Brother MFC-J200 User Manual
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Brother MFC-J200 User Manual

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See also: Service Manual , Advanced User's Manual
Basic User's Guide
MFC-J200
Version 0
CEE-ENG

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Summary of Contents for Brother MFC-J200

  • Page 1 Basic User’s Guide MFC-J200 Version 0 CEE-ENG...
  • Page 2 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration/ © 2014 Brother Industries, Ltd. All rights reserved.
  • Page 3 PDF file / Brother print from OS X v10.7.x, 10.8.x and your iPhone, Solutions Center iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver. Google Cloud Print This Guide provides details on how to use Google...

  • Page 4: Table Of Contents

    Network User’s Guide..................2 Viewing User’s Guides ..................2 How to access Guides for Advanced Features............4 ® Accessing Brother Support (Windows ) ..............5 Accessing Brother Support (Macintosh) ..............5 Control panel overview ..................6 Basic Operations ....................8 Volume Settings.....................8 Ring Volume ....................8 Beep Volume ....................9 Speaker Volume ....................9...
  • Page 5 Sending a fax How to send a fax ....................22 Stop faxing..................... 23 Setting scanner glass size for faxing ............. 23 Colour fax transmission .................23 Cancelling a fax in progress ................23 Transmission Verification Report..............24 Receiving a fax Receive Modes ....................25 Choose the Receive Mode ..................
  • Page 6 Making copies How to copy ......................38 Stop copying....................38 Copy options......................39 Paper Type ....................39 Paper Size .....................39 How to print from a computer Printing a document.....................40 How to scan to a computer Before scanning....................41 ® Scanning a document as a PDF file using ControlCenter4 (Windows ) .....41 How to change the machine’s SCAN mode settings for PDF scanning using ®...
  • Page 7 Settings and features tables Using the Settings tables ..................86 Menu keys ......................86 Menu table ......................88 Entering Text ..................... 103 Inserting spaces ..................103 Making corrections ..................103 Repeating letters ..................103 Special characters and symbols..............104 Specifications General ......................105 Print media......................107 Fax........................
  • Page 8 Table of Contents (Advanced User’s Guide) The Advanced User’s Guide explains the following features and operations. You can view the Advanced User’s Guide on the CD-ROM. General setup Routine maintenance Memory Storage Cleaning and checking the machine Automatic Daylight Saving Time Packing and shipping the machine (MFC models only) Sleep Mode...

  • Page 9: General Information

    Using the WARNING documentation WARNING indicates a potentially hazardous situation which, if not avoided, Thank you for buying a Brother machine! could result in death or serious injuries. Reading the documentation will help you make the most of your machine. CAUTION...

  • Page 10: Accessing Brother Utilities (Windows ® 8)

    After the printer driver is installed, This Basic User’s Guide does not contain all the information about the machine, such as (Brother Utilities) appears on both the how to use the advanced Fax, Copy, Printer, Start screen and the desktop.
  • Page 11 CD-ROM into your CD-ROM drive. Turn on your Macintosh. Insert the NOTE Brother CD-ROM into your CD-ROM drive. The following window will appear. If the Brother screen does not appear, go to Computer or My Computer. (For ® ® Windows...

  • Page 12: How To Access Guides For Advanced Features

    This Guide provides useful information about User’s Guide can be viewed from the Help printing from your mobile device and section in the Presto! PageManager scanning from your Brother machine to your application. ® mobile device when connected to a Wi-Fi network.

  • Page 13: Accessing Brother Support (Windows ® )

    You can find all the contacts you will need, such as web support (Brother Solutions such as web support (Brother Solutions Center) on the CD-ROM. Center) on the CD-ROM. Click Brother Support on the Top Menu. Double-click the Brother Support icon.   The following screen will appear: The following screen will appear: ...

  • Page 14: Control Panel Overview

    Chapter 1 Control panel overview 01/01 19:45 1 LCD (Liquid Crystal Display)  a or b Displays messages on the screen to help you Press a or b to scroll through the menus set up and use your machine. and options. ...
  • Page 15 General information 6 Start keys: If you turn off the machine using , it will still  Mono Start periodically clean the print head to maintain print quality. To prolong the life of the print Lets you start sending faxes or making copies in monochrome.

