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QUAD ACCESS MFX-3590 Scanner And Fax Manual

Plain-paper digital fax/copier/printer/scanner
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Plain-paper digital Fax/Copier/Printer/Scanner
Scanner and Fax Guide

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Summary of Contents for QUAD ACCESS MFX-3590

  • Page 1 Plain-paper digital Fax/Copier/Printer/Scanner Scanner and Fax Guide...
  • Page 2 Chapter 1 Basic scan functions Chapter 2 Advanced scan functions Chapter 3 Basic fax functions Chapter 4 Advanced fax functions Chapter 5 Specifying destinations Chapter 6 Communication management Chapter 7 Machine settings Chapter 8 Troubleshooting...

  • Page 3: Table Of Contents

    Contents How to read this manual .....................v Symbols ........................v Key descriptions ......................v Descriptions for paper and documents..............v Screens ........................vi Chapter 1 Basic scan functions Basic scanning ......................1-2 Scanning to e-mail address ..................1-2 Scanning to shared PC folders ................1-4 Scanning to FTP servers ..................1-8 Scanning to USB memory device .................1-12 Scanning to an Evernote address .................1-15...
  • Page 4 Redialing ........................3-5 Broadcasting (Broadcast) ..................3-6 Basic transmission settings ..................3-8 Canceling / Checking faxes ...................3-12 Receiving faxes ......................3-17 Operations during reception .................3-20 Storing received documents ..................3-21 Making a phone call ....................3-23 Making a phone call ....................3-23 Receiving a phone call ...................3-23 Adjusting the speaker volume ................3-24 Transmitting faxes from a computer ..............3-25 Receiving internet faxes ..................3-30...
  • Page 5 Checking specified destinations ................5-14 Checking with destination confirmation function ..........5-14 Checking specified destinations manually ............5-15 Chapter 6 Communication management Checking the transmission report .................6-2 Issuing the transmission report ................6-2 Reading the transmission report ................6-4 Printing journals ......................6-5 Printing the journal manually ................6-6 Printing the journals automatically ...............6-7 Reading the journals ....................6-9 Chapter 7 Machine settings...

  • Page 6: How To Read This Manual

    How to read this manual Symbols In this manual, the following symbols are used with the items where important operational and safety information must be observed. Symbol Meaning Describes warnings to protect yourself and others from serious or potentially fatal injury if you handle the machine incorrectly. For safe operation, please follow instructions carefully.

  • Page 7: Screens

    Screens This manual uses the screens of the MFX-3590 standard model, unless otherwise stated. The screens you see may differ, depending on the options installed. How to read this manual...
  • Page 8 Chapter 1 Basic scan functions Basic scanning ......................1-2 Scanning to e-mail address ..................1-2 Scanning to shared PC folders ................1-4 Scanning to FTP servers ..................1-8 Scanning to USB memory device .................1-12 Scanning to an Evernote address .................1-15 Scanning to a printer ....................1-17 Basic scan settings ....................1-19 Resolution ......................1-19 Color ........................1-20...

  • Page 9: Basic Scanning

    Basic scanning Scanning to e-mail address You can attach the scanned document to an e-mail for transmission. Scan Internet NOTE To scan to e-mail, you should connect the machine to a network, and setup the “TCP/ IP Settings”, SMTP settings in “E-mail Settings”, and add an e-mail address to the machine in advance.
  • Page 10 Press [Send to E-mail]. Select the desired destination. •For details on specifying the destinations, see “Specifying destinations” (page 5-2). •To use the personal address book, log in to the machine in advance. •If you have selected a destination from the address book, scanning starts immediately. Press <Start>.

  • Page 11: Scanning To Shared Pc Folders

    Scanning to shared PC folders You can save a scanned document to a shared folder in a computer on the network. Scan PDF, JPEG TIFF, PDF Network Computer NOTE • To scan to folder, you should connect the machine to a network and setup the “TCP/ IP Settings”...
  • Page 12 Set the resolution and document type, as necessary. For details, see “Resolution” (page 1-19) “Color” (page 1-20). Press [PC/USB], and then [Folder]. Select the desired folder shortcut. Enter the user name to access the folder, and press [Enter]. When no authentication is required to access the folder, proceed to step 8. Enter the password to access the folder, and press [Enter].
  • Page 13 „ Scanning to a shared PC folder by directly specifying the folder Load the document. Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen is displayed. Set the resolution and document type, as necessary. For details, see “Resolution”...
  • Page 14 Press <Start>. •When you have loaded the document on the automatic document feeder, this will conclude the operation. •When you have loaded the document on the document glass, a message will appear when the first page of the document is scanned. Load the next document, and press [Next Doc].

  • Page 15: Scanning To Ftp Servers

    Scanning to FTP servers You can save a scanned document to a specific folder on an FTP (File Transfer Protocol) server. Scan PDF, JPEG TIFF, PDF FTP Server NOTE • To scan to FTP server, you should connect the machine to a network and setup the “TCP/IP Settings”...
  • Page 16 Press [PC/USB], and then [FTP]. Select the desired FTP server shortcut. The document will be scanned. •When you have loaded the document on the automatic document feeder, this will conclude the operation. •When you have loaded the document on the document glass, the following message will appear when the first page of the document is scanned.
  • Page 17 „ Scanning to an FTP server by directly specifying it Load the document. Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen is displayed. Set the resolution and document type, as necessary. For details, see “Resolution”...
  • Page 18 Enter the link to the FTP server, and press [Enter]. •Start the link with two slashes (“//”). •For details on entering characters, see chapter 1, “Entering characters” in the Administrator’s Guide. Press [User Name]. Enter the user name, and press [Enter]. •Up to 64 characters can be entered.

  • Page 19: Scanning To Usb Memory Device

    Scanning to USB memory device You can save a scanned document to a USB memory connected to the machine. USB memory NOTE • Only USB memory with no security function can be used. • The scanned data are save on the root of the USB memory. •...
  • Page 20 Press [PC/USB], and then [USB]. Connect the USB memory to the machine. Press <Start>. •When you have loaded the document on the automatic document feeder, this will conclude the operation. •When you have loaded the document on the document glass, a message will appear when the first page of the document is scanned.
  • Page 21 NOTE If you connect USB memory when the machine is in the ready state, the following display will appear. Select [Scan To USB Memory]. Then follow the procedures from step 6 . 1-14 Basic scanning...

  • Page 22: Scanning To An Evernote Address

    Scanning to an Evernote address You can save a scanned document to Evernote, and then access to Evernote using your smart phone or other devices and see the data. NOTE • To use this feature, you need to have an Evernote account. Access to the Evernote website to create an account.
  • Page 23 Press [Application], and then [EVERNOTE]. Select the destination, and press [Enter]. •The addresses on LDAP server have on the left of their name. Press to check the details for that destination. Press [Close] to close the confirmation screen. •You can select multiple destinations. Confirm the destinations, and press [Enter].

  • Page 24: Scanning To A Printer

    Scanning to a printer You can transmit a scanned document to another printer for printing via a computer. Color printer Scan Network NOTE • This function is available only when it is activated. To enable it, contact your local technical representative. •...
  • Page 25 Press [Application], and then [Scan to Print]. Select the printer. To sort the output, press [Sort]. Enter the number of copies to print using the numeric keys. Press <Start>. •When you have loaded the document on the automatic document feeder, this will conclude the operation.

