2-sided copies, configure the 2-sided copy settings before scanning the original. •...
Page 153: Using The Document Glass For 2-Sided Copying
COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Preview] key. Tap the [Color Start] or [B/W Start] key to start copying. USING THE DOCUMENT GLASS FOR 2-SIDED COPYING Originals copy Automatic 2-sided copying of 1-sided originals Dual-side copy helps to save paper. To change the default 2-sided copy mode: In "Setting mode (administrator)", select [System Settings] →...
Page 154 COPIER►BASIC PROCEDURE FOR MAKING COPIES Select the 2-sided copy mode. 2-Sided Copy (1) Tap the [1→2] key. 1 → 1 1 → 2 2 → 2 2 → 1 (2) When the output is set to "2-sided", select "Tablet" or "Book"...
Page 155: Copy Color Modes
COPIER►BASIC PROCEDURE FOR MAKING COPIES COPY COLOR MODES Select the color mode from Auto, Full Color, B/W, 2 Color, and Single Color. The machine automatically detects whether each original is color or black & white and switches the mode Auto appropriately (full color for a color original or black &...
Page 156 COPIER►BASIC PROCEDURE FOR MAKING COPIES Copying in two colors The original is copied in two colors by changing a specific color to another color. Tap the [Color Mode] key. Tap the [2 Color] key. Color Mode Auto Full Color 2 Color Reddish Color Change Copies...
Page 157 COPIER►BASIC PROCEDURE FOR MAKING COPIES Copying in single color The original is copied in any one color. Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 2-5) Tap the [Color Mode] key. Tap the [Single Color] key. Tap the [Change] key.
Page 158: Changing The Exposure And Original Image Type
COPIER►BASIC PROCEDURE FOR MAKING COPIES CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE AUTOMATIC ADJUSTMENT OF EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied. ([Auto] is displayed.) This function automatically adjusts the image during black &...
Page 159 COPIER►BASIC PROCEDURE FOR MAKING COPIES or slide the slider to Exposure adjust the copy exposure. Auto Manual After the adjustment, tap This completes the procedure in easy mode. Lighten Darken Copies Color Preview Start Start To select more detailed settings, tap the [Detail] key to switch to normal mode.
Page 160 COPIER►BASIC PROCEDURE FOR MAKING COPIES or slide the slider to adjust Original No. of copies Change Size/Direction. the copy exposure. Change Current Type and Exposure/Original Type Size of Selected Tray Toner Save Reduce Toner Consumption If you adjust the exposure with the original type selected to Auto Color Mode [Auto], the original image type is automatically selected to...
Page 161: Enlarge/Reduce
COPIER►BASIC PROCEDURE FOR MAKING COPIES ENLARGE/REDUCE AUTOMATIC RATIO SELECTION This section explains how to automatically select the appropriate ratio to meet the paper size when manually changing the paper tray to make a copy on paper that has a size different from the original. Copy Ratio ( 25~200 ) Auto Image...
Page 162: Manual Ratio Selection
COPIER►BASIC PROCEDURE FOR MAKING COPIES MANUAL RATIO SELECTION This section explains how to specify any ratio when making a copy on paper that has a size different from the original or changing the image size for copying. The following three methods can be used to specify the ratio. Using the preset ratio key Specify any ratio by combination of preset ratio key, for which the enlargement and reduction ratio values are pre-registered between the frequently used standard sizes, with the zoom key, which allows you to adjust the ratio in 1%...
Page 163 COPIER►BASIC PROCEDURE FOR MAKING COPIES Using the preset ratio key Tap the [Copy Ratio] key. ► COPY MODE (page 2-3) to set the ratio. Copy Ratio After the settings are completed, tap ( 25~200 ) Auto Image Check that a paper size suitable for the ratio is selected. Slightly Reduce (3% Reduction) By Paper Size...
Page 164 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specifying the image dimensions Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 2-5) Tap the [Copy Ratio] key. Tap the [by Size] key of the [Zoom] tab. Slightly Reduce No.
Page 165: Enlarging/Reducing The Length And Width Separately
COPIER►BASIC PROCEDURE FOR MAKING COPIES ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY This section explains how to individually specify the horizontal and vertical copy ratios. When 50% is selected for the horizontal ratio and 70% is selected for the vertical ratio The following two methods can be used to specify the ratio.
Page 166 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [X] key, and set the X Original No. of copies Change Size/Direction. (horizontal) ratio. Copy Ratio Paper Select Change Paper Feed Tray Auto Image Zoom XY Zoom 2-Sided Copy Background Adjustment ( 25~200 ) 141% 200% ( 25~200 )
Page 167 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specify the X and Y dimensions of the Original No. of copies Change Size/Direction. image size and those of the output Paper Select Copy Ratio Change Paper Feed Tray by Size 2-Sided Copy size. The copy ratio is calculated from specified sizes. Background Adjustment Enter the image size and the finished size.
Page 168: Selecting The Orientation And Size Of The Original
COPIER►BASIC PROCEDURE FOR MAKING COPIES SELECTING THE ORIENTATION AND SIZE OF THE ORIGINAL When the original size is a non-standard size or is not detected correctly, manually specify the original size. Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized. •...
Page 169 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specifying the orientation and size of an AB-size original Tap the [Original] key to set the orientation of the original. ► COPY MODE (page 2-3) Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 2-5) Tap the [Original] key.
Page 170 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specifying the orientation and size of a non-standard size originals Tap the [Original] key to set the orientation of the original. ► COPY MODE (page 2-3) Tap the [Detail] key to change to normal mode. ►...
Page 171: Storing Frequently Used Original Sizes
COPIER►BASIC PROCEDURE FOR MAKING COPIES STORING FREQUENTLY USED ORIGINAL SIZES Store the frequently used non-standard original sizes. This section explains how to store, retrieve, change, and delete non-standard original sizes. • The stored original size will be retained even if the main power is turned off. •...
Page 172 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap a key ( ) for storing a No. of copies Color Mode custom original size. Copy Ratio 2-Sided Copy Store/Delete Background Adjustment Select the size key to store/delete Tap a key that does not show a size. the custom original size.
Page 173 COPIER►BASIC PROCEDURE FOR MAKING COPIES Retrieving a stored original size Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 2-5) Tap the [Original] key. Tap the [Custom Size] tab. Tap the key of the original size that Store/Delete No.
Page 174: Making Copies Using The Bypass Tray
COPIER►BASIC PROCEDURE FOR MAKING COPIES MAKING COPIES USING THE BYPASS TRAY MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, tab paper, and other special media. For detailed information on paper that can be loaded into the bypass tray, see "APPLICABLE PAPER TYPES (page 1-54)".
Page 175: Specifying A Type And Size Of Paper Loaded On Bypass Tray
COPIER►BASIC PROCEDURE FOR MAKING COPIES SPECIFYING A TYPE AND SIZE OF PAPER LOADED ON BYPASS TRAY Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 2-5) Tap the [Paper Select] key, and tap the bypass tray key. ►...
Page 176: Output
COPIER►BASIC PROCEDURE FOR MAKING COPIES OUTPUT SORT/GROUP SETTING This section explains how to select the sorting method when outputting the scanned original. Auto Together with the image, the stamp content is shifted the amount of the margin width. Sort Sorts the scanned original on a set basis, and Finished outputs them.
Page 177: Staple Settings
COPIER►BASIC PROCEDURE FOR MAKING COPIES STAPLE SETTINGS This function staples copies and delivers them to the tray. Staple Position Original Staple Orientation Left Right Does not staple. 1 Staples Portrait orientation 2 Staples Stapleless Staple* 1 Staples Landscape orientation 2 Staples Stapleless Staple* * Stapleless Staple is fixed at [1 Staple] and [Left].
Page 178: Staple Position
COPIER►BASIC PROCEDURE FOR MAKING COPIES Staple ON (excluding booklet) Tap the [Staple/ Punch] key. ► COPY MODE (page 2-3) Select the number of staples and Staple / Punch staple position. Staple Position After the settings are completed, tap Punch Copies Color Preview Start...
Page 179 COPIER►BASIC PROCEDURE FOR MAKING COPIES Select binding edge and original settings. ► MAKING COPIES IN PAMPHLET FORMAT (BOOKLET) (page 2-59) After the settings are completed, tap In normal mode • To change the output tray, tap the [Output Tray] key, and select the output destination. •...
Page 180: Punch Settings
COPIER►BASIC PROCEDURE FOR MAKING COPIES PUNCH SETTINGS This function punches copies and outputs them to the tray. You can select paper size of 7-1/4" x 10-1/2"R to 11" x 17" (A4, A3) for punching. [Example] [Original] [Punch Position] [Original] [Punch Position] •...
Page 181: Fold Setting
COPIER►BASIC PROCEDURE FOR MAKING COPIES FOLD SETTING This function is used to fold copies before delivery to the output tray. Fold Inside Fold Outside • A saddle stitch finisher is required to use the fold function. • The fold function cannot be used in combination with the staple function and punch function. •...
Page 182: Inserting Separator Pages Between Copies Or Jobs
COPIER►BASIC PROCEDURE FOR MAKING COPIES INSERTING SEPARATOR PAGES BETWEEN COPIES OR JOBS This function inserts separator pages between each set of copies or between each job. When you insert separator pages between sets of copies, you can specify whether to insert the separator page before or after each set.
Page 183 COPIER►BASIC PROCEDURE FOR MAKING COPIES Specify the separator page insertion Original Others Change Size/Direction. mode. N-Up Separator Page Put Multiple Pages in A Page Color Mode Insert Top of Sets Bypass Paper Tray • To insert separator pages between sets of copies, set the Insert End of Sets Bypass Paper Tray...
Page 184: Batch Copy Functions
COPIER►BASIC PROCEDURE FOR MAKING COPIES BATCH COPY FUNCTIONS COPYING MULTIPLE ORIGINALS AS A SINGLE PAGE (N-Up) This function copies multiple original pages onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, 4in1 to copy four original pages onto one sheet, or 8in1 to copy eight original pages onto one sheet.
Page 185 COPIER►BASIC PROCEDURE FOR MAKING COPIES To select more detailed settings, tap the [Detail] key to switch to normal mode. ► Changing mode from each mode (page 2-5) Tap the [Others] key, and tap the [N-Up] key. Tap [Border], and select the border. Covers/Inserts Others Insert Covers/Inserts...
Page 186: Copying Each Facing Page Of A Bound Document (Dual
COPIER►BASIC PROCEDURE FOR MAKING COPIES COPYING EACH FACING PAGE OF A BOUND DOCUMENT (DUAL PAGE COPY) This function copies the left and right half of an original successively. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document The facing pages are copied onto Book or bound document...
Page 187: Copying Both Sides Of A Card As Asingle Page (Card Shot)
COPIER►BASIC PROCEDURE FOR MAKING COPIES COPYING BOTH SIDES OF A CARD AS A SINGLE PAGE (CARD SHOT) This function copies the front and reverse sides of a card on one sheet, not on separate sheets. This function is convenient for making copies for identification purposes and helps save paper. Front Back Example of an 8-1/2"...
Page 188 COPIER►BASIC PROCEDURE FOR MAKING COPIES • Tap the areas displaying width and height sizes respectively, and enter the sizes using the numeric keys. • To quickly set the size, first specify a value close to the desired ratio value by the numeric keys, then adjust it by tapping •...
Page 189: Repeating The Same Image On One Sheet (Repeat Layout)
COPIER►BASIC PROCEDURE FOR MAKING COPIES REPEATING THE SAME IMAGE ON ONE SHEET (REPEAT LAYOUT) This function copies multiple same original images on one sheet. You can set any of the following three (3) types of repeat copy. Repeat method Description The maximum repeat count to copy images on a sheet is calculated automatically according Auto Repeat to the original size, paper size, and copy ratio being selected from the base screen.
Page 190 COPIER►BASIC PROCEDURE FOR MAKING COPIES Copy by automatically calculating the repeat count (Auto Repeat) Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) ►...
Page 191 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Color Start] or [B/W Start] key to start copying. Copy by specifying a repeat count (Fixed Repeat) Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 192 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap [No. of Faces] to set a repeat Original Others Change Size/Direction. count. Color Mode Repeat Layout Background Adjustment No. of Faces After the settings are completed, tap Exposure Select Type/Exposure 2 Repeat The automatic calculation result is shown as the copy ratio. 4 Repeat 8 Repeat Preview...
Page 193 COPIER►BASIC PROCEDURE FOR MAKING COPIES Tap the [Original] key and select an original size. When you tap the original size key, the original direction is indicated in the "Orientation". Place the original to meet the displayed orientation. After the settings are completed, tap Tap the [Paper Select] key and select a Others Color Mode...
Page 194: Other Functions
COPIER►OTHER FUNCTIONS OTHER FUNCTIONS Other functions are set from the base screen of normal mode. SELECTING COPY MODE (page 2-4) ► Other functions cannot be selected in easy mode. OUTPUT AND LAYOUT EDITING FUNCTIONS MAKING COPIES IN PAMPHLET FORMAT (BOOKLET) Copies made by "Booklet"...
Page 195 COPIER►OTHER FUNCTIONS • To make Booklet copies of a book or other bound original, use the book copy function. ► COPYING A PAMPHLET (BOOK COPY) (page 2-65) • When Booklet is selected, 2-sided copying mode is automatically selected. When settings are selected that prevent 2-sided copying, the booklet function cannot be used.
Page 196 COPIER►OTHER FUNCTIONS When inserting a cover, tap the [Cover Setting] key, and tap the [On] key. After the settings are completed, tap and [Back] keys in sequence. To change the cover input tray: Tap the [Paper Tray] key to display the tray selection screen. Tap the cover input tray on the tray selection screen.
Page 197: Copying Multiple Originals On Each Pamphlet Copy Page (Pamphlet Copy 2In1/4In1)
COPIER►OTHER FUNCTIONS COPYING MULTIPLE ORIGINALS ON EACH PAMPHLET COPY PAGE (PAMPHLET COPY 2IN1/4IN1) This function copies two or four original pages equally on one page of pamphlet copy paper. This function is convenient for arranging minimum number of copies into an attractive booklet or pamphlet format. Originals Pamphlet Copy 2in1 •...
Page 198 COPIER►OTHER FUNCTIONS Tap the [1-Sided], [2-Sided Booklet] or Original No. of copies Change Size/Direction. [2-Sided Tablet] key as appropriate for Sort/Group Booklet Change Sort/Group N-Up the original. Put Multiple Pages in A Page Select Original Type. Left Binding/ 1-Sided When not inserting a cover, go to step 6. Tablet Book Right Binding...
Page 199 COPIER►OTHER FUNCTIONS Tap [Border], and select the border. Others N-Up A line can be inserted between pages arranged on a sheet. Select Original Type to Arrange in 1 Page. After the settings are completed, tap twice, and [Back] Layout keys in sequence. 2in1 4in1 8in1...
Page 200: Copying A Pamphlet (Book Copy)
COPIER►OTHER FUNCTIONS COPYING A PAMPHLET (BOOK COPY) This function makes a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the centre to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 201 COPIER►OTHER FUNCTIONS Select a binding position. Others Staple Erase Book Copy When not inserting a cover, tap the and [Back] keys in Erase Shadow Around Select Original Binding Edge. Color Mode sequence. Then, go to step 5. Left Binding Right Binding Preview Cover Setting Color...
Page 202: Splitting A Pamphlet Original By Page (Book Divide)
COPIER►OTHER FUNCTIONS SPLITTING A PAMPHLET ORIGINAL BY PAGE (BOOK DIVIDE) This function splits a saddle-stitch original such as a catalogue or a pamphlet page by page, and copies in sequence. • Book Divide must be specified before scanning the original. •...
Page 203: Toner, Paper, And Time Saving Functions
COPIER►OTHER FUNCTIONS TONER, PAPER, AND TIME SAVING FUNCTIONS SKIPPING BLANK PAGES IN AN ORIGINAL (BLANK PAGE SKIP) If the scanned original contains blank pages, this function skips them to copy only non-blank pages. The machine detects blank pages, enabling you to skip useless copies without checking an original. The blank pages are not copied.
Page 204 COPIER►OTHER FUNCTIONS Tap the [Skip Blank Page] or [Skip Original Others Change Size/Direction. Blank and Back Shadow] key. Blank Page Skip 2-Sided Copy N-Up Put Multiple Pages in A Page After the settings are completed, tap and [Back] keys in Color Mode sequence.
Page 205: Whitening Faint Colors In The Image (Back Ground Adjustment)
COPIER►OTHER FUNCTIONS WHITENING FAINT COLORS IN THE IMAGE (BACK GROUND ADJUSTMENT) Suppresses light background areas of originals. Level [+] The lightness level at which suppression takes place can be adjusted. Light areas are suppressed. Level [-] You must select Background Adjustment before scanning the original. Tap the [Others] key, and tap the [Background Adjustment] key.
Page 206 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) ► DOCUMENT GLASS (page 1-69) To cancel all settings: Tap the [CA] key. Tap the [Color Start] or [B/W Start] key to start copying.
Page 207: Making A Proof Copy (Proof Copy)
COPIER►OTHER FUNCTIONS MAKING A PROOF COPY (PROOF COPY) This function makes a proof copy before printing the specified number of copies. Check the preview image with a proof copy. If necessary, change the setting. Using this function stores the scanned original in the machine, saving you the trouble of re-scanning the original in the changed setting.
Page 208 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) ► DOCUMENT GLASS (page 1-69) To cancel all settings: Tap the [CA] key. Set the number of copies (number of Send and Print copies...
Page 209: Checking The Number Of Scanned Original Sheets (Original Count)
COPIER►OTHER FUNCTIONS Check the copy result. If no problem is Program Registration No. of copies Register Current Settings found, tap the [Start Print] key. Color Mode Call Eco Program Full Color Original Auto 8½x11 As necessary, change the settings and repeat proof copying Paper Select Auto Press [Start Print] to continue.
Page 210 COPIER►OTHER FUNCTIONS Tap the [Color Start] or [B/W Start] key. Check the number of original sheets. 1 pages of original Color Mode The number that is displayed is the number of scanned have been scanned. Full Color Copy the scanned data? Original original sheets, not the number of scanned original pages.
Page 211: Using Two Machines To Reduce The Copy Time (Tandem Copy)
COPIER►OTHER FUNCTIONS USING TWO MACHINES TO REDUCE THE COPY TIME (TANDEM COPY) This function shares a copy job half-and-half between two machines connected to the network, enabling the reduction of the copy time. Master machine and slave machine The master machine performs only scanning, and a slave machine registered in the master machine performs only printing without scanning the original.
Page 212 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. When using the document glass to scan multiple original pages, change the original and tap the [Additional Scan] key. ►...
Page 213: Displaying Eco Recommendation Settings (Eco Recommendation Function Display)
COPIER►OTHER FUNCTIONS DISPLAYING ECO RECOMMENDATION SETTINGS (ECO RECOMMENDATION FUNCTION DISPLAY) When the base screen of normal mode is displayed, eco recommendation settings appear. This function does not operate in easy mode. To use the eco recommendation function display: "Setting mode (administrator)" → [System Settings] → [Energy Save] → [Eco Mode Settings] → [Eco Recommendation Function Display].
Page 214: Security Reinforcement Functions
COPIER►OTHER FUNCTIONS SECURITY REINFORCEMENT FUNCTIONS PADDING UNAUTHORIZED COPY PREVENTION DATA (HIDDEN PATTERN PRINT) Characters to prevent unauthorized copying such as pre-set or customized text are placed as invisible characters in a background pattern. When an output sheet with a pattern print is copied, the hidden characters will appear. •...
Page 215 COPIER►OTHER FUNCTIONS Tap the [On] key, and specify each Original Others Change Size/Direction. item in the [Default Settings] tab as Stamp Hidden Pattern Print Print Date and Stamp required. Default Settings Print Contents Setting Color Mode Print Color Black 2-Sided Copy Standard N-Up Exposure...
Page 216: Forcibly Printing Traceable Information (Tracking Information Print)
COPIER►OTHER FUNCTIONS FORCIBLY PRINTING TRACEABLE INFORMATION (TRACKING INFORMATION PRINT) This function forcibly prints the pre-specified traceable information to prevent an unauthorized copy. Originals Trace information area • If this function is specified together with another image compositing function, trace information is printed at the top. •...
Page 217: Output Position And Margin Adjustment Functions
COPIER►OTHER FUNCTIONS OUTPUT POSITION AND MARGIN ADJUSTMENT FUNCTIONS ADDING MARGINS (MARGIN SHIFT) This function shifts the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be Not using the Margin Using the Margin Shift...
Page 218 COPIER►OTHER FUNCTIONS Tap the image shift direction. Original Others Change Size/Direction. Margin Shift 2-Sided Copy Paper Select Change Paper Feed Tray Side 1 Side 2 Background Adjustment Left Right (0 ~ 2) (0 ~ 2) inch inch Down Preview Fit Back Face to Front Face Value Color Back Start...
Page 219: Erasing Peripheral Shadows For Copying (Erase)
COPIER►OTHER FUNCTIONS ERASING PERIPHERAL SHADOWS FOR COPYING (ERASE) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the Margin Using the Margin Shift Shift Shadows appear here Shadows appear on the...
Page 220 COPIER►OTHER FUNCTIONS Tap the checkbox of the edge that you Others Pamphlet Copy Copy Like A Pamphlet wish to erase, and specify the erase Original Erase Change Size/Direction. Clear 2-Sided Copy position. Outer Frame Color Mode Check that he tapped checkbox is set to Specify Frame+Center Background Adjustment Left...
Page 221: Copying Originals With No Edge Cut-Off (Full Bleed Copy)
COPIER►OTHER FUNCTIONS COPYING ORIGINALS WITH NO EDGE CUT-OFF (FULL BLEED COPY) This feature lets you copy an entire original to paper larger than the original size with no image cut-off at the edges. The punch function cannot be used. Tap the [Others] key, and tap the [Full Bleed Copy] key. "Select a larger paper size than the original output image"...
Page 222: Copying In The Centre Of The Paper (Centring)
COPIER►OTHER FUNCTIONS COPYING IN THE CENTRE OF THE PAPER (CENTRING) This function centres the copied image on the paper. This lets you place the image in the centre of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 223: Specifying A Paper Position (Position Image)
COPIER►OTHER FUNCTIONS SPECIFYING A PAPER POSITION (POSITION IMAGE) This function moves the scanned original to a specified position to make a copy. You can make a copy in any desired position as you can fine adjust the position. Originals Position Image is used Printing paper Position Image is not used Tap the [Others] key, and tap the [Position Image] key.
Page 224 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) ► DOCUMENT GLASS (page 1-69) To cancel all settings: Tap the [CA] key. Tap the [Color Start] or [B/W Start] key to start copying.
Page 225: Scanning Functions
COPIER►OTHER FUNCTIONS SCANNING FUNCTIONS COLLECTIVELY SCANNING A LARGE NUMBER OF ORIGINALS (JOB BUILD) This function divides the originals into sets and feeds each set through the automatic document feeder one set at a time when copying a very large number of originals. This saves you the trouble of sorting the copies. When scanning originals that are separated into sets, scan the set that has the first page first.
Page 226 COPIER►OTHER FUNCTIONS Change settings as needed. Place the original in the document feeder tray of the automatic document Indicator feeder, and tap the [Start] key to scan line the first original. Insert the originals all the way into the document feeder tray. Originals can be stacked up to the indicator line.
Page 227: Change Copy Settings
COPIER►OTHER FUNCTIONS Changing the copy settings for each set of originals As necessary, change copy settings for each set of originals. Perform the steps below before scanning the next set of originals in step 4 of "Copying in job build mode (page 2-90)".
Page 228: Scanning Originals Of Different Sizes (Mixed Size Original)
COPIER►OTHER FUNCTIONS SCANNING ORIGINALS OF DIFFERENT SIZES (MIXED SIZE ORIGINAL) This feature copies originals in different sizes at the same time even when 8-1/2" x 14" (B4) size originals are mixed with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size.
Page 229 COPIER►OTHER FUNCTIONS • When [Different Width] is selected, "2→2" and "2→1" of automatic two-sided copying can be used. When [Different Width] is selected, automatic 2-sided copying cannot be used. • When [Different Width] is selected, the staple function cannot be used. •...
Page 230: Scanning Thin Originals (Slow Scan Mode)
COPIER►OTHER FUNCTIONS SCANNING THIN ORIGINALS (SLOW SCAN MODE) When you wish to scan thin originals using the automatic document feeder, you can use this function, which helps prevent thin originals from misfeeding. Slow Scan Mode must be specified before scanning the original. The "2→2"...
Page 231: Adjusting Resolution When Scanning (Resolution)
COPIER►OTHER FUNCTIONS ADJUSTING RESOLUTION WHEN SCANNING (RESOLUTION) This function adjusts the resolution when scanning the original, enabling the high-quality output or speed-priority output according to the application. • Resolution must be specified before scanning the original. • The resolution setting is applied when making a full-size black & white copy. Tap the [Others] key, and tap the [Scan Resolution] key.
Page 232: Text And Image Addition Functions
COPIER►OTHER FUNCTIONS TEXT AND IMAGE ADDITION FUNCTIONS PRINTING DATES, PAGE NUMBERS, AND WATERMARKS (STAMP) This function prints information such as the date or stamp, which is not shown on the original, on copies. You can print the following six types of information. •...
Page 233 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) ► DOCUMENT GLASS (page 1-69) Tap the [Others] key, and tap the [Stamp] key. Tap a tab to be printed, and tap the format.
Page 234 COPIER►OTHER FUNCTIONS Setting using the [Text] tab Tap the [Direct Entry] key in the [Text] tab to display the soft keyboard. Use the soft keyboard to enter any characters. Original Others Change Size/Direction. Custom Image Stamp Combine Registered Images Cancel All Pattern Print Copies Text...
Page 235: Adding A Registered Image To An Original (Custom Image)
COPIER►OTHER FUNCTIONS ADDING A REGISTERED IMAGE TO AN ORIGINAL (CUSTOM IMAGE) This function adds an image registered in the machine to an original to make a copy. There are following two types of custom images. • Custom stamp (Full-color stamp image) MEMO MEMO •...
Page 236 COPIER►OTHER FUNCTIONS Combined function Custom image operations Full Bleed Copy Makes a stamp copy as normal. Centring Makes a stamp copy as normal without centering. Color Adjustments Makes a stamp copy using the registered data. Stamp Makes a stamp copy on the Stamp menu. Photo Repeat Cannot be combined.
Page 237 COPIER►OTHER FUNCTIONS Set [Print Page] or [Print Position]. Original Others Change Size/Direction. Custom Image Stamp After the settings are completed, tap and [Back] keys in Print Date and Stamp Select Image to Operate. sequence. Color Mode Image 2-Sided Copy N-Up Custom Stamp Put Multiple Pages in A Page...
Page 238: Inserting Covers In Copies (Covers/Inserts)
COPIER►OTHER FUNCTIONS INSERTING COVERS IN COPIES (COVERS/INSERTS) This function inserts a different type of paper into the pages corresponding to the front and back covers of a copy job. It is helpful when you want to change cover paper to make resources look better. Configure insertion sheet settings if needed.
Page 239 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover Not copied 1-sided copy Inserts a front cover at the beginning of copies, and makes a 1-sided copy on the sixth original page for back cover. Not copied 2-sided copy Inserts a front cover at the beginning of copies, and makes a 2-sided copy on the fifth and sixth original pages for back cover.
Page 240 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover 1-sided copy Not copied Makes a 1-sided copy on the first original page for front cover, and also makes a 1-sided copy on the sixth original page. Inserts cover sheets at the end of copies. 2-sided copy Not copied Makes a 2-sided copy on the first and second original pages for front cover, and...
Page 241 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover 2-sided copy 2-sided copy Makes a 2-sided copy on the first and second original pages for front cover, and also makes a 2-sided copy on the fifth and sixth original pages for back cover. 1-sided copying of 2-sided originals Setting conditions for each cover Resulting copies...
Page 242 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Cover Back Cover 1-sided copy 2-sided copy Makes a 1-sided copy on the first original page for front cover, and also makes a 2-sided copy on the fifth and sixth original pages for back cover. 2-sided copy 1-sided copy Makes a 2-sided copy on the first and second original pages for front cover, and also...
Page 243 COPIER►OTHER FUNCTIONS 2-sided copying of 2-sided originals Setting conditions for each cover Resulting copies Front Back Cover Cover Not copied Not copied Inserts cover sheets at the beginning and end of copies. 1-sided copy Not copied Makes a 1-sided copy on the first original page for front cover, and inserts a back cover at the end of copies.
Page 244 COPIER►OTHER FUNCTIONS Setting conditions for each cover Resulting copies Front Back Cover Cover 2-sided copy 1-sided copy Makes a 2-sided copy on the first and second original pages for front cover, and also makes a 1-sided copy on the sixth original page for back cover. * The fifth original page is not copied.
Page 245 COPIER►OTHER FUNCTIONS Tap the [Change] key. Original Others Change Size/Direction. N-Up Covers/Inserts Cancel All Put Multiple Pages in A Page Color Mode Front Cover Back Cover Insert Sheet Margin Shift Shift Position to Have Margin Bypass Plain Change Make No Copy Preview Paper Tray Page Layout...
Page 246: Inserting Insertion Sheets In Copies (Covers/Inserts)
COPIER►OTHER FUNCTIONS INSERTING INSERTION SHEETS IN COPIES (COVERS/INSERTS) This function inserts a sheet of paper into a specific page as an insertion sheet. There are two types of insertion sheets. Insertion positions can be specified. Insert covers if needed. When inserting covers, see "INSERTING COVERS IN COPIES (COVERS/INSERTS) (page 2-103)".
Page 247 COPIER►OTHER FUNCTIONS Insertion Resulting copies sheet Insert an insertion sheet in 1-sided copy mode. Insert an insertion sheet in setting 2-sided copy mode. conditions 2-sided copy Makes a 2-sided copy of the third and fourth original pages on an insertion sheet. 2-sided original copying Insertion Resulting copies...
Page 248: Checking, Editing, And Deleting The Page Layout Of Covers And Insertion Sheets
COPIER►OTHER FUNCTIONS Place the original in the document feeder tray of the automatic document feeder. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) Tap the [Others] key, and then tap the [Covers/Inserts] key. Tap the [Insertion Sheet] tab. Tap the insert page display key. The Insertion Type B to Type H settings are the same as the Insertion Type A settings.
Page 249 COPIER►OTHER FUNCTIONS When only inserting insertion sheet A, Original Others Change Size/Direction. tap the [Make No Copy] key. Color Mode Covers/Inserts Cancel All Margin Shift Insertion Shift Position to Have Margin Type A When making a copy on insertion sheet A, tap the [Simplex] Copy on Insert A or [2-Sided Copy] key.
Page 250: Page Layout
COPIER►OTHER FUNCTIONS CHECKING, EDITING, AND DELETING THE PAGE LAYOUT OF COVERS AND INSERTION SHEETS (PAGE LAYOUT) The editing contents are different between the registered covers and insertion sheets as shown below. • For the cover, you can change settings such as the paper type, copy/do not copy, 1-Sided, and 2-Sided. •...
Page 251: Inserting Insertion Sheets In Between Transparency Films (Transparency Inserts)
COPIER►OTHER FUNCTIONS INSERTING INSERTION SHEETS IN BETWEEN TRANSPARENCY FILMS (TRANSPARENCY INSERTS) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 252 COPIER►OTHER FUNCTIONS Tap the [On] key. Others Original Change Size/Direction. N-Up Transparency Inserts When making a copy on insertion sheets, tap the [Also Make Put Multiple Pages in A Page Color Mode Copy on Inserts] checkbox to set to Margin Shift Also Make Copy on Inserts After the settings are completed, tap and [Back] keys in...
Page 253: Functions For Specific Uses
COPIER►OTHER FUNCTIONS FUNCTIONS FOR SPECIFIC USES COPYING CAPTIONS ONTO TAB PAPER (TAB COPY) Load a tab sheet in the bypass tray, and make a copy on a tab. Prepare appropriate originals for tab captions. Prepare originals that The image is shifted by match the tab positions.
Page 254 COPIER►OTHER FUNCTIONS Tab copying with a right binding Originals Placing the originals Loading tab paper Originals Document feeder tray Side2 Insert the originals so that the side with no tab text enters first. Final image Document glass Load the tab paper so that the tab on the first sheet is away from you.