  • Page 16: Basic Operations

    Chapter 1 Basic Operations Volume Settings The following steps show how to change a Ring Volume setting in the machine. In this example, the Receive Mode setting is changed from You can choose from a range of ring volume Fax Only to Fax/Tel. levels, from High to Off.

  • Page 17: Beep Volume

    General information LCD display Beep Volume When the beep is on, the machine will make LCD Contrast a sound when you press a key, make a mistake, or after you send or receive a fax. You can adjust the LCD contrast for a sharper You can choose from a range of sound and more vivid display.

  • Page 18: Loading Paper

    Loading paper Loading paper and Lift the output paper tray cover (1). other print media Load only one size of paper and one type of paper in the paper tray at any time. (For more information about paper size, weight and thickness, see Choosing the right print media on page 18.) Pull the paper tray completely out of the machine.
  • Page 19 Loading paper Fan the stack of paper well to avoid NOTE paper jams and misfeeds. If you want to add paper before the tray is empty, remove the paper from the tray and combine it with the paper you are adding.

  • Page 20: Loading Envelopes

    Chapter 2 Loading envelopes Slowly and firmly push the paper tray completely into the machine. About envelopes  Use envelopes that weigh between 80 to 95 g/m Some envelopes need margin settings to  be set in the application. Make sure you do a test print first before printing multiple envelopes.
  • Page 21 Loading paper Loading envelopes Put envelopes in the paper tray with the address side down. If the envelope flaps Before loading, press the corners and are on the long edge, load the sides of envelopes to make them as flat envelopes in the tray with the flap on the as possible.
  • Page 22 Chapter 2 If you have problems printing on envelopes with the flap on the short edge, try the following: Open the envelope flap. Put the envelope into the paper tray with the address side down and the flap positioned as shown in the illustration. ®...

  • Page 23: Unprintable Area

    Loading paper Unprintable area The printable area depends on the settings in the application you are using. The figures show the unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas of cut-sheet paper when the Borderless print feature is available and turned on. (See Software and Network User’s Guide.) Cut-Sheet Paper Envelopes...

  • Page 24: Paper Settings

    Paper Type setting. or paper jams. (See Paper Type on page 16.)  When you print on Brother Photo paper, Paper Size load one extra sheet of the same photo paper in the paper tray. An extra sheet has...

  • Page 25: Recommended Print Media

    To get the best print quality, we suggest using • Damaged, curled, wrinkled, or the Brother paper in the table. irregularly shaped paper If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities. We recommend using 3M Transparency Film when you print on transparencies.

  • Page 26: Choosing The Right Print Media

    Up to 0.15 mm Up to 120 g/m Envelopes Up to 0.52 mm 80 to 95 g/m Transparencies – – Up to 100 sheets of 80 g/m paper. BP71 (260 g/m ) paper is especially designed for Brother inkjet machines.

  • Page 27: Loading Documents

    Loading documents How to load Unfold the ADF Document Support (1). documents You can send a fax, make copies, or scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF The ADF can hold up to 20 pages and feeds each sheet individually.

  • Page 28: Using The Scanner Glass

    Chapter 3 After using the ADF, close the ADF Using the document guidelines on the Document Support. Push down on the left and top, place the document upper-left portion of the ADF Document face down in the upper left corner of the Support to close it completely.

  • Page 29: Unscannable Area

    Loading documents Unscannable area The scannable area depends on the settings in the application you are using. The figures show the unscannable areas. Usage Document Top (1) Left (2) Size Bottom (3) Right (4) 3 mm 3 mm Letter 4 mm Legal Copy All paper...

  • Page 30: Sending A Fax

    Sending a fax How to send a fax You can change the following fax-sending settings. (Basic User’s Guide) The following steps show how to send a fax. For information about changing the Do one of the following to load your following fax-sending settings, see document: pages 23 to 24.

  • Page 31: Stop Faxing

    Sending a fax Setting scanner glass size for Press Mono Start or Colour Start. faxing Faxing from the ADF When documents are Letter size, you need to  The machine starts scanning the set the Scan Size to Letter. If you do not, the document to be sent.

  • Page 32: Transmission Verification Report

    Chapter 4 Transmission Verification NOTE Report • If you choose On+Image or Off+Image the image will only appear on the Transmission Verification Report if Real You can use the Transmission Verification Time Transmission is set to Off. The Report as proof that you sent a fax. This image will not appear on the report when report lists the sender’s name or fax number, you send a colour fax.