  • Page 26: Basic Scan Settings

    Basic scan settings You can set the resolution and mono/color for scanning. NOTE You can change the default settings, as necessary. For details, see “Specifying default scanner settings” (page 7-33). Resolution Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen is displayed.

  • Page 27: Color

    Color You can set whether to scan the document in color or monochrome. Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen is displayed. Press [Color]. •The button switches between “Mono” and “Color” each time you press [Color]. •If [Color] is not displayed, press [Advanced] and then [Color].

  • Page 28: Scanning With A Twain Driver

    Scanning with a TWAIN driver You can use a TWAIN-compliant Windows application on your computer to scan a document. NOTE • Install the TWAIN scanner driver to the computer before using this function. For details on installing the driver, see chapter 1, “Installing to Windows” in the Printer Guide.
  • Page 29 Select the setting. Item Description Resolution This setting may be required, depending on the application software. Set it as required. (Normally it is not necessary to change this setting from its default value.) Pixel type Select to scan in color, B/W (black and white) or grayscale. Document type Select the document type.
  • Page 30 Click [Extended Functions] tab, and enter the setting if necessary. Item Description User To use the machine as an authenticated user, enter the user ID and Authentication password. User ID Enter the user ID. Password Enter the password if necessary. [Default] Click to returns the settings to the factory defaults.
  • Page 31 This page intentionally left blank. 1-24 Scanning with a TWAIN driver...
  • Page 32 Chapter Advanced scan functions Introduction to advanced functions ..............2-2 Advanced scan functions ..................2-4 Preview ........................2-4 Document type (Doc.Type) ..................2-6 Contrast ........................2-7 File name .........................2-8 Scan size ........................2-10 Stamp (Option) ......................2-12 Next document setting (Next Doc) ...............2-13 Duplex scan ......................2-15 Broadcast .......................2-17 Batch scan ......................2-19 File format ......................2-20 e-mail subject......................2-23...

  • Page 33: Introduction To Advanced Functions

    Introduction to advanced functions This product includes the following scan functions. Preview You can check the document image on the screen before sending (page 2-4). Resolution You can set the resolution for scanning (page 1-19). Color You can set whether to scan the document in color or monochrome (page 1-20).

  • Page 34: Mail Address

    e-mail subject When transmitting a scanned image via e-mail, you can edit the body and subject of the e-mail you’re sending. You can also enter the body of the e-mail using a template registered in advance (page 2-23). Color adjustment When performing color scanning, you can adjust the image to suit your requirements (page 2-25).

  • Page 35: Advanced Scan Functions

    Advanced scan functions Preview You can check the document image on the screen before sending. Load the document. Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen is displayed.
  • Page 36 Check the image of the document. •The first page of the document is displayed on the screen. •If you set duplex scan, the document image for both the front and back sides are displayed. •When you press [Delete] and then [Yes] while the first page of document is displayed, the operation will be canceled.

  • Page 37: Document Type (Doc.type)

    Document type (Doc.Type) Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen is displayed. Press [Doc. Type]. If [Doc. Type] is not displayed, press [Advanced] and then [Document Type]. Select the document type to scan with according to the document, and press [Enter].

  • Page 38: Contrast

    Contrast You can set the contrast to scan with according to the document. Lightest: Select to scan with the lightest contrast. Lighter: Select to scan with a contrast between the normal contrast and the lightest contrast. Normal: Select to scan with the normal contrast. Darker: Select to scan with a contrast between the normal contrast and the darkest contrast.

  • Page 39: File Name

    File name You can edit the file name for the scanned image data. You can also enter the file name using a file name registered in advance. NOTE • If you do not edit the file name, the current year, month, day, and time are automatically used as the file name when the data is transmitted or saved.
  • Page 40 „ Using a registered file name Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen is displayed. Press [File Name]. If [File Name] is not displayed, press [Advanced] and then [File Name]. Press [List].

  • Page 41: Scan Size

    Scan size You can transmit or save an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or to specify the document size. NOTE • When you scan using the document glass, only an area from the reference setting position equal to the set scan size is scanned.
  • Page 42 Select the scan size, and press [Enter]. Specify the destinations, and press <Start>. For details on the procedure, see “Basic scanning” (page 1-2). Advanced scan functions 2-11...

  • Page 43: Stamp (Option)

    Stamp (Option) You can stamp on a document that has been scanned using the automatic document feeder and check it has been scanned. NOTE • The stamp function is optional. • This setting is only available with the automatic document feeder. Press [Scan] on My MFP Menu screen.

  • Page 44: Next Document Setting (Next Doc)

    Next document setting (Next Doc) If you need to scan a large volume of documents that cannot all fit into the automatic document feeder at once, turn “Next Doc.” on to divide scanning. You can scan both through the automatic document feeder and on the document glass. NOTE The next document settings can be set separately for the automatic document feeder (ADF) and the document glass (FBS).
  • Page 45 Select [ON], and press [Enter]. Select [OFF] to deselect the setting. Specify the destinations, and press <Start>. •For details on the procedure, see “Basic scanning” (page 1-2). •The display shows “Set next document.” when scanning is over. Load the next document, and press [Next Doc]. Repeat step 6 to scan all the documents.

  • Page 46: Duplex Scan

    Duplex scan You can easily scan a two-sided document using this mode. Just load the duplex document in the automatic document feeder, and press <Start>. NOTE • This setting is only available with the automatic document feeder. • You cannot scan duplex document when both 600 dpi resolution (page 1-19) color scan (page 1-20)
  • Page 47 NOTE Refer to the illustration below to select the binding position. Image Binding position Long edge Short edge 2-16 Advanced scan functions...

  • Page 48: Broadcast

    Broadcast You can transmit to multiple destinations with a single operation. You do not need to scan the document repeatedly for each individual destination. NOTE • USB memory cannot be included into the broadcast destinations. • If you want to specify destinations using address book or shortcuts, set the “Broadcast”...
  • Page 49 „ Using the address book or shortcuts Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen is displayed. Press [Advanced]. Press [Broadcast]. Select [ON], and press [Enter]. Select [OFF] to deselect the setting.

  • Page 50: Batch Scan

    Batch scan When this function is on, it means that all scanned pages will be saved as one file. If you turn this function off, each scanned page will be saved as an individual file. Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode>...

  • Page 51: File Format

    File format You can select the file format for sending. Available File Formats For monochrome scanning: TIFF, PDF, or PDF w/Password (encrypted PDF) For color scanning: JPEG, PDF, or PDF w/Password (encrypted PDF) Encrypted PDF Settings When you have selected for the file format, you can also PDF w/Password (encrypted PDF) specify the following settings.
  • Page 52 Select file format. The selectable items differ according to the file format. For details, see “Color” (page 1-20). If you have selected [PDF w/Password] in step 4, press [Setting] to change the encryption settings. Otherwise, proceed to step 8. Set the detailed encryption settings, as necessary. Press [Close].
  • Page 53 To set a permissions password, enter the password and press [Enter]. If you do not want to set a permissions password, press [Enter] without entering a password. Enter the password set in step 12 again, and press [Enter]. If you did not enter a password in step 12, this screen is not displayed. 2-22 Advanced scan functions...