Page 255 COPIER►OTHER FUNCTIONS Sets an image shift width (tab width). Others Original Change Size/Direction. Proof Copy Tab Copy • Tap the numeric value display indicating the image shift Copy 1 page to check File width, and enter a shift width using numeric keys. Store Data in Folder Original Copy...
Page 256: Making A Poster-Sized Copy (Multi
COPIER►OTHER FUNCTIONS MAKING A POSTER-SIZED COPY (MULTI-PAGE ENLARGEMENT) This function separately copies an enlarged original image on multiple sheets. Original (8-1/2" x 11" (A4) size) Copy (enlarged image on 8 sheets of 11" x 17" (A3) paper) • You must select Multi-Page Enlargement before scanning the original. •...
Page 257 COPIER►OTHER FUNCTIONS Tap the key of the size you want to Color Mode Others enlarge the original to. Multi-Page Enlargement Background Adjustment Clear Exposure Select Type/Exposure The original orientation appears. Inch Original Size Enlargement Size After the settings are completed, tap and [Back] keys in 22x17 (11x17x2) 8½x11...
Page 258: Copying With Mirror Image(Mirror Image)
COPIER►OTHER FUNCTIONS COPYING WITH MIRROR IMAGE(MIRROR IMAGE) This function makes copies by inverting the original into a mirror image. Originals Mirror image copy Specify the Mirror Image before scanning an original. Tap the [Others] key, and tap the [Mirror Image] key. A checkmark appears on the icon.
Page 259: Output And Density Adjustment Functions
COPIER►OTHER FUNCTIONS OUTPUT AND DENSITY ADJUSTMENT FUNCTIONS REVERSING WHITE AND BLACK IN A COPY(B/W REVERSE) This function reverses black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White Reverse to reduce toner consumption.
Page 260: Easy Adjustment Of The Image Quality (Quick Image Quality Adjustment)
Adjust Thickness of RGB After the settings are completed, tap and [Back] keys in Exposure Select Type/Exposure sequence. Color Mode Smooth Smooth Sharp Touch [+] to sharpen and [-] to smoothen overall color tone and outline. Preview Color Back Start Start 4 11x17 To cancel the quick image quality adjustment setting: Tap the [Off] key.
Page 261: Adjusting Red/Green/Blue In Copies (Rgb)
COPIER►OTHER FUNCTIONS ADJUSTING RED/GREEN/BLUE IN COPIES (RGB) This function heightens or lightens any one of the three color components R (red), G (green), and B (blue). R(Red)+ G(Green)+ B(Blue)+ RGB must be specified before scanning the original. Tap the [Others] key, and tap the [RGB Adjust] key. Tap the key of the color you want to adjust.
Page 262 COPIER►OTHER FUNCTIONS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) ► DOCUMENT GLASS (page 1-69) To cancel all settings: Tap the [CA] key. Tap the [Color Start] key to start copying.
Page 263: Adjusting The Sharpness Of An Image (Sharpness)
Sharpness Adjust Brightness Adjust Thickness of RGB After the settings are completed, tap and [Back] keys in Exposure Select Type/Exposure sequence. Color Mode Less Sharp More Sharp Preview Color Back Start Start 4 11x17 To cancel the sharpness setting: Tap the [Off] key.
Page 264: Adjusting The Color (Color Balance)
COPIER►OTHER FUNCTIONS ADJUSTING THE COLOR (COLOR BALANCE) You can adjust the color, tone, and density of copies. Use the [Color] tab for color copy settings, or the [B/W] tab for black & white copy settings. If you select the [Color] tab, each of the colors yellow, magenta, cyan, and black are divided into three gradations from light to dark, allowing you to adjust the average density of each gradation.
Page 265 COPIER►OTHER FUNCTIONS Tap the key or slide the slider to Original Others Change Size/Direction. adjust the color balance. Color Balance Cancel All Adjust Thickness of RGB Adjust Color Tone for Copy. Exposure Select Type/Exposure Color • If you want to adjust each color individually on the [Color] Color Mode tab, set the [Set in a Batch] checkmark to .
Page 266: Adjusting The Brightness Of A Copy (Brightness)
COPIER►OTHER FUNCTIONS ADJUSTING THE BRIGHTNESS OF A COPY (BRIGHTNESS) This function adjusts the brightness of a color copy image. Dark Originals Light RGB must be specified before scanning the original. Tap the [Others] key, and tap the [Brightness] key. Tap the key or slide the slider to Original Others...
Page 267: Adjusting The Intensity Of Acopy(Intensity)
COPIER►OTHER FUNCTIONS ADJUSTING THE INTENSITY OF A COPY(INTENSITY) This function adjusts the intensity (saturation) of a color copy image. Weakening the intensity Originals Strengthening the intensity You must set the intensity before scanning the original. This function cannot be combined with [Copy of Copy] or [Color Tone Enhancement] in Exposure. Tap the [Others] key, and tap the [Intensity] key.
Page 268: Convenient Copy Functions
COPIER►CONVENIENT COPY FUNCTIONS CONVENIENT COPY FUNCTIONS INTERRUPT COPY This function suspends a job in progress, and preferentially prints the original specified with interrupt copy. When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. •...
Page 269 COPIER►CONVENIENT COPY FUNCTIONS Tap the [Color Start] or [B/W Start] key to start interrupt copying. When the interrupt copy job is completed, the interrupted job resumes. The interrupt copy function does not display the preview of the scanned original. 2-134...
Page 270: Send Data While Copying
COPIER►CONVENIENT COPY FUNCTIONS SEND DATA WHILE COPYING This function allows you to send a fax while making a copy, send an e-mail with an image attached, or save data in the network folder. You need to store the destination in the address book in advance. ►...
Page 271 COPIER►CONVENIENT COPY FUNCTIONS Set each copy item as required. These copy settings are used for facsimile transmission. However, some settings may be unavailable depending on the function. When you use the automatic document feeder, you can preview the scanned original by tapping the [Preview] key. Tap the [Color Start] or [B/W Start] key to start copying.
Page 272: Copy Jobs
► CHECKING A RESERVED JOB OR THE JOB IN PROGRESS (page 1-76) ► CHECKING COMPLETED JOBS (page 1-77) ► LINE PRINTER Easy Sharp OSA Job Status Scan File retrieve No. of copies Send and Print Quick File Color Mode Store Data Temporarily...
Page 273: Programs
COPIER►CONVENIENT COPY FUNCTIONS PROGRAMS Other functions are set from the base screen of normal mode. SELECTING COPY MODE (page 2-4) ► Programs cannot be stored in easy mode. STORING A PROGRAM This function collectively stores copy settings as one program. The stored program can be retrieved using an easy operation.
Page 274 COPIER►CONVENIENT COPY FUNCTIONS When a job program is not stored When a job program is stored The settings are stored in a program, so they can be selected Considerable time is required to copy the drawings each by the touch of a key. This is simple and takes no time. month because the above settings must be selected.
Page 275: Retrieving A Program
COPIER►CONVENIENT COPY FUNCTIONS Select whether or not the program will Program registration is completed. be added to the home page or the At the same time, it can be registered Program Registration for Favorite or Home to use Select Program No. to Register as shortcut.
Page 276 COPIER►CONVENIENT COPY FUNCTIONS Tap [Delete] on the action panel. Change Name No. of copies Delete Call Program Registered setting is called when touched. Register in Favorite Pre-Setting Program Register for Home Preview Color Others Start Start 4 11x17 Tap the key of the program you want to delete, and tap [Delete]. Renaming a program Tap [Call Program] on the action panel.
Page 277 Icons PRINTER Eco-friendly functions Functions for printing on special media CONVENIENT PRINTING FUNCTIONS PRINTER FUNCTION OF THE MACHINE CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS ....3-29 PRINTING IN A WINDOWS ENVIRONMENT •...
Page 278 PRINTER • ADDING INSERTS WHEN PRINTING ON PRINTING AN ENCRYPTED PDF FILE ..3-87 TRANSPARENCY FILM (TRANSPARENCY CHANGING TO ANOTHER PAPER SIZE AND INSERTS) ......3-56 PRINTING WHEN PAPER RUNS OUT.
Page 279: Printer Function Of The Machine
PRINTER►PRINTER FUNCTION OF THE MACHINE PRINTER FUNCTION OF THE MACHINE The machine is equipped with a full colour printing function as standard. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Windows environment Printer driver type PCL6...
Page 280: Printing In A Windows Environment
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTING IN A WINDOWS ENVIRONMENT BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory application in Windows. • The menu used to execute printing may vary depending on the application. •...
Page 281 PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Select print settings. (1) Click the [Main] tab. (2) Select the original size. • You can register up to seven user-defined sizes in the menu. To store an original size, select [Custom Paper] or one of [User 1] to [User 7] from the menu, and click the [OK] button.
Page 282: Print Driver Settings Screen / Referring To Help
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Print driver settings screen / Referring to Help The print driver settings screen consists of 9 tabs. Click a tab to select the settings on that tab. You can check information on each of the settings in the Help screen. Click the [Help] button at the bottom right of the screen.
Page 283: Selecting The Paper
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT (6) Print image This lets you visually check how the current settings affect the print image. (7) Machine image This shows the options that are installed, and the paper trays and output trays that are used. (8) [Help] button.
Page 284: Printing On Envelopes
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT PRINTING ON ENVELOPES The bypass tray can be used for envelope printing. • For the types of paper that can be used in the bypass tray, see "APPLICABLE PAPER TYPES (page 1-54)". • For the procedure for loading paper in the bypass tray, see "LOADING PAPER INTO THE BYPASS TRAY (page 1-61)".
Page 285 PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Enter your user information. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is performed by login name, select [Login Name] and enter your login name. • When authentication is performed by login name/password, click [Login Name/Password] and enter your login name and password.
Page 286: Frequently Used Functions
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT FREQUENTLY USED FUNCTIONS SAVING SETTINGS AT THE TIME OF PRINTING Settings configured on each of the tabs at the time of printing can be saved as Favourite. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 287: Using Saved Settings
PRINTER►PRINTING IN A WINDOWS ENVIRONMENT USING SAVED SETTINGS You can specify the saved favorites through just one click to apply frequently used settings or complicated colour settings to your printing. Select the machine's printer driver from the print window of the application, and click the [Detail Settings] button.
Page 288 PRINTER►PRINTING IN A WINDOWS ENVIRONMENT Right-click the printer driver icon of the machine and select [Print Settings]. • In Windows Vista, click the [Organize] menu, then click [Properties]. • In Windows Server 2003, click the [File] menu, then click [Properties]. Click the [Default Settings] button on the [General] tab.
Page 289: Printing In A Mac Os Environment
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING IN A Mac OS ENVIRONMENT BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory application "TextEdit" in Mac OS X. • To install the PPD file and configure the printer driver settings in a Windows environment, see the Software Setup Guide. •...
Page 290: Selecting The Paper
PRINTER►PRINTING IN A Mac OS ENVIRONMENT Select print settings. (1) Make sure that the correct printer is selected. (2) Select an item from the menu and configure the settings as needed. (3) Click the [Print] button. SELECTING THE PAPER This section explains the [Paper Source] settings in the print settings window. •...
Page 291: Printing On Envelopes
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING ON ENVELOPES The bypass tray can be used for envelope printing. • For the types of paper that can be used in the bypass tray, see "APPLICABLE PAPER TYPES (page 1-54)". • For the procedure for loading paper in the bypass tray, see "LOADING PAPER INTO THE BYPASS TRAY (page 1-61)".
Page 292: Printing When The User Authentication Function Is Enabled
PRINTER►PRINTING IN A Mac OS ENVIRONMENT PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED The user information (such as login name and password) that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. The menu used to execute printing may vary depending on the application.
Page 293 PRINTER►PRINTING IN A Mac OS ENVIRONMENT Enter your user information. (1) Make sure that the machine's printer name is selected. (2) Select [Job Handling]. (3) Click the [Authentication] tab. (4) Enter your user information. • When authentication is carried out using the login name/password, enter your login name in "Login Name"...
Page 294: Frequently Used Functions
PRINTER►FREQUENTLY USED FUNCTIONS FREQUENTLY USED FUNCTIONS SELECTING THE COLOUR MODE The following three selections are available for the "Colour Mode" (a set of colours used for printing): The machine automatically determines whether each page is colour or black and white and prints the page accordingly.
Page 295 PRINTER►FREQUENTLY USED FUNCTIONS Mac OS (1) Select [Colour]. (2) Select [Colour Mode] 3-19...
Page 296: Selecting The Resolution
PRINTER►FREQUENTLY USED FUNCTIONS SELECTING THE RESOLUTION The following three selections are available for "Print Mode" (resolution): 600 dpi This mode is suitable for printing data such as regular text or a table. 600 dpi (High Quality) The print quality of colour photos and text is high. 1200 dpi Select this mode to print colour photos more clearly or graphic gradation images more finely.
Page 297: 2-Sided Printing
PRINTER►FREQUENTLY USED FUNCTIONS 2-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. 2-sided printing also helps conserve paper. Paper Print results orientation...
Page 298: Fitting The Print Image To The Paper
PRINTER►FREQUENTLY USED FUNCTIONS Mac OS (1) Select [Layout] (2) Select [Long Edge] or [Short Edge]. FITTING THE PRINT IMAGE TO THE PAPER This function automatically enlarges or reduces the print image to match the size of the paper loaded in the machine. This function is convenient when enlarging a letter or A4 size document to ledger or A3 size to make it easier to view, or when printing a document on paper that is different in size from the original document.
Page 299 PRINTER►FREQUENTLY USED FUNCTIONS Windows (1) Click the [Main] tab. (2) Select the original size from [Original Size] (for example: A4). (3) Select the actual paper size to be used for printing from [Output Size] (for example: A3). If the output size is larger than the original size, the printed image will be automatically enlarged. Mac OS (1) Check the paper size for the print image (for example: Letter).
Page 300: Printing Multiple Pages On One Page
PRINTER►FREQUENTLY USED FUNCTIONS PRINTING MULTIPLE PAGES ON ONE PAGE This function reduces the print image and prints multiple pages on a single sheet of paper. You can print only the first page in the original size and print multiple reduced pages on the subsequent sheets. For example, when [2-Up] (2 pages per sheet) or [4-Up] (4 pages per sheet) is selected, the following print results will be obtained, depending on the selected page order.
Page 301 PRINTER►FREQUENTLY USED FUNCTIONS (1) Click the [Layout] tab. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, click the [Border] checkbox so that the checkmark appears. To print the first page normally (as a cover), select the [N-Up with cover] checkbox ( When you are using the PCL6 printer driver, you can print multiple pages on one sheet without changing the original size.
Page 302: Printing While Skipping Blank Pages
PRINTER►FREQUENTLY USED FUNCTIONS PRINTING WHILE SKIPPING BLANK PAGES If the scanned original contains blank pages, the blank pages are skipped during printing. The machine detects blank pages and does not print them. This eliminates unnecessary printing without you having to check for blank pages before printing.
Page 303: Stapling Output/Punching Holes In Output
PRINTER►FREQUENTLY USED FUNCTIONS STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function staples the output. To create materials with a more sophisticated appearance, the staple function can be used in combination with 2-sided printing. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The stapling positions and the number of staples can be selected to obtain the following stapling results.
Page 304 PRINTER►FREQUENTLY USED FUNCTIONS Windows (1) Click the [Resolution] tab. (2) Select the staple function or the punch function. • For the staple function, select the number of staples in the "Staple" menu and the staple position in the“Position”menu. • For the punch function, select the type of punch in the "Punch" menu and the punch position in the "Position" menu. In addition to the [Finishing] tab, [Staple] can also be set on the [Main] tab.
Page 305: Convenient Printing Functions
PRINTER►CONVENIENT PRINTING FUNCTIONS CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATE A STAPLED PAMPHLET(PAMPHLET COPY/SADDLE STITCH) The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet. If a saddle finisher is installed and if "Pamphlet Style"...
Page 306 PRINTER►CONVENIENT PRINTING FUNCTIONS *3 If a saddle stitch finisher is installed (4) Click the [Output] tab. (5) Select [Saddle Stitch] from "Staple". Mac OS (1) Select [Printer Features]. (2) Select "Binding Edge". The [2 Staples] option in the "Staple" menu should be selected when a saddle finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet].
Page 307 PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING WITH MARGIN SHIFT SETTING(MARGIN) This function shifts the print image to increase the margin at the left, the right, or the top of the paper. If a finisher or saddle finisher is installed, the staple and punch functions of the machine can also be used together. This is convenient when you wish to staple or punch the output but the binding area overlaps the text.
Page 308 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Printer Features]. (2) Select "Binding Edge". (3) Select "Margin Shift". 3-32...
Page 309 PRINTER►CONVENIENT PRINTING FUNCTIONS CREATE A LARGE POSTER(POSTER PRINTING) One page of print data is enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed or overlapping edges can be created (overlap function).
Page 310: Functions To Adjust The Size And Orientation Of The Image
PRINTER►CONVENIENT PRINTING FUNCTIONS FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ADJUST PRINT POSITION ON ODD AND EVEN PAGES SEPARATELY(PRINT POSITION) This function sets different print positions (margins) separately for odd and even pages and prints the pages. •...
Page 311: Rotating The Print Image
PRINTER►CONVENIENT PRINTING FUNCTIONS ROTATING THE PRINT IMAGE 180 DEGREES(ROTATE 180 DEGREES) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can be loaded in only one orientation (such as envelopes or paper with punch holes). ABCD Windows (1) Click the [Main] tab.
Page 312: Enlarging/Reducing The Print Image (Zoom Setting/Enlarge Or Reduce)
PRINTER►CONVENIENT PRINTING FUNCTIONS ENLARGING/REDUCING THE PRINT IMAGE (ZOOM SETTING/ENLARGE OR REDUCE) This function enlarges or reduces the image to a selected percentage. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportion of the image (XY Zoom).
Page 313 PRINTER►CONVENIENT PRINTING FUNCTIONS (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button. 3-37...
Page 314: Adjust The Line Thickness
PRINTER►CONVENIENT PRINTING FUNCTIONS ADJUST THE LINE THICKNESS(LINE THICKNESS) Adjusting line widths in CAD data This function increases the thickness of the entire line when the print lines are not clear in CAD or other special applications. When the data includes lines of varying widths, you can print all lines at the minimum width as necessary. •...
Page 315 PRINTER►CONVENIENT PRINTING FUNCTIONS Thickening fine lines in Excel When fine border lines in Excel do not print correctly, you can make the lines thicker. • This function is available in a Windows environment. • This function can be used when the PCL6 printer driver is used. •...
Page 316: Print A Mirror-Image(Mirror-Image Reverse/Visual Effects)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT A MIRROR-IMAGE(MIRROR-IMAGE REVERSE/VISUAL EFFECTS) The image is reversed to create a mirror image. This function is conveniently used to print a design for a woodblock print or other printing medium. In a Windows environment, this function is only available when using the PS printer driver. Windows (1) Click the [Detail] tab.
Page 317: Colour Mode Adjusting Function
PRINTER►CONVENIENT PRINTING FUNCTIONS COLOUR MODE ADJUSTING FUNCTION ADJUST THE BRIGHTNESS AND CONTRAST OF THE IMAGE(COLOUR ADJUSTMENT SETTINGS) This function adjusts the brightness and contrast in the print settings when a photo or other image is printed. This function makes simple corrections even if image editing software is not installed on your computer. In a Mac OS environment, this function is only available when using Mac OS X 10.4.
Page 318 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Colour]. (2) Click the [Colour Adjustment] button. (3) Select the [Image Adjustment] checkbox ( ) and adjust the colour settings. Adjust each setting value by dragging the slide bar 3-42...
Page 319 PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING FAINT TEXT AND LINES IN BLACK(TEXT TO BLACK/VECTOR TO BLACK) When printing a colour image in grayscale, text and lines that are drawn in faint colours are printed in black. This function allows you to bring out colour text and lines that are faint and difficult to see when printed in grayscale. ABCD ABCD •...
Page 320: Selecting Colour Settings To Match
PRINTER►CONVENIENT PRINTING FUNCTIONS SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE(ADVANCED COLOUR SETTINGS) Preset colour settings are available in the machine's printer driver for various uses. These enable printing using the most suitable colour settings for the colour image type. Advanced colour settings, such as the colour management settings and the screening setting for adjusting the colour tone expression, are also available for meeting the needs of colour image printing.
Page 321 PRINTER►CONVENIENT PRINTING FUNCTIONS Windows (1) Click the [Resolution] tab. (2) Select [Image Type]. • Text: Data that includes text, photos, graphs, etc. • Presentation: Data with many drawings or illustrations • CAD: Engineering drawing data • Scan: Data scanned by a scanner •...
Page 322 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Colour]. (2) Click the [Advanced] tab. To use the Mac OS colour management function, select the [ColourSync] checkbox so that the checkmark appears. In this case, you cannot select "Image Type". (3) Select [Image Type]. To configure colour management settings, select the desired settings from the menus.
Page 323: Functions To Combine Text And Images
PRINTER►CONVENIENT PRINTING FUNCTIONS FUNCTIONS TO COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES(WATERMARK) This function adds faint shadow-like text as a watermark in the background of the printed image. The size, colour, exposure, and angle of the watermark text can be adjusted. The watermark text can be selected from the previously registered text in the list.
Page 324 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Watermarks]. (2) Click the [Watermark] checkbox and configure watermark settings. • Configure detailed watermark settings such as selection of the text and editing of the font and colour. • Adjust the size and angle of the text by dragging the slide bar 3-48...
Page 325: Printing An Image Over The Print Data(Image Stamp)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING AN IMAGE OVER THE PRINT DATA(IMAGE STAMP) This function prints a bitmap or JPEG image stored on your PC over the print data. This function prints a frequently used image or an icon of your own creation as if it is stamped on the print data. The size, position, and angle of the image can be adjusted.
Page 326: Registering A Custom Image
PRINTER►CONVENIENT PRINTING FUNCTIONS REGISTERING A CUSTOM IMAGE This function registers images used as custom images from the printer driver to the machine. • This function is available in a Windows environment. • This function can be used when the PCL6 printer driver is used. To prohibit the registration of custom images: In "Setting mode (administrator)", select [System Settings] →...
Page 327: Overlay A Fixed Form On The Print Data(Overlays)
PRINTER►CONVENIENT PRINTING FUNCTIONS OVERLAY A FIXED FORM ON THE PRINT DATA(OVERLAYS) This function overlays data on a fixed form you have prepared. By creating table rulings or a decorative frame in an application different from that of the text file and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations.
Page 328: Printing With An Overlay File
PRINTER►CONVENIENT PRINTING FUNCTIONS • When printing is started, a confirmation message will appear. The overlay file will not be created until the [Yes] button is clicked. • When you click the [Store] button, the existing overlay file is registered. Printing with an overlay file (1) Open the driver properties window from the application that is used for printing with an overlay file.
Page 329: Adding The Number Of Copies (Copies Stamp)
PRINTER►CONVENIENT PRINTING FUNCTIONS Adding the number of copies (Copies Stamp) You can add the number of copies to the header or footer of the print data. You can also set a copies number and print position. This function is available in a Windows environment. (1) Click the [Stamp] tab.
Page 330: Print Functions For Special Purposes
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIC PAGES ON DIFFERENT PAPER(DIFFERENT PAPER) In a Windows environment The front and back covers and specified pages of a document are printed on paper that is different from the other pages. Use this function when you wish to print the front and back covers on heavy paper, or insert coloured paper or a different paper type at specified pages.
Page 331 PRINTER►CONVENIENT PRINTING FUNCTIONS • Click the [Add] button and your settings will appear in "Information". • When you have finished selecting settings, click the [Save] button in "Favourite" to save the settings. • When [Bypass Tray] is selected in "Paper Tray", be sure to select the "Paper Type" and load that type of paper in the bypass tray.
Page 332: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
PRINTER►CONVENIENT PRINTING FUNCTIONS ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (TRANSPARENCY INSERTS) When transparency film is used for printing, this function prevents the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. As necessary, the same content as that printed on each sheet of transparency film is also printed on the corresponding sheet of inserted paper.
Page 333 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Printer Features]. (2) Select [Transparency Inserts] in [Feature Sets]. (3) Select the transparency insert settings. When [Print] is selected from "Transparency Inserts", the same content as that printed on the transparency film is also printed on the insert.
Page 334: Inserting Separator Pages Between Jobs Or Copies
PRINTER►CONVENIENT PRINTING FUNCTIONS INSERTING SEPARATOR PAGES BETWEEN JOBS OR COPIES You can insert separator pages between jobs or the specified number of copies. Job 1 Job 2 Job 1 Job 2 This function is available in a Windows environment. Windows (1) Click the [Output] tab.
Page 335: Printing A Carbon Copy(Carbon Copy)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING A CARBON COPY(CARBON COPY) This function prints an additional copy of the print image on paper that is of the same size but from a different paper tray. For example, if carbon copy print is selected when plain paper is loaded into tray 1 and coloured paper is loaded into tray 2, a print result similar to a carbon copy slip is obtained with a single selection of the print command.
Page 336: Printing Text On Tabs Of Tab Paper (Tab Shift/Tab Paper Print)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING TEXT ON TABS OF TAB PAPER (TAB SHIFT/TAB PAPER PRINT) There are two methods of printing on the tabs of tab paper: Tab Paper Settings" and "Tab Paper Print". Tab Shift Create the text to be printed on tab paper in an application, and set the test shifting distance in [Print Position] on the [Layout] tab of the printer driver property window.
Page 337 PRINTER►CONVENIENT PRINTING FUNCTIONS Windows Tab Shift When you have finished preparing the data to be printed on tab papers in an application, take the following steps: (1) Click the [Layout] tab. (2) Click the [Print Position] button. (3) Select "Tab Shift". (4) Specify the distance of shifting the image by directly entering a value or by clicking the button.
Page 338 PRINTER►CONVENIENT PRINTING FUNCTIONS Tab Paper Print Open the data into which you wish to insert tab paper, and then select the settings. (1) Click the [Inserts] tab. (2) Select [Tab Paper] from “Inserts Option”, and click the [Settings] button. (3) Select the tab position settings. For commercially available tab paper, use the existing settings such as [A4-5tab-D] in "Favourite".
Page 339: Two-Sided Printing With Specific Pages Printed On The Front Side(Chapter Inserts)
PRINTER►CONVENIENT PRINTING FUNCTIONS TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE(CHAPTER INSERTS) This function prints specific pages on the front side of the paper. When you specify a page (such as a chapter cover page) to be printed on the front side of the paper, it is printed on the front side of the next sheet even if it would normally be printed on the reverse side of the paper.
Page 340: Folding Printed Paper In Half(Fold)
PRINTER►CONVENIENT PRINTING FUNCTIONS FOLDING PRINTED PAPER IN HALF(FOLD) This function folds printed paper in half when a saddle finisher is installed on the machine. You can choose whether the output is folded inward or outward. Fold Inside Fold Outside This function cannot be used when [Common Settings] in "Setting mode (administrator)" → [Device Control] → [Disabling of Duplex] is selected.
Page 341 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Printer Features]. (2) Select [Fold Settings] (3) Select the desired folding method. 3-65...
Page 342: Insert Preset Data Before Or After Each Page
PRINTER►CONVENIENT PRINTING FUNCTIONS INSERT PRESET DATA BEFORE OR AFTER EACH PAGE(PAGE INTERLEAVE) This function inserts a preset data item into every page during printing. You can easily create documents with opened page spread that is made up of text on the left-hand page and a memo space on the right-hand page.
Page 343: Print The Same Image In Tile Pattern(Repeat Print)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINT THE SAME IMAGE IN TILE PATTERN(REPEAT PRINT) This function prints the same image in tile pattern on a sheet. This is useful for producing name cards and stickers. • This function is available in a Windows environment. •...
Page 344: Printing Pattern Data (Hidden Pattern Print)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING PATTERN DATA (HIDDEN PATTERN PRINT) This function prints pattern data such as "DO NOT COPY" behind the print data. If paper with pattern data is duplicated, the pattern data emerges in the background, which will help to prevent information from being leaked through unauthorized document copying.
Page 345 PRINTER►CONVENIENT PRINTING FUNCTIONS • "Hidden Pattern Print" is a function provided for the purpose of deterring unauthorized printing. It does not guarantee the prevention of information leakage. • Text may not be completely hidden on an output sheet with a pattern print under certain machine conditions. In "Setting mode (administrator)", select [Security Settings] →...
Page 346: Changing The Rendering Method And Printing Jpeg Images(Process Jpeg Images Using The Driver)
PRINTER►CONVENIENT PRINTING FUNCTIONS CHANGING THE RENDERING METHOD AND PRINTING JPEG IMAGES(PROCESS JPEG IMAGES USING THE DRIVER) In some situations, a document containing a JPEG image may not be printed correctly. This can be solved by changing the way the JPEG image is rendered. When you print an original containing JPEG images, this function allows you to select whether the images are rendered in the printer driver or the machine.
Page 347: Maximizing The Print Area On The Paper (Print Area)
PRINTER►CONVENIENT PRINTING FUNCTIONS Maximizing the print area on the paper (print area) By maximizing the print area, you can print on the full paper size. This function is available in a Windows environment. Even when the print area is maximized, edges may be cut off. Windows (1) Click the [Detail] tab.
Page 348: Printing At A Pseudo-Enhanced Resolution(Smoothing)
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING AT A PSEUDO-ENHANCED RESOLUTION(SMOOTHING) Resolution enhancement techniques (RETs) are used to smoothen the outlines of images. The images are printed at a pseudo-enhanced resolution. This function is available in a Windows environment. Windows (1) Click the [Resolution] tab. (2) Select the [Smoothing] checkbox so that appears.
Page 349: Convenient Printer Functions
PRINTER►CONVENIENT PRINTING FUNCTIONS CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB(TANDEM PRINT) To use this function, two machines that can perform tandem printing are required. Two machines connected to the same network are used to run a large copy job in parallel. This function reduces the printing time when you handle a large number of prints.
Page 350 PRINTER►CONVENIENT PRINTING FUNCTIONS Mac OS (1) Select [Tandem Print]. (2) Click the [Tandem Print] checkbox so that appears. To use the tandem print function, you must select the protocol to be used as instructed in the message that appears when you add the printer driver in the "Printer Setup Utility".