  • Page 33: Receiving A Fax

    Receiving a fax Receive Modes You must choose a Receive Mode depending on the external devices and telephone services you have on your line. Choose the Receive Mode By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct receive mode.

  • Page 34: Using Receive Modes

    Chapter 5 Using Receive Modes Manual Manual mode turns off all automatic Some Receive Modes answer automatically answering functions. (Fax Only and Fax/Tel). You may want to change the Ring Delay before using these To receive a fax in Manual mode, lift the modes.

  • Page 35: Receive Mode Settings

    Receiving a fax Receive Mode settings F/T Ring Time (Fax/Tel mode only) Ring Delay When somebody calls your machine, you and your caller will hear the normal telephone The Ring Delay sets the number of times the ring. The number of rings is set by the ring machine rings before it answers in Fax Only delay setting.

  • Page 36: Fax Detect

    Chapter 5 Fax Detect If Fax Detect is On: The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.

  • Page 37: Telephone And External Devices

    Telephone and external devices Voice operations Telephone services Your machine supports the subscriber Fax/Tel mode telephone service that some telephone companies offer. When the machine is in Fax/Tel mode, it will Features like Voice Mail, Call Waiting, use the F/T Ring (fast double-ring) to alert answering services, alarm systems or other you to pick up a voice call.

  • Page 38: Voice Over Internet Protocol (Voip)

    Chapter 6 NOTE You can program a press of the Tel/R key as part of a number stored in a Speed Dial location. When programming the Speed Dial number, press Tel/R first (the LCD shows ‘!’), then enter the telephone number.

  • Page 39: Connecting An External Tad (Telephone Answering Device)

    Telephone and external devices Connecting an external TAD (telephone answering device) You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens”...

  • Page 40: Recording An Outgoing Message (Ogm) On An External Tad

    Chapter 6 Multi-line connections (PBX) Set the TAD to answer calls. Set the Receive Mode to We suggest you ask the company who External TAD. (See Choose the installed your PBX to connect your machine. Receive Mode on page 25.) If you have a multi-line system, we suggest you ask the installer to connect the unit to the Recording an outgoing...

  • Page 41: External And Extension Telephones

    Telephone and external devices External and extension Operation from external and extension telephones telephones If you answer a fax call on an extension or an Connecting an external or external telephone, you can make your machine take the call by using the Remote extension telephone Activation Code.

  • Page 42: Using Remote Codes

    Chapter 6 Using remote codes Enter the new Remote Deactivation Code. Press OK. Remote Activation Code Press Stop/Exit. If you answer a fax call on an extension or NOTE external telephone, you can tell your machine to receive it by dialling the Remote Activation •...

  • Page 43: Dialling And Storing Numbers

    Dialling and storing numbers How to dial Fax Redial If you are sending a fax manually and the line Manual dialling is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to the last Load your document.

  • Page 44: Storing Numbers

    Chapter 7 Storing numbers Storing Speed Dial numbers You can store up to 40 two-digit Speed Dial You can set up your machine to do the numbers, and each number has a name. following types of easy dialling: Speed Dial When you dial, you will only have to press a and Groups for broadcasting faxes.

  • Page 45: Changing And Deleting Speed Dial Numbers

    Dialling and storing numbers Changing and deleting Speed Dial numbers If you try to store a Speed Dial number where a number has already been stored, the LCD will show the name or number that has been stored there, and will ask you to do one of the following: #05:MIKE 1.Change...

  • Page 46: Making Copies

    Making copies How to copy Stop copying To stop copying, press Stop/Exit. The following steps show the basic copy operation. Do one of the following to load your document:  Place the document face down in the ADF. (See Using the ADF on page 19.) ...

  • Page 47: Copy Options

    (See Advanced User’s Guide: Mode Timer Press OK. (MFC models only).) Press a or b to choose Plain Paper, (Basic User’s Guide) Inkjet Paper, Brother BP71, For information about changing the following Other Glossy or Transparency. copy settings, see page 39. Press OK.

