Toshiba GA-1200 Administration Manual
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Toshiba GA-1200 Administration Manual

Toshiba GA-1200 Administration Manual

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MULTIFUNCTIONAL DIGITAL SYSTEMS
Network Administration
Guide for Scanning
Functions
GA-1200

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Summary of Contents for Toshiba GA-1200

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Administration Guide for Scanning Functions GA-1200...

  • Page 3: Preface

    Preface Thank you for purchasing the Toshiba multifunctional digital system e-STUDIO165/205 or e-STUDIO167/207/237. This Network Administration Guide for Scanning Functions is a manual for the e-STUDIO165/205 or e-STUDIO167/207/237 when the following options are installed: Network Printer Kit Scanner Upgrade Kit...

  • Page 4: Software License Agreement

    ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE- ATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PROD- UCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.

  • Page 5: Limitation Of Liability

    U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19 (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

  • Page 6: Before Reading This Manual

    Before Reading This Manual Lineup of our manuals These manuals are provided for the operation of the e-STUDIO165/205 or e-STUDIO167/207/ 237. Select and read the manual best suited to your needs. This manual is the Network Admin- istration Guide for Scanning Functions. Basic functions Operator’s Manual for Copying Functions (Booklet) This manual describes the basic operations, mainly copying functions, of...

  • Page 7: Scanning Functions

    “AddressBook Viewer”. Scanning functions The Scanner Upgrade Kit GA-1200 (optional) is necessary for using the scanning functions. Quick Start Guide for Scanning Functions (PDF file) This manual gives the basic information regarding the scanning functions, such as the GA- 1200 accessories, necessary environmental conditions and outline of network connections as well as troubleshooting.

  • Page 8: How To Read This Manual

    This manual is protected by copyright laws. No part of this manual shall be duplicated or repro- duced without the permission of TOSHIBA TEC CORPORATION. TOSHIBA TEC CORPORA- TION shall not be liable in terms of granting patents for any use of information contained in this manual by third parties.

  • Page 9: Table Of Contents

    CONTENTS Preface......................1 Software License Agreement ..............2 Before Reading This Manual ...............4 Chapter 1 EASY SETUP FLOW Overview for Network Configuration ............10 Local area network connection over TCP/IP ...........11 Local area network connection over IPX/SPX.........11 Internet connection ..................11 Setup Flow for Scanning Features ............12 Setup flow for file storage ................12 Setup flow for Email transmission ............13 Setup Flow for InternetFax Features ............15...
  • Page 10 CONTENTS...
  • Page 11 EASY SETUP FLOW This section describes the setup flow for enabling the e-STUDIO165/205 or e-STUDIO167/207/237 network features. Overview for Network Configuration ..............10 Local area network connection over TCP/IP..................11 Internet connection..........................11 Setup Flow for Scanning Features................12 Setup flow for file storage........................12 Setup flow for Email transmission .....................13 Setup Flow for InternetFax Features..............15 Setup flow for Email printing ......................17...

  • Page 12: Overview For Network Configuration

    1 EASY SETUP FLOW Overview for Network Configuration When the Scanner Upgrade Kit is installed in this equipment, functions such as scanning and Email transmission are enabled. When the Fax Kit is added as well as the Scanner Upgrade Kit, a function such as InternetFax transmission is also enabled.

  • Page 13: Local Area Network Connection Over Tcp/Ip

    Local area network connection over TCP/IP The following functions are available when this equipment is connected to a local area network over TCP/IP with which Windows computers, Macintosh computers or UNIX workstations are connected: TopAccess Managing and configuring this equipment by client computers using the TopAccess Scanning functions File storage of scanned image data (Storing data in a specified folder on a network) P.12 “Setup flow for file storage”...

  • Page 14: Setup Flow For Scanning Features

    1 EASY SETUP FLOW Setup Flow for Scanning Features This section describes the basic setting procedure of how to use the scanning function in the equipment. For further details of each procedure, see the pages in the given manuals. Setup flow for file storage This is a setup procedure for storing scanned images as a file.

  • Page 15: Setup Flow For Email Transmission

    Set up the network folder. Set up the folder where scanned images are to be stored. When the SMB protocol is selected in this setup procedure, it is necessary to specify a client computer that uses a fixed IP address as the save destination. Setup Guide for Scanning Functions Chapter 8 "TopAccess ADMINISTRATION TAB PAGE-SETUP MENU (Scanning Function)"...
  • Page 16 1 EASY SETUP FLOW Set up the TCP/IP and the HTTP Network Service to enable TopAccess. Set up the TCP/IP and HTTP Network Service from the control panel. TopAccess is enabled by this setup. Setup Guide for Printing Functions Chapter 5 “CONFIGURING NETWORKS (EQUIPMENT)” TCP/IP Configuration HTTP Configuration Chapter 10 “TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing...