Page 351: Saving And Using Print Files(Document Filing)
PRINTER►CONVENIENT PRINTING FUNCTIONS SAVING AND USING PRINT FILES(DOCUMENT FILING) This function stores a print job as a file on the machine's hard drive, allowing the job to be printed from the touch panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 352 PRINTER►CONVENIENT PRINTING FUNCTIONS • When [Quick File] is selected, "Document Filing" will be set to [Hold After Print]. • When [Quick File] is selected, the password entered in "Document Filing" is cleared. • If necessary, you can select the data format from CMYK and RGB for data to be stored in the machine. Click the [Other Settings] button on the [Detail]] tab and select the format from "Rip Format".
Page 353: Automatically Print All Stored Data
PRINTER►CONVENIENT PRINTING FUNCTIONS AUTOMATICALLY PRINT ALL STORED DATA When user authentication is enabled on the machine, all document filing (stored) print jobs of the user who logs in are automatically printed. After all jobs are printed, the stored jobs are deleted. To use the Print All function, the following steps are necessary: •...
Page 354: Printing And Sending Simultaneously
PRINTER►CONVENIENT PRINTING FUNCTIONS PRINTING AND SENDING SIMULTANEOUSLY This function prints data created in an application from the machine and simultaneously sends the data to the addresses stored in the machine. This function allows you to complete two tasks, printing and sending, with one operation from the printer driver. •...
Page 355: Printing Without The Printer Driver
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER PRINTING WITHOUT THE PRINTER DRIVER EXTENSION OF PRINTABLE FILES When you do not have the printer driver installed on your PC, or when the application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 356 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Tap the [Select File from FTP to Print] Folder Select Scan to HDD key on the action panel. Scan to External Main Folder Quick File Folder Memory Device Select File from FTP to Print Select File from USB Memory to Print Select File from Network Folder to Print...
Page 357: Directly Printing A File In Usb Memory
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING A FILE IN USB MEMORY Files in a USB memory device connected to the machine are printed from the operation panel of the machine without using the printer driver. When the printer driver of the machine is not installed on your PC, you can copy a file into a commercially available USB memory device and connect the device to the machine to print the file directly.
Page 358: Directly Printing A File In A Network Folder
PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Select the print conditions. • If you have selected multiple files in step 3, you can select only the number of prints. • If you have selected a file that includes print conditions (i.e., PCL, PS files) in step 3, the settings will be applied. •...
Page 359 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Tap the [Open Registered Network Folder] key on the action panel and tap the network folder that you wish to access. If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password.
Page 360 PRINTER►PRINTING WITHOUT THE PRINTER DRIVER Entering the network folder path directly Tap [Direct Input of Folder Path] in Direct Input of Workgroup Enter Folder Path step 3 of "Printing a file in the network Open Registered Path Input Network Folder. to Folder Refer to Folders folder you have configured in the...
Page 361: Directly Printing From Acomputer
PRINTER►DIRECTLY PRINTING FROM A COMPUTER DIRECTLY PRINTING FROM A COM- PUTER SUBMIT PRINT JOB By selecting [Document Operations] → [Submit Print Job] from "Setting mode (Web version)" and specifying a file, you can directly print the file without using the printer driver. In addition to a file on your PC, this procedure can be used to print any file that can be accessed from your PC, such as a file on another PC connected to the same network.
Page 362 PRINTER►DIRECTLY PRINTING FROM A COMPUTER Performing e-mail print Using your PC's e-mail software, specify the e-mail address of the machine in "Address" and send e-mail attached with a file to be printed. Control commands can be entered in the message of the e-mail to specify the number of copies and print format. Commands are entered in the format "command name = value"...
Page 363: Printer Jobs
PRINTER►PRINTER JOBS PRINTER JOBS CHECKING THE PRINT STATUS When you tap the job status display, jobs are displayed in a list. To check the status of a printer job, tap the [Print] tab. When you wish to stop or delete jobs or to perform priority processing, see the following items: •...
Page 364: Changing To Another Paper Size And Printing When Paper Runs Out
PRINTER►PRINTER JOBS CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when paper is loaded in the machine.
Page 365: Appendix
PRINTER►APPENDIX APPENDIX PRINTER DRIVER SPECIFICATIONS LIST Function SPDL2-c Windows Mac OS Item (Windows) No. of Prints 1 - 9999 1 - 9999 1 - 9999 1 - 9999 Collate Original Size Specified Output Size Orientation Adjust to Paper Size Main Zoom/XY Zoom Yes* Yes*...
Page 366 PRINTER►APPENDIX Function SPDL2-c Windows Mac OS Item (Windows) Two Sided Chapter Inserts Booklet Page No. 2, 4, 6, 8, 9, 16 2, 4, 6, 8, 9, 16 2, 4, 6, 9 ,16 2, 4, 6, 9 ,16 Repeat N-Up Order Selectable Selectable Selectable...
Page 367 PRINTER►APPENDIX Function SPDL2-c Windows Mac OS Item (Windows) Vector To Black Toner Save*7 Colour Mode Image Type Image Quality Advanced Colour Settings Image Adjustment Font Line Width Mirror Image Yes* PS Error Information PS Pass-Through Job Compression Tandem Print Yes* Disable Blank Page Print Custom Image Registration Other Settings...
Page 368: Specifying A Billing Code Using The Printer Driver
PRINTER►APPENDIX SPECIFYING A BILLING CODE USING THE PRINTER DRIVER You can enter a billing code using the printer of the machine. When using the printer, you can only enter a billing code by directly typing it in. For an overview of a billing code, refer to "BILLING CODE (page 1-37)".
Page 369 PRINTER►APPENDIX Windows When printing starts, the billing code setting screen appears. Enter the main code and sub code, and click the [OK] button. To retain the specified billing code, set [Always Use This Billing Code] to • If [Use Billing Code] is set to "Disable" in "Setting mode (administrator)" - [Billing Code Setting] - [Administration Settings], the entered billing code is disabled and is not recorded in the job log.
Page 370 Icons FACSIMILE Functions you can use in Easy Fax mode • USING THE AUTOMATIC DOCUMENT FEEDER BEFORE USING THE MACHINE AS A FAX FOR FAXING IN DIRECT TX MODE ..4-29 •...
Page 371 FACSIMILE • SAVING RECEIVED FAXES TO THE ASSUMING A SPECIFIC USAGE....4-96 MACHINE'S HARD DISK (INBOUND • SPECIFYING THE TIME FOR ROUTING) ......4-62 COMMUNICATION .
Page 372 FACSIMILE USING AN EXTERNAL TELEPHONE CONNECTING AN EXTERNAL TELEPHONE ..4-118 • CONNECTING AN EXTENSION TELEPHONE . . . 4-118 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION TELEPHONE(REMOTE RECEPTION) ..4-119 •...
Page 373: Before Using The Machine As A Fax
FACSIMILE►BEFORE USING THE MACHINE AS A FAX BEFORE USING THE MACHINE AS A FAX BEFORE USING THE MACHINE AS A FAX To use the machine as a facsimile, connect the telephone line, and set the telephone line type. Connecting to the telephone line Insert the plug on one end of the telephone line cord into the telephone line jack (LINE) of the machine as shown, and insert the other plug into a wall telephone jack.
Page 374: Setting The Telephone Line Type
FACSIMILE►BEFORE USING THE MACHINE AS A FAX Setting the telephone line type The machine's dial mode setting must be set to match the type of telephone line you are using. * If the setting is incorrect, it may result in dialing failures or cause calls to be made to the wrong destination. •...
Page 375: Fax Mode
FACSIMILE►BEFORE USING THE MACHINE AS A FAX FAX MODE Fax mode has two modes: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most fax jobs. If you need to select detailed settings or special functions, use normal mode. All functions can be used in normal mode. EASY MODE Easy mode makes it easy to select basic settings for fax.
Page 376: Normal Mode
To select a mode, tap the icon for the mode in the home screen. Shift to Standard Mode Shift to Normal Mode. Tap the [Easy Fax] mode icon Tap the [Fax] mode icon CLOUD PORTAL Easy Easy Easy Sharp OSA Copy E-mail Copy Scan Operation Enlarge Settings Total Count...
Page 377 Changing mode from each mode To change from one mode to another, tap the mode display. Tap on the mode display LINE PRINTER Easy Job Status Sharp OSA Scan File retrieve Send and Print No. of copies Quick File Color Mode...
Page 378: Fax Transmission Sequence
FACSIMILE►BEFORE USING THE MACHINE AS A FAX FAX TRANSMISSION SEQUENCE This section explains the basic steps for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 379 FACSIMILE►BEFORE USING THE MACHINE AS A FAX Configure the settings. Specify the original scan size, exposure, resolution, etc. If necessary, you can refer to the following functions for the setting. In Normal mode In Easy mode Address Fax Number Sending History Original Address Book Address...
Page 380: Entering Destinations
FACSIMILE►ENTERING DESTINATIONS ENTERING DESTINATIONS This section explains how to enter a destination from the initial screen of easy mode. SELECTING FAX MODE (page 4-7) ► ENTERING DESTINATIONS ENTERING A DESTINATION NUMBER USING THE NUMERIC KEYS Tap the [Direct Entry] key or [Fax Original Detail Address...
Page 381: Retrieving A Destination From An Address Book
FACSIMILE►ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM AN ADDRESS BOOK A destination fax number is retrieved by simply tapping the one-touch key of that destination on the address book screen. (One-touch dialing) It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply tapping the key.
Page 382 FACSIMILE►ENTERING DESTINATIONS Tap a one-touch key of contact or Address group that includes the fax Sort AAA AAA Original destination. BBB BBB Auto • The destinations displayed on the list can be narrowed CCC CCC with frequent use, categories, indexes, and keywords. (In DDD DDD normal mode, you can narrow down the destinations by EEE EEE...
Page 383: The Selected Destinations
FACSIMILE►ENTERING DESTINATIONS THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination (cancel selection of the destination) if necessary. Tap the [Address Review] key Original Address AAA AAA Detail 8½x11 Address Book...
Page 384: Using A Search Number To Retrieve Adestination
FACSIMILE►ENTERING DESTINATIONS USING A SEARCH NUMBER TO RETRIEVE A DESTINATION The search number can be used to specify a destination stored in an address book. Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 4-8) Tap the [Call Search Number] on the Address Fax Number...
Page 385: Retrieving A Destination From Aglobal Address Book
FACSIMILE►ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is configured in the setting mode (Web version), you can search for the desired destination in the global address book and obtain the fax number when performing a fax transmission. You can also add a retrieved address to the address book.
Page 386 FACSIMILE►ENTERING DESTINATIONS Enter a keyword and tap the Enter Search Start Initials [Search Start] key. Item Target Name When you tap the keyword entry box, the soft keyboard appears. The search results will appear after a brief interval. Preview Start Enter Initial and press Enter key of Speaker external keyboard or [Start Search] button.
Page 387: Using A Transmission Log To Resend
FACSIMILE►ENTERING DESTINATIONS USING A TRANSMISSION LOG TO RESEND Select a destination from a transmission log and resend the data. The destinations of the most recent 50 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination.
Page 388 FACSIMILE►ENTERING DESTINATIONS Tap the key of the fax destination that Delete All Histories Sending History you wish to redial. Select Address to Send Again. AAA AAA 1472580369 The last 50 addresses used for transmission are displayed. BBB BBB 3692580147 CCC CCC 2580147369 Direct Entry 1234567890...
Page 389: Sending By Chain Dialing
FACSIMILE►ENTERING DESTINATIONS SENDING BY CHAIN DIALING Number sequences entered using the numeric keys and/or one-touch keys can be linked together with pauses and dialed as a single number. For example when dialing an international number, tap the [Pause] key between the identification number of an international telephone service company (e.g., "001") and the country code (e.g., "81"...
Page 390: Basic Transmission Methods
FACSIMILE►BASIC TRANSMISSION METHODS BASIC TRANSMISSION METHODS BASIC TRANSMISSION METHODS FAX TRANSMISSION METHODS The methods that can be used to send a fax from the machine are described below. Select the method that best suits your needs. To fax a large number of sheet originals: Use the automatic document feeder.
Page 391 FACSIMILE►BASIC TRANSMISSION METHODS In the following situations, the transmission will be automatically reserved (memory transmission) • When the line is busy or a communication error occurs and automatic resending is enabled. ► WHEN A COMMUNICATION ERROR OCCURS (page 4-26) • The line of the machine will be busy if another fax is being sent, received, or if the machine is in the busy state. •...
Page 392: Original Orientation
FACSIMILE►BASIC TRANSMISSION METHODS ORIGINAL ORIENTATION When an 8-1/2" x 11" (A4) original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated.
Page 393: Automatic Reduction Of The Transmitted Image
FACSIMILE►BASIC TRANSMISSION METHODS AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE If the width of the transmitted image is larger than the width of the paper in the receiving machine, the image will be automatically reduced to fit the receiving machine's paper width. Example: Reduced sizes and reduction ratios Transmitted image Receiving machine's...
Page 394: The Size Of The Placed Original
FACSIMILE►BASIC TRANSMISSION METHODS THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detected and displayed in "Scan Size" on the base screen. AUTO DETECTION (page 4-43) ► Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in "Original Size Detector Setting"...
Page 395: When The Line Is Busy
FACSIMILE►BASIC TRANSMISSION METHODS WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be attempted again automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be canceled.
Page 396: Fax Dest. Confirmation Mode
FACSIMILE►BASIC TRANSMISSION METHODS FAX DEST. CONFIRMATION MODE This mode displays a destination confirmation message when a fax is sent to prevent accidental transmission to the wrong destination. Set it in setting mode. If a fax is sent while this function is enabled, an address confirmation message will appear when the [Start] key is tapped.
Page 397: Checking The Image To Be Transmitted
FACSIMILE►BASIC TRANSMISSION METHODS CHECKING THE IMAGE TO BE TRANSMITTED Check the image that will be sent in the touch panel before transmission. When you use the auto document feeder to scan an original, you can tap the [Preview] key and scan to check a preview of the image.
Page 398: Using The Automatic Document Feeder For Faxing In Direct Tx Mode
FACSIMILE►BASIC TRANSMISSION METHODS Tap the [Start] key to begin transmission. When scanning is completed, the machine beeps. • Tap the [Preview] key to check the preview of an image before sending a fax. For more information, see "CHECKING THE IMAGE TO BE TRANSMITTED (page 4-28)".
Page 399 FACSIMILE►BASIC TRANSMISSION METHODS Specify the destination fax number, Global Address Search Address Book Address Fax Number and tap [Direct TX] on the action panel. Exposure Sending History Auto Call Search Number Resolution Super Fine Direct TX Original Verification Stamp Job Build Call Program Call Registered settings Slow Scan Mode...
Page 400: Using The Document Glass For Transmission
FACSIMILE►BASIC TRANSMISSION METHODS USING THE DOCUMENT GLASS FOR TRANSMISSION Storing scanned originals in machine's memory before transmitting them is called "Memory TX". This section explains how to scan the original placed on the document glass and send the data by the memory transmission function.
Page 401: Using The Document Glass To Send Afax In Direct Tx Mode
FACSIMILE►BASIC TRANSMISSION METHODS • When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. ►...
Page 402 FACSIMILE►BASIC TRANSMISSION METHODS Specify the destination fax number, Call Search Number Address Fax Number and tap [Direct TX] on the action panel. Exposure Direct TX Auto Resolution Verification Stamp Super Fine Call Program Original Call Registered settings Send Same Image Job Build as Fax Address Quick File...
Page 403: Transmission Using The Speaker
FACSIMILE►BASIC TRANSMISSION METHODS TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialed and the connection is established. • If a person answers, you will be able to hear his or her voice, but you will not be able to speak. •...
Page 404: Sending The Same Fax To Multiple Destinations(Broadcast Transmission)
FACSIMILE►BASIC TRANSMISSION METHODS SENDING THE SAME FAX TO MULTIPLE DESTINATIONS(BROADCAST TRANSMISSION) You can send a fax to multiple destinations in a single operation when, for example, sending a report to branch offices in different regions. This function is called "Broadcasting". One operation allows you to send data to up to 500 destinations, including the reserved send jobs.
Page 405 FACSIMILE►BASIC TRANSMISSION METHODS Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) ► DOCUMENT GLASS (page 1-69) Specify all destinations. • Entering a destination number using the numeric keys►page 4-11 •...
Page 406: Resending To Unsuccessful Broadcast Transmission Destinations
FACSIMILE►BASIC TRANSMISSION METHODS Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 407 FACSIMILE►BASIC TRANSMISSION METHODS After tapping the key of the completed Check Details of Print Scan Internet Fax Selected Job broadcast transmission, tap [Check Print Image Sending Address Set Time Pages Status Activity Report 10:50 07/07 0001 Details of Selected Job] on the action 0001/0005 OK Back Broadcast001...
Page 408: Sending A Fax Directly From Acomputer(Pc-Fax)
FACSIMILE►BASIC TRANSMISSION METHODS SENDING A FAX DIRECTLY FROM A COMPUTER(PC-Fax) A file on a computer can be sent via the machine as a fax (PC-Fax function). Faxes are sent using the PC-Fax function in the same way that documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the application.
Page 409: Deleting A Transmission Log
FACSIMILE►BASIC TRANSMISSION METHODS DELETING A TRANSMISSION LOG You can check transmission logs from the action panel of each image send mode. You can delete an address selected in a transmission log, or delete all addresses. Delete the Selected History Tap the [Detail] key to change to normal mode. ►...
Page 410 FACSIMILE►BASIC TRANSMISSION METHODS Delete All Histories Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 4-8) Tap [Sending History] on the action Address Fax Number Sending History Address Book panel. Exposure Call Search Number Auto Resolution Direct TX...
Page 411: Set The Scanning Of The Originals
FACSIMILE►BASIC TRANSMISSION METHODS SET THE SCANNING OF THE ORIGINALS AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-SIDED ORIGINAL) The automatic document feeder will automatically scan both sides of the document. Send 2-Sided Original Two pages are sent as a single page (2in1) •...
Page 412: Auto Detection
FACSIMILE►BASIC TRANSMISSION METHODS AUTO DETECTION When the original is placed, its size is automatically detected. In normal mode, the size of the placed original is shown as the "Scan Size" and the transmission size is shown as the "Send Size" in the initial screen. Address Fax Number Sending History...
Page 413: Specifying The Original Scan Size In Paper Size
FACSIMILE►BASIC TRANSMISSION METHODS SPECIFYING THE ORIGINAL SCAN SIZE IN PAPER SIZE When the original size is not standard (inch size or non-standard size) or is not detected correctly, manually specify the original size. • When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. The image is sent in Mono2 only.
Page 414: Specifying The Original Scan Size Using Numeric Values
FACSIMILE►BASIC TRANSMISSION METHODS SPECIFYING THE ORIGINAL SCAN SIZE USING NUMERIC VALUES When scanning a non-standard size original such as a postcard, specify the original size by numeric values after placing the original. The width can be from 1" to 17" (25 mm to 432 mm), and the height can be from 1" to 11-5/8" (25 mm to 297 mm).
Page 415: Specifying The Send Size Of The Image
FACSIMILE►BASIC TRANSMISSION METHODS SPECIFYING THE SEND SIZE OF THE IMAGE Tap this key to specify the send size as a paper size. If the specified send size is larger than the scan size, the image will be enlarged. If the specified send size is smaller than the scan size, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numeric values.
Page 416 FACSIMILE►BASIC TRANSMISSION METHODS Tap the [Image Orientation] key with Dual Page Scan Address Book Address Fax Number Divide into 2 Pages the same orientation as the placed Multi Shot Original Put Multiple Pages in A Page Slow Scan Mode original. Scan Thin Paper Original Scan Size Send Size...
Page 417: Changing The Exposure
FACSIMILE►BASIC TRANSMISSION METHODS CHANGING THE EXPOSURE The exposure can be changed to suit the darkness of the original. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun. (However, when "Job Build" or "Preview Setting" in "Others" is used, the exposure can be changed each time a new set of originals is inserted.) Exposure settings Exposure...
Page 418: Changing The Resolution
FACSIMILE►BASIC TRANSMISSION METHODS CHANGING THE RESOLUTION The resolution can be specified to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Resolution settings Resolution Suggestion Standard Select this setting when your original consists of normal-sized text (like the text in this manual).
Page 419: Fax Reception
FACSIMILE►FAX RECEPTION FAX RECEPTION RECEIVING A FAX RECEIVING A FAX AUTOMATICALLY When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. • When fax reception is in progress, it is possible to reserve a transmission by performing the transmission in memory transmission mode.
Page 420 FACSIMILE►FAX RECEPTION The faxes are printed automatically. If a password entry screen appears: A password is registered to print the received fax data. When the correct password is entered, the received fax is printed. ► PRINTING A PASSWORD-PROTECTED FAX (Hold setting for received data print) (page 4-53) How to check the fax reception mode You can check current fax reception mode in the system area at the top of the screen.
Page 421: Receiving A Fax Manually
FACSIMILE►FAX RECEPTION RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel (manually). • When answering the telephone by tapping the [Speaker] key, you will be able to hear the voice of the caller, but you will not be able to speak.
Page 422: Printing Received Data
FACSIMILE►FAX RECEPTION PRINTING RECEIVED DATA PRINTING A PASSWORD-PROTECTED FAX (Hold setting for received data print) Enable this setting to have faxes received and stored in memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.
Page 423: Printing Received Data At A Specified Time
FACSIMILE►FAX RECEPTION PRINTING RECEIVED DATA AT A SPECIFIED TIME You can start printing the received data at a specified time. For stress-free printing, you should avoid printing large numbers of pages at peak times during the day, and when you do not urgently need to print.
Page 424: Checking The Image Before Printing
FACSIMILE►FAX RECEPTION CHECKING THE IMAGE BEFORE PRINTING Check the image of received data on the touch panel before printing. This function can be used when "Setting mode (administrator)" - [System Settings] → [Image Send Settings] → [Common → [Preview Setting] → [Received Data Image Check Setting] is enabled*. Settings] →...
Page 425 FACSIMILE►FAX RECEPTION Tap the key of the received data you Print Received Data List All Received Data wish to check, and tap [Check Image] Check Image Forward to Other Address on the action panel. Delete File Displays the received data image. Store Data in Folder Cancel All •...
Page 426: Forwarding Received Data
FACSIMILE►FAX RECEPTION FORWARDING RECEIVED DATA FORWARDING RECEIVED FAXES(FAX DATA FORWARD) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously stored fax machine. Store a recipient by selecting [Set the Telephone Number for Data Forwarding (page 7-170)] in Setting mode.
Page 427: Forwarding Received Data To Preset Destinations(Inbound Routing Settings)
FACSIMILE►FAX RECEPTION Tap the [Execute] key in [Forward Received Data] to begin forwarding. If a password entry screen appears, the "Hold Setting for Received Data Print" has been enabled. Enter the password using the numeric keys to begin forwarding. ► PRINTING A PASSWORD-PROTECTED FAX (Hold setting for received data print) (page 4-53) FORWARDING RECEIVED DATA TO PRESET DESTINATIONS(INBOUND ROUTING SETTINGS) You can have received faxes automatically forwarded to a fax address, Internet fax address, e-mail address, file server...
Page 428 FACSIMILE►FAX RECEPTION In "Inbound Routing", select [Enable] and click the [Submit] button. Users without administrator rights can be prohibited from storing, editing, and deleting forwarding tables in this screen, and from specifying which table is used. To do so, set the checkboxes for the following items to •...
Page 429 FACSIMILE►FAX RECEPTION Select the forwarding conditions. Select [Forward to All Forward Destinations] or [Forward based on the Conditions of Forward Destination 1-3]. Select the sender whose faxes will be forwarded. • To forward all received data, select [Forward All Received Data]. •...
Page 430 FACSIMILE►FAX RECEPTION Enter a recipient directly and specify the recipient. • Specify this information if necessary. • Enter an e-mail address, an Internet fax address, a direct SMTP address, or a fax number directly and tap the [Add] key. • When you specify an e-mail address or a fax number, you can use the global address search. •...
Page 431: Saving Received Faxes To The Machine's Hard Disk (Inbound Routing)
FACSIMILE►FAX RECEPTION SAVING RECEIVED FAXES TO THE MACHINE'S HARD DISK (INBOUND ROUTING) Received faxes can be saved to the machine's hard disk. Saved faxes can be viewed on a computer. Set PDF, TIFF (multi) or TIFF (signal) for the saved Internet faxes. You can also receive notification of the storage result or storage folder by E-mail.
Page 432: Forwarding Received Data Manually
FACSIMILE►FAX RECEPTION Settings for saving received faxes to the hard disk In "Setting mode (administrator)", click [System Settings]→[Image Send Settings] → [Inbound Routing (Forwarding/Storing) Settings] → [Inbound Routing (Storage) Settings] (administrator rights are required). • Data that can be saved are received faxes and received Internet faxes. Confidential reception and polling reception faxes cannot be saved.
Page 433 FACSIMILE►FAX RECEPTION Tap the key of the received data you Print Received Data List All Received Data wish to forward, and tap [Forward to Check Image Forward to Other Address Other Address] Delete File • Tap to show a list of received data. The list view or Store Data in Folder thumbnails view can be changed depending on the setting mode.
Page 434: Saving Received Data
FACSIMILE►FAX RECEPTION SAVING RECEIVED DATA You can save received faxes in the document filing folder. This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled* in "Setting mode (administrator)". * The factory default setting is disabled.
Page 435: Others Function
FACSIMILE►OTHERS FUNCTION OTHERS FUNCTION STORING FAX OPERATIONS (PROGRAM) This function collectively stores various settings as one program. The stored program can be retrieved using an easy operation. For example, suppose that the same 8-1/2" 11" (A4) size documents are distributed to branch offices in various regions once a month.
Page 436 FACSIMILE►OTHERS FUNCTION • The settings stored in a program will be retained even after the program is used for transmission. The same settings can be used repeatedly for transmission. • The following contents cannot be stored in programs: • Tapping the [Speaker] key, Custom Size, Card Shot, page move and unspecified erase during preview, Metadata Entry, Send Settings, and Own Name Select.
Page 437 FACSIMILE►OTHERS FUNCTION Tap the [Start] key to start scanning of the original. If you inserted the original pages in the document feeder tray, all pages are scanned. When you place the original on the document glass, scan each page one at a time. After you have scanned the last original, tap the [Read-End] key.
Page 438: Sending Originals Collectively
FACSIMILE►OTHERS FUNCTION SENDING ORIGINALS COLLECTIVELY SENDING TWO PAGES AS A SINGLE PAGE(N-UP) Reduce two original pages to the equal size and sent them as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. For the standard size (8-1/2"...
Page 439 FACSIMILE►OTHERS FUNCTION Tap the [Others] key, and tap the Others Sending History [N-Up] key. Call Search Number Erase Dual Page Scan Book Divide Direct TX Card Shot Timer Verification Stamp A checkmark appears on the icon. Verification Stamp Fax Own Number Own Name Transaction Sending...
Page 440: Single Page (Card Shot)
FACSIMILE►OTHERS FUNCTION SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (CARD SHOT) Send the front and reverse sides of a card as a single page, without the need to send each side separately. When using this function, the original must be placed on the document glass. Transmitted image Originals Send...
Page 441 FACSIMILE►OTHERS FUNCTION Tap the [Others] key, and tap the [Card Shot] key. Tap the [On] key, and specify the Exposure Others Specify Send Exposure original size as required. Card Shot After the settings are completed, tap and [Back] keys in (1 ~ 8 1/2) 2 1/8 inch...
Page 442: Sending A Large Number Of Pages(Job Build)
FACSIMILE►OTHERS FUNCTION SENDING A LARGE NUMBER OF PAGES(JOB BUILD) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. You can also send a fax by placing originals in both the automatic document feeder and on the document glass.
Page 443 FACSIMILE►OTHERS FUNCTION Tap the [Job Build] key. Address Book Address Fax Number Sending History Exposure Call Search Number A checkmark appears on the icon. Auto Resolution Direct TX Super Fine Verification Stamp Original Call Program Job Build Call Registered settings Send Same Image as Fax Address Slow Scan Mode...
Page 444: Sending Originals Of Different Sizes(Mixed Size Original)
FACSIMILE►OTHERS FUNCTION SENDING ORIGINALS OF DIFFERENT SIZES(MIXED SIZE ORIGINAL) This feature lets you scan and transmit originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 445 FACSIMILE►OTHERS FUNCTION Tap the [Mixed Size Original] key. Sending History Address Book Address Fax Number A checkmark appears on the icon. Exposure Call Search Number Auto Resolution Direct TX Super Fine Verification Stamp Original Call Program Job Build Call Registered settings Send Same Image as Fax Address Slow Scan Mode...
Page 446: Sending An Original As Separate
FACSIMILE►OTHERS FUNCTION SENDING AN ORIGINAL AS SEPARATE PAGES SENDING AN ORIGINAL AS TWO SEPARATE PAGES(DUAL PAGE SCAN) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages.
Page 447 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys►page 4-11 • Retrieving a destination from an address book►page 4-12 • Using a search number to retrieve a destination►page 4-15 • Retrieving a destination from a global address book►page 4-16 •...
Page 448: Splitting A Pamphlet By Page And Transmitting The Pages Successively(Book Divide)
FACSIMILE►OTHERS FUNCTION SPLITTING A PAMPHLET BY PAGE AND TRANSMITTING THE PAGES SUCCESSIVELY(BOOK DIVIDE) The opened pages of a saddle-stitch pamphlet are split by page according to actual page order. When using this function, you do not need to sort the original pages to be sent. This function can be enabled when the original size setting is set to [Auto].
Page 449 FACSIMILE►OTHERS FUNCTION Select the binding edge of the Erase Others Erase Shadow Around pamphlet original. Resolution Book Divide Change Original Resolution Select Original Binding Edge. Check the preview image displayed in the screen, and make Back sure that the binding edge is correct. Left Binding After the settings are completed, tap twice.
Page 450: Scanning Originals
FACSIMILE►OTHERS FUNCTION SCANNING ORIGINALS ERASING PERIPHERAL SHADOWS ON THE IMAGE(ERASE) This function erases the parts of the image where shadows tend to form, but does not detect shadows and erase only the shadows. Scanning a thick book Not using the erase Using the erase function function...
Page 451 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys►page 4-11 • Retrieving a destination from an address book►page 4-12 • Using a search number to retrieve a destination►page 4-15 • Retrieving a destination from a global address book►page 4-16 •...
Page 452 FACSIMILE►OTHERS FUNCTION Tap the [Start] key to start scanning of the original. • A beep will sound to indicate that scanning and transmission have ended. • When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key.
Page 453: Sending A Thin Original(Slow Scan Mode)
FACSIMILE►OTHERS FUNCTION SENDING A THIN ORIGINAL(SLOW SCAN MODE) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When slow scan mode is selected, 2-sided scanning is not possible. Place the original in the document feeder tray of the automatic document feeder.
Page 454 FACSIMILE►OTHERS FUNCTION Tap the [Slow Scan Mode] key. Address Book Address Fax Number Sending History Exposure Call Search Number A checkmark appears on the icon. Auto Resolution Direct TX Super Fine Verification Stamp Original Call Program Job Build Call Registered settings Send Same Image as Fax Address Slow Scan Mode...