  • Page 48: How To Print From A Computer

    To print from a computer, you must install the printer driver. (For more information, see Software and Network User’s Guide.) Install the Brother printer driver from the CD-ROM. (See Quick Setup Guide.) From your application, choose the Print command.

  • Page 49: How To Scan To A Computer

    XXXX is your model name)/ControlCenter4. The ControlCenter4 application will open. ® (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click SCAN in the left navigation bar, and then click ControlCenter4. The ControlCenter4 application will open.
  • Page 50 Chapter 10 If the ControlCenter4 Mode screen appears, choose the Advanced Mode, and then click Make sure the machine you want to use is selected from the Model drop-down list.
  • Page 51 How to scan to a computer Set the scanning configuration. Click Configuration, and then select Button settings, Scan and File. The configuration dialog box appears. You can change the default settings. 1 Choose PDF (*.pdf) from the File Type drop-down list. 2 You can enter the file name you want to use for the document.
  • Page 52 Chapter 10 Click the Scan tab. Click File. Click Scan. The machine starts the scanning process. The folder where the scanned data is saved will open automatically.

  • Page 53: How To Change The Machine's Scan Mode Settings For Pdf Scanning Using Controlcenter4 (Windows ® )

    ® (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click SCAN in the left navigation bar, and then click ControlCenter4. The ControlCenter4 application will open. Make sure the machine you want to use is selected from the Model drop-down list.
  • Page 54 Chapter 10 Choose the File tab. You can change the default settings. 1 Choose PDF (*.pdf) from the File Type drop-down list. 2 You can enter the file name you want to use for the document. 3 You can save the file to the default folder, or choose your preferred folder by clicking the (Browse) button.

  • Page 55: How To Scan A Document As A Pdf File Using The Control Panel (Windows ® And Macintosh)

    How to scan to a computer How to scan a document as a PDF file using the ® control panel (Windows and Macintosh) Load your document. (See How to load documents on page 19.) Press (SCAN). Press a or b to choose Scan to File. Press OK.

  • Page 56: A Routine Maintenance

    Your machine is equipped with an ink dot optimum performance and reliability when counter. The ink dot counter monitors the used with Brother Original ink cartridges. level of ink in each of the four cartridges. Brother cannot guarantee this optimum...
  • Page 57 Routine maintenance Press the lock release lever (1) as Turn the green release lever on the shown to release the cartridge indicated orange protective packing (1) on the LCD. Remove the cartridge from counterclockwise until it releases the the machine. vacuum seal.
  • Page 58 Brother Original cartridge and that it is installed correctly. Remove the ink cartridge and reinstall it slowly and firmly until the cartridge lever lifts.

  • Page 59: Cleaning And Checking The Machine

    Routine maintenance Cleaning and checking In the ADF unit, clean the white bar (1) and the glass strip (2) with a lint-free the machine cloth moistened with a non-flammable glass cleaner. Cleaning the scanner glass Unplug the machine from the electrical socket.

  • Page 60: Cleaning The Print Head

    The LCD asks you if the print quality is improved contact Brother customer OK for black and then the three colours. service or your local Brother dealer. Press 1 (Yes) or 2 (No). • You can also clean the print head from The LCD asks you if you want to start your PC.

  • Page 61: Checking The Print Alignment

    If you clean the print head at least five times Press Menu, 1, 1. and the print has not improved, try installing a new Genuine Brother Brand replacement ink Press a or b to choose Alignment. cartridge for each problem colour. Try Press OK.

  • Page 62: Setting The Date And Time

    Setting the date and NOTE time The LCD shows the date and time. If it is not correct, follow these instructions to re-enter it. You can add the date and time to each fax you send by setting your Station ID. When the print After the print Press Menu, 0, 1, 1.

  • Page 63: Troubleshooting

    If you think there is a problem with your machine, check each of the items below first and follow the troubleshooting tips. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 64 Scanning problems:  Scanning Difficulties on page 82 Software and Network problems:  Software Difficulties on page 82  Network Difficulties on page 83...

  • Page 65: Error And Maintenance Messages

    The most common error and maintenance messages are shown in the table. You can clear most errors and perform routine maintenance by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips: Visit us at http://solutions.brother.com/. Error Message...

  • Page 66: Cannot Detect

    (See Replacing the ink cartridges on page 48.) An ink cartridge is not installed correctly. If you are using non Brother Original Replace the cartridge with a Brother ink, the machine may not detect the Original ink cartridge. If the error ink cartridge.