  • Page 54: E-Mail Subject

    e-mail subject When transmitting a scanned image via e-mail, you can edit the mail text and subject of the e-mail you are sending. You can also enter the mail text of the e-mail using a template registered in advance. NOTE •...
  • Page 55 If you want to edit subject, press [Subject]. Otherwise, go to step 8. Enter the subject, and press [Enter]. •Up to 80 characters can be entered for the subject. •For details on entering the characters, see chapter 1, “Entering characters” in the Administrator’s Guide.

  • Page 56: Color Adjustment

    Color adjustment When you scan in color, you can adjust the image to suit your requirements. NOTE • The color can only be adjusted when “Color” is set. For details, see “Color” (page 1-20). • Images shown in this manual are sample data, which may be different from the actual images.

  • Page 57: Adjusting The Sharpness

    Press [Contrast]. Select the contrast, and press [Enter]. Press [Close]. Specify the destinations, and press <Start>. For details on the procedure, see “Basic scanning” (page 1-2). „ Adjusting the sharpness You can set the image sharpness (the sharpness or softness) to seven different levels, from -3 (low) to +3 (high).
  • Page 58 „ Adjusting the lightness You can set the image lightness (brightness and darkness) to seven different levels, from -3 (low) to +3 (high). –: Darkens the entire image. +: Lightens the entire image. NOTE To adjust lightness, set the contrast to “Normal”. For details, “Contrast”...
  • Page 59 „ Adjusting the RGB You can set the ratio of R (red) to seven different levels, from -3 to +3. –: Lessens red, and enhances cyan. +: Enhances red, and lessens cyan. You can set the ratio of G (green) to seven different levels, from -3 to +3. –: Lessens green, and enhances magenta.
  • Page 60 Select the color ratio for red, green, and blue, and press [Enter]. Press [Close]. Specify the destinations, and press <Start>. For details on the procedure, see “Basic scanning” (page 1-2). Advanced scan functions 2-29...

  • Page 61: Scantag

    ScanTag The ScanTag feature allows you to create image data and metadata (data indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a network computer. NOTE •...
  • Page 62 Confirm the entered values, and press [Enter]. If you want to correct a value, select the value and correct it. Confirm the entered values and press [Enter]. Press <Start>. Press [Yes] to scan another document using the tag settings in step 4. Press [No] to complete the operation or specify different tag settings.
  • Page 63 This page intentionally left blank. 2-32 Advanced scan functions...
  • Page 64 Chapter Basic fax functions Basic faxing........................3-2 Transmitting faxes ....................3-2 Manual transmission ....................3-4 Redialing ........................3-5 Broadcasting (Broadcast) ..................3-6 Basic transmission settings ..................3-8 Canceling / Checking faxes ...................3-12 Receiving faxes ......................3-17 Operations during reception .................3-20 Storing received documents ..................3-21 Making a phone call ....................3-23 Making a phone call ....................3-23 Receiving a phone call ...................3-23 Adjusting the speaker volume ................3-24...

  • Page 65: Basic Faxing

    Basic faxing Transmitting faxes This section describes the often-used basic procedure for transmitting faxes. Load the document. Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Fax Ready” screen is displayed.
  • Page 66 Press <Start>. •When you have loaded the document on the automatic document feeder, this will conclude the operation. •When you have loaded the document on the document glass, the following message will appear when the first page of the document is scanned. Load the next document, and press [Next Doc].

  • Page 67: Manual Transmission

    Manual transmission Use this method when the other fax machine uses manual reception. NOTE Manual transmission cannot be performed from the document glass. Load the document in the automatic document feeder. Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Fax Ready” screen is displayed.

  • Page 68: Redialing

    Redialing “Redialing” refers to the process of transmitting to a previous destination again. The machine supports the following two types of redialing: • Manual redialing • Automatic redialing Manual redialing The machine memorizes the latest 10 destinations transmitted using the numeric keys on the control panel.

  • Page 69: Broadcasting (Broadcast)

    Broadcasting (Broadcast) This function enables you to transmit the same fax to many destinations in one operation, thereby eliminating the need to scan and transmit the fax to each individual destination. NOTE • When you want to specify destinations using the address book, set the “Broadcast” setting to ON.
  • Page 70 NOTE • For details on canceling the transmission, see “Canceling / Checking faxes” (page 3-12). • When the broadcast function is prohibited by security communication setting (page 4-27), or when you sending a fax by manual transmission, you cannot use the broadcast function.

  • Page 71: Basic Transmission Settings

    Basic transmission settings NOTE You can change the default settings, as necessary. For details, see “Address book destinations” (page 7-2). „ Setting the resolution You can set the resolution to scan with according to the document. Normal: Select to scan a document with normal text. Fine: Select to scan a document with small text, such as a newspaper.

  • Page 72: Setting The Contrast

    „ Setting the contrast You can set the contrast to scan with according to the document. Lightest: Select to scan with the lightest contrast. Lighter: Select to scan with a contrast between the normal contrast and the lightest contrast. Normal: Select to scan with the normal contrast.

  • Page 73: Dialing Options

    „ Dialing options You can insert dialing options when entering fax numbers or when registering address book destinations. Name Option Functions and Applications Hyphen — Makes the entered fax number easier to see. (Example) 111-1111-1111 Tone This is used to switch from pulse-dialing to tone-dialing. This option may not be available in some countries and regions.
  • Page 74 „ Setting the memory transmission / real time transmission There are two types of automatic transmission; memory transmission, which starts transmission after the document is scanned, and real time transmission, which performs transmission while the document is being scanned. This explanation indicates the procedure for selecting either transmission method for a single fax transmission.

  • Page 75: Canceling / Checking Faxes

    Canceling / Checking faxes If you want to cancel a fax transmission or check currently reserved transmission, press <Job Confirm.  Fax Cancel>. You can also check the communication result of the latest fax jobs. „ Canceling or checking the currently sending fax job During fax transmission, press <Job Confirm.
  • Page 76 „ Canceling or checking reserved fax job You can check and cancel reserved fax job for delayed transmission or waiting to be redialed because the destination was busy. Press <Job Confirm.  Fax Cancel>. If there are any fax jobs currently being transmitted, information for the current destinations is displayed.
  • Page 77 „ Canceling or checking parts of a broadcast You also can review or cancel certain numbers within a broadcast. Press <Job Confirm.  Fax Cancel>. When you want to cancel a reserved job, press [Delayed job]. Select the broadcast job you want to delete, and press [Detail]. Select the destination you want to cancel, and press [Delete].
  • Page 78 „ Checking or printing the communication result You can check or print the transmission result for the past 100 jobs. This enables you to check the result of transmitting via scan to folder or scan to FTP, in addition to checking the result of transmitting via fax and e-mail.
  • Page 79 Check the transmission result. Here the procedure for displaying the fax transmission history is described as an example. •To print a transmission result, press [Print] and then [Yes]. •For details on reading the transmission results, see “Reading the journals” (page 6-9).

  • Page 80: Receiving Faxes

    Receiving faxes You can choose from five reception methods according to your needs. „ Operating tips • Set the reception mode in the initial setup. For details, see “Setting the fax reception mode” (page 7-29). • To receive a phone call, an external phone needs to be connected. •...
  • Page 81 „ Prioritizing call reception (Tel/Fax Ready) When the other party When the other party sent you a fax called you The machine rings Pick up the external phone Reception starts handset, and talk to the other party NOTE • You can set the machine to ring between 0 and 10 times. For details, see “List of other default settings”...