Page 455: Checking The Number Of Scanned Original Sheets Before Transmission(Original Count)
FACSIMILE►OTHERS FUNCTION CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION(ORIGINAL COUNT) Count the number of scanned original sheets and display the count before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. The count result is displayed with the number of scanned original sheets, not the number of scanned original pages. For example, when a 2-sided original is transmitted, the number "1"...
Page 456 FACSIMILE►OTHERS FUNCTION When scanning is completed, check AAA AAA Address Sending History 0pages of original (Pg.No.1) have been scanned. the number of original sheets. Call Search Number Exposure Send the scanned data?" Auto Resolution Direct TX Super Fine The number that is displayed is the number of scanned Verification Stamp Original original sheets, not the number of scanned original pages.
Page 457: Stamping Scanned Originals(Verification Stamp)
FACSIMILE►OTHERS FUNCTION STAMPING SCANNED ORIGINALS(VERIFICATION STAMP) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of verification stamp An "O" mark is stamped in fluorescent pink.
Page 458 FACSIMILE►OTHERS FUNCTION Tap the [Others] key, and tap the Others Sending History [Verification Stamp] key. Call Search Number Erase Dual Page Scan Book Divide Direct TX Card Shot Timer Verification Stamp A checkmark appears on the icon. Verification Stamp Fax Own Number Own Name Transaction Sending...
Page 459: Operating Fax Transmission And Reception Remotely
FACSIMILE►OTHERS FUNCTION OPERATING FAX TRANSMISSION AND RECEPTION REMOTELY CALLING A FAX MACHINE AND INITIATING RECEPTION(POLLING) When you connect to another machine and receive a document from it, this is called "Polling". The document reception from another machine is called "Polling Reception". You can enter multiple destination numbers.
Page 460 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys►page 4-11 • Retrieving a destination from an address book►page 4-12 • Using a search number to retrieve a destination►page 4-15 • Retrieving a destination from a global address book►page 4-16 •...
Page 461: Initiating Polling Reception Manually
FACSIMILE►OTHERS FUNCTION INITIATING POLLING RECEPTION MANUALLY Use the manual polling reception when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure there is no original in the machine when using the polling reception function. •...
Page 462: Sender-Related Features
FACSIMILE►OTHERS FUNCTION SENDER-RELATED FEATURES ADDING YOUR SENDER INFORMATION TO FAXES(FAX OWN NUMBER SENDING) Your sender information (date, time, sender name, sender fax number or destination name, number of pages) is automatically added to the top of each fax page you transmit. Outside scanned image Load (factory default setting)
Page 463: Temporarily Changing The Sender Information (Own Name Select)
FACSIMILE►OTHERS FUNCTION TEMPORARILY CHANGING THE SENDER INFORMATION (OWN NAME SELECT) You can temporarily change sender information to be used in the own number sending by selecting from data stored separately. The function is released when the transmission with the changed sender information ends. To store the sender information to be used for Own Name Select function: In "Setting mode (administrator)", select [System Settings] →...
Page 464 FACSIMILE►OTHERS FUNCTION Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. • A beep will sound to indicate that scanning and transmission have ended. •...
Page 465: Assuming A Specific Usage
FACSIMILE►OTHERS FUNCTION ASSUMING A SPECIFIC USAGE SPECIFYING THE TIME FOR COMMUNICATION Specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. This function is helpful when you wish to perform reserved, broadcast or other transmissions during your absence or at night or other times when telephone rates are low.
Page 466 FACSIMILE►OTHERS FUNCTION Enter the destination fax number. • Entering a destination number using the numeric keys►page 4-11 • Retrieving a destination from an address book►page 4-12 • Using a search number to retrieve a destination►page 4-15 • Retrieving a destination from a global address book►page 4-16 •...
Page 467: Changing The Print Settings For The Transaction Report(Transaction Report)
FACSIMILE►OTHERS FUNCTION Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning has ended, and the machine stands by for transmission. •...
Page 468 FACSIMILE►OTHERS FUNCTION Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 4-8) Tap the [Others] key, and tap the [Transaction Report] key. Tap the key of the print settings. Others After the settings are completed, tap Transaction Report Do not Print...
Page 469: Polling Memory Functions
FACSIMILE►OTHERS FUNCTION POLLING MEMORY FUNCTIONS SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE(POLLING MEMORY) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box.
Page 470: Scanning A Document Into Polling Memory
FACSIMILE►OTHERS FUNCTION SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). If another document remains in the memory box (Public Box), the newly scanned document is added to the previous document.
Page 471: Checking The Document In The Public Box
FACSIMILE►OTHERS FUNCTION Tap the [Once] key or [Unlimited] key to specify the number of times. To repeat transmitting an original, tap the [Unlimited] key. After the settings are completed, tap Tap the [Start] key to start scanning of the original. •...
Page 472: Deleting A Document From The Public Box
FACSIMILE►OTHERS FUNCTION DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the memory box (public box) when it is no longer required. Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 4-8) Tap the [Others] key, and tap the [Memory Box] key.
Page 473: Performing F-Code Communication
FACSIMILE►PERFORMING F-CODE COMMUNICATION PERFORMING F-CODE COMMUNICATION F-CODE COMMUNICATION F-CODE COMMUNICATION This function allows the machine to communicate with other machines that also support F-code. It enables exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) with other machines that support F-code communication.
Page 474: Creating Memory Boxes In The Machine For F-Code Communication
FACSIMILE►PERFORMING F-CODE COMMUNICATION How F-codes work A fax that is transmitted with an F-code is received in the memory box of F-code communication in the receiving machine specified by the F-code (sub-address and passcode). If the F-code sent by the transmitting machine does not match the F-code in the receiving machine, reception will not take place.
Page 475: F-Code Dialing
FACSIMILE►PERFORMING F-CODE COMMUNICATION F-CODE DIALING When performing an F-code operation, the F-code (sub-address and passcode) is appended to the fax number that is dialed. Check the F-code (sub-address and passcode) stored in the memory box in the other machine before you perform an F-code transmission.
Page 476: Confidential Transmission Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION CONFIDENTIAL TRANSMISSION USING F-CODES Send a fax to a destination fax number after adding the F-code (sub-address and passcode). If necessary, the F-code confidential transmission can be used in combination with a broadcast transmission or timer transmission. It is convenient to store this function in a program. The F-code confidential transmission cannot be registered as a "favorite"...
Page 477: Checking Faxes Received By F-Code Confidential Reception
FACSIMILE►PERFORMING F-CODE COMMUNICATION CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax received, the fax is stored in the memory box specified by the F-code. To check received faxes, enter the print passcode. • Confidential faxes are automatically given priority in the print job queue. •...
Page 478: Polling Reception Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION Tap the key of the received data you Print Received Data List All Received Data wish to check, and tap [Check Image] Check Image Sender Received Date Status Forward to Other Address 10:45 07/07 Not Checked on the action panel Delete File Displays the received data image.
Page 479 FACSIMILE►PERFORMING F-CODE COMMUNICATION Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 4-8) Tap the [Others] key, and tap the [Polling] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key. To cancel the Polling setting: Tap the [Polling] key to clear the checkmark.
Page 480: Scanning A Document Into A Memory Box For F-Code Polling Transmission
FACSIMILE►PERFORMING F-CODE COMMUNICATION SCANNING A DOCUMENT INTO A MEMORY BOX FOR F-CODE POLLING TRANSMISSION When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code (sub-address and passcode) configured in your machine.
Page 481 FACSIMILE►PERFORMING F-CODE COMMUNICATION Tap the [Others] key, and tap the [Memory Box] key. You cannot set the Program, Timer, Transaction Report, Polling, and Document Filing. Tap the [Others] key, and tap the [Memory Box] key. Tap the [Polling Memory] tab. Change Number of Times Confidential Polling Memory...
Page 482: Checking The Document In The F-Code Memory Polling Box
FACSIMILE►PERFORMING F-CODE COMMUNICATION CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. By factory default, the document sent to the other machine will be deleted automatically.
Page 483: Deleting A Document Stored For F-Code Polling Transmission
FACSIMILE►PERFORMING F-CODE COMMUNICATION DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION Delete the document stored in an F-code memory polling box in order to be able to store a new document. No original can be deleted from the memory box during communication. Tap the [Detail] key to change to normal mode.
Page 484: Relay Request Transmission Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION RELAY REQUEST TRANSMISSION USING F-CODES This function sends a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple destination machines. When the destination machines are far from your machine, sending the fax to a relay machine that is close to the destination machines can help reduce telephone charges.
Page 485 FACSIMILE►PERFORMING F-CODE COMMUNICATION Specify the destination. • Entering a destination number using the numeric keys►page 4-11 • Retrieving a destination from an address book►page 4-12 • Using a search number to retrieve a destination►page 4-15 • Retrieving a destination from a global address book►page 4-16 •...
Page 486: Relay Broadcast Transmission Using F-Codes
FACSIMILE►PERFORMING F-CODE COMMUNICATION RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received and stored in an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the destination machines programmed in the memory box. Transmission to the destination machine takes place automatically.
Page 487: Using An External Telephone
FACSIMILE►USING AN EXTERNAL TELEPHONE USING AN EXTERNAL TELEPHONE CONNECTING AN EXTERNAL TELEPHONE CONNECTING AN EXTENSION TELEPHONE You can connect an existing telephone to the machine. The telephone can be used for voice calls and to start fax reception on the machine. Connect the extension telephone as shown below.
Page 488: Receiving A Fax After Answering Acall On The Extension Telephone(Remote Reception)
FACSIMILE►USING AN EXTERNAL TELEPHONE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION TELEPHONE(REMOTE RECEPTION) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension telephone. Dial [5], [*] and [*] buttons of the external telephone. If you are using a pulse line, set the extension to send tone signals.
Page 489: Check The Communication Status
FACSIMILE►CHECK THE COMMUNICATION STATUS CHECK THE COMMUNICATION STATUS FAX JOBS When you tap the job status display, jobs are displayed in a list. To confirm the fax job status, tap the mode display and select the fax. When you wish to stop or delete jobs or to perform priority processing, see the following items: STOPPING/DELETING A JOB IN PROGRESS OR RESERVED (page 1-73) ►...
Page 490: Checking Image Sending Activities
FACSIMILE►CHECK THE COMMUNICATION STATUS Reception jobs when the inbound routing settings are enabled When the inbound routing settings are enabled, reception jobs are handled as follows depending on the print setting. FORWARDING RECEIVED DATA TO PRESET DESTINATIONS(INBOUND ROUTING SETTINGS) (page 4-58) ►...
Page 491 FACSIMILE►CHECK THE COMMUNICATION STATUS Examples of messages that are printed in the result column Print Page Description The transaction was completed normally. Communication took place in G3 mode. Communication took place in G3 ECM mode. Communication took place in Super G3 mode. Forward The received data was forwarded.
Page 492 Icons SCANNER/ Functions you can use in Easy INTERNET FAX Scan mode • CHANGING THE SUBJECT, FILE NAME, AND BEFORE USING THE MACHINE AS A BODY TEXT AT THE TIME OF INTERNET NETWORK SCANNER FAX TRANSMISSION ....5-33 •...
Page 493 SCANNER/INTERNET FAX Other functions INTERNET FAX RECEPTION FUNCTIONS STORING SCAN OPERATIONS(PROGRAM)..5-60 CHECKING THE INTERNET FAX ACTIVITY LOG . . . 5-106 • PRINTING IMAGE SENDING ACTIVITY SCANNING AND SENDING ORIGINALS REPORTS ......5-106 COLLECTIVELY.
Page 494: Before Using The Machine As Anetwork Scanner
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER BEFORE USING THE MACHINE AS A NETWORK SCANNER BEFORE USING THE MACHINE AS A NETWORK SCANNER FUNCTION USES OF THE NETWORK SCANNER The network scanner allows you to create an image file from the original data scanned by the machine, and send the file over a network to a PC, FTP server, or other destinations.
Page 495: Before Using The Network Scanner
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Data entry mode In data entry mode, information entered using the touch panel or automatically generated by the machine is sent to a directory on an FTP server or an application on a PC as a metadata file in XML format. Installing the application integration module is required to use the metadata delivery function.
Page 496: Storing Sender Information
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Storing sender information Before using Scan to E-mail: Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". To store the sender's name and e-mail address that are used when a sender is not selected: In "Setting mode (administrator)", select [System Settings] →...
Page 497: Storing Destinations For Scan To Desktop
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER STORING DESTINATIONS FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 498: Network Scanner Mode
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER NETWORK SCANNER MODE Network scacnner mode has two modes: easy mode and normal mode. Easy mode is limited to frequently used functions that allow you to smoothly perform most image send jobs. If you need to select detailed settings or special functions, use normal mode.
Page 499: Normal Mode
Shift to Standard Mode Shift to Normal Mode Tap the [Easy Scan] mode icon. Tap the [E-mail], [FTP/Desktop], [Network Folder] or [Internet Fax] icon. CLOUD PORTAL Easy Easy Easy Sharp OSA Copy E-mail Copy Scan Enlarge Enlarge Operation Operation LCD Control...
Page 500 Changing mode from each mode Changing mode from each mode Shift to Easy Mode Tap [Easy Scan]. LINE PRINTER Easy Job Status Sharp OSA Scan File retrieve The initial easy scan screen is displayed. Send and Print No. of copies Quick File Color Mode...
Page 501 SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Shift to Normal Mode Tap on the mode display LINE PRINTER Easy Job Status Sharp OSA Scan File retrieve Send and Print No. of copies Quick File Color Mode Store Data Temporarily...
Page 502: Image Send Sequence
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER IMAGE SEND SEQUENCE First, to place the machine in a desired image send mode, tap the appropriate icon in the Home screen. CHANGING MODES (page 1-16) ► Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass.
Page 503 SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Select functions. Specify the original scan size, exposure, file format, and other items. If necessary, you can refer to the following functions for the setting. In Easy mode In Normal mode Original Global Address Search Address Book...
Page 504: Original Size
SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER ORIGINAL SIZE TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Maximum original size 5-1/8" (height) x 5-1/2" (width) 11-5/8" (height) x 39-3/8" (width) Using the automatic document feeder (131 mm (height) x 140 mm (width)) (297 mm (height) x 1000 mm* (width)) 11-5/8"...
Page 505 SCANNER/INTERNET FAX►BEFORE USING THE MACHINE AS A NETWORK SCANNER Selections Standard sizes (detected original sizes) Document Glass Document feeder tray (automatic document feeder) A3, A4, A4R, A5, B5, B5R A3, A4, A4R, A5, B4, B5, B5R, 11" x 17", 8-1/2" x 11", AB-4 216 mm x 340 mm (8-1/2"...
Page 506: Entering Destinations
SCANNER/INTERNET FAX►ENTERING DESTINATIONS ENTERING DESTINATIONS ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM AN ADDRESS BOOK In the address book screen, simply tap the one-touch key of a registered destination to retrieve the destination. If necessary, store multiple destinations in a one-touch key. Tapping the key will retrieve all the stored destinations. The address book screen shows all destinations used in each mode.
Page 507 SCANNER/INTERNET FAX►ENTERING DESTINATIONS Tap the one-touch key of contact or Sending History Address group that has a destination. Call Search Number Sort Add New • The destinations displayed on the list can be narrowed Send Same Image as Fax Address with categories, frequent use, indexes, and keywords.
Page 508: Viewing A List Of The Selected Destinations
SCANNER/INTERNET FAX►ENTERING DESTINATIONS VIEWING A LIST OF THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Tap the [Address Review] key In Easy mode In Normal mode Original...
Page 509: Using A Search Number To Retrieve Adestination
SCANNER/INTERNET FAX►ENTERING DESTINATIONS USING A SEARCH NUMBER TO RETRIEVE A DESTINATION The search number can be used to specify a destination stored in an address book. Tap the [Detail] key to change to normal mode. ► Changing mode from each mode (page 5-9) Tap [Call Search Number] key.
Page 510: Entering An Address Manually
SCANNER/INTERNET FAX►ENTERING DESTINATIONS ENTERING AN ADDRESS MANUALLY In the base screen of a mode, tap [Text Box] On the base screen of Internet Fax, tap [Text Box] to display the screen you want to select the address type. Tap either the [Internet Fax] or [Direct SMTP] key.
Page 511: Specifying A Network Folder
SCANNER/INTERNET FAX►ENTERING DESTINATIONS SPECIFYING A NETWORK FOLDER Tap the [Browse] key in the network Address Book Address Touch to input Address folder entry screen. Address Entry Execute Path Input • To directly enter a folder, tap the [Path Imput to Folder] to Folder key.
Page 512: Retrieving A Destination From Aglobal Address Book
SCANNER/INTERNET FAX►ENTERING DESTINATIONS RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the "Setting mode (Web version)", look up an address in a global address book and retrieve the destination address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). In normal mode, you can add an address retrieved by searching to the address book.
Page 513 SCANNER/INTERNET FAX►ENTERING DESTINATIONS of [Item], and select an item to Enter Search Start Initials be searched from [Name] or Item Target Name Scan to HDD/ [Address]. Color Enter Initial and press Enter key of Start Start external keyboard or [Start Search] button. How to search Enter the search characters (maximum of 64 characters).
Page 514: Using A Transmission Log To Resend
SCANNER/INTERNET FAX►ENTERING DESTINATIONS USING A TRANSMISSION LOG TO RESEND Select a destination from a transmission log and resend the data. The destinations of the most recent 50 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses), and/or fax are stored. Select one of these to resend to that destination. The destinations of the FTP/Desktop transmission and Scan to Network Folder are also shown in the transmission log.
Page 515 SCANNER/INTERNET FAX►ENTERING DESTINATIONS Tap the key of the destination to Delete All Histories Sending History resend. Select Address to Send Again. Direct Entry The last 50 addresses used for transmission are displayed. Direct Entry If a screen requiring you to enter the user name and Direct Entry password appears, enter the information.
Page 516: Transmitting An Image
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE TRANSMITTING AN IMAGE TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE An image can be sent in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. •...
Page 517 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-17) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-18) ► ENTERING AN ADDRESS MANUALLY (page 5-19) ►...
Page 518 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [B/W Start] or [Color start] key to start scanning of the original. • If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission will take place. •...
Page 519: Changing The Subject, File Name, Reply-To, And Body Text At The Time Of Scan Transmission
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT AT THE TIME OF SCAN TRANSMISSION Change the subject, file name, reply-to, and body text when performing a scan transmission. If necessary, directly enter the text. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 520 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To change the file name, tap the [File Sending History Address Book Address Touch to input Address Name] entry box. Call Search Number Subject File Name Verification Stamp After the settings are completed, tap Call Program Color Mode Options Call Registered settings...
Page 521 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Enter the body text. Sending History Address Book Address Touch to input Address After the settings are completed, tap Body Entry Pre-Set Select Clear All • To select a pre-set text previously stored in the Setting mode (Web version), tap the [Pre-set Message] key.
Page 522: Sending A Fax In Internet Fax Mode
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SENDING A FAX IN INTERNET FAX MODE Transmits a fax in Internet Fax mode. This procedure can also be used to perform a direct transmission by Direct SMTP. • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. •...
Page 523 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-17) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-18) ► ENTERING AN ADDRESS MANUALLY (page 5-19) ►...
Page 524: Changing The Subject, File Name, And Body Text At The Time Of Internet Fax Transmission
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [Read-End] key. A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. • If no action is taken for one minute after the confirmation screen is displayed, scanning automatically ends and the transmission is reserved.
Page 525 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap a pre-set text key. Others Subject Clear Direct Entry Preview Start Receive Back reception memory To cancel the selection of the subject: Tap the [Clear] key. If you wish to directly enter the text, tap the [Direct Entry] key to open the soft keyboard. Enter the text and tap the [OK] key.
Page 526 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Enter the body text. Others After the settings are completed, tap Body Entry Pre-set Message Clear All • To select a pre-set text previously stored in the Setting mode (Web version), tap the [Pre-set Message] key. •...
Page 527: Sending The Same Image To Multiple Destinations(Broadcast Transmission)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS(BROADCAST TRANSMISSION) Send the same scanned image to multiple scan, Internet fax, and fax mode destinations in a single operation. One operation allows you to send data to up to 500 destinations, including the reserved send jobs. (For example, if broadcast transmission jobs with 450 destinations are already reserved, data can be broadcasted to up to 50 destinations.) Transmission...
Page 528 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) ► DOCUMENT GLASS (page 1-69) Specify all destinations. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ►...
Page 529: Setting Modes When Multiple Types Of Addresses Are Included In Abroadcast Transmission
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [B/W Start] or [Color Start] key ([Start] key in normal mode) to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 530 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE This mode is available for Scanner and Data entry. It is linked to a mode with an appropriate Drop Out color function. This mode is available for Scanner, Network Folder, and FTP/Desktop. It is linked to a mode with an appropriate function.
Page 531: Resending To Unsuccessful Broadcast Transmission Destinations
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE RESENDING TO UNSUCCESSFUL BROADCAST TRANSMISSION DESTINATIONS The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the image to those destinations. Tap the job status display. Tap the [Scan] tab or [Internet Fax] tab, Enter Multi Print...
Page 532 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE After tapping the [Failed] tab, tap the Resend to All Addresses Details Which Failed in Sending [Resend to All Addresses Which Failed Back Number: Address Start Time Status in Sending] key on the action panel to 10:05 07/07 aaa@aaa.com bbb@bbb.com...
Page 533: Sending An Internet Fax From Apc(Pc-I-Fax)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SENDING AN INTERNET FAX FROM A PC(PC-I-FAX) A file on a computer can be sent via the machine as a fax (PC-I Fax function). Faxes are sent using the PC-I Fax function in the same way that documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the application.
Page 534: Image Settings
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE IMAGE SETTINGS AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-SIDED ORIGINAL) The automatic document feeder is used to automatically scan both sides of an original. The settings on 2-sided scanning are cleared when transmission has completed. 2-sided scanning is not possible when a mixed-size original is scanned.
Page 535: Scan Size And Send Size (Enlarge/Reduce)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE SCAN SIZE AND SEND SIZE (ENLARGE/REDUCE) When the original is placed, its size is automatically detected. In normal mode, the size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send.
Page 536: Specifying The Original Scan Size Using Numeric Values
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE After tapping the [Original] key, tap the Address Book Address Touch to input Address Background Adjustment [Scan Size] key. Slow Scan Mode Original Scan Thin Paper Original Blank Page Skip Skip Blank Page in Original Scan Size Send Size Color Mode 100%...
Page 537: Specifying The Send Size Of The Image
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Specify the original size. Address Book Address Touch to input Address Background Adjustment Slow Scan Mode Scan Size Scan Thin Paper Original Blank Page Skip Skip Blank Page in Original Auto Color Mode Inch Direct Entry Custom Size Sharpness Adjust Outline of Image...
Page 538 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the desired send size key. Address Book Address Touch to input Address Background Adjustment Slow Scan Mode After the settings are completed, tap Send Size Scan Thin Paper Original Blank Page Skip Skip Blank Page in Original Auto Color Mode Inch...
Page 539: Changing The Exposure And Original Image Type
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Optimum scanning is ensured by selecting exposure and original image type based on the original. When using the document glass to scan multiple original pages, change the exposure setting each time you change pages. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun.
Page 540 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the key assigned to the original type you wish to set based on the original type. to adjust the exposure. Address Book Background Adjustment Address Touch to input Address Resolution After the settings are completed, tap E-mail/Exposure Change Sending Resolution Specify density of image to send.
Page 541: Changing The Resolution
For normal text originals, 200 x 200 dpi (200 x 100 dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600 x 600 dpi, etc.) will produce a sharp image.
Page 542: Changing Format In Scan Or Data Entry Mode
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING FORMAT IN SCAN OR DATA ENTRY MODE Change the file format (file type and compression mode/compression ratio) for sending a scanned image at the time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can be changed.
Page 543 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Note the following when [PDF/High Compression] is specified in the [Color/Grayscale] file format. • When broadcasting to an address with [PDF/High Compression] specified, all files for the scanner will be sent as High Compression PDF files. •...
Page 544 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [File Format] key. If you are in data input mode, start from step 5. Tap the [Color/Grayscale] or [B/W] key. • The format setting for [B/W] mode is the file format with the [B/W Start] key is tapped. •...
Page 545 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To enable OCR, select the [OCR] checkbox ( ) and tap [OCR Setting]. After the settings are completed, tap ( • Select the scanning language in the language settings. • When [RTF], [DOCX], [XLSX], or [PPTX] is selected for the file format, you can set the font of the output text. •...
Page 546 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the key of the desired file type. When the [B/W] key is selected When the [Color/Grayscale] key is selected Resolution Resolution Address Book Address Book Address Touch to input Address Address Touch to input Address Change Sending Resolution Change Sending Resolution Exposure...
Page 547 SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE To enable OCR, select the [OCR] checkbox ( ) and tap [OCR Setting]. After the settings are completed, tap ( • Select the scanning language in the language settings. • When [RTF], [DOCX], [XLSX], or [PPTX] is selected for the file format, you can set the font of the output text. •...
Page 548: Changing Format In Internet Fax Mode
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING FORMAT IN INTERNET FAX MODE Change the file format (file type and compression mode) for sending a scanned image in Internet Fax mode. The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), select [TIFF-S].
Page 549: Changing Color Mode
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE CHANGING COLOR MODE Change the color mode used to scan the original. [In easy mode] Tap the [B/W Start] or [Color Start] key when scanning the original. To set the settings used when each key is tapped, select "Setting mode (Web version)" - [System Settings]→ [Image Send Settings] →...
Page 550: Setting Scan Settings Automatically (Auto Set)
SCANNER/INTERNET FAX►TRANSMITTING AN IMAGE Tap the [Grayscale] or [Mono2] key to set the B/W mode for automatic color selection. Specify whether Mono2 or grayscale is used when scanning black and white originals. Note that if the file format is set to JPEG, scanning will take place in grayscale.
Page 551: Other Functions
SCANNER/INTERNET FAX►Other functions Other functions STORING SCAN OPERATIONS(PROGRAM) This function collectively stores various settings as one program. The stored program can be retrieved using an easy operation. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file and sent to each branch office once a month.
Page 552 SCANNER/INTERNET FAX►Other functions • The settings stored in a program will be retained even after the program is used for transmission. The same settings can be used repeatedly for transmission. • The following contents cannot be stored in programs: • Tapping of the [Speaker] key •...
Page 553 SCANNER/INTERNET FAX►Other functions Tap the [Start] key to start scanning of the original. • A beep will sound to indicate that scanning and transmission have ended. • When you place the original on the document glass, scan each page one at a time. When scanning finishes, place the next original and tap the [Start] key.
Page 554: Scanning And Sending Originals Collectively
SCANNER/INTERNET FAX►Other functions SCANNING AND SENDING ORIGINALS COLLECTIVELY SENDING TWO PAGES AS A SINGLE PAGE(2IN1) Reduce two original pages to the equal size and sent them as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. For the standard size (8-1/2"...
Page 555 SCANNER/INTERNET FAX►Other functions Tap the mode display to switch to the initial screen of Internet Fax mode. ► Changing mode from each mode (page 5-9) Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-17) ►...
Page 556: Scanning Originals Of Different Sizes(Mixed Size Original)
SCANNER/INTERNET FAX►Other functions SCANNING ORIGINALS OF DIFFERENT SIZES(MIXED SIZE ORIGINAL) Scan originals of different sizes at the same time; for example, when 8-1/2" x 14" (B4) size originals are mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine automatically detects the size of each original. This function can only be used with the combinations of original sizes as shown below.
Page 557 SCANNER/INTERNET FAX►Other functions Tap the [Mixed Size Original] key. Otherwise, tap the [Others] key, and tap the [Mixed Size Original] key. A checkmark appears on the icon. After the settings are completed, tap the [Back] key. For mixed size originals, set "Original" to "Auto". To cancel the mixed size original setting Tap the [Mixed Size Original] key to uncheck it.