  • Page 67: Ink Box Full

    Contact periodic maintenance items that may Brother customer service or your require replacement after a period of local Brother dealer to have your time to ensure optimum performance machine serviced. from your Brother machine. Because...

  • Page 68: Inkbox Nearfull

    Error Message Cause Action The ink absorber box or flushing box Contact Brother customer service or InkBox NearFull is nearly full. your local Brother dealer. One or more of the ink cartridges are Order a new ink cartridge. You can Ink Low XXXXXXX near the end of their life.

  • Page 69: Not Registered

    Troubleshooting Error Message Cause Action The number you dialled has not Verify the number and try again. No Response/Busy answered or is busy. You tried to access a Speed Dial Set up the Speed Dial number. (See Not Registered number that has not been stored in Storing Speed Dial numbers the machine.

  • Page 70: Wrong Paper Size

    Error Message Cause Action The Paper Size setting does not 1 Check that the Paper Size you Wrong Paper Size match the size of paper in the tray. Or, choose matches the size of paper you did not set the paper guides in the in the tray.

  • Page 71: Transferring Your Faxes Or Fax Journal Report

    You can also transfer the Fax Journal report to see if there are any faxes you need to Click (Brother Utilities), and then transfer. (See Transferring the Fax Journal click the drop-down list and select your report to another fax machine on page 64.) model name (if not already selected).

  • Page 72: Document Jam

    Transferring the Fax Journal report to Press Stop/Exit. another fax machine IMPORTANT If you have not set up your Station ID, you To avoid document jams, close the ADF cannot enter fax transfer mode. (See Quick cover correctly by pushing it gently in the Setup Guide: Enter personal information centre.

  • Page 73: Printer Jam Or Paper Jam

    Troubleshooting Removing small documents jammed Pull the paper tray (1) completely out of the machine. in the ADF Lift the Document Cover. Insert a piece of stiff paper, such as cardstock, into the ADF to push any small paper scraps through. Pull the two green levers inside the machine towards you to release the jammed paper.
  • Page 74 Pull the jammed paper (1) out of the • If the print head is in the right corner as machine. shown in the illustration (2), you cannot move it. Re-connect the power cord. Hold down Stop/Exit until the print head moves to the centre.
  • Page 75 Troubleshooting Make sure you look carefully inside the Open the Jam Clear Cover (1) at the machine (1) for any pieces of paper. back of the machine. Remove the jammed paper. Look inside the machine from a lower angle, and make sure there are no pieces of paper remaining.
  • Page 76 Close the Jam Clear Cover. CAUTION Make sure the cover is closed correctly. Be careful not to pinch your fingers when you close the scanner cover. While holding the paper tray in place, pull out the paper support until it locks in the open position, and then unfold the paper support flap.
  • Page 77 Troubleshooting Pull the two green levers inside the Load one sheet of thick A4 or Letter machine towards you to release the sized paper, such as glossy paper, deep jammed paper. into the machine as shown in the illustration. Place both hands under the plastic tabs on both sides of the machine and lift the scanner cover into the open position.
  • Page 78 If the thick paper is pushing any jammed Open the Jam Clear Cover (1) at the paper out, remove the jammed paper. back of the machine. Load one sheet of thick A4 or Letter sized paper, such as glossy paper, deep into the machine as shown in the IMPORTANT illustration.
  • Page 79 Troubleshooting If the thick paper is pushing any jammed Close the Jam Clear Cover. paper out, remove the jammed paper. Make sure the cover is closed correctly. Lift the scanner cover (1) to release the lock. Gently push the scanner cover support down (2) and close the scanner cover (3) using both hands.
  • Page 80 Put the paper tray firmly back in the machine. Re-connect the power cord.

  • Page 81: If You Are Having Difficulty With Your Machine

    • If you think there is a problem with your machine, check the following chart and follow the troubleshooting tips. You can correct most problems by yourself. • If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 82 Printing Difficulties (continued) Difficulty Suggestions No printout. The document will not print if the old, unprinted data remains in the printer driver spooler. Open the printer icon, and then delete all the data. Your printer icon can (continued) be found in the following way: ®...