  • Page 82: Receiving Faxes Manually

    „ Primarily using the phone (Tel Ready) When the other party is calling, pick up the handset of the external phone and talk. When the other parting is sending you a fax, press <Start> to start reception. NOTE Remove any documents from the automatic document feeder when receiving faxes. If there is a document remaining, transmission will start when <Start>...

  • Page 83: Operations During Reception

    Operations during reception „ Indicators during reception The information lamp on the control panel flashes green during reception. If the other party has registered their name and fax number in their machine, that information is displayed on the fax ready screen. The display is in the following order of priority.

  • Page 84: Storing Received Documents

    Storing received documents There are various recording methods available according to the specified settings. „ List of recording methods The recording method differs according to the reception reduction rate. For details on the reception reduction rate setting, see “List of other default settings” (page 7-40).
  • Page 85 „ Effective recording area Printing is not possible on the area approximately 0.12" (3 mm) around the edge of the paper. For this reason, the received document may be reduced in size or cut off during printing. The area which can be printed is referred to as the “Effective recording area”. 100% or Effective reduced...

  • Page 86: Making A Phone Call

    Making a phone call This section describes the procedure for making phone calls. NOTE To make a phone call, an external phone needs to be connected. Making a phone call Pick up the external phone handset. Or press [Monitor] on fax ready mode. If [Monitor] is not displayed, press [Advanced] and then [Monitor].

  • Page 87: Adjusting The Speaker Volume

    Adjusting the speaker volume Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Fax Ready” screen is displayed. Press [Monitor]. Press [Volume]. Select the desired volume, and press [Enter]. Press [Monitor] to hang up. 3-24 Making a phone call...

  • Page 88: Transmitting Faxes From A Computer

    Transmitting faxes from a computer Documents created with application software can be transmitted by fax without printing them. NOTE • Install the fax driver to the computer before using this function. For details on installing the driver, see chapter 1, “Installing to Windows” in the Printer Guide.
  • Page 89 Click the [Paper] tab, and specify the detailed settings, as necessary. Item Description Paper Document Select the size of the document you created. Settings Size Orientation Select the orientation of the document you created. Enlarge/ Change this setting to enlarge or reduce the document before Reduce transmitting it.
  • Page 90 Click the [Fax Settings] tab. If it is necessary to change the user authentication, click [Select User] and select the user. When you click [Select User], a list of users will be displayed. Select the desired user, enter password in box under the list, and click [OK]. Click [OK] to close the printing preference screen.
  • Page 91 Enter a destination on the “Destination Settings” tab. You can enter a destination with the following ways. •Select either “Shared Address Book”or “Personal Address Book” from the pull-down menu, and select the destination from the address book, and click [Add>]. When no user is selected in step 7, you can choose only “Shared Address Book”.
  • Page 92 Repeat step 10 to specify all the destinations. To set cover page and transmission report settings, click [Other Setting] tab. Item Description Cover Page Do not attach / Sets whether to attach a cover page. Attach When you select “Attach”, you can choose the cover page format.

  • Page 93: Receiving Internet Faxes

    Receiving internet faxes There are two methods for receiving internet faxes; automatic reception at a specified interval, and manual reception performed by the user. NOTE To receive internet faxes, you should connect the machine to a network, and setup the “TCP/IP Settings”...
  • Page 94 Chapter Advanced fax functions Introduction to advanced functions ..............4-2 Scanner related settings ...................4-5 Preview ........................4-5 Scan Size ........................4-7 Next document setting (Next Doc.) ................4-9 Duplex scan ......................4-11 Stamp (Option) ......................4-12 Transmission related settings ................4-13 Cover page ......................4-13 Delayed transmission ....................4-16 Sending the sender name (TTI) ................4-18 E-mail gateway ......................4-19 Security fax functions .....................4-20...

  • Page 95: Introduction To Advanced Functions

    Introduction to advanced functions This product includes the following fax functions. Preview You can check the document image on the screen before sending (page 4-5). Resolution You can set the resolution to scan with according to the document. For details, see “Setting the resolution “...
  • Page 96 Transmission confirmation report (Tx Report) For details, see “Checking the transmission report” (page 6-2). Scan size You can transmit an image scanned using a scan size set in advance. This is useful when you want to scan a part of the document or want to specify the document size. For details, “Scan Size”...
  • Page 97 Location You can check or delete the specified destinations at transmission. For details, see “Checking specified destinations manually” (page 5-15). Confirmation dial When the confirmation dial function is set, a screen requiring you to reenter the destination will be displayed before starting transmission. Transmission is allowed only when the first and second numbers match.

  • Page 98: Scanner Related Settings

    Scanner related settings Preview You can check the document image on the screen before sending. Load the document. Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Fax Ready” screen is displayed.
  • Page 99 Check the image of the document. •The first page of the document is displayed on the screen. •If you set duplex scan, the document image for both the front and back sides are displayed. •When you press [Delete] and then [Yes] while the first page of document is displayed, the operation will be canceled.

  • Page 100: Scan Size

    Scan Size You can transmit an image scanned using a scan size set in advance. This is useful when you want to transmit a part of the document or want to specify the document size. NOTE • When you scan using the document glass, only an area from the reference setting position equal to the set scan size is scanned.
  • Page 101 Press [Scan Size]. If you loaded the document in the automatic document feeder, “Auto” is selected. Select the scan size, and press [Enter]. Specify the destinations, and press <Start>. For details on specifying the destinations, see “Specifying destinations” (page 5-2). Scanner related settings...

  • Page 102: Next Document Setting (Next Doc.)

    Next document setting (Next Doc.) If you need to transmit a large volume of documents that cannot all fit into the automatic document feeder at once, turn “Next Doc” on to divide scanning. You can scan both through the automatic document feeder and on the document glass. NOTE The next document settings can be set separately for the automatic document feeder (ADF) and the document glass (FBS).
  • Page 103 Specify the destinations, and press <Start>. •For details on specifying the destinations, see “Specifying destinations” (page 5-2). •If you loaded the document in the automatic document feeder, this concludes the procedure. •When the loaded documents have been scanned, the message “Set next document.” is displayed.

  • Page 104: Duplex Scan

    Duplex scan You can transmit both sides of a document. NOTE This setting is only available with the automatic document feeder. Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Fax Ready” screen is displayed.

  • Page 105: Stamp (Option)

    Stamp (Option) You can stamp on a document that has been scanned (or transmitted) using the automatic document feeder and check it has been scanned (or transmitted). NOTE • The stamp function is optional. • This setting is only available with the automatic document feeder. Press [Fax] on My MFP Menu screen.

  • Page 106: Transmission Related Settings

    Transmission related settings Cover page A cover page containing a simple message that can be automatically attached to the documents. NOTE A cover page cannot be attached when performing manual transmission(page 3-11), or when using an e-mail gateway(page 4-19). „ Registering cover page message You can register up to three types of message.
  • Page 107 Enter a message, and press [Enter]. •Up to 120 characters can be entered. For details on entering the characters, see chapter 1, “Entering characters” in the Administrator’s Guide. •To insert a line break, press . A line break is counted as two characters. •You can check the entered message by pressing [ViewText].
  • Page 108 „ Turning the cover page on Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Fax Ready” screen is displayed. Press [Advanced]. Press [Cover Page]. Select [ON]. Select [OFF] to deselect the setting. Select document number you want to use, and press [Enter].