Page 558: Scanning Both Sides Of A Card Ontoa Single Page(Card Shot)
SCANNER/INTERNET FAX►Other functions SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE(CARD SHOT) Send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Transimission Front Example of an 8-1/2"...
Page 559 SCANNER/INTERNET FAX►Other functions Tap the [On] key, and specify the Others Background Adjustment original size as required. Color Mode Card Shot Contrast Adjust Contrast of Image After the settings are completed, tap and [Back] keys in ( 1~8 1/2 ) 2 1/8 Sharpness inch...
Page 560: Scanning Many Originals At Once(Job Build)
SCANNER/INTERNET FAX►Other functions SCANNING MANY ORIGINALS AT ONCE(JOB BUILD) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. You can also send a fax by placing originals in both the automatic document feeder and on the document glass.
Page 561 SCANNER/INTERNET FAX►Other functions Tap the [Job Build] key. A checkmark appears on the icon. If you are performing Scan to E-mail, tap the [Others] key and then tap the [Job Build] key. To cancel the job build setting: Tap the [Job build] key to uncheck it. Change settings as needed.
Page 562: Scanning And Sending An Original As Separate
SCANNER/INTERNET FAX►Other functions SCANNING AND SENDING AN ORIGINAL AS SEPARATE PAGES SCANNING AN ORIGINAL AS TWO SEPARATE PAGES(DUAL PAGE SCAN) The left and right sides of an original are scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document.
Page 563 SCANNER/INTERNET FAX►Other functions Place the original on the document glass. ► DOCUMENT GLASS (page 1-69) Align the center of the original with the appropriate size mark Size mark Centerline of B4 Centerline of A3 Centerline of original original 11" x 17" original The page on this side is copied first.
Page 564 SCANNER/INTERNET FAX►Other functions Tap the [Start] key to start scanning of the original. When scanning finishes, place the next original and tap the [Start] key. Repeat until all pages have been scanned and then tap the [Read-End] key. A beep will sound to indicate that transmission has ended. 5-73...
Page 565: Splitting A Pamphlet By Page And Transmitting The Pages Successively(Book Divide)
SCANNER/INTERNET FAX►Other functions SPLITTING A PAMPHLET BY PAGE AND TRANSMITTING THE PAGES SUCCESSIVELY(BOOK DIVIDE) The opened pages of a saddle-stitch pamphlet are split by page according to actual page order before transmission. When using this function, you do not need to sort the original pages to be sent. This function can be enabled when the original size setting is set to [Auto].
Page 566 SCANNER/INTERNET FAX►Other functions Select the binding edge of the Blank Page Skip Others Skip Blank Page in Original pamphlet original. Erase Book Divide Erase Shadow Around Select Original Binding Edge. Background Adjustment After the settings are completed, tap Resolution Change Sending Resolution Color Mode Left Binding Right Binding...
Page 567: Adjusting Colors And Shading
SCANNER/INTERNET FAX►Other functions ADJUSTING COLORS AND SHADING WHITENING FAINT COLORS IN THE IMAGE(BACKGROUND ADJUSTMENT) Suppresses light background areas of originals. Level [+] The lightness level at which suppression takes place can be adjusted. Light areas are suppressed. Level [-] This function cannot be used in Internet fax mode. Place the original.
Page 568 SCANNER/INTERNET FAX►Other functions Tap the [Others] key, and tap the [Background Adjustment] key. or slide the slider to adjust File Format Others Select File Format the range to be suppressed. Sharpness Background Adjustment Adjust Outline of Image Adjust Original Background Darkness. Contrast Adjust Contrast of Image After the settings are completed, tap...
Page 569: Adding Contrast To The Scanned Original Before Transmission(Contrast)
SCANNER/INTERNET FAX►Other functions ADDING CONTRAST TO THE SCANNED ORIGINAL BEFORE TRANSMISSION(CONTRAST) Contrast is added for a Blurry original clear image. This function cannot be used in Internet fax mode. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 570 SCANNER/INTERNET FAX►Other functions or slide the slider to adjust Sharpness Others Adjust Outline of Image the contrast level. Resolution Contrast Change Sending Resolution Exposure Specify density of image to send. After the settings are completed, tap and [Back] keys in Color Mode sequence.
Page 571: Enhancing The Outline Of The Scanned Original Before Transmission(Sharpness)
SCANNER/INTERNET FAX►Other functions ENHANCING THE OUTLINE OF THE SCANNED ORIGINAL BEFORE TRANSMISSION(SHARPNESS) Blurry outlined Enhance the outline before transmitting. original This function cannot be used in Internet fax mode. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 572: Removing Chromatic Colors From The Scanned Original Before Transmission(Drop Out Color)
Change Sending Resolution Exposure Specify density of image to send. After the settings are completed, tap and [Back] keys in Color Mode sequence. Less Sharp More Sharp Preview Start Back To cancel the sharpness setting: Tap the [Off] key. Tap the [Start] key to start scanning of the original.
Page 573 SCANNER/INTERNET FAX►Other functions Tap the mode display to switch to the initial screen of each mode. ► Changing mode from each mode (page 5-9) Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-17) ►...
Page 574: Adjusting Red/Green/Blue In Copies(Rgb Adjust)
SCANNER/INTERNET FAX►Other functions ADJUSTING RED/GREEN/BLUE IN COPIES(RGB Adjust) This function heightens or lightens any one of the three color components R (red), G (green), and B (blue). R (Red)+ G (Green)+ B (Blue)+ Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 575 SCANNER/INTERNET FAX►Other functions Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 576: Scanning Originals
SCANNER/INTERNET FAX►Other functions SCANNING ORIGINALS ERASING PERIPHERAL SHADOWS ON THE IMAGE(ERASE) When scanning thick originals or books, erase any peripheral shadows that may be produced on the image. This function erases the parts of the image where shadows tend to form, but does not detect shadows and erase only the shadows.
Page 577 SCANNER/INTERNET FAX►Other functions Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) ► DOCUMENT GLASS (page 1-69) Tap the mode display to switch to the initial screen of each mode. ►...
Page 578 SCANNER/INTERNET FAX►Other functions Specify the erase width. After the settings are completed, tap • Tap the numeric value display indicating the margin shift area on the front side or reverse side, and enter the area using the numeric keys. • To quickly set the area, first specify a value close to the desired value by the numeric keys, then adjust it with To cancel the erase setting: Tap the [Clear] key.
Page 579: Scanning A Thin Original(Slow Scan Mode)
SCANNER/INTERNET FAX►Other functions SCANNING A THIN ORIGINAL(SLOW SCAN MODE) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When slow scan mode is selected, 2-sided scanning is not possible. Place the original in the document feeder tray of the automatic document feeder.
Page 580 SCANNER/INTERNET FAX►Other functions Tap the [Others] key, and tap the [Slow Others Sending History Scan Mode] key. Mixed Size Call Search Number Job Build Slow Scan Mode Original Original Verification Stamp Erase Dual Page Scan Count A checkmark appears on the icon. Program Registration Register Current Settings Book Divide...
Page 581: Eliminating Blank Pages From Atransmission(Blank
SCANNER/INTERNET FAX►Other functions ELIMINATING BLANK PAGES FROM A TRANSMISSION(BLANK PAGE SKIP) If the scanned original contains blank pages, this function skips them to send only non-blank pages. The machine detects blank pages, enabling you to skip useless blank sheets without checking an original. Do not transmit blank pages.
Page 582 SCANNER/INTERNET FAX►Other functions Tap the [Skip Blank Page] or [Skip Dual Page Scan Others Divide into 2 Pages Blank and Back Shadow] key. Original Blank Page Skip Erase Erase Shadow Around After the settings are completed, tap and [Back] keys in Color Mode sequence.
Page 583: Checking The Number Of Scanned Original Sheets Before Transmission(Original Count)
SCANNER/INTERNET FAX►Other functions CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION(ORIGINAL COUNT) Count the number of scanned original sheets and display the count before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • The count result is displayed with the number of scanned original sheets, not the number of scanned original pages. For example, when a 2-sided original is transmitted, the number "1"...
Page 584 SCANNER/INTERNET FAX►Other functions Tap the [Start] key to start scanning of the original. A beep will sound to indicate that scanning has ended. Tap the [Preview] key to check the preview of an image before sending a fax. For more information, see "CHECKING THE IMAGE TO BE TRANSMITTED (page 5-59)".
Page 585: Stamping Scanned Originals(Verification Stamp)
SCANNER/INTERNET FAX►Other functions STAMPING SCANNED ORIGINALS(VERIFICATION STAMP) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp An "O" mark is stamped in fluorescent pink. Originals Originals are scanned...
Page 586 SCANNER/INTERNET FAX►Other functions Place originals in the automatic document feeder. ► AUTOMATIC DOCUMENT FEEDER (page 1-67) Tap the mode display to switch to the initial screen of each mode. ► Changing mode from each mode (page 5-9) Specify the destination. ►...
Page 587: Specific Functions
SCANNER/INTERNET FAX►Other functions SPECIFIC FUNCTIONS ADDING YOUR SENDER INFORMATION TO FAXES(I-FAX OWN ADDRESS SEND) Your sender information (date, time, sender name, sender address, number of pages) is automatically added to the top of the file you transmit. This function cannot be used in scan mode or data entry mode. Example of the sender information printed (1) Date, time: The date and time of transmission.
Page 588: Changing The Print Settings For The Transaction Report
SCANNER/INTERNET FAX►Other functions CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT(TRANSACTION REPORT) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of destination, time required, number of pages, result, etc.).
Page 589 SCANNER/INTERNET FAX►Other functions Tap the key of the print settings. Others After the settings are completed, tap Transaction Report Do not Print Print at Error Always Print Preview Print Original Image Start Back Receive reception memory To cancel the transaction report settings: Tap the [Do not Print] key.
Page 590: Starting A Transmission At Aspecified Time(Timer Transmission)
SCANNER/INTERNET FAX►Other functions STARTING A TRANSMISSION AT A SPECIFIED TIME(TIMER TRANSMISSION) Specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. This function is helpful when you wish to perform reserved, broadcast or other transmissions during your absence or at night or other times when telephone rates are low.
Page 591 SCANNER/INTERNET FAX►Other functions Specify the destination. ► RETRIEVING A DESTINATION FROM AN ADDRESS BOOK (page 5-15) ► VIEWING A LIST OF THE SELECTED DESTINATIONS (page 5-17) ► USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-18) ► ENTERING AN ADDRESS MANUALLY (page 5-19) ►...
Page 592 SCANNER/INTERNET FAX►Other functions Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning has ended, and the machine stands by for transmission. •...
Page 593: Adding A Signature When Sending An Image (Electronic Signature)
SCANNER/INTERNET FAX►Other functions ADDING A SIGNATURE WHEN SENDING AN IMAGE (ELECTRONIC SIGNATURE) You can add a signature when sending a scanned image. This allows the recipient to check your sender information in the electronic signature. This function is available for E-mail transmission. To add an electronic signature to a scanned image •...
Page 594 SCANNER/INTERNET FAX►Other functions Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 595: Encrypting The Transmitted Data (Encryption)
SCANNER/INTERNET FAX►Other functions ENCRYPTING THE TRANSMITTED DATA (ENCRYPTION) You can encrypt the transmitted data to strengthen security. This function is available for E-mail transmission. To encrypt transmitted data • In "Setting mode (administrator)", select [System Settings] → [Security Settings] → [S/MIME Settings] → [Condition Settings]. •...
Page 596 SCANNER/INTERNET FAX►Other functions Tap the [Start] key to start scanning of the original. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning and transmission have ended. •...
Page 597: Internet Fax Reception Functions
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS INTERNET FAX RECEPTION FUNC- TIONS CHECKING THE INTERNET FAX ACTIVITY PRINTING IMAGE SENDING ACTIVITY REPORTS Print a log of recent image sending activities (date, name of destination, time required, result, and other items). The Image Sending Activity Report contains information that is useful in dealing with problems, such as the types of errors that occurred.
Page 598 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Print Page Description FAIL xx (xxxx) The transaction failed due to a communication error. First 2 digits of communication error number: Error code from 00 to 99. Last 4 digits of communication error number: Code for use by service technicians. 5-107...
Page 599: Receiving Internet Faxes
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS RECEIVING INTERNET FAXES RECEIVING INTERNET FAXES AUTOMATICALLY The Internet fax function periodically connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. In the default setting, this function checks for reception once every five minutes.
Page 600: Printing Received Data
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS PRINTING RECEIVED DATA PRINTING A PASSWORD-PROTECTED FAX (Hold setting for received data print) Enable this setting to have faxes received and stored in memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.
Page 601: Printing Received Data At A Specified Time
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS PRINTING RECEIVED DATA AT A SPECIFIED TIME Print received data at a specified time. For stress-free printing, you should avoid printing large numbers of pages at peak times during the day, and when you do not urgently need to print. •...
Page 602: Checking The Image Before Printing
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS CHECKING THE IMAGE BEFORE PRINTING Check the image of received data on the touch panel before printing. This function is available when [System Settings] → [Image Send Settings] → [Common Settings] → [Condition Settings] → [Preview Settings] → [Preview Setting] → [Received Data Image Check Setting] is enabled in "Setting mode (administrator)".
Page 603 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Tap the image you wish to print, and Select Image to Operate. Return to Received Data List tap [Print] on the action panel Print Forward to Other Address The machine starts printing the image. Delete •...
Page 604: Forwarding Received Data
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS FORWARDING RECEIVED DATA FORWARDING RECEIVED INTERNET FAX DATA(FAX DATA FORWARD) When the machine cannot print because it is out of paper or out of toner, received Internet faxes are forwarded to another previously registered Internet fax address (including direct SMTP). •...
Page 605: Forwarding Received Data To Preset Destinations
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS FORWARDING RECEIVED DATA TO PRESET DESTINATIONS(INBOUND ROUTING SETTINGS) Received Internet faxes are automatically forwarded to a fax destination number, an Internet fax address, an e-mail address, a file server address, a desktop address, or a network folder address. Received data can be forwarded to the specified destinations without being printed.
Page 606 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Click [Sender Address Registration] in the [Inbound Routing (Forwarding/Storing) Settings] menu in the "Setting mode (Web version)". Enter the sender address or fax number in "Internet Fax Address" or "Fax Number" as appropriate, and click the [Add to List] button. The sender address or number you entered will be added to the "Address to be Entered"...
Page 607 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Select the forwarding conditions. • To always forward received data, select [Always Forward]. • To specify a day and time on which received data will be forwarded, select [Forward received data only on specified days.] and select the checkbox ( ) of the desired day of the week.
Page 608: Saving Received Faxes To The Machine's Hard Disk (Inbound Routing)
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS Select [Always Forward] or [Forward received data only on specified days.] from the forwarding table. The forwarding permission settings that appear here are linked to the forwarding conditions set in step 10. If you wish to use different forwarding conditions than those set in step 10, set the forwarding permission settings. •...
Page 609 SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS How to save received faxes to the hard disk Click [Public Folder / NAS Setting] in "Network Settings". (Administrator rights required.) Select [Allowed] in "faxreceive:Use of Storage" and click the [Submit] button. Settings for saving received faxes to the hard disk In Setting mode (administrator), click [System Settings] →[Image Send Settings] →...
Page 610: Forwarding Received Data Manually
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS FORWARDING RECEIVED DATA MANUALLY Received faxes can be forwarded manually after receipt. This function is available when [System Settings] → [Common Settings] → [Condition Settings] → [Preview Settings] → [Received Data Image Check Setting] is enabled* in "Setting mode (administrator)". * The factory default setting is disabled.
Page 611: Saving Received Data
SCANNER/INTERNET FAX►INTERNET FAX RECEPTION FUNCTIONS SAVING RECEIVED DATA Save received faxes in the document filing folder. This function is available when [System Settings] → [Common Settings] → [Condition Settings] → [Preview Settings] → [Received Data Image Check Setting] is enabled* in "Setting mode (administrator)". * The factory default setting is disabled.
Page 612: Checking The Status Of Transmission/Reception Jobs
SCANNER/INTERNET FAX►CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS CHECKING THE STATUS OF TRANS- MISSION/RECEPTION JOBS IMAGE SEND JOBS When you tap the job status display, jobs are displayed in a list. To check the status of a scanner mode job, select the [Scanner] tab.
Page 613: Completed Transmission/Reception
SCANNER/INTERNET FAX►CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS COMPLETED TRANSMISSION/RECEPTION JOBS A usual transmission job moves to the job list when transmission is completed. Then the status field displays "Send OK". However, Internet Fax jobs such as reception, timer transmission, retries, and forwarding are displayed in the job status screen as follows: Reception job During Internet Fax receiving, the status field displays "Receiving"...
Page 614: Scanning From A Computer
SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 615 Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu.
Page 616 SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. •...
Page 617 SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window.
Page 618 SCANNER/INTERNET FAX►SCANNING FROM A COMPUTER (PC Scan Mode) [At the machine] Tap the [Exit] key. This machine is in the PC scan mode. Do not remove the original. Scanner IP address: 0.0.0.0 Address Control Operation Enlarge LCD Control Job Status Settings Total Count Guide...
Page 619: Metadata Delivery
SCANNER/INTERNET FAX►METADATA DELIVERY METADATA DELIVERY PREPARATIONS FOR METADATA DELIVERY METADATA DELIVERY(DATA ENTRY) When the application integration module kit is installed, metadata (data indicating the attributes of the image file and how it is to be processed) is generated based on pre-stored information and transmitted separately from an image file that is generated for sending a scanned image.
Page 620: Settings Required In The Setting Mode(Web Version)
SCANNER/INTERNET FAX►METADATA DELIVERY SETTINGS REQUIRED IN THE SETTING MODE(WEB VERSION) To configure the settings related to metadata, select [System Settings] → [Image Send Settings] → [Metadata Entry] in "Setting mode (administrator)". (Administrator rights are required.) Enable metadata delivery. Storing Metadata Sets Store the items (the metadata set) to write to the XML file that will be generated during scanning.
Page 621: Transmitting Metadata
SCANNER/INTERNET FAX►METADATA DELIVERY TRANSMITTING METADATA TRANSMITTING METADATA Select a metadata set, enter each item, and perform metadata delivery. Metadata delivery is performed using the document filing function. The [Data Entry] tab appears in the transmission settings screen of document filing mode to allow metadata delivery. In addition, perform metadata delivery using document filing in [Metadata Entry] in "Setting mode (Web version)."...
Page 622: Metadata Fields
SCANNER/INTERNET FAX►METADATA DELIVERY METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine These data are always included in the XML file and are automatically stored on your PC. •...
Page 623 Icons DOCUMENT FILING Functions that you can use with Easy Scan DOCUMENT FILING DOCUMENT FILING......• TYPES OF DOCUMENT FILING... . •...
Page 624: Document Filing
DOCUMENT FILING►DOCUMENT FILING DOCUMENT FILING DOCUMENT FILING This function saves the original scanned on the machine, received fax data, or print data from a computer on the hard drive of the machine or an external memory device as data. The stored files can be printed or transmitted as required. Editing of the stored files, for example combining, is also possible.
Page 625: Types Of Document Filing
DOCUMENT FILING►DOCUMENT FILING TYPES OF DOCUMENT FILING There are the following ways to save a file using document filing: [Quick File] and [File] in copy mode or image send mode, and [Scan to HDD] and [Scan to External Memory Device] in document filing mode. As a copy, image send, or other job is performed, this function saves the document data to the hard drive.
Page 626 DOCUMENT FILING►DOCUMENT FILING Convenient items to store When storing a job using [File] in copy mode or image send mode, or [Scan to HDD] in document filing mode, it is convenient to store the items below. These settings are not required when storing a job using [Quick File]. This is necessary if you will be assigning a user name to stored files.
Page 627 DOCUMENT FILING►DOCUMENT FILING Approximate number of pages and files that can be stored Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Number of pages* Number of files Full color original (Text and photo...
Page 628: Important Points When Using Document Filing
• Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the disclosure of sensitive information due to manipulation by a third party of any data saved using the Quick File function...
Page 629: Using Document Filing In Each Mode
DOCUMENT FILING►DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE To use Document Filing, select the action panel for each mode. To save data simultaneously with a copy or fax, tap [File] or [Quick File] on the action panel in each mode. No.
Page 630: Base Screen Of Document Filing Mode
DOCUMENT FILING►DOCUMENT FILING BASE SCREEN OF DOCUMENT FILING MODE Use to save a file temporarily. Use to search for a file in a folder. Use to save originals to Folder Select Scan to HDD My Folder Displays the functions be shared among users. Scan to External Main Folder Quick File Folder...
Page 631: Saving Files With Document Filing
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING FILING WHILE USING ANOTHER MODE QUICK FILE This function allows you to store an original in copy mode or image send mode as an image file in the Quick File folder of the machine.
Page 632: File
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Start a copy or image sending. When the function is executed, the image data of the original is stored in the Quick File folder. To prevent accidental saving of the file, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [Start] key ([Color Start] key or [B/W Start] key in copy mode) is tapped.
Page 633 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Switch to the normal mode, and the save Advanced Tap filing] of action panel. To select the user name, file name, folder, and property setting, see "File Information (page 6-12)". To save on the HDD: ►...
Page 634: File Information
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING File Information The procedure for detail settings is described below. Specifying a property, user name, file name, and folder makes it easier to manage and search for a file. In addition, when [Confidential] is selected for Property and a password is established, other people will not be able to view the file without permission.
Page 635: Specifying A User Name
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Specifying a user name Tap the [User Name] text box. When user authentication is used, the user name that was used for login is automatically selected. In this case, this step is not necessary. The user name must first be stored by selecting [User Control] in "Setting mode (administrator)"...
Page 636: To Perform The Only Save Of The Original Data (Scan To Hdd)
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING TO PERFORM THE ONLY SAVE OF THE ORIGINAL DATA (SCAN TO HDD) SAVE ON HDD Storing from Easy Scan Tap the [Easy Scan] key on the Home screen. CLOUD PORTAL Easy Easy Easy Copy Scan Operation Enlarge...
Page 637 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Storing from Document Filing Tap the [HDD File retrieve] key on the Home screen. Tap [Scan to HDD] on the action panel. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 638: Save In External Memory Device
DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING SAVE IN EXTERNAL MEMORY DEVICE Storing from Easy Scan Tap the [Easy Scan] key on the Home screen. CLOUD PORTAL Easy Easy Easy Copy Scan Enlarge Operation LCD Control Job Status Settings Total Count Display Mode Guide Tap [Scan to HDD/USB].
Page 639 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Storing from Document Filing Tap the [HDD File retrieve] key on the Home screen. Tap [Scan to External Memory Device] on the action panel. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ►...
Page 640 DOCUMENT FILING►SAVING FILES WITH DOCUMENT FILING Scan to USB memory device Connect the USB memory device to the machine. When a screen for selecting the action 10:15 AM External memory device (USB) is connected. appears, tap [Scan to External Memory Print from external Device].
Page 641: Using Stored Files
DOCUMENT FILING►USING STORED FILES USING STORED FILES SEQUENCE FOR USING A STORED FILE The screens and procedures differ depending on whether or not user authentication is enabled. The sequence for using a stored file depending on the situation is explained. For information on user authentication procedures, see "USER AUTHENTICATION (page 1-32)".
Page 642: File Selection Screen
DOCUMENT FILING►USING STORED FILES FILE SELECTION SCREEN The file selection screen can be displayed in "List screen" format or "Thumbnail screen" format to display thumbnail images of files. List display mode Switch the file display mode Switch the file key displayed for each between list and thumbnail.
Page 643 DOCUMENT FILING►USING STORED FILES Mode icons COPYING Internet Fax Send Printer (RGB) Direct SMTP Send Printer (CMYK) Fax Send Scan to E-mail File Store Scan to FTP Scan to Desktop Scan to Network Folder PC-Fax Send PC-I-Fax Send Edit (When different types of jobs such as copy and fax are combined) 6-21...
Page 644: Selecting A File To Retrieve
DOCUMENT FILING►USING STORED FILES SELECTING A FILE TO RETRIEVE Tap the [HDD File retrieve] key. When user authentication is enabled and "My Folder" is configured by selecting [User Control] in "Setting mode (administrator)" → [User List], the custom folder specified as "My Folder" opens. Tap the key of the folder that contains Scan to HDD Folder Select...
Page 645 DOCUMENT FILING►USING STORED FILES Quick printing Prints a file with the various settings used when it was saved. Select a file and tap the [Print Now] key. To delete data after printing, set the [Print and Delete the Data] checkbox to To print the file in black and white, select the [Print B/W] checkbox Choose Print Settings Main Folder...
Page 646: Multi-File Printing
DOCUMENT FILING►USING STORED FILES MULTI-FILE PRINTING MULTI-FILE PRINTING Select the keys of the multiple files that you wish to print. • Confidential files cannot be printed simultaneously with other files. • A file in the currently selected folder cannot be selected simultaneously with a file in a different folder. •...
Page 647: Batch Printing
DOCUMENT FILING►USING STORED FILES BATCH PRINTING Tap the [Batch Print] key. Tap the [User Name] text box. Return to File Batch Print Selection Screen Main Folder All Files User Name Password Change Print Number Delete ( 1~9999 ) Apply the Number from Stored Setting of Each Job.
Page 648: File Transmission
DOCUMENT FILING►USING STORED FILES Tap the [Start] key to start printing. If there are no files that match the search conditions, you will return to the file list screen. It [Delete the Data] on the action panel is tapped, all files that match the current search conditions will be deleted. FILE TRANSMISSION The settings used when the file was stored with document filing are stored, and thus the file can be transmitted using those settings.
Page 649: File Moving
DOCUMENT FILING►USING STORED FILES FILE MOVING Changes the file storage location. (The file is moved to another folder.) A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential". After selecting the desired file, follow the steps below. SELECTING A FILE TO RETRIEVE (page 6-22) ►...
Page 650: Delete File
DOCUMENT FILING►USING STORED FILES DELETE FILE Stored files that are no longer required can be deleted. A file whose property is "Protect" cannot be deleted. To delete a protected file, change its property to "Sharing" or "Confidential". After selecting the desired file, follow the steps below. SELECTING A FILE TO RETRIEVE (page 6-22) ►...
Page 651 DOCUMENT FILING►USING STORED FILES Automatic Deletion of File You can have document filing data in specified folders automatically deleted by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the disclosure of sensitive information and frees space on the hard drive.
Page 652: File Image Checking
DOCUMENT FILING►USING STORED FILES FILE IMAGE CHECKING Return to File HDD_06062015_112030AM User Unknown 8½x11 Auto Color Displays file information. Selection Screen 8½x11 Displays file preview Displays the page images. number. Displays the total page count. Enlarge or reduce the Rotate the preview preview screen.
Page 653: File Merging
DOCUMENT FILING►USING STORED FILES FILE MERGING You can combine files that have been saved by Document Filing. • If you have only selected a single file, the [File Merge] key is not displayed. • The file name is a combination of "the first file name", "a tilde (~)", and "a serial number". As required, change the file name at a later time.
Page 654: Retrieving And Using A File From The Job Status Screen
DOCUMENT FILING►USING STORED FILES RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 655: File Search And Retrieval
DOCUMENT FILING►USING STORED FILES FILE SEARCH AND RETRIEVAL When there are many stored files, it may take some time to locate a file. The search function of document filing mode can be used to find a file quickly. Searching is possible even when you only know part of the file name or folder name. As required, a folder can also be specified as a search range.
Page 656 DOCUMENT FILING►USING STORED FILES Select search conditions. Select File from Main Folder All Files FTP to Print Select File from Tap each text box and set the search condition. Search USB Memory to Print Select File from To search for the current folder, set the [Search Just Within Network Folder to Print User Name the Folder] checkbox to...
Page 657: Printing An External File
DOCUMENT FILING►USING STORED FILES PRINTING AN EXTERNAL FILE A file stored in the FTP server, USB memory device, or network folder of a PC can be printed. The file can also be modified before printing by changing the print settings. On the action panel, tap [Select File from FTP to Print], [Select File from USB Memory to Print] or [Select File from Network Folder to Print].
Page 658 • Organization /Group List ....7-57 Sharp OSA Settings......7-110 •...
Page 659 SYSTEM SETTINGS►USER CONTROL • Paper Settings ......7-113 SETTING MODE FOR FAX • Paper Type Registration ....7-116 Image Send Settings .
Page 660: Setting Mode
* To ensure a high level of security, change the password at regular intervals. For fax settings, see "SETTING MODE FOR FAX". • "SPDL", which appears in setting names and elsewhere, is an acronym for "Sharp Printer Description Language". Displaying the setting mode on the machine Tap the [Settings] key.
Page 661 SYSTEM SETTINGS►USER CONTROL Displaying the setting mode (Web version) When the machine is connected to the network, access the built-in Web server of the machine using the PC’s Web browser. From the setting mode of the machine, print the IP address of the machine and enter the address on the PC’s Web browser.
Page 662: Setting Mode List
SYSTEM SETTINGS►USER CONTROL SETTING MODE LIST SETTING MODE LIST The following is a list of setting mode items, factory default settings and restrictions for each item. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 663: User Control
SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting Main Folder – Quick File Folder – Custom Folder – Search – File Batch Print – ● Submit Print Job (page 7-53) – User Control U: General user; A: System administrator/Administrator Setup Items Factory default setting ■...