  • Page 83: Print Quality Difficulties

     The ink cartridge may not have been stored correctly before use. Make sure you are using Brother Original Innobella™ ink. Brother does not recommend the use of cartridges other than Brother Original cartridges or the refilling of used cartridges with ink from other sources.

  • Page 84: Paper Handling Difficulties

    (See Advanced User’s Guide: Cleaning the paper pick-up rollers.) Photo paper does not feed When you print on Brother Photo paper, load one extra sheet of the same photo correctly. paper in the paper tray. An extra sheet has been included in the paper package...
  • Page 85 Troubleshooting Paper Handling Difficulties (continued) Difficulties Suggestions Machine feeds multiple pages. Do the following: (See Loading paper and other print media on page 10.)  Make sure the paper is loaded correctly in the paper tray.  Remove all the paper from the tray and fan the stack of paper well, then put it back in the tray.

  • Page 86: Printing Received Faxes

    Printing Received Faxes Difficulty Suggestions  Condensed print Usually this is caused by a poor telephone connection. Make a copy; if your copy looks good, you probably had a bad connection, with static or interference on the Horizontal streaks  telephone line.

  • Page 87: Receiving Faxes

    If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes, select Fax/Tel mode. In Fax/Tel mode, your Brother machine will automatically receive faxes and produce a fast double-ring to alert you to answer voice calls.
  • Page 88 Set your Brother machine’s Receive Mode to External TAD. (See Choose the Receive Mode on page 25.) Make sure your Brother machine’s Fax Detect feature is set to On. Fax Detect is a feature that allows you to receive a fax even if you have answered the call on an external or extension telephone.

  • Page 89: Sending Faxes

    For example: If you subscribe to Call Waiting or another custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt the faxes. Brother's ECM (Error Correction Mode) feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.

  • Page 90: Copying Difficulties

    Scanning Difficulties Difficulty Suggestions TWAIN or WIA errors appear when Make sure the Brother TWAIN or WIA driver is chosen as the primary source in your scanning application. For example, in Nuance™ PaperPort™ 12SE, click ® starting to scan. (Windows Scan Settings, Select to choose the Brother TWAIN/WIA driver.

  • Page 91: Network Difficulties

    It is necessary to set the third-party Security/Firewall Software to allow PC-FAX Rx. To add port 54926 for Network PC-FAX Rx, enter the information below: In Name: Enter any description, for example Brother PC-FAX Rx. In Port number: Enter 54926.

  • Page 92: Dial Tone Detection

    Press Stop/Exit. may prefer to use it only when needed. To improve compatibility with most VoIP services, Brother recommends changing the compatibility setting to Basic(for VoIP).  Normal sets the modem speed at 14,400 bps.

  • Page 93: Machine Information

    Speed Dial and Fax Journal) 4 All Settings You can restore all settings to the factory default. Brother strongly recommends performing this procedure before handing over or disposing of the machine. How to reset the machine Press Menu, 0, 7.

  • Page 94: C Settings And Features Tables

    Settings and features tables Using the Settings Menu keys tables Your machine is easy to set up and operate. All you have to do is press the Menu keys to choose the settings and options you want to set as they are displayed on the screen. We have created step-by-step Settings tables so you can see all the available choices for each setting and feature at-a-glance.
  • Page 95 Settings and features tables To access the menu mode: Press Menu. Choose an option. You can scroll more quickly through each menu level by pressing a or b. 1.Ink 2.General Setup 3.Fax 4.Copy 5.Network 6.Print Reports 7.Machine Info. 0.Initial Setup Press OK when that option appears on the LCD.