  • Page 109: Delayed Transmission

    Delayed transmission You can use this function to specify the date and time to send the fax. • You can specify a time and date up to a month ahead. The document for delayed transmission is stored in memory until the specified time, at which point transmission will start.
  • Page 110 NOTE • After scanning the document, you can check or delete the reserved transmission by pressing <Job Confirm.  Fax Cancel> (page 3-13). • To change the specified time after scheduling the transmission, you need to delete the delayed transmission and then set transmission date again. Transmission related settings 4-17...

  • Page 111: Sending The Sender Name (Tti)

    Sending the sender name (TTI) You can select from three types of sender names registered in advance. You can also transmit without adding a sender name. For details on registering the sender names, see “Registering your name or company name (TTI)” (page 7-30). Press [Fax] on My MFP Menu screen.

  • Page 112: E-Mail Gateway

    E-mail gateway You can transmit to a fax server as if you were transmitting to a regular telephone line. The e-mail gateway settings need to be registered in advance. For details on registering the e-mail gateway, see chapter 2, “Setting an e-mail gateway” in “Specifying the network settings”...

  • Page 113: Security Fax Functions

    Security fax functions Closed communications When closed communication is set, fax messages are transmitted and received between the same model only (excluding some models). Closed communication can be set separately for transmission and reception. „ Setting the closed transmission Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode>...
  • Page 114 „ Setting the closed reception Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed. Press [Management]. If an administrator password is set, press [Admin Password] to enter the password and then press [Enter].

  • Page 115: Registering A Passcode

    Registering a passcode „ Registering a passcode You can set the passcode required for closed transmission and closed reception. You can use closed transmission and reception without setting a passcode; however, setting a passcode is recommended to strengthen the security function. NOTE •...

  • Page 116: Communication And Range Of Passcodes

    „ Communication and range of passcodes Communication range of closed transmission • When closed transmission is set, fax messages cannot be transmitted to machines other than Muratec machines. • If the passcode set on your machine does not match the passcode set on the other machine, faxes cannot be transmitted.

  • Page 117: Id Check Transmission

    ID check transmission ID check transmission limits fax transmission to when the lower four digits of the fax number you dialed and those registered in the destination machine match. NOTE • When using manual transmission (page 3-4), the ID check transmission function is disabled, even if you set it to ON.

  • Page 118: Destination Confirmation Function

    Destination confirmation function You can check the entered destinations on the display at transmission. For details, see “Checking with destination confirmation function” (page 5-14). Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed.

  • Page 119: Confirmation Dial

    Confirmation dial When the confirmation dial function is set, a screen requiring you to reenter the destination will be displayed at transmission. Transmission is allowed only when the first and second enter match. Entering the destination twice enables you to check whether there has been a mistake when entering the number.

  • Page 120: Prohibiting Broadcasting

    Prohibiting broadcasting You can prohibit the entering of multiple destinations to prevent transmitting to unintentional destinations. Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed. Press [Management].

  • Page 121: Security Reception

    Security reception This allows documents received after the security reception start time to be stored in memory without being printed. To print the documents stored in memory, you need to enter the protect passcode. NOTE • To set security reception, it is necessary to set a protect passcode in advance. For details, see chapter 2, in “Setting the protect passcode”...
  • Page 122 Set the security reception starting time, and press [Enter]. •Press [PM] or [AM] and enter the time in 12 hour format. •You can use numeric keys. Press [Close]. Security fax functions 4-29...
  • Page 123 „ Printing security reception documents Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Fax Ready” screen is displayed. Press [Advanced]. Press [Secure Reception]. Enter the protect passcode using the numeric keys, and press [Enter]. Press [OFF], and press [Enter]..

  • Page 124: Pin Masking

    PIN masking To prevent unauthorized long-distance calls, some PBX (private branch exchanger) systems require a PIN (personal identification number) entry when dialing a number. Your machine’s PIN masking feature helps you keep that PIN private. With PIN masking activated, you can dial a number plus a PIN, but the PIN will not appear in the journal, error message printout, delayed command list or transmission report.
  • Page 125 „ Dialing in PIN mask mode 1 NOTE If you have set mode 1, the PIN should be registered to the address book to use them. For details, see “Address book destinations” (page 7-2). Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode>...

  • Page 126: Useful Reception Function

    Useful reception function Auto distribution When a fax is received, it is distributed to a specified destination if its information matches the conditions registered in advance. Up to 200 distribution settings can be registered. Reception Distribute from 5:00 p.m. on Friday to 8:00 a.m. on Monday Home Office...
  • Page 127 Conditions Set the conditions for determining whether to distribute a received document. Fax Number Set this to only distribute documents received from a specific fax number. Up to 24 digits can be entered. Numerals and “+” can be entered. Matching Select the matching method for the fax number.
  • Page 128 Select the destination, and press [Enter]. •Press [All] to display all registered destinations. •Press [Fax] to display registered fax number destinations. •Press [E-mail] to display registered e-mail address destinations. •Press [ABC] - [WXYZ] to display registered destination names starting with the selected alpha characters.
  • Page 129 Press [Fax Number]. Enter the fax number using the numeric keys, and press [Enter]. •Press [Clear] to delete one of the entered digits. •Press [All Clear] to delete all of the entered digits. Press [Equal]. Select the matching method, and press [Enter]. Press [Enter].
  • Page 130 NOTE When you want to set the schedule for several days of the week, register multiple settings. For example, to distribute fax from Friday 17:00 to Monday 8:00, register three settings with the following schedules. The conditions other than the schedule should be registered as the same.
  • Page 131 „ Setting auto distribution If auto distribution is enabled, the forwarding conditions set individually are enabled and faxes will be distributed according to the registered conditions. Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Fax Ready” screen is displayed.
  • Page 132 Chapter Specifying destinations Specifying destinations.....................5-2 Selecting from the address book ................5-2 Searching for server destinations ................5-5 Entering the destination directly .................5-10 Selecting destination from the history ..............5-12 Checking specified destinations ................5-14 Checking with destination confirmation function ..........5-14 Checking specified destinations manually ............5-15...

  • Page 133: Selecting From The Address Book

    Specifying destinations Destinations can be specified using the following methods. • Selecting registered destination in the address book Š Selecting from the address book Š Using speed-dial numbers Š Using groups • Searching from the server • Entering the destination directly Š...
  • Page 134 NOTE • In the address book, an icon is displayed at the head of each destination, indicating the type of destination that is registered. : Fax number or fax number group Š : E-mail address or e-mail address group Š •...
  • Page 135 NOTE If you enable the broadcast function in advance, you can specify multiple destinations (page 2-17 and 3-6.) „ Using speed-dial numbers Press [Scan] or [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” or “Fax Ready”...

  • Page 136: Searching For Server Destinations

    Searching for server destinations You can search for and select destinations from an LDAP (Lightweight Directory Access Protocol) server and address book destinations. There are two methods for searching for destinations; “simple search”, which enables you to search by entering part of the destination, and “advanced search”, which enables you to search by setting detailed conditions.