  • Page 17: Setup Flow For Internetfax Features

    Setup Flow for InternetFax Features This section describes the basic setting procedure of how to use the InternetFax function in the equipment. For further details of each procedure, see the pages in the given manuals. The InternetFax functions are enabled only when the Fax Kit (optional) is installed. Setup flow for InternetFax This is the setup procedure for using the InternetFax function.
  • Page 18 1 EASY SETUP FLOW Set up the TCP/IP and the HTTP Network Service to enable TopAccess. Set up the TCP/IP and HTTP Network Service from the control panel. TopAccess is enabled by this setup. Setup Guide for Printing Functions Chapter 5 “CONFIGURING NETWORKS (EQUIPMENT)” TCP/IP Configuration HTTP Configuration Chapter 10 “TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing...

  • Page 19: Setup Flow For Email Printing

    Setup flow for Email printing This is the setup procedure for printing a TIFF file attached to an Email. When an Email with a file to be printed is sent from a client computer to an Email address in the equipment via the Internet, the attached file received in the equipment can be printed.

  • Page 20: Setup Flow For Onramp Gateway

    1 EASY SETUP FLOW Setup flow for onramp gateway This is the setup procedure for using onramp gateway. A Fax received from G3 facsimile can be sent as an InternetFax/Email via a relay box to an Email address registered in the relay box. Onramp Gateway Sending a fax to the Relay Box of the equipment through the...
  • Page 21 Set up the TCP/IP and the HTTP Network Service to enable TopAccess. Set up the TCP/IP and HTTP Network Service from the control panel. TopAccess is enabled by this setup. Setup Guide for Printing Functions Chapter 5 “CONFIGURING NETWORKS (EQUIPMENT)” TCP/IP Configuration HTTP Configuration Chapter 10 “TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing...

  • Page 22: Setup Flow For Offramp Gateway

    1 EASY SETUP FLOW Create a mailbox and register the Email address. Create a mailbox (relay box) and register the Email address to enable onramp gateway. In addition, you can make the settings either from the TopAccess or the control panel of the equipment.
  • Page 23 Setup procedure Set up the DNS server and SMTP server. Set up the DNS server and SMTP server to enable Internet connection and InternetFax/ Email transfer. To enable SMTP transfer to the equipment, you also need to set the host name (domain name) and MX record of the equipment in the DNS server.
  • Page 24 1 EASY SETUP FLOW Set up the SMTP server. Set up the SMTP server of this equipment to enable offramp gateway. Setup Guide for Scanning Functions Chapter 8 "TopAccess ADMINISTRATION TAB PAGE-SETUP MENU (Scanning Function)" Setting up Network Settings (Scanning Function) Setting up the SMTP Server Set up the Fax settings.

  • Page 25: Setting Up Network Server

    SETTING UP NETWORK SERVER This section describes the instructions on how to set up the network servers. Setting up DNS Server and Mail Server ..............24 Setting up the DNS server and mail server (Email transmission) .............26 Setting up the DNS server and mail server (InternetFax) ..............26 Setting up the DNS server and mail server (Offramp gateway) ............26...

  • Page 26: Setting Up Dns Server And Mail Server

    2 SETTING UP NETWORK SERVER Setting up DNS Server and Mail Server This section describes the procedure of how to set up the DNS server and mail server in order to connect to the Internet. The following diagram illustrates the common network environment for Internet connection from the local area network.
  • Page 27 If the IP address of the equipment is assigned using DHCP in the DDNS (Dynamic DNS) environment, enable "006 DNS Servers" and "015 DNS Domain Name" in the "DHCP Server's Scope Options" or "Server Option". When using DDNS (Dynamic DNS), be sure that the "Allow dynamic updates?" option is set to "Yes"...

  • Page 28: Setting Up The Dns Server And Mail Server (Email Transmission)

    2 SETTING UP NETWORK SERVER Setting up the DNS server and mail server (Email transmission) Operation of the Email transmission from the equipment and that from client computers are the same. Set the DNS server so that Internet access is made possible by the DNS service, and set up the SMTP server as a mail server to enable this function.
  • Page 29 TROUBLESHOOTING This section describes the troubleshooting for the network settings. Troubleshooting Overview..................28 Network Setting Checklists..................29 File storage ............................29 Email transmission ..........................30 Email printing ............................31 InternetFax ............................32 Onramp gateway..........................33 Offramp gateway..........................34 Error code list......................35...