  • Page 96: Menu Table

    1 Min 2 Mins* 5 Mins — Sets the type of paper in 2.Paper Type Plain Paper* the paper tray. Inkjet Paper Brother BP71 Other Glossy Transparency See Advanced User’s Guide. The default settings are shown in Bold with an asterisk.
  • Page 97 Settings and features tables Level1 Level2 Level3 Options Descriptions Page — Sets the size of the paper 2.General Setup 3.Paper Size in the paper tray. (Continued) 10x15cm Letter Adjusts the ring volume. 4.Volume 1.Ring Med* High Adjusts the volume level 2.Beeper of the beeper.
  • Page 98 Level1 Level2 Level3 Options Descriptions Page Choose the Receive 3.Fax 1.Setup Receive 1.Receive Mode Fax Only* Mode that best suits your Fax/Tel needs. External TAD Manual Sets the number of rings 2.Ring Delay before the machine answers in Fax Only or Fax/Tel mode.
  • Page 99 Settings and features tables Level1 Level2 Level3 Options Descriptions Page Sets the default resolution 3.Fax 2.Setup Send 1.Fax Resolution Standard* for outgoing faxes. (Continued) Fine S.Fine Photo Changes the lightness or 2.Contrast Auto* darkness of faxes you Light send. Dark Sends a fax without using 3.Real Time TX Next Fax Only...
  • Page 100 Level1 Level2 Level3 Options Descriptions Page — Chooses the Copy 4.Copy 1.Quality Normal* resolution for your type of Best document. — Adjusts the density of 2.Density -nnnno+ copies. -nnnon+ -nnonn+* -nonnn+ -onnnn+ See Advanced User’s Guide. The default settings are shown in Bold with an asterisk.

  • Page 101: Network Menu

    Automatically allocates 9.APIPA the IP address from the link-local address range. 2.WLAN Assistant — — You can configure your wireless network settings using the Brother CD-ROM. — — You can manually 3.Setup Wizard configure your print server for a wireless network.
  • Page 102 Level1 Level2 Level3 Options Descriptions Page — — You can easily configure 5.Network 4.WPS/AOSS your wireless network (Continued) settings using the one- button push method. 5.WPS w/PIN Code — — You can easily configure your wireless network settings using WPS with a PIN code.
  • Page 103 Settings and features tables Level1 Level2 Level3 Options Descriptions Page — Sets the date and time on 0.Initial Setup 1.Date&Time 1.Date&Time the screen and in the headings of the faxes you send. Automatically changes for 2.Auto Daylight On* Daylight Savings Time. —...

  • Page 104: Fax Resolution

    47% A4i10x15cm — — Choose the paper type Paper Type Plain Paper* that matches the paper in Inkjet Paper the tray. Brother BP71 Other Glossy Transparency — — Choose the paper size Paper Size that matches the paper in the tray.
  • Page 105 Settings and features tables Level1 Level2 Level3 Options Descriptions Page — — Adjusts the density of Density -onnnn+ copies. -nonnn+ -nnonn+* -nnnon+ -nnnno+ — — You can choose to stack Stack/Sort Stack* or sort multiple copies. Sort — — You can make N in 1 or Page Layout Off(1in1)* Poster copies.
  • Page 106 SCAN ( Level1 Level2 Level3 Options Descriptions Page — If you want to use the Scan to E-mail Set Options Off* control panel to change the machine’s settings, choose On. The settings below will appear when On is selected in Set Options. —...
  • Page 107 Settings and features tables Level1 Level2 Level3 Options Descriptions Page — If you want to use the Scan to Image Set Options Off* control panel to change the machine’s settings, choose On. The settings below will appear when On is selected in Set Options. —...
  • Page 108 Macintosh users. — You can choose the scan Scan Type Colour See Accessing type for your document. Black and White* Brother Support (Macintosh) — You can choose the scan Resolution 100dpi on page 5.) resolution for your 200dpi* document.
  • Page 109 Settings and features tables Level1 Level2 Level3 Options Descriptions Page — If you want to use the Scan to File Set Options Off* control panel to change the machine’s settings, choose On. The settings below will appear when On is selected in Set Options. —...

  • Page 110: Address Book

    (Address Book) Level1 Level2 Level3 Options Descriptions Page — — — You can set up dial by Search pressing only a few keys. — — — Stores Speed Dial Set Speed Dial numbers, so you can dial by pressing only a few keys (and Start).

  • Page 111: Entering Text

    Settings and features tables Entering Text When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l are used for special characters.

  • Page 112: Special Characters And Symbols

    Special characters and symbols Press l, # or 0 repeatedly until you see the special character or symbol you want. Press l (space) ! " # $ % & ' ( ) + , - . / m Press # : ;...