  • Page 137: Advanced Searching

    Select the destination to specify from the search results, and press [Enter]. •Press to check the details for that destination. Press [Close] to close the confirmation screen. •If there are no corresponding destinations, no destinations are displayed. •To further search within the search results, press [NarrowList], and repeat steps 4 to 5. •To perform another search, press [NewSearch], and repeat steps 4 to 5.
  • Page 138 Press [Scan] or [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” or “Fax Ready” screen is displayed. On scan ready screen, press [Send to e-mail] to display the address book. Press [Search].
  • Page 139 To select a search condition other than “Any”, press the search condition box next to the search item you entered. If you do not want to change the search condition, proceed to step 9. Select the search condition, and press [Enter]. To continue entering search conditions, repeat the operation in steps 5 to 8.
  • Page 140 Regarding search results An icon is displayed in front of destinations in the search results. Icon Description A fax number on an LDAP server. An e-mail address on an LDAP server. A fax number registered in the address book. An e-mail address registered in the address book. Note Press to check the details for that destination.

  • Page 141: Entering The Destination Directly

    Entering the destination directly „ Entering fax number Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Fax Ready” screen is displayed. Enter the fax number using the numeric keys or from [Num. keys] screen, and press [Enter].
  • Page 142 „ Entering e-mail address When transmitting with scan to e-mail, enter the e-mail address. Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen is displayed. Press [Advanced]. Press [Mail Address].

  • Page 143: Selecting Destination From The History

    Selecting destination from the history „ Using dialing history (Redial) When transmitting a fax, you can select a destination from the history of the last 10 destinations entered using the numeric keys. You can also edit the selected history before using it as a destination.
  • Page 144 „ Using mail history When transmitting using scan to e-mail, you can select a destination from the history of the last 20 e-mail addresses entered. You can also edit the selected e-mail address before using it as a destination. NOTE Transmission using destinations registered in the address book are not displayed in the e-mail history.

  • Page 145: Checking Specified Destinations

    Checking specified destinations You can check or delete the specified destinations at transmission. Either check them every time you press <Start>, or check them manually as necessary. NOTE An icon is displayed in front of the specified destinations in the confirmation screen. When you set an e-mail address as the destination, it is set as a “To”...

  • Page 146: Checking Specified Destinations Manually

    Checking specified destinations manually When all the desired destinations are specified, press [Close] until the ready screen is displayed. Press [Location]. (Example: Scanner screen) Confirm the destinations. •To delete a selected destination, select the destination to delete, and press [Delete]. •You can change the destination from “To”...
  • Page 147 This page intentionally left blank. 5-16 Checking specified destinations...
  • Page 148 Chapter Communication management Checking the transmission report .................6-2 Issuing the transmission report ................6-2 Reading the transmission report ................6-4 Printing journals ......................6-5 Printing the journal manually ................6-6 Printing the journals automatically ...............6-7 Reading the journals ....................6-9...

  • Page 149: Checking The Transmission Report

    Checking the transmission report You can print or e-mail the transmission results of faxes. NOTE You can also set to always print a transmission report. For details, see “Specifying default fax settings “ (page 7-39). Issuing the transmission report Load the document. Press [Fax] on My MFP Menu screen.
  • Page 150 If you selected “e-mail”, specify the destination for transmission report, and press [Enter]. •Up to 50 characters can be entered. •To delete one of the entered characters, press [Delete]. Press [Close]. Specify the destinations, and press <Start>. For details on specifying the destinations, see “Specifying destinations”...

  • Page 151: Reading The Transmission Report

    Reading the transmission report Number Item Description Destination The destination name, fax number, or e-mail address Type FAX: Fax transmission Mode The resolution used for the communication Start Time The time the communication started The time that elapsed from when the communication started Time until when the communication ended Page...

  • Page 152: Printing Journals

    Printing journals You can print journals that record the communication history of fax and scanner jobs. You can print the journals either manually or automatically on the time you have registered in advance. Types of journals The following types of journals are printed by the machine. •...

  • Page 153: Printing The Journal Manually

    NOTE • When you print the journals automatically, all the journals are printed even if there is no history. • For automatic printing without a time specified and manual printing, the history for the latest 100 jobs is always retained. Printing the journal manually You can print the history of the latest 100 jobs for the specified type of journal.

  • Page 154: Printing The Journals Automatically

    Printing the journals automatically You can set to print the journal when there is transmission history for 100 jobs, or every day at a specified time. Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed.
  • Page 155 Press [Print Reservation]. Enter the printing time, and press [Enter]. •Press [AM] or [PM], and enter the time in 12 hour format. •You can use numeric keys. Select the type of journal to print. Select [ON], press [Enter]. •If you select [OFF], the type of journal will not be printed. •To continue selecting types of journal, repeat from step 9.

  • Page 156: Reading The Journals

    Reading the journals „ For fax communication Example of a transmission journal * * Fax Transmit Journal * * Jan 1 2013 01:30pm Printed date:Jan 01 2013 01:30pm Destination Mode Start Time Comm.Time Page(s) Sender Result Note 0002 John Smith Fine 01/01 2013 01:20pm 00’...
  • Page 157 Example of a reception journal * * Fax Receive Journal * * Jan 1 2013 01:30pm Printed date:Jan 01 2013 01:30pm Destination Mode Start Time Comm.Time Page(s) Result Note 0002 Edward Hill Normal 01/01 2013 01:20pm 00’ 38” # O K 0001 Sports Cars R Us Fine...

  • Page 158: Scan To E-Mail

    „ Scan to e-mail Example * * Mail Transmit Journal * * Jan 1 2013 01:30pm Printed date:Jan 01 2013 01:30pm Destination Start Time Subject Sender Result #Addrs 0002 maryp@planski.com 01/01 2013 01:20pm E-mail Message GUEST 0001 Chris Johns 01/01 2013 10:30am E-mail Message User01 Number Item...

  • Page 159: Internet Fax Reception

    „ Internet fax reception Example * * Mail Receive Journal * * Jan 1 2013 01:30pm Printed date:Jan 01 2013 01:30pm Destination Start Time Subject Result Note 0002 maryp@planski.com 01/01 2013 01:20pm E-mail Message 0001 Chris Johns 01/01 2013 10:30am E-mail Message Error(2) Forwarded Fax Number...
  • Page 160 „ Scan to Folder / Scan to FTP Example * * Folder Transmit Journal * * Jan 1 2013 01:30pm Printed date:Jan 01 2013 01:30pm Destination File Name Start Time Sender Result 0002 Folder shortcut 2 20130101132045 01/01 2013 01:20pm GUEST 0001 Folder shortcut 1 File-1...
  • Page 161 This page intentionally left blank. 6-14 Printing journals...
  • Page 162 Chapter Machine settings Registering destinations...................7-2 Address book destinations ..................7-2 Registering or editing groups .................7-8 Registering / Editing folder shortcuts ..............7-10 Registering / Editing FTP server shortcuts ............7-14 Registering favorite destinations .................7-18 Registering color printer ..................7-20 Initial setup (User Install) ..................7-26 Opening the user install screen ................7-27 Registering the user install ..................7-28 Specifying default settings ..................7-33...