  • Page 30: Troubleshooting Overview

    3 TROUBLESHOOTING Troubleshooting Overview When a network-related error has occurred while you are using functions introduced in this man- ual, troubleshoot it by referring to items shown below. Network Setting Checklists Check if the settings are correctly made according to “Chapter 1. EASY SETUP FLOW” by refer- ring to checklists, and then specify the cause of the error and take an appropriate countermea- sure.

  • Page 31: Network Setting Checklists

    Network Setting Checklists Check if the settings are correctly made according to “Chapter 1. EASY SETUP FLOW” by refer- ring to checklists, and then specify the cause of the error and take an appropriate countermea- sure. The checklists are introduced by functions. Look for a function you are using and refer to the corresponding item in the list.

  • Page 32: Email Transmission

    3 TROUBLESHOOTING Email transmission When an error has occurred in the Email transmission function, check the setting by referring to the list below. Check Item Countermeasure Are servers for sending Refer to an appropriate manual Emails correctly set? and set the DNS server and Next Step SMTP server correctly.

  • Page 33: Email Printing

    Email printing When an error has occurred in the Email printing function, check the setting by referring to the list below. Check Item Countermeasure Is a server for receiving Refer to an appropriate manual Emails correctly set? and set the POP3 server cor- Next Step rectly.

  • Page 34: Internetfax

    3 TROUBLESHOOTING InternetFax When an error has occurred in the InternetFax function, check the setting by referring to the list below. Check Item Countermeasure Are servers for sending or Refer to an appropriate manual receiving the Internet Faxes and set the DNS server and Next Step set correctly? SMTP server correctly.

  • Page 35: Onramp Gateway

    Onramp gateway When an error has occurred in the onramp gateway function, check the setting by referring to the list below. Check Item Countermeasure Are servers for sending an Refer to an appropriate manual InternetFax/Email set cor- and set the DNS server and Next Step rectly? SMTP server correctly.

  • Page 36: Offramp Gateway

    3 TROUBLESHOOTING Offramp gateway When an error has occurred in the offramp gateway function, check the setting by referring to the list below. Check Item Countermeasure Are servers for forwarding Refer to an appropriate manual an InternetFax/Email to this and set the DNS server and Next Step equipment set correctly? SMTP server correctly.

  • Page 37: Error Code List

    Error code list The list below shows error codes printed on the Transmission/Reception Journal. Refer to the cause and the countermeasure of an error indicated next to each error code as required. Checking error code When a communication error has occurred, “NG” (transmission result) and a two-digit error code are indicated on the STATUS field of the Transmission/Reception Journal.

  • Page 38: Transmission Errors

    3 TROUBLESHOOTING Transmission errors Error code Cause Countermeasure An error occurred during image data pro- Turn the power of this equipment OFF and cessing. then back ON. If the error still occurs, con- tact your service technician or service repre- An error occurred during text data process- sentative.
  • Page 39 Error code Cause Countermeasure A system error is detected. If a template is Refer to the Setup Guide for Scanning being used, it is incorrect. Functions and set the corresponding tem- plate correctly. If the error still occurs, turn the power of this equipment OFF and then back ON.

  • Page 40: Reception Errors

    3 TROUBLESHOOTING Reception errors Error code Cause Countermeasure A sequence error occurred on the USB Turn the power of this equipment OFF and interface. then back ON. If the error still occurs, con- tact your service technician or service repre- sentative.
  • Page 41 Error code Cause Countermeasure In the offramp gateway function, the for- Check the Fax number in the RECEPTION warding of the InternetFax or Email was JOURNAL or on the forwarded data, and stopped by the offramp security setting and then notify the sender that the forwarding forwarded to a designated address as an was stopped.

  • Page 43: Index

    INDEX ..........21 DDNS session TCP/IP ....13 DNS server Local area network connection ..........21 ..........11 DNS session over TCP/IP ..........11 TIFF file ....12 TopAccess ..........20 ....35 Email address Transmission/Reception Journal ........ 16 ..........28 Email printing Troubleshooting ....
  • Page 44 INDEX...
  • Page 45 GA-1200 OME060183B0...
  • Page 46 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Administration Guide for Scanning Functions GA-1200 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R061120D1002-TTEC Ver02 2008-06 © 2007, 2008 TOSHIBA TEC CORPORATION All rights reserved...

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