Page 664 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting User Information Print – Release the Lock on Machine Operation Panel – Reset Counter After Sending E-mail Status Disabled ● Page Limit Group List (page 7-64) – ● Machine Page Limit Setting (page 7-64) –...
Page 665: System Settings
SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting ● Card Reader Device Registration (page 7-75) – When [Setting mode (administrator)] → [User Control] → [Card Type / Card Reader Settings] → [Use IC Card for Authentication] is enabled. System Settings Home Screen Settings U: General user;...
Page 666 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting Disabling of Bypass-Tray in Duplex Copy Disabled Disabling of Auto Paper Selection Disabled Auto Selection Setting of Tray that is Supplied the Disabled Paper Disabling Registration of Custom Image Disabled Disable Use of Send Function at Copy Disabled High Quality Scan from Document Feeder (B/W) Enabled...
Page 667 SYSTEM SETTINGS►USER CONTROL Printer Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Printer Settings (page 7-81) Condition Settings Prohibit Notice Page Printing Enabled Prohibit Test Page Printing Disabled A4/Letter Size Auto Change Disabled Print Density Level •...
Page 668 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting Finishing Varies depending on the machine configuration • Print per Unit Enabled • Staple Position • Punch Disabled Separator Page • Insert Before Job Disabled • Insert After Job Disabled Quick File Disabled PCL Settings PCL Symbol Set Setting...
Page 669 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting • Change Password Disabled Enable SSL Disabled Use PASV mode Disabled Language Direct Print Settings (Network Folder) – Print Setting from PC/Mobile Terminal FTP Print Enabled Port Number Use Banner Disabled 7-12...
Page 670 SYSTEM SETTINGS►USER CONTROL Image Send Settings Common Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Common Settings (page 7-113) Condition Settings Hold settings for a while after scanning has been Disabled completed Job Auto Start Time During Scanning 60sec.
Page 671 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting • Disable Registration of Memory Box All Invalid • Disable Destination Registration Using Global All Invalid Address Search • Disable Registration Using Network Scanner Tool Disabled • Disabling of Forwarding via Network Disabled Settings to Disable Transmission •...
Page 672 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting + Disable Change of B/W Setting in Auto Disabled Mode - Common to E-mails + (No item) Auto + (No item) Greyscale + Disable Change of B/W Setting in Auto Disabled Mode •...
Page 673 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting - Disable Selection of Reply-to. Disabled • File Naming - Serial Number Disabled - Characters Disabled - Sender Name Enabled - Date Enabled - Session Page Counter Disabled - Unique Identifier Disabled •...
Page 674 SYSTEM SETTINGS►USER CONTROL Internet Fax Settings Setup Items Factory default setting ● Internet Fax Settings (page 7-96) Default Settings Resolution Setting • Apply the Resolution Set when Stored Disabled • (No item) 200x100dpi • H-Tone Disabled Auto Wake Up Print Enabled Compression Setting MH (G3)
Page 675 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting 2-Sided Printing of Received Data Disabled Set Address for Data Forwarding • Forwarding to – • Direct SMTP Disabled • Add Hostname or IP Address. Disabled • Hostname or IP Address – Letter Size RX Reduce Print Disabled I-Fax Output Setting...
Page 676 SYSTEM SETTINGS►USER CONTROL Inbound Routing (Forwarding/Storing) Settings Setup Items Factory default setting ● Inbound Routing (Forwarding/Storing) Settings (page 7-101) Inbound Routing Settings – Sender Address Registration – Security Control Inbound Routing Settings • Forwarding of Received Data Enabled • Disable Registration of Forward Table Disabled •...
Page 677 SYSTEM SETTINGS►USER CONTROL Document Filing Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Document Filing Settings (page 7-106) Default Settings Default Mode Settings Sharing Mode Sort Method Setting Date Administrator Authority Setting • Delete File Disabled •...
Page 678 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting Initial File Format Setting • File Format • Black & White MMR(G4) • Colour/ Greyscale Compression Ratio: Middle • Bk Ltr. Emph. Disabled Specified Pages per File Disabled Initial Exposure Settings Auto Default Original Image Type Characters Initial Resolution Settings...
Page 679 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting • Printer Enabled • Scan Send Disabled • Internet Fax Send (Including PC-I-Fax) Disabled • Fax Send (Incl. PC-Fax) Disabled • Scan to HDD Enabled Scan Send • Copy Disabled • Printer Disabled •...
Page 680 SYSTEM SETTINGS►USER CONTROL Sharp OSA Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Sharp OSA Settings (page 7-110) Standard Application Settings – Receiving Application Setting Forward to Application Disabled Application Name – Address for Web Service –...
Page 681 SYSTEM SETTINGS►USER CONTROL Common Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Common Settings (page 7-113) Paper Settings Tray Settings/ Paper Settings • Tray Settings/ Paper Settings - Auto Tray Switching Enabled - Display Paper Tray Settings when bypass tray Enabled detects paper.
Page 682 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting - Key Touch Sound at Initial Point Disabled - Auto Clear Setting 60sec. + Cancel Auto Clear Timer Disabled - Key Operation Setting : Time for Accepting Key 0.0 seconds Entry + Disable Auto Key Repeat Disabled - Time for Accepting Key Entry of Long Touch 0.5 seconds...
Page 683 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting • Modes to Display Enabled Keyboard Settings Default Keyboard Setting • Keyboard Select US English • Set Keyboard Priority External Keyboard Soft Keyboard Template Setting – Device Control Original Size Detector Setting •...
Page 684 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting Enable/Disable Settings User Control • Disabling of Printing by Invalid User Disabled Copy Function Settings • Disable Copy in Different Size/Direction Disabled • Disabling of Registration/Deletion of Program Disabled • Disabling of Bypass-Tray in Duplex Copy Disabled •...
Page 685 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting - Disable Selection from Address Book All Invalid - Disable Direct Entry All Invalid - Disable PC-I-Fax Transmission Disabled - Disable PC-Fax Transmission Disabled Document Filing Settings • Disabling Text/Stamp printing at Reprint Disabled •...
Page 686 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting • Date&Time Settings – • Synchronize with the Internet Time Server. Disabled Daylight Saving Time Setting Disabled Date Format • Current Setting – • Format [MM/DD/YYYY], [/], [Last], [12-Hour] Product Key Serial Number –...
Page 687 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting • Sender Name – • Sender Address – • Enable SSL – • SMTP Authentication – • User Name – • Password – - Change Password – LDAP Settings • Name – •...
Page 688 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting IPv6 Settings • IPv6 Enabled • DHCPv6 Enabled • Manual Address/Prefix Length – • Default Gateway – Ping Command • IPv4 – • IPv6 – Services Settings WINS – SMTP – SNMP –...
Page 689 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting Public Folder / NAS Setting public • Use of Storage Allowed shared • Use of Storage Allowed faxreceive • Use of Storage Allowed Proxy Setting Proxy Setting Disabled Proxy Server Address – User Name –...
Page 690 Enabled - Port No. 5900 • SNMPD Enabled - Port No. • NBT/WINS Disabled • SMTP Enabled • BMLinkS Enabled • WSD Enabled • Print Release Disabled - Port No. 53000 • Sharp OSA (Expansion Platform) - HTTP Enabled 7-33...
Page 691 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting + Port No. 10080 - HTTPS Enabled + Port No. 10443 Client Port • HTTP Enabled • HTTPS Enabled • FTP Enabled • FTPS Enabled • SMTP Enabled • SMTP-SSL Enabled • POP3 Enabled •...
Page 692 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting + HTTPS Enabled + IPP-SSL Disabled + Redirect HTTP to HTTPS in Device Web Disabled Page Access - Client Port + HTTPS Enabled + FTPS Enabled + SMTP-SSL Enabled + POP3-SSL Enabled + LDAP-SSL Enabled - Level of Encryption...
Page 693 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting • SA Lifetime (time) 28800 seconds • SA Lifetime (size) 28800KB • IKE Lifetime 30sec. IPsec Rules – IEEE802.1X Setting Default Settings • IEEE802.1X Authentication (Wired) Disabled • EAP Authentication Method EAP-TLS •...
Page 694 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting • File Format TIFF(Multi) Hidden Pattern Print Setting Initial Status Settings • Default Settings - HiddePattern n Print Setting All Invalid - Print Colour Black - Exposure Regular - Font Size 48 points - Angle 0°...
Page 695 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting Position • Vertical Position - Print Upper Side of Paper Disabled - Print Lower Side of Paper Enabled • Horizontal Position - Print Left Side of Paper Enabled - Print Right Side of Paper Disabled Select the Job to Print •...
Page 696 SYSTEM SETTINGS►USER CONTROL Setup Items Factory default setting • Home Screen Disabled • Copy Disabled Image Send • Scan Send Enabled • Fax/I-Fax Send Enabled • Fax Receive/ Internet Fax Receive Enabled • Metadata Set Enabled Document Filing • HDD Store Enabled •...
Page 697 SYSTEM SETTINGS►USER CONTROL System Control U: General user; A: System administrator/Administrator Setup Items Factory default setting ● System Control (page 7-156) Job Log Job log Operation – View Job Log – Data Import/Export (CSV Format) – Storage Backup – Device Cloning –...
Page 698 SYSTEM SETTINGS►USER CONTROL Image Quality Adjustment U: General user; A: System administrator/Administrator Setup Items Factory default setting ● IMAGE QUALITY ADJUSTMENT (page 7-160) Common Settings Black Letter/Black Line Width Adjustment -2(Thick Line) Black Streak Reduction Disabled Display warning message for black streaks detection. Disabled Copy Image Quality Quick Image Quality Adjust...
Page 699 SYSTEM SETTINGS►USER CONTROL Initial Installation Settings U: General user; A: System administrator/Administrator Setup Items Factory default setting ● Initial Installation Settings Default Settings Name – Machine Code – Machine Location – Memo – Clock Adjust – • Current Date & Time –...
Page 700: Status
SYSTEM SETTINGS►USER CONTROL STATUS STATUS Machine Identification The Machine Identification displays the system information of the machine. It displays the model name, current status, and machine location. Item Description [Update] key Updates the information displayed. Serial Number Indicates the serial number of the machine. If [Name] is not set, [Not Set] appears.
Page 701: Total Count
SYSTEM SETTINGS►USER CONTROL Item Description Displays the current status of supplies. Supply Status If staples are installed, their status is displayed. Paper Input Tray Status Displays the current status of the paper trays installed in the machine. Display Pattern Setting Change the display pattern of the home screen.
Page 702: Network Status
SYSTEM SETTINGS►USER CONTROL Network Status The Network Status screen shows the general status information and the statuses relevant to, TCP/IP, DNS, and WINS protocols. Item Description Displays the information common to the network. • Connection Type: Displays the network connection type. •...
Page 703: Firmware Version
SYSTEM SETTINGS►USER CONTROL Firmware Version Shows the firmware version of the machine as a list. Power Reset The Power Reset screen enables you to restart the machine or enter the power save mode. This function requires administrator rights. Item Description Reboots the machine.
Page 704 Lists of the administrator settings for the following modes can be printed. • Home Screen • copy • For Printer • Image Send • HDD File retrieve • Sharp OSA<br />Settings • Network Settings • Security • Energy Save Setting • Image • Metadata Set List Image Sending Activity Report The following Image Sending Activity Reports can each be separately printed.
Page 705: Address Book
SYSTEM SETTINGS►USER CONTROL ADDRESS BOOK ADDRESS BOOK Transmission destinations (contacts) such as fax and Scan to E-mail addresses, and groups of transmission destinations, can be stored in the address book. For the procedure for storing contacts and groups using the machine's touch panel, see "ADDRESS BOOK (page 1-81)".
Page 706 SYSTEM SETTINGS►USER CONTROL Item Description To store a new fax number, select [New Address] and enter the fax number in the fax Fax Number number entry field. To search for a fax number stored as a global address, click this key and select the fax Global Addr.
Page 707: Category Setting
SYSTEM SETTINGS►USER CONTROL Item Description Use PASV mode Send data to an FTP server in PASV mode. Enable Hyperlink to FTP server to When sending data to an FTP server, send the data to the e-mail address that is specified be e-mailed in the hyperlink to the FTP server.
Page 708: Document Operations
SYSTEM SETTINGS►USER CONTROL DOCUMENT OPERATIONS DOCUMENT OPERATIONS HDD File retrieve Data saved by Document Filing can be manipulated from the Web. Main Folder The files that are in the Main Folder can be displayed. A specified file can be manipulated by clicking [Print], [Send], [Move], or [Delete].
Page 709 SYSTEM SETTINGS►USER CONTROL Search Use these settings to enter search conditions. A specified file can be manipulated by clicking [Print], [Send], [Move], or [Delete]. If the file to be manipulated has a password, enter the password in “Password of File”. Item Description User Name...
Page 710: Submit Print Job
SYSTEM SETTINGS►USER CONTROL Submit Print Job You can print a file on your computer. Files that can be printed are PDF, TIFF, JPEG, PCL, PS, and XPS files with extensions pdf, tif, tiff, jpeg, jpg, jpe, jfif, pcl, ps, and xps. (*) Available only if the MFP supports PostScript. Enter the password for the encrypted PDF data on Spool Queue of the Job Status screen.
Page 711: User Control
SYSTEM SETTINGS►USER CONTROL USER CONTROL USER CONTROL User List This is used to store, edit, and delete users when user authentication is enabled. • [Add] key Adds a new user. • [Delete All Users] key Deletes all registered users. (Excluding users stored as factory default.) Only the administrator of the machine can use this function.
Page 712 SYSTEM SETTINGS►USER CONTROL Users stored as factory default The following users are stored in the machine at the factory. • Administrator: The administrator account of the machine, stored as factory default. • System Administrator: The account for system maintenance, stored as factory default. This account cannot execute jobs.
Page 713 SYSTEM SETTINGS►USER CONTROL Settings Item Description Store a user name consisting of up to 255 characters. This user name is used as the key User Name name in the authentication screen, the user name for document filing, and the sender name.
Page 714: Organization /Group List
SYSTEM SETTINGS►USER CONTROL *1 It is not displayed when "User Number" is selected for the authentication method. *2 It is displayed when "User Number" is selected for the authentication method. *3 Not required when network authentication is used, as the password stored in the LDAP server is used. Custom Index You can change the custom index name.
Page 715: Default Settings
SYSTEM SETTINGS►USER CONTROL Default Settings User Authentication This setting enables or disables user authentication and specifies the authentication method. When the user authentication is enabled, each user of the machine is registered. When a user logs in, the separate authentication settings apply to the user. This function allows greater control of security and cost management than that on previous machines.
Page 716 SYSTEM SETTINGS►USER CONTROL Perform network server access control Register the access control information for page count limits, authorities, and favorite operations can be registered on an LDAP server in advance. By using this LDAP server for network authentication, perform the user authentication based on the registered access control information.
Page 717 SYSTEM SETTINGS►USER CONTROL Users auto-registered When access control is enabled and login is performed by network authentication, the user information in the LDAP server is automatically registered in the machine. The information stored is as follows: Item Description User Name Information is acquired from the LDAP server.* Initial Index...
Page 718: Authentication Method Setting
SYSTEM SETTINGS►USER CONTROL Authentication Method Setting This selects the authentication method. When using user authentication, be sure to configure this setting first. The items to be configured for users stored after setting the user authentication method vary depending on the selected authentication method.
Page 719 SYSTEM SETTINGS►USER CONTROL Disabling of Printing by Invalid User Printing by users whose information is not stored in the machine, such as printing without entering valid user information in the printer driver or printing of a file on an FTP server in Setting mode (Web version), can be prohibited. Locking of the operation panel for five minutes can be canceled by selecting [User Control] in "Setting mode"...
Page 720 SYSTEM SETTINGS►USER CONTROL User Information Print Prints the following item lists. • User List • List of Number of Pages Used • Page Limit Group List • Authority Group List • Favorite Operation Group List • All User Information Print Select each item and tap the [Print] key to print it out.
Page 721: Page Limit Group List
SYSTEM SETTINGS►USER CONTROL Page Limit Group List This is used to register the page limit settings in advance for each group. The page limit for each user is specified by selecting one of these registered groups when the user is registered. •...
Page 722: Authority Group List
SYSTEM SETTINGS►USER CONTROL Authority Group List This is used to store the settings relevant to user authorities in advance for each group. The authority of each user is specified by selecting one of these registered groups when the user is registered. •...
Page 723 SYSTEM SETTINGS►USER CONTROL Item Description Creation of PDF for PC Allowed Prohibited Allowed Allowed Allowed Allowed Browsing Image Send Approval Settings for Each Mode • E-mail • FTP • Desktop • Network Folder • Internet Fax Send All allowed All allowed All allowed All allowed prohibited...
Page 724 SYSTEM SETTINGS►USER CONTROL Item Description Display only the Files of Prohibited Prohibited Prohibited Prohibited Prohibited Prohibited Logged-in Users SharpOSA Sharp OSA Approval Setting Allowed Prohibited Allowed Allowed Allowed Allowed Common Functions Approval Settings for All allowed All allowed All allowed...
Page 725 SYSTEM SETTINGS►USER CONTROL *2 All allowed except for Change Administrator Password. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. 7-68...
Page 726: Favourite Operation Group
SYSTEM SETTINGS►USER CONTROL Favourite Operation Group Favourite Operation Group List The preferred operation environment can be set for each group. For example, a user who speaks a different language would normally have to change the display language each time he or she uses the machine; however, by registering the language in a favorite operation group in advance, the language is automatically selected when the user logs in.
Page 727 SYSTEM SETTINGS►USER CONTROL Item Description Keys Touch Sound Set the sound made when keys are touched. Keyboard Select Set the language that appears on the keyboard. MFP Display Pattern Setting Select the color pattern used in the touch panel. When retention is enabled in the printer driver and print data has been spooled to the Automatically print stored jobs machine, the spooled print data is automatically printed out when the user who enabled after login...
Page 728: User Count
SYSTEM SETTINGS►USER CONTROL Item Description Registers the function to use for the selected key number. This button is displayed on all Fixed button pages of the home screen. Change Home Screen Name Enter a home screen name to change the existing name. Template Select a layout pattern of the registered key.
Page 729: Billing Code Settings
SYSTEM SETTINGS►USER CONTROL When a single user is selected Item Description Display Next Page Displays the next user (in the order of the registration numbers). Display Previous Page Displays the previous user (in the order of the registration numbers). Displays the counts and the number of pages remaining of the selected user for each Show Counts function.
Page 730 SYSTEM SETTINGS►USER CONTROL Disable Billing Code for Selected Applications The billing code entry window is displayed when the external application that is set to enable is started. The following settings can be configured. • Application Name registered as Standard Application •...
Page 731 SYSTEM SETTINGS►USER CONTROL Sub Code List You can display a list of sub codes to search for, register, correct, or delete a sub code. • [Search] key Searches for a sub code. • [Add] key Adds a new sub code. •...
Page 732: Card Area Setting
SYSTEM SETTINGS►USER CONTROL Card Area Setting The data check during card reading can be set. Settings Item Description Check System Code only in Check the System Code only in FeliCa User Area mode. FeliCa User Area mode Check Facility Code in HID mode Checks the facility code of a HID card.
Page 733: System Settings
SYSTEM SETTINGS►SYSTEM SETTINGS SYSTEM SETTINGS HOME SCREEN SETTINGS You can change the layout, icons, and background of the machine's home screen. Default Settings Item Description The order of arrangement of the shortcut keys in the home screen is indicated by the "No.", Home Screen List and the displayed keys appear in the home button column.
Page 734: Copy Function Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Copy Function Settings Default Settings The following settings are related to copying. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Rotation Copy Setting When the original and paper are placed in different orientations, this function automatically rotates the image 90 degrees to enable correct copying on the paper.
Page 735 SYSTEM SETTINGS►SYSTEM SETTINGS Card Shot Settings This is used to set the default original size for the card shot function. Specify a value from 1" (25 mm) to 8-1/2" (216 mm) in increments of 1/8" (3 mm) for both the X (horizontal) and Y (vertical) dimensions of the original.
Page 736: Default Settings
SYSTEM SETTINGS►SYSTEM SETTINGS High Quality Scan from Document Feeder (B/W) The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 400 dpi to 600 x 600 dpi (high quality mode). When high quality mode is used, fine print and thin lines are reproduced with greater clarity, however, the scanning speed is slower.
Page 737: Text /Image Printing
SYSTEM SETTINGS►SYSTEM SETTINGS Item Description Output Binding Set the output binding in 2-Sided copy. Finishing Set the print output method and output tray that are selected by default. Delivery Tray Specify the output tray. Offset Set whether or not offset is performed in the default settings. Separator pages can be inserted before or after jobs.
Page 738: Printer Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Printer Settings Settings related to the printer function can be configured. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing Disables to print a notice page. Prohibit Test Page Printing Disables to print the test page. When this setting is enabled, [System Settings] →...
Page 739: Job Spool Queuing
SYSTEM SETTINGS►SYSTEM SETTINGS Job Spool Queuing When this function is enabled, received print jobs are displayed in the spool queue of the job status screen. The jobs are moved to the job queue after they have been analyzed by the machine. Multiple jobs that have not yet been analyzed appear in the spool queue.
Page 740 SYSTEM SETTINGS►SYSTEM SETTINGS Port Switching Method Selects when port switching takes place. Switch at End of Job The port changes to auto selection when printing ends. Switch after I/O Timeout When the time set in "I/O Timeout" elapses, the port changes to Auto Selection. •...
Page 741 SYSTEM SETTINGS►SYSTEM SETTINGS Setup Items Description • (Use Fit to Page) Fit To Page • (Do not use Fit to Page) • (Use Print per Unit) • (Do not use Print per Unit) Finishing • Staple Position : None, 1 Staple at Back, 2 Staples, 2 Staples (Top) •...
Page 742: Pcl Settings
SYSTEM SETTINGS►SYSTEM SETTINGS PCL Settings This is used to set the symbol sets, fonts, and line feed code used in a PCL environment. Settings Setup Items Settings Setting SPDL Symbol Set Setting Specify the symbol set used for printing. • Select from 35 items. •...
Page 743: E-Mail Print Settings
SYSTEM SETTINGS►SYSTEM SETTINGS E-mail Print Settings Select this option to use the E-mail printing. E-mail Print Set whether or not E-mail print is performed. POP3 Server Set the POP3 server used for E-mail. Port No. Set the port number of the E-mail server. POP Authentication Set this to perform POP authentication for E-mail.
Page 744: Direct Print Settings (Network Folder)
SYSTEM SETTINGS►SYSTEM SETTINGS Enable SSL Set to enable SSL. Use PASV mode Set to use PASV mode. Language Set the text code used on the FTP server. Direct Print Settings (Network Folder) Configure these settings if you will be printing files on a network folder by direct print. A list of available network folders is shown.
Page 745: Image Send Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Image Send Settings Common Settings Settings related to the image send function (E-mail, Internet fax, etc.) can be configured. For an explanation of settings related to the fax function, see "IImage Send Settings (page 7-165)" The operation settings below apply to all image send functions. Default Settings Hold settings for a while after scanning has been completed Use this setting to hold the settings after scanning is completed (until Auto Clear Mode activates).
Page 746 SYSTEM SETTINGS►SYSTEM SETTINGS Default Original Image Type Select the original type beforehand to enable scanning at a resolution suitable for the original (only in scan mode and USB memory device scan mode). The following settings can be configured. • Text/Printed Photo •...
Page 747 SYSTEM SETTINGS►SYSTEM SETTINGS Settings to Disable Registration Storing from the machine, storing from Setting mode (Web version), and storing from the PC can each be separately prohibited. Disable Registering Destination from Operation Panel Disables address control from the machine. Configure the setting for each of the following items: •...
Page 748 SYSTEM SETTINGS►SYSTEM SETTINGS • Internet Fax (Including Direct SMTP) • Fax Select All: Selects all items. Clear Checked: Clears all selections. Disable Direct Entry Disables the direct entry of destination address and others. Configure the setting for each of the following items: •...
Page 749: Scan Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Scan Settings Settings related to the image send function (Scan, Internet fax, etc.) can be configured. For an explanation of settings related to the fax function, see "IImage Send Settings (page 7-165)" Initial Status Settings The following settings are related to the scanner. Default Colour Mode Settings Select a default color mode setting for both color and black &...
Page 750 SYSTEM SETTINGS►SYSTEM SETTINGS Easy Scan Settings Set the default color mode for Easy Scan. Set [Color] for when the Color Start key is tapped, and [Black & White] for when the B/W Start key is tapped. Setup Items Setting Automatic Colour Full Colour Greyscale...
Page 751 SYSTEM SETTINGS►SYSTEM SETTINGS Set Image Orientation Automatically The orientation of placed originals can be automatically detected. Set whether the original is scanned by one-sided scanning or two-sided scanning. Set Resolution Automatically You can have the machine automatically set the resolution. BlankPage Skip Set whether or not blank original pages are automatically skipped during scanning.
Page 752: Advanced Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Disable selection of other address(es) Prohibit selection of addresses other than default addresses. Security Control Advanced Settings Prohibit select of transmission destinations. Prohibit select of transmission destinations. File Naming You can select the information included in the name of scanned files. Serial Number You can add the machine's serial number to the file name.
Page 753: Internet Fax Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Internet Fax Settings Settings related to the image send function (Scan, Internet fax, etc.) can be configured. For an explanation of settings related to the fax function, see "IImage Send Settings (page 7-165)" These settings can be configured when the Internet fax expansion kit is installed. Preference Configures the default settings for Internet fax.
Page 754 SYSTEM SETTINGS►SYSTEM SETTINGS • Always Print • Print at Error • Do not Print When a transaction report is printed, this is used to print part of the first page of the transmitted original on the transaction report. For more information, see "Original Print on Transaction Report (page 7-96)".
Page 755 SYSTEM SETTINGS►SYSTEM SETTINGS Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image 90 degrees counterclockwise. (The setting can be configured separately for each size.) 8-1/2"x11", 5-1/2"x8-1/2"R, A4, B5R, A5R, 16K 8-1/2"...
Page 756: Set Address For Data Forwarding
SYSTEM SETTINGS►SYSTEM SETTINGS Set Address for Data Forwarding When the machine cannot print a received fax, the fax can be forwarded to another machine. This setting is used to configure the address of the other machine. Forwarding to Enter the forwarding address (maximum of 64 characters). Direct SMTP Select this to enable forwarding when direct SMTP is used.
Page 757 SYSTEM SETTINGS►SYSTEM SETTINGS Allow/Reject Mail or Domain Name Setting Allows or refuses a reception from specified addresses/domains. Item Settings Item Reception from the stored address/domain is not allowed. Allow Reception Reception from the stored address/domain is allowed. All Invalid All Invalid Adds a new address or domain (maximum of 50) from which reception is to be rejected or allowed.
Page 758: Fax Data Receive/Forward (Manual)
SYSTEM SETTINGS►SYSTEM SETTINGS Fax Data Receive/Forward (Manual) Internet Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Reception Start Tap this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes. If you have received Internet faxes, the faxes will be retrieved and printed.
Page 759 SYSTEM SETTINGS►SYSTEM SETTINGS List name Settings Select the sender facsimile number or the Internet fax address. Sender Number/Address Setting Before you select a sender number or address, store the destination number or address. To forward all received data, select [Forward All Received Data]. deleted Deletes the selected address.
Page 760 SYSTEM SETTINGS►SYSTEM SETTINGS List name Settings Set the characters added to the file name when a file is saved. When "Character 1" and "Character 2" are set in "File Naming No. 1 to No. 7", the set Preset of Character characters are added to the file name.
Page 761: Settings For Hdd Storing Of Received Data
SYSTEM SETTINGS►SYSTEM SETTINGS Settings for HDD Storing of Received Data An external account application can be added and controlled. Configure settings for saving received faxes to the hard disk. Item Settings Auto Storing of Received Data in Set whether received faxes are saved to the hard disk. Specifying Data to be Stored Select which received faxes are saved.
Page 762: Metadata Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Metadata Settings If the Application Integration Kit is installed, you can control the metadata to be used in other applications. The stored metadata is displayed on the metadata settings page. You can add a metadata, and edit or delete an existing metadata.
Page 763: Document Filing Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Document Filing Settings Default Settings Document filing settings are described below. Tap the [Document Filing Settings] key to configure the settings. Default Mode Settings Specifies which mode, Sharing or Confidential, is used as the default mode when storing a file. When [Confidential Mode] is selected, the [Confidential] checkbox is set to on the information screen for filing.
Page 764: Default Output Tray
SYSTEM SETTINGS►SYSTEM SETTINGS Default Original Image Type Select the original type beforehand to enable scanning at a resolution suitable for the original. The following settings can be configured. • Text/Printed Photo • Text/Photo • Characters • Photo • Printed Photo •...
Page 765: File Format
SYSTEM SETTINGS►SYSTEM SETTINGS Disable Change of B/W Setting in Auto Mode You can prohibit changes to the black & white settings when a color original is used. Initial File Format Setting You can set the initial file format to be saved in an external memory device. File Format *2, 5 *2, 5...
Page 766: Document Output Options
SYSTEM SETTINGS►SYSTEM SETTINGS Disable Storing to External Memory Device Storing to external memory device is disabled. Default Setting of PDF Format for PC Browsing You can set the initial file format of public PDF which is created during execution of each job. Comp.
Page 767: Sharp Osa Settings
Execute Auto Deletion even if Auto Power Shut-Off is enabled. When the checkbox is not selected ( ), the files will be deleted after the machine wakes from auto power shutoff mode. Sharp OSA Settings Standard Application Settings The standard application settings can be added and controlled.