  • Page 163: Registering Destinations

    Registering destinations Address book destinations Destinations can be registered in the address book for easy use. Up to 1,000 frequently used destinations can be registered. The following items can be registered for each destination. Item Description The number for the destination. When transmitting a fax or e-mail, enter this number to select the destination.
  • Page 164 „ Registering or editing destinations This section describes the procedure for registering address book destinations. When editing, select the destination you want to edit in step 4, and press [Edit]. After select the item to change. Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode>...
  • Page 165 nter the name, and press [Enter]. For details on entering characters, see chapter 1, “Entering characters” in the Administrator’s Guide. Press [Super G3]. Select [ON] to enable transmission with Super G3 or [OFF] with G3, and press [Enter]. Press [Enter]. To continue to register or edit address book destinations, repeat the procedure from step 4.
  • Page 166 „ Useful registration method 2 Registering a number entered with the numeric keys Press [Fax] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Fax Ready” screen is displayed. Use the numeric keys to enter the destination fax number. Press [Register].
  • Page 167 „ Useful registration method 3 Registering an entered e-mail address Press [Scan] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until “Scan Ready” screen is displayed. Press [Advanced]. Press [Mail Address]. Enter the destination e-mail address. Press [Register].

  • Page 168: Deleting Destinations

    Press [Yes]. The procedure is then the same as for registering an address book destination. Continue from step 11 of “ Registering or editing destinations” (page 7-3). „ Deleting destinations Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed.

  • Page 169: Registering Or Editing Groups

    Registering or editing groups When transmitting to many destinations, you can transmit to a group of address book destinations. Up to 100 groups can be registered. Item Description The group name. Name Up to 50 characters can be entered. The destinations registered in the group. Group Members Up to 1,000 address book destinations can be specified.

  • Page 170: Deleting Groups

    •Press [Others] to display registered destination names starting with a symbol or number. •Press [Speed-Dial] to select a destination using a speed-dial number. For details, see “Using speed-dial numbers” (page 5-4). •Press [Search] to search a destination from address book. For details, see “Searching for server destinations”...

  • Page 171: Registering / Editing Folder Shortcuts

    Registering / Editing folder shortcuts Up to 300 frequently used shared folders can be registered as shortcuts. NOTE • The folder to register must have shared folder settings specified on the computer you are using in advance. • You can register personal folder shortcuts. For details on registering personal settings, see chapter 1, “Using personal settings”...
  • Page 172 Press [Add]. To change a shortcut that is already registered, select the name of the shortcut you want to change , and press [Edit]. Browse to the folder you want to register, specify the folder, and press [Enter]. •Press [Keypad] to manually enter or edit the link. After entry, press [Enter]. Start the link with two slashes (“//”).
  • Page 173 Press [Automatic Network Login]. Select [ON] to set the automatic network login function or [OFF] to disable it, and press [Enter]. Press [Close]. To continue to register or edit shortcuts, repeat the procedure from step 4. „ Deleting Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode>...
  • Page 174 „ Registering from an operation screen On the screen for specifying a shared folder, press [Add/Edit]. For details, see “Scanning to shared PC folders” (page 1-4) step 1 to 6. Refer to the procedure from step 4 of “Registering / Editing” (page 7-10).

  • Page 175: Registering / Editing Ftp Server Shortcuts

    Registering / Editing FTP server shortcuts Up to 20 frequently used FTP servers can be registered as FTP server shortcuts. Shortcuts can also be registered from the screen for entering an FTP server. „ Registering / Editing The following items can be registered for each FTP server shortcut. Item Description Shortcut Name...
  • Page 176 Enter or edit the link to the FTP server you want to register, and press [Enter]. Start the link with two slashes (“//”). Press [Shortcut Name]. If you do not want to register or edit the shortcut name, proceed to step 8. Register or edit the shortcut name, and press [Enter].
  • Page 177 „ Deleting Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed. Press [Register]. Press [FTP Shortcut]. Select the name of the shortcut to delete, and press [Delete]. Press [Yes] to proceed with the deletion.
  • Page 178 „ Registering an entered FTP Server Specify an FTP Server. For details, see “Scanning to an FTP server by directly specifying it” (page 1-10) step 1 to 11. Press [Register]. Press [Yes]. Press [No] to close the screen without registering the shortcut. Refer to the procedure from step 6 of “Registering / Editing”...

  • Page 179: Registering Favorite Destinations

    Registering favorite destinations You can register up to 10 destinations to display in the [Faves Destination]. NOTE • Destinations registered in the [Faves Destination] must already be registered in the address book or as a shortcut. • Destinations registered in the [Faves Destination] cannot be deleted without first deleting them from the [Faves Destination].
  • Page 180 „ Deleting Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed. Press [Register]. Press [Favorite Address]. Select the destination you want to delete, and press [Delete]. Press [Yes] to proceed with the deletion.

  • Page 181: Registering Color Printer

    Registering color printer To use the Scan to Printer function, it is necessary to install the “Scan to Print Monitor” utility software in a computer in advance, and register the shared folder and color printer to use in Scan to Print Monitor. Set the following items in Scan to Print Monitor.
  • Page 182 „ Setting folders and printers Register the shared folder and printer to use with the Scan to Printer function. Item Description Shared Folder Specify the shared folder to use for the Scan to Printer function. Scanned document data is saved in this folder, and is then forwarded to the printer by the Scan to Print Monitor function.
  • Page 183 To register a new printer, select an unregistered item, and click [Register/Edit]. •If the message “Cannot connect to the server.” is displayed, specify the “Network Settings” first (page 7-24). •To change registered information, select the item you want to change, and click [Register/ Edit].
  • Page 184 Change the password, as necessary. Click [OK]. „ Registering other settings You can register the following items. Item Description Print Log Outputs the print log (record) to the folder in which the executable file for the Scan to Print Monitor is located (the “Scan to PM”...

  • Page 185: Specifying The Network Settings

    „ Specifying the network settings The following items are set when installing the Scan to Print Monitor, but can be changed as necessary. Item Description IP Address Set the IP address of the machine. HTTP Port No. This setting is enabled when “Perform secure communications” is deselected.
  • Page 186 „ Closing the Scan to Print Monitor Right-click the task tray icon of the Scan to Print Monitor, and select “Exit”. NOTE To use the Scan to Printer function, the Scan to Print Monitor must be started. Registering destinations 7-25...

  • Page 187: Initial Setup (User Install)

    Initial setup (User Install) In some countries you are required by law to indicate the sender name and fax number on every fax you send. YOU MUST THEREFORE STORE THE SENDER NAME AND FAX NUMBER IN YOUR MACHINE BEFORE USING IT. Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page.

  • Page 188: Opening The User Install Screen

    Time zone A time zone is a region that adopts the same time differences as the ones from the Royal Observatory, Greenwich, England (from– 12 hours to + 13 hours), usually regarded as standard time around the world. Caller ID Set this mode to ON to display the caller number (Caller ID) on the display while the machine is being called.

  • Page 189: Registering The User Install

    Registering the user install „ Setting the language Select the language on display. The selected language will be applied to the list printouts as well. Open the user install screen (page 7-27). Press [Language]. Select the language, and press [Enter]. „...