  • Page 113: D Specifications

    Specifications General NOTE This chapter provides a summary of the machine’s specifications. For additional specifications visit http://www.brother.com/. Printer Type Inkjet Piezo with 210 nozzles  1 Print Head Mono: Piezo with 70 nozzles  3 Colour: Memory Capacity 64 MB 16 characters ...
  • Page 114 Dimension 180 mm 435 mm 374 mm 471 mm Weight 8.3 kg Noise Level Sound Pressure Operating: m = 50 dB(A) (Maximum) 10 to 35 C Temperature Operating: 20 to 33 C Best Print Quality: Humidity Operating: 20 to 80% (without condensation) Best Print Quality: 20 to 80% (without condensation) ADF (automatic...

  • Page 115: Print Media

    Specifications Print media Paper Tray Paper Input  Paper type: Plain Paper, Inkjet Paper (coated paper), Glossy Paper and Transparency  Paper size A4, Executive, Letter, A5, A6, Envelopes (Com-10, DL, C5, Monarch), Photo (10  15 cm), Photo 2L (13  18 cm) and Index Card (127 ...

  • Page 116: Fax

    Compatibility ITU-T Group 3 Modem Speed Automatic Fallback 14,400 bps Scanning Width ADF: 208 mm (A4) Scanner Glass: 204 mm (A4) Printing Width 204 mm (A4) Greyscale Monochrome: 8 bit (256 levels) Colour: 24 bit (8 bit per colour/ 256 levels) Resolution Standard 203 ...

  • Page 117: Copy

    Specifications Copy Colour/Monochrome Yes/Yes Copy Width 204 mm Multiple Copies Stacks/Sorts up to 99 pages Enlarge/Reduce 25% to 400% (in increments of 1%) Prints up to 1200  2400 dpi Resolution When copying on A4 size paper.

  • Page 118: Scanner

    ® Maximum 1200  1200 dpi scanning when using the WIA Driver for Windows XP, Windows Vista , Windows 7 and ® 8 (resolutions up to 19200  19200 dpi can be selected by using the Brother scanner utility). Windows...

  • Page 119: Printer

    (127  203 mm), Photo 2L (13  18 cm) Print Speed When the Borderless feature is set to On. See Paper type and size for each operation on page 18. When printing on A4 size paper. For detailed specifications visit http://www.brother.com/.

  • Page 120: Interfaces

    Interfaces A USB 2.0 interface cable that is no longer than 2 m. Wireless LAN IEEE 802.11b/g/n (Infrastructure/Ad-hoc Mode) Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface.

  • Page 121: Network

    See Computer requirements on page 114. ® (Windows ) If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com/. (Macintosh) The latest Brother BRAdmin Light is available as a download from http://solutions.brother.com/.

  • Page 122: Computer Requirements

    For the latest driver updates, visit us at For WIA, 1200  1200 resolution. Using the http://solutions.brother.com/. Brother Scanner Utility enables to enhance up to 19200  19200 dpi. All trademarks, brand and product names are the Third party USB ports are not supported.

  • Page 123: Consumable Items

    For more information about the replacement consumables, visit us at http://www.brother.com/pageyield/. What is Innobella™? Innobella™ is a range of genuine consumables offered by Brother. The name "Innobella™" derives from the words "Innovation" and "Bella" (meaning "Beautiful" in Italian) and is a representation of the "innovative"...

  • Page 124: Index

    B&W Print Only ........57 Fax Detect ..........28 Cannot Detect ........58 Cannot Print ......... 58 Clean Unable ........58 Brother Comm. Error ......... 58 CreativeCenter ........5 Cover is Open ........58 Data Remaining ........58 Document Jam ........59 Init Unable ..........
  • Page 125 Fax, from PC See Software and Network User’s Guide. Fax, stand-alone Macintosh receiving ..........25 See Software and Network User’s Guide. difficulties ........78 Maintenance, routine F/T Ring Time, setting .......27 replacing ink cartridges ......48 Fax Detect .........28 Manual from extension telephone ... 33 dialling ..........
  • Page 126 Troubleshooting document jam ........64 error messages on LCD ....... 57 Receive Mode if you are having difficulty External TAD .........25 copying ..........82 Fax Only ..........25 document jam ........64 Fax/Tel ..........25 incoming calls ........81 Manual ..........25 Network ..........83 Redial/Pause ..........35 paper handling ........
  • Page 127 Visit us on the World Wide Web http://www.brother.com/ This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. www.brotherearth.com...

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