Page 768: Receiving Application Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Receiving Application Setting The Fax or I-Fax Receive functions can be set in the Sharp OSA applications. Settings Item Settings Forward to Application The Fax or I-Fax message reception can be controlled by Sharp OSA applications. Application Name? Enter the application name to receive.
Page 769: Embedded Application Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Embedded Application Settings Store and manage “embedded applications” that are installed in the machine. • [Add] key Adds a new embedded application. • List Lists the currently installed embedded applications. Install Embedded Application When you tap the [Add] key, the registration screen appears. Up to 16 items can be installed. •...
Page 770: Common Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Common Settings Paper Settings Tray Settings/ Paper Settings Tray Settings Paper tray and paper type settings are explained in this section. These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is tapped, a list appears showing the trays and the current settings. Auto Tray Switching When a tray runs out of paper during printing, this determines whether or not another tray with the same size and type of paper is automatically selected and printing continues.
Page 771 SYSTEM SETTINGS►SYSTEM SETTINGS Tray Settings Paper Paper Type Size Tray Tray 1 Tray 2 Tray 3 (when a stand/2x50 Plain, Pre-Printed, 0 sheet Recycled, Letter paper × × × × × × Head, 8-1/2" 13-2/5", 11" 17", 8-1/2" 14", 8-1/2" 11", 8-1/2"...
Page 772 SYSTEM SETTINGS►SYSTEM SETTINGS Select Similar Sizes for Auto Detection "Select Similar Sizes for Auto Detection" in the bypass tray settings screen is used to select the paper size that is automatically detected from similar sizes when the automatic paper size detection takes place. Select one of two sizes when "Auto-Inch"...
Page 773: Paper Type Registration
SYSTEM SETTINGS►SYSTEM SETTINGS CUSTOM SIZE REGISTRATION (BYPASS) Paper tray and paper type settings are explained in this section. If you frequently use a non-standard size paper in the bypass tray, register that paper size in advance. Registering the paper size saves you the trouble of setting the size each time you need to use it. Up to three paper sizes can be registered.
Page 774: Operation Settings
Set the screen that appears after auto clear and login. You can select from Copy, E-mail, Network Folder, FTP/Desktop, Internet Fax, Fax, Data Entry, Address Book, Document Filing, Home Screen, or the Sharp OSA Screen. Display Favorite Menus as Default You can specify to display the "Favorite"...
Page 775: Key Operation Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Key Operation Setting Keys Touch Sound Controls the key touch sound level, or turns the sound off. You can also have three peeps sound at initial values when setting the ratio in copy mode or when adjusting the exposure in any mode. Screen in which setting is effective Initial value Ratio setting screen in base screen of copy mode...
Page 776: Image Send Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Initial Original Count Setting Specifies whether or not "Original Count" in Others is enabled for each function. copy • copy Image Send • Scan to • Internet Fax • Fax • Data Entry HDD File retrieve • Scan to HDD •...
Page 777: Keyboard Select
SYSTEM SETTINGS►SYSTEM SETTINGS Easy Mode Settings Set the items that can be selected in Easy Copy and other Easy modes. The items appear will appear in order on the screen starting from the item that is set in No. 1. Items that can be set in Easy Copy Paper Select, 2-Sided Copy, Copy Ratio, Staple / Punch, Color Mode, Image Orientation, Exposure and N-Up, Card Shot...
Page 778: Soft Keyboard Template Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Soft Keyboard Template Setting Register a text that you frequently use when entering an address or domain name in advance. Enter a maximum of 16 characters. 7-121...
Page 779 SYSTEM SETTINGS►SYSTEM SETTINGS Device Control Various devices mounted on the machine can be set. Original Size Detector Setting One of the 8 groups of standard original sizes shown below can be selected for detection by the original size detection function. Detectable original sizes Selection Selections...
Page 780: List Print
SYSTEM SETTINGS►SYSTEM SETTINGS Set Tandem Print When two machines are used as network printers using TCP/IP protocol, use this setting to configure the port number and IP address of the machine used as the tandem slave machine. Disabling of Master Machine Mode To prohibit tandem transmission, enable this setting.
Page 781: Enable/Disable Settings
This function is only for use as an emergency measure. Once this setting is enabled, only a service technician can cancel the setting. Promptly contact your dealer or nearest SHARP Service Department listed in the Start Guide to have a service technician cancel the settings and resolve the problem.
Page 782 SYSTEM SETTINGS►SYSTEM SETTINGS Disabling of Auto Paper Selection Disables the Auto Paper Selection function. When this setting is enabled, automatic selection of paper that is the same size as the original on the document glass or in the automatic document feeder does not take place. Disabling Registration of Custom Image Disables storage of a custom image.
Page 783 SYSTEM SETTINGS►SYSTEM SETTINGS Disable Fax Broadcasting Disables the facsimile broadcasting. Disable Scan Function Specify this to disable remote PC scanning. Settings to Disable Registration Disable Registering Destination from Operation Panel Disables address control from the machine. Configure the setting for each of the following items: •...
Page 784 SYSTEM SETTINGS►SYSTEM SETTINGS Settings to Disable Transmission These settings are used to disable the following transmission operations. Disable [Resend] on Image Send Mode This setting disables the [Resend] key in the base screen of image send mode. Disable Selection from Address Book Disables the selection of destinations from the address book.
Page 785 SYSTEM SETTINGS►SYSTEM SETTINGS Disabling of Job Priority Operation The job priority function can be disabled. If disabled, the [Priority] key is not shown on the job status screen. Disabling of Bypass Printing Disables bypass printing (printing other jobs ahead of a job that has been stopped because the paper required for the job is not in any of the trays).
Page 786: Machine Identification Settings
This function is only for use as an emergency measure. Once this setting is enabled, only a service technician can cancel the setting. Promptly contact your dealer or nearest SHARP Service Department listed in the Start Guide to have a service technician cancel the settings and resolve the problem.
Page 787: Date Format
SYSTEM SETTINGS►SYSTEM SETTINGS Item Description Select whether or not the Daylight Saving Time Setting is enabled. If disabled, the following Daylight Saving Time Setting settings will not be possible. Specify whether the starting and ending day of daylight saving time are to be set using the Select Setting Type day of the week or the date.
Page 788: Product Key
SYSTEM SETTINGS►SYSTEM SETTINGS Product Key You must enter the machine product key to use the following advanced functions. Serial Number This displays the serial number that is required to obtain the product key. Barcode Font Kit Enter the product key of the barcode font kit. Kanji Font Kit Enter the product key of the Internet fax expansion kit.
Page 789: Network Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Network Settings Standard Select the minimum required settings for the machine connection to the network. Connection Type Use this setting to switch between [Wired Only], [Wired+Wireless (Access Point Mode)] or [Wireless (Infrastructure Mode)]. IPv4 Settings When using the machine on a TCP/IP (IPv4) network, use this setting to configure the IP address of the machine. DHCP Use this setting to have the IP address obtained automatically using DHCP (Dynamic Host Configuration Protocol)/BOOTP (Bootstrap Protocol).
Page 790 SYSTEM SETTINGS►SYSTEM SETTINGS DNS Settings Primary Server Enter the IP address of primary DNS server. Secondary Server Enter the IP address of secondary DNS server. Domain Name Enter the domain name where the selected DNS server exists. SMTP Settings Primary Server Enter the IP address or the host name of the primary SMTP server.
Page 791: Network Name Setting
SYSTEM SETTINGS►SYSTEM SETTINGS PIN Code/Password Enter the password. Change PIN Code To change the password, set Authentication Select the authentication server from the drop-down list. KDC Server Enter the IP address or host name of the Kerberos authentication server. Realm Enter the Kerberos realm.
Page 792: Services Settings
SYSTEM SETTINGS►SYSTEM SETTINGS IPv4 Address Enter the IP address of the machine. Subnet Mask Enter the IP subnet mask. Default Gateway Enter the default gateway address. IPv6 Settings When using the machine on a TCP/IP (IPv6) network, use this setting to configure the IP address of the machine. IPv6 Enable this setting.
Page 793 SYSTEM SETTINGS►SYSTEM SETTINGS SMTP SMTP Settings Primary Server Enter the IP address or the host name of the primary SMTP server. Secondary Server Enter the IP address or the host name of the secondary SMTP server. Port No. Enter a port number. The default setting is port 25. Timeout Enter a timeout.
Page 794 SYSTEM SETTINGS►SYSTEM SETTINGS Kerberos Kerberos Authentication Settings KDC Server Enter the IP address or host name of the Kerberos authentication server. Port No. Enter the port number of the Kerberos authentication server. The default setting is port 88. Realm Enter the Kerberos realm. 7-137...
Page 795 SYSTEM SETTINGS►SYSTEM SETTINGS SNTP SNTP Settings SNTP Set this option to use the SNTP protocol. SNTP Server Enter the IP address or host name of the SNTP server. Port No. Enter a port number. The default setting is port 123. Timeout Enter a timeout.
Page 796: Wins Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Privacy Key Enter the privacy key. Context Name Enter the context name. BMLinkS BMLinkS Settings BMLinkS Set this option to use BMLinkS. Device Name Enter a device name. Organization Enter an organization name. Branch Enter a branch name. Building Enter the building name.
Page 797: Print Port Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Print Port Settings Enter a profile expiring date. LPD Settings Set this option to use LPD. Timeout Enter a timeout. The default setting is 90 seconds. Use Banner Set this option to use the banner. The default setting is "Invalid". Raw Print Settings Raw Print Set this option to use RAW printing.
Page 798 SYSTEM SETTINGS►SYSTEM SETTINGS Settings Setup Items Setting Name Enter the address book name. Enters the search defaults to search for a specific area of the LDAP directory information tree. Search Root Example: o = ABC, ou = NY, cn = Everyone Entries must be separated from each other by semicolons or commas.
Page 799: Public Folder / Nas Setting
Specify exception addresses for a proxy that is used in the Web browsing feature and Address without Using Proxy Sharp OSA. When you enter multiple addresses, separate them by a semicolon (;). Connection Type Setting It provides access to a network via a wireless LAN.
Page 800 SYSTEM SETTINGS►SYSTEM SETTINGS Show Wireless Setting Screen Click the [Setup] button. In the Wireless Setting screen, you can configure the SSID of a wireless LAN, Security Type, Encry., and Security Key. Initialize Wireless Settings Click the [Initialize] button. The settings for SSID, Security Type, Encry., and Security Key are initialized. Wireless Setting screen (Access Point Mode) If the [Settings] button is clicked while [Connection Type Switching] is set to [Wired+Wireless (Access Point Mode)] or [Wired Only], the Wireless Settings (Access Point Mode) screen is displayed.
Page 801: Device Web Page Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Access Point Search Click this to search access points. When the search results are displayed, select the access point to use and click [OK]. [SSID], [Security Type], and [Encry.] are automatically applied. SSID Enter an SSID using up to 32 characters. Security Type Select a security type.
Page 802: Active Directory Settings
SYSTEM SETTINGS►SYSTEM SETTINGS Active Directory Settings Domain Name Enter the domain name. Search Attribute: Set the search attribute. The default setting is "cn". Card ID Sets the card ID search. The default setting is "cardid". Pages Limit Group Enter this when a Pages Limit Group is set. Authority Group Enter this when an Authority Group is set.
Page 803: Security Settings
• SNMPD • LDAP • NBT/WINS • LDAP-SSL • SMTP • SMB/WINS • BMLinkS • SNTP • WSD • mDNS • Print Release • Tandem Output Send • Sharp OSA (Expansion Platform) • Data Backup (Send) • HTTP • HTTPS 7-146...
Page 804: Filter Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Filter Setting You can set the filter by an IP or MAC address to prevent an authorised access to the machine via a network. Set the IP or MAC address filter and tap the [Store] key. IP Address Filter Settings This option sets an IP address.
Page 805: Ieee802.1X Setting
SYSTEM SETTINGS►SYSTEM SETTINGS • If the Setting mode (Web version) settings are not correctly selected, connection to the machine may not be allowed, or the settings may not allow printing, scanning, or Setting mode (Web version) display. In this case, deselect this setting and change the System Settings (on Web pages).
Page 806: Hidden Pattern Print
SYSTEM SETTINGS►SYSTEM SETTINGS Hidden Pattern Print Select Hidden Pattern Print Setting. The hidden pattern print function is effective at preventing unauthorized copying as the specified text emerges in the background on output sheets. Default Settings Item Settings A pattern print can be printed with this settings. Hidden Pattern Print Setting Print Colour Select a print color.
Page 807: Tracking Information Print
SYSTEM SETTINGS►SYSTEM SETTINGS Tracking Information Print Prints the tracking information at the top or bottom of output pages when copy or print job is executed. Item Settings Tracking Information Print Setting Set this option to print the tracking information. The following information can be printed. Print Information •...
Page 808: Energy Save
SYSTEM SETTINGS►SYSTEM SETTINGS Energy Save Eco Setting The machine's power consumption can be reduced by Eco Mode setting. Although each function setting can be changed separately, the machine has the "Normal Mode" and "Eco Mode" to allow simultaneous changing of settings. Eco Recommendation Function Display You can display eco-recommended functions such as two-sided printing and N-Up during copying, document filing print, and direct print.
Page 809: Preheat Mode Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Preheat Mode Setting Set the number of minutes until preheat mode activates. Set a number from 1 to 120 in increments of 1 minute. Preheat Mode will activate when the set duration of time elapses after printing ends and no further operations are performed.
Page 810: Eco Scan Setting
SYSTEM SETTINGS►SYSTEM SETTINGS Pattern Transition time Average outputs per hour Mode3 (Energy Saving After 5 minutes 20 to 99 Priority1) Mode4 (Energy Saving After the minimum time period Up to 19 Priority2) Low Power :The machine switches to the power saving mode, but it Sleep Mode Power takes some time to recover.
Page 811: Power On/Off Schedule Setting
SYSTEM SETTINGS►SYSTEM SETTINGS The specific date operation is performed on the day configured as the specific date regardless of the setting on Auto Power-Off transition time (enabled or disabled). "Specific Date" tab A period of up to 7 days can be set for Specific Date. Set the specific date, energy saving pattern to be applied, and the operation that takes place if the specific date falls on a non-work day.
Page 812 SYSTEM SETTINGS►SYSTEM SETTINGS • The scheduling function does not support the power management settings in the Preheat Mode and Auto Power Shut-Off Mode. • The preset power-off time is subject to the following restrictions: • If the machine is running due to the current job execution or other reasons, the machine is turned off only after the job has finished.
Page 813: System Control
SYSTEM SETTINGS►SYSTEM SETTINGS System Control Job Log Job log Operation Deletes log of a job executed on the machine. Tap the [Delete] key to delete the job log. You can save the job log by selecting the [Job Log] in Setting mode (Web version). View Job Log Views log of a job executed on the machine.
Page 814: Filing Data Backup
SYSTEM SETTINGS►SYSTEM SETTINGS • You can import data only to MX-3070N / MX-3570N / MX-4070N. • The following data is not copied when device cloning is performed: • List print and fax forwarding items. • Count and device status display items.
Page 815: Reset The Nic
SYSTEM SETTINGS►SYSTEM SETTINGS When settings are changed, the changes will take effect after the machine is restarted. To restart the machine, see "TURNING ON THE POWER (page 1-10)". Reset the NIC This returns all "Network Settings" to the factory default settings. 7-158...
Page 816: E-Mail Alert And Status
SYSTEM SETTINGS►SYSTEM SETTINGS E-mail Alert and Status Status Message Selects the Standard E-mail Status function or Advanced E-mail Status function settings. The E-mail Status function can periodically transmit the machine status information to the stored address. Regular Sets the E-mail status address list 1, E-mail status address list 2, and E-mail status dealer address list separately. Item Description Enter the destination e-mail address for transmission of machine status information.
Page 817: Image Quality Adjustment
SYSTEM SETTINGS►SYSTEM SETTINGS IMAGE QUALITY ADJUSTMENT Common Settings Registration Adjustment Various devices mounted on the machine can be set. If the colors are out of place on the printed surface when color printing is performed, the print positions of the colors can be adjusted.
Page 818: Print Image Quality
SYSTEM SETTINGS►SYSTEM SETTINGS Density Adjustment when [Auto] is selected for Exposure Configure settings for color copying and black & white copying when [Auto] is selected for the copy exposure. The exposure can be adjusted separately for copying using the document glass and copying using the auto document feeder.
Page 819: Common Functions
SYSTEM SETTINGS►SYSTEM SETTINGS Common Functions Auto Colour Calibration (for Copy) Auto Colour Calibration Copy Calibration by Screen Printer Calibration by Screen Performs automatic color correction when the color is off. The machine prints a test patch, the test patch is scanned, and the color is automatically corrected. After the [Execute] key is tapped and a test patch is printed, a message appears prompting you to begin automatic calibration.
Page 820 SYSTEM SETTINGS►SETTING MODE FOR FAX SETTING MODE FOR FAX The following lists the Setting mode for fax and factory default settings. Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. System Settings U: General user;...
Page 821 SYSTEM SETTINGS►SETTING MODE FOR FAX Setup Items Factory default setting - Broadcasting Always Print - Receiving Do not Print - Confidential Reception Print Out Notice Page • Activity Report Print Select Setting - Auto Print at Memory Full Disable - Print Daily at Designated Time Disable •...
Page 822 SYSTEM SETTINGS►SETTING MODE FOR FAX Setup Items Factory default setting • Allow/Reject Number Setting All Invalid • Reject Unknown Calls Disable Fax Polling Security • Set Fax Polling Security Active F-Code Memory Box – ● Fax Data Receive/Forward (Manual) (page 7-173) Fax Settings Receive Setting Auto Reception...
Page 823: Remote Reception Number Setting
SYSTEM SETTINGS►SETTING MODE FOR FAX Speaker Settings Use these settings to set the sound heard from the speaker for the Speaker, Ringer Volume, Line Monitor, Fax Receive Complete Signal, Fax Send Complete Signal, and Fax Communication Error Signal. For the Fax Receive Complete Signal, the Fax Send Complete Signal, and the Fax Communication Error Signal, the Tone Pattern and Transmission Complete Sound Time Setting can be selected in addition to the volume.
Page 824 SYSTEM SETTINGS►SETTING MODE FOR FAX Transaction Report Print Select Setting Selects whether or not a transaction report will be printed, and if printed, the condition for being printed. Select a setting for each of the following operations: Single Sending • Always Print •...
Page 825: Fax Send Settings
SYSTEM SETTINGS►SETTING MODE FOR FAX Digital Line Network Fax Send Settings Settings for fax transmission can be configured. Auto Reduction Sending Setting This setting is used to have the size of transmitted faxes automatically reduced to match the size of the paper in the receiving machine.
Page 826: Fax Receive Settings
SYSTEM SETTINGS►SETTING MODE FOR FAX Recall in Case of Line Busy This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. Number of Times to Recall When Line is Busy This setting specifies whether or not recalling is performed when the line is busy.
Page 827: Print Style Setting
SYSTEM SETTINGS►SETTING MODE FOR FAX Print Style Setting This setting determines the paper selection condition when printing received faxes. Select one of the three conditions below. Print Actual Size Cut off Disabled The received fax image is printed at full size without dividing it onto multiple sheets of paper. If the same size of paper or larger paper is not loaded, the fax will be received in memory and will not be printed until a suitable size of paper is loaded.
Page 828: Fax Polling Security
SYSTEM SETTINGS►SETTING MODE FOR FAX Allow/Reject Number Setting Use this setting to specify whether reception from a stored number is to be allowed or rejected. Item Settings Rejected Reject reception from the stored number. Allow Reception Allow reception from the stored number. Even if numbers have been stored, disregard the numbers and allow reception from all All Invalid numbers.
Page 829: Editing And Deleting A Memory Box
] and [#] cannot be used in a sub-address. • A passcode can be omitted. • Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your dealer or nearest SHARP Service Department. 7-172...
Page 830 SYSTEM SETTINGS►SETTING MODE FOR FAX Fax Data Receive/Forward (Manual) This section explains settings for fax reception and forwarding. Fax Settings Item Settings Set the fax reception method. Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception. •...
Page 831: License Information
The copyrights for the software components and various relevant documents included with this product that were developed or written by SHARP are owned by SHARP and are protected by the Copyright Act, international treaties, and other relevant laws. This product also makes use of freely distributed software and software components whose copyrights are held by third parties.
Page 832 Copyright (c) 1995 - 2008 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. All rights reserved. Export of this software from the United States of America may require a specific license from the United States Government. It is the responsibility of any person or organization contemplating export to obtain such a license before exporting.
Page 833 THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 834 The licence and distribution terms for any publically available version orderivative of this code cannot be changed. i.e. this code cannot simply becopied and put under another distribution licence [including the GNU Public Licence.] D3DES License --------------- Copyright (c) 1988,1989,1990,1991,1992 by Richard Outerbridge. (GEnie : OUTER; CIS : [71755,204]) Graven Imagery, 1992.
Page 835 Finally, any free program is threatened constantly by software patents. We wish to avoid the danger that redistributors of a free program will individually obtain patent licenses, in effect making the program proprietary. To prevent this, we have made it clear that any patent must be licensed for everyone's free use or not licensed at all. The precise terms and conditions for copying, distribution and modification follow.
Page 836 sections as part of a whole which is a work based on the Program, the distribution of the whole must be on the terms of this License, whose permissions for other licensees extend to the entire whole, and thus to each and every part regardless of who wrote it.
Page 837 may not impose any further restrictions on the recipients' exercise of the rights granted herein. You are not responsible for enforcing compliance by third parties to this License. 7. If, as a consequence of a court judgment or allegation of patent infringement or for any other reason (not limited to patent issues), conditions are imposed on you (whether by court order, agreement or otherwise) that contradict the conditions of this License, they do not excuse you from the conditions of this License.
Page 838 THE QUALITY AND PERFORMANCE OF THE PROGRAM IS WITH YOU. SHOULD THE PROGRAM PROVE DEFECTIVE, YOU ASSUME THE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. 12. IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMITTED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GENERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM...
Page 839: Gnu Lesser General Public License
You should also get your employer (if you work as a programmer) or your school, if any, to sign a "copyright disclaimer" for the program, if necessary. Here is a sample; alter the names: Yoyodyne, Inc., hereby disclaims all copyright interest in the program `Gnomovision' (which makes passes at compilers) written by James Hacker.
Page 840 library, you must provide complete object files to the recipients, so that they can relink them with the library after making changes to the library and recompiling it. And you must show them these terms so they know their rights. We protect your rights with a two-step method: (1) we copyright the library, and (2) we offer you this license, which gives you legal permission to copy, distribute and/or modify the library.
Page 841 The precise terms and conditions for copying, distribution and modification follow. Pay close attention to the difference between a "work based on the library" and a "work that uses the library". The former contains code derived from the library, whereas the latter must be combined with the library in order to run. GNU LESSER GENERAL PUBLIC LICENSE TERMS AND CONDITIONS FOR COPYING, DISTRIBUTION AND MODIFICATION 0.
Page 842 c) You must cause the whole of the work to be licensed at no charge to all third parties under the terms of this License. d) If a facility in the modified Library refers to a function or a table of data to be supplied by an application program that uses the facility, other than as an argument passed when the facility is invoked, then you must make a good faith effort to ensure that, in the event an application does not supply such function or table, the facility still operates, and performs whatever part of its purpose remains meaningful.
Page 843 However, linking a "work that uses the Library" with the Library creates an executable that is a derivative of the Library (because it contains portions of the Library), rather than a "work that uses the library". The executable is therefore covered by this License.
Page 844 For an executable, the required form of the "work that uses the Library" must include any data and utility programs needed for reproducing the executable from it. However, as a special exception, the materials to be distributed need not include anything that is normally distributed (in either source or binary form) with the major components (compiler, kernel, and so on) of the operating system on which the executable runs, unless that component itself accompanies the executable.
Page 845 If any portion of this section is held invalid or unenforceable under any particular circumstance, the balance of the section is intended to apply, and the section as a whole is intended to apply in other circumstances. It is not the purpose of this section to induce you to infringe any patents or other property right claims or to contest validity of any such claims;...
Page 846 YOU OR THIRD PARTIES OR A FAILURE OF THE LIBRARY TO OPERATE WITH ANY OTHER SOFTWARE), EVEN IF SUCH HOLDER OR OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. END OF TERMS AND CONDITIONS How to Apply These Terms to Your New Libraries If you develop a new library, and you want it to be of the greatest possible use to the public, we recommend making it free software that everyone can redistribute and change.
Page 847 GNU GENERAL PUBLIC LICENSE Version 3, 29 June 2007 Copyright (C) 2007 Free Software Foundation, Inc. <http://fsf.org/> Everyone is permitted to copy and distribute verbatim copies of this license document, but changing it is not allowed. Preamble The GNU General Public License is a free, copyleft license for software and other kinds of works. The licenses for most software and other practical works are designed to take away your freedom to share and change the works.
Page 848 "This License" refers to version 3 of the GNU General Public License. "Copyright" also means copyright-like laws that apply to other kinds of works, such as semiconductor masks. "The Program" refers to any copyrightable work licensed under this License. Each licensee is addressed as "you". "Licensees"...
Page 849 The Corresponding Source for a work in source code form is that same work. 2. Basic Permissions. All rights granted under this License are granted for the term of copyright on the Program, and are irrevocable provided the stated conditions are met. This License explicitly affirms your unlimited permission to run the unmodified Program. The output from running a covered work is covered by this License only if the output, given its content, constitutes a covered work.
Page 850 d) If the work has interactive user interfaces, each must display Appropriate Legal Notices; however, if the Program has interactive interfaces that do not display Appropriate Legal Notices, your work need not make them do so. A compilation of a covered work with other separate and independent works, which are not by their nature extensions of the covered work, and which are not combined with it such as to form a larger program, in or on a volume of a storage or distribution medium, is called an "aggregate"...
Page 851 Corresponding Source. The information must suffice to ensure that the continued functioning of the modified object code is in no case prevented or interfered with solely because modification has been made. If you convey an object code work under this section in, or with, or specifically for use in, a User Product, and the conveying occurs as part of a transaction in which the right of possession and use of the User Product is transferred to the recipient in perpetuity or for a fixed term (regardless of how the transaction is characterized), the Corresponding Source conveyed under this section must be accompanied by the Installation Information.
Page 852 relicensing or conveying under this License, you may add to a covered work material governed by the terms of that license document, provided that the further restriction does not survive such relicensing or conveying. If you add terms to a covered work in accord with this section, you must place, in the relevant source files, a statement of the additional terms that apply to those files, or a notice indicating where to find the applicable terms.
Page 853 A "contributor" is a copyright holder who authorizes use under this License of the Program or a work on which the Program is based. The work thus licensed is called the contributor's "contributor version". A contributor's "essential patent claims" are all patent claims owned or controlled by the contributor, whether already acquired or hereafter acquired, that would be infringed by some manner, permitted by this License, of making, using, or selling its contributor version, but do not include claims that would be infringed only as a consequence of further modification of the contributor version.
Page 854 Notwithstanding any other provision of this License, you have permission to link or combine any covered work with a work licensed under version 3 of the GNU Affero General Public License into a single combined work, and to convey the resulting work.
Page 855 END OF TERMS AND CONDITIONS How to Apply These Terms to Your New Programs If you develop a new program, and you want it to be of the greatest possible use to the public, the best way to achieve this is to make it free software which everyone can redistribute and change under these terms. To do so, attach the following notices to the program.
Page 856 ---------------------------------------------------------------------------libtiff--------------------------------------------------------------------------- Copyright (c) 1988-1997 Sam Leffler Copyright (c) 1991-1997 Silicon Graphics, Inc. Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.
Page 857: Software License
SHARP copyright notice, the copyright notice of SHARP’s Licensors and any other proprietary legends of SHARP and/or its Licensors that were on the original copy of the Software. You may also transfer all your license rights in the Software, the backup copy of the Software, the related documentation and a copy of this License to another party, provided the other party reads and agrees to the terms and conditions of this License.
Page 858 DAMAGES SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU. In no event shall SHARP's total liability to you for all damages, losses, and causes of action (whether in contract, tort (including negligence) or otherwise) exceed the amount paid by you for the Software.
Page 859 User's Manual MODEL: MX-3070N MX-3570N MX-4070N SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MX4070N-US-ZZ...