  • Page 190: Setting Daylight Saving

    „ Setting daylight saving Select the validity for the daylight saving time. Open the user install screen (page 7-27). Press [Set Daylight Saving]. Select [ON] or [OFF], and press [Enter]. „ Setting the broadcast transmission option Select whether to start transmission when registered destination is selected (“OFF”), or when <Start>...

  • Page 191: Setting The Dial Tone Detection

    „ Setting the dial tone detection Select ON if you want to set the dial tone detection. When you set to ON, you cannot transmit the faxes through a line that cannot acquire a dial tone. Normally, select OFF. Open the user install screen (page 7-27).

  • Page 192: Entering Your Fax Number

    „ Selecting the default TTI Select the TTI that will be used most often. Open the user install screen (page 7-27). Press [Default TTI]. Select the TTI, and press [Enter]. „ Entering your fax number Open the user install screen (page 7-27).

  • Page 193: Time Zone

    „ Time zone “Time zones” refer to the difference in time (from– 12 hours to + 13 hours) between countries from the Greenwich Observatory in England, which is taken to be standard time, and to regions that use the same difference. Open the user install screen (page 7-27).

  • Page 194: Specifying Default Settings

    Specifying default settings The default values are those used when you press <Reset> to return to the ready screen. The machine returns to the default settings if it is left without any operation for a designated period of time. Changing the default values of often-used functions can shorten the time required to adjust settings.
  • Page 195 Select the function to set, and press [Enter]. For details, see “List of default scanner settings” (page 7-34). Select the default value, and press [Enter]. Press [Close]. „ List of default scanner settings Function Description Settings Preview Set the default preview setting. Document Set the default document type Text...
  • Page 196 Function Description Settings File Format This sets the default file format Mono: TIFF used when a scanned document is saved. PDF w/Password Color: JPEG NOTE If you have changed the file format PDF w/Password in the default e-mail settings (page 7-38), this setting is also changed.
  • Page 197 „ Specifying JPEG compression default This sets the compression rate used when performing color scanning with the JPEG file format. Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed.

  • Page 198: Specifying Default Scan To E-Mail Settings

    Specifying default scan to e-mail settings „ Setting procedures Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed. Press [Default Settings]. Press [e-mail Settings]. Select the function to set.
  • Page 199 „ List of default e-mail settings Function Description Settings File Format This sets the default file format used when a Mono: TIFF scanned document is saved. PDF w/Password NOTE Color: JPEG If you have changed the file format in the default scanner settings (page 7-35), this...

  • Page 200: Specifying Default Fax Settings

    Specifying default fax settings „ Setting procedures Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed. Press [Default Settings]. Press [Fax Settings]. Select the function to set. Select the item to set.
  • Page 201 „ List of default transmission settings Function Description Settings Preview Set the default preview setting. Resolution This sets the default resolution when a document is Normal scanned. Fine Super Fine Photo Background Contrast This sets the default contrast when a document is Lightest scanned.
  • Page 202 Function Description Settings Number of Rings This sets the number of times the machine rings until 0 - 10 time(s): fax reception starts when the reception mode is set to 2 time(s) Fax. The number of rings becomes more than the set number when the machine is in the sleep mode.

  • Page 203: Registering Other Settings

    Registering other settings You can register other functions used with scanner functions. Registering / Editing templates You can register ten default subjects and messages of the e-mail used when transmitting a fax with a cover page, attaching a scanned document to an e-mail for transmission (Scan to E-mail).
  • Page 204 Edit the title, and press [Enter]. For details on entering characters, see chapter 1, “Entering characters” in the Administrator’s Guide. To enter a subject, press [Subject]. If you do not want to enter a subject, proceed to step 8. Enter the subject, and press [Enter]. For details on entering characters, see chapter 1, “Entering characters”...

  • Page 205: Registering / Editing File Names

    Registering / Editing file names You can register up to 20 file names to use for scanned image data in advance. „ Registering / Editing Press [Setting] on My MFP Menu screen. If My MFP Menu screen is not displayed, press <Mode> repeatedly until My MFP menu screen is displayed.

  • Page 206: Registering / Editing Domain Names

    Registering / Editing domain names The domain name buttons displayed in the “Alphanumeric Display” screen on the character entry screen can use registered domain names. You can register up to 10 types of domain names in advance. „ Registering / Editing Press [Setting] on My MFP Menu screen.
  • Page 207 This page intentionally left blank. 7-46 Registering other settings...
  • Page 208 Chapter 8 Troubleshooting Error messages......................8-2 Communication errors ....................8-2 Troubleshooting ......................8-8 Cannot transmit faxes ....................8-8 Cannot receive faxes ....................8-9 Cannot scan ......................8-10...

  • Page 209: Error Messages

    Error messages When a communication error occurs or there is a problem with the machine, the information lamp will illuminate in orange and an error message will be displayed or printed. There are errors which you can and cannot clear when you press <Stop>. Please solve the problem which cannot be cleared by pressing <Stop>...
  • Page 210 Error code Error message Countermeasure T.2.2 Confirm the remote fax. Transmit the document again. If this error continues to occur, contact your local technical representative. ID check Tx error. ID does not Check the settings on the other party’s machine. matched.
  • Page 211 Error code Error message Countermeasure R.1.2 Confirm the remote fax. If you know who the sending party is, ask them to transmit the document again. If this error continues to occur, contact your local technical representative. Reception error. Remote fax is not The remote fax could not receive the fax because compatible.
  • Page 212 „ Scan to e-mail communication errors Error code Error message Countermeasure 980, 984, Not able to transmit. Transmit the document again. 985, 986, Please transmit the message 991, 992, again. 993, 996, 987, 988, Not able to transmit. Please In the mail settings, check whether the 990, 997 confirm setting.
  • Page 213 „ Scan to FTP and ScanTag communication errors Error code Error message Countermeasure 9000, 9999 System error occurred. An error occurred because the system memory was temporarily insufficient. Wait a while, and perform the operation again. 17, 33, 56, 210, Cannot connect.
  • Page 214 „ Resolving Internet fax reception errors This information is displayed in the “Note” field of reception journal reports and the OfficeBridge communication history. A message is displayed in the reception journal reports but only a single digit code is displayed in the OfficeBridge communication history. Error code Error message Description...

  • Page 215: Troubleshooting

    Troubleshooting Read this section if trouble occurs with the machine. Contact your local technical representative if the following steps do not solve the problem. Cannot transmit faxes Status Things to check Countermeasure Cannot transmit Is your transmission Check the procedure and try again. procedure correct? For details, see “Basic faxing”(page...

  • Page 216: Cannot Receive Faxes

    Cannot receive faxes Status Things to check Countermeasure Cannot receive faxes Is the machine in the auto Check the reception mode. For details, see reception mode? “Initial setup (User Install)”(page 7-26). Does the machine have Load paper. For details, see “Loading paper” paper loaded? in the User’s Guide.

  • Page 217: Cannot Scan

    Cannot scan Status Things to check Countermeasure Cannot scan Have you checked the For details, see chapter 2, “Specifying the network environment? network settings” in the Administrator’s Guide. Is the size of the data too The maximum amount of data that can be large? scanned at once is 20 MB.
  • Page 218 Muratec America, Inc. 3301 East Plano Parkway, Suite 100 Plano, Texas 75074 http://www.muratec.com © 2013 MURATA MACHINERY, LTD.

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