This manual is also suitable for:

Mx-3570n Mx-4070n

Sharp MX-3070N User Manual

Before Using the Machine

Part Names and Function

Turning on the Power

Touch Panel

Eco

User Authentication

Billing Code

Remote Operation of the Machine

Universal Design in the Machine

Items Recorded in the Job Log

Loading Paper

Important Points about Paper

Tray 1

Sheet Paper Drawer Is Installed)

TRAY 3 - 4 (When a Stand/2100 Sheet Paper Drawer Is Installed)

Loading Paper into the Bypass Tray

Loading Paper into the Long Paper Feeding Tray

How to Place the Original

Selecting a Procedure for Placing the Original Depending on the Type and Status of the Original

Automatic Document Feeder

Document Glass

Stopping/Deleting a Job, Priority Processing and Checking the Status

Types of Job Status Screens

Stopping/Deleting a Job in Progress or Reserved

Priority Processing of a Reserved Job

Checking a Reserved Job or the Job in Progress

Checking Completed Jobs

Reading the Job List

Address Book Screen

Address Book

Storing Contacts

Storing Addresses through Global Address Search

Storing Addresses from Fax or Image Send Logs

Storing Groups

Editing/Deleting Addresses in Address Book

Setting the Scope for Publicizing Contacts and Groups

Deleting the Transmission History

Peripheral Devices

Inner Finisher

Finisher

Saddle Stitch Finisher

Punch Module

Sharp OSA

Removing Misfeeds

Maintenance

Regular Maintenance

Replacement of Toner Cartridge

Replacing the Toner Collection Container

Replacing the Stamp Cartridge

Character Entry

Names and Functions of Soft Keyboard Keys

Icons Copier

Before Using the Machine as a

Copier

Selecting Copy Mode

Copying Sequence

Copy Preview

Checking the Original Size

Selecting the Paper Tray for Copying

Basic Procedure for Making Copies

Copying

Automatic 2-Sided Copying

Copy Color Modes

Changing the Exposure and Original Image Type

Enlarge/Reduce

Selecting the Orientation and Size of the Original

Storing Frequently Used Original Sizes

Making Copies Using the Bypass Tray

Output

Batch Copy Functions

Other Functions

Output and Layout Editing Functions

Toner, Paper, and Time Saving Functions

Security Reinforcement Functions

Output Position and Margin Adjustment Functions

Scanning Functions

Text and Image Addition Functions

Functions for Specific Uses

Output and Density Adjustment Functions