Philips DPM 9400 User Manual
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Philips DPM 9400 User Manual

Philips DPM 9400 User Manual

Digital pocket memo
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  • Page 1 DPM 9400 User Manual...
  • Page 2 DPM 9400 - 05/2005 (English) COPYRIGHT © 2003 - 2005 Philips Austria GmbH, PSP - Dictation Systems. All rights reserved. Reproduction in whole or in part is prohibited without the written consent of the copyright owner. Information in this manual is subject to change without notice.

  • Page 3: Table Of Contents

    Accessing the DPM menu ..........................7 User-defined labels............................8 Assigning Keywords ............................8 Setting the date and time (DPM 9400/00)....................... 8 Setting the date and time (DPM 9400/52)....................... 9 Setting the recording format ..........................9 DPM device beep ............................10 Setting the microphone sensitivity.........................
  • Page 4 DPM 9400 - User Manual Appendix: Troubleshooting the DPM....................26 Index ..............................28...

  • Page 5: Chapter 1: Introduction

    DPM 9400 - User Manual Chapter 1: Introduction The DPM 9400 (Digital Pocket Memo) has been designed to offer optimum user convenience and greater efficiency for your daily work. This manual provides a comprehensive overview of all the device's features and detailed instructions on how to operate the device.

  • Page 6: Chapter 2: Introducing The Dpm

    Chapter 2: Introducing the DPM This chapter introduces the DPM 9400. Below you find a graphic of the device which shows and explains the various parts. You also find a detailed description of the DPM display and useful information on how to operate the device with batteries.

  • Page 7: Lcd Display

    When you press the button for at least 1 second in Recording mode, a spoken instruction is inserted into the sound file. 17: Power supply socket for Philips LFH 9145. LCD display The DPM 9400 has a high-quality graphical LCD display. You will see the following symbols: Standard Play Long Play mobile AM symbol (hours before noon)

  • Page 8: Batteries

    The sound file includes spoken instructions. Batteries The DPM 9400 can be operated with the two standard AAA alkaline batteries delivered with the product. You can also use rechargable Philips NiMH batteries (LFH 9144). For recharging the batteries, only use the power supply LFH 9145;...

  • Page 9: Chapter 3: Getting Started

    Memory card The DPM 9400 operates with a memory card of the type MMC or SD. It supports MMC and SD cards with storage capacities of up to 1 GB. For example, a 32 MB memory card of the type MMC supports about 312 minutes of recording time in SP format or 468 minutes of recording time in LPm format.

  • Page 10: Full Memory Card

    4: Insert mode is activated. The default setting is Overwrite mode. For Overwrite mode, no symbol is displayed. 5: Voice-activated recording mode is enabled. 6: AM (or PM) symbol if the US time format is used. The US time format is the default setting for DPM 9400/52. 7: Current time in HH:MM (hours:minutes).

  • Page 11: Display Appearance

    This bar provides visual feedback when a dication, for example, is recorded or played back. DPM menu The DPM 9400 comes with a menu which provides the following options: • User-defined labels •...

  • Page 12: User-Defined Labels

    DPM. Setting the date and time (DPM 9400/00) This is the default date and time format for DPM 9400/00: YYYY-MM-DD (year-month-day) and HH:MM (hours:minutes) The menu entry for the date and time displays the current date setting: Confirm the menu entry selection by pressing the Jog Dial and do the following: 1.

  • Page 13: Setting The Date And Time (Dpm 9400/52)

    See also the Additional information section below. Setting the date and time (DPM 9400/52) This is the default date and time format for DPM 9400/52: YYYY-MM-DD (year-month-day) and HH:MM (hours:minutes) The menu entry for the date and time displays the current date setting: Confirm the menu entry selection by pressing the Jog Dial and do the following: 1.

  • Page 14: Dpm Device Beep

    DPM 9400 - User Manual • Set SP: Confirm the setting by pressing the Jog Dial and to return to the DPM main menu. For more information on the recording format, refer to the Recording format section in this manual.

  • Page 15: Changing The Contrast

    DPM 9400 - User Manual • Enable the backlight; this is the default setting. When you press a button on the DPM, the DPM display will be backlit for about eight seconds: • Disable the backlight; this setting guarantees a longer lifetime for the DPM's batteries: Confirm the setting by pressing the Jog Dial and to return you to the DPM main menu.

  • Page 16: Chapter 4: Basic Operations

    Additional settings Recording - DPM 9400/00 DPM 9400/00 enables you to create high-quality digital recordings. To make a recording with DPM 9400/00, do the following: 1. Make sure that the 4-Position Switch is in the Stop position ( ) and that you have the memory card inserted.

  • Page 17: Recording - Dpm 9400/52

    The file is closed and a new, empty file is automatically generated. The file number is increased by one. Recording - DPM 9400/52 DPM 9400/52 enables you to create high-quality digital recordings. To make a recording with DPM 9400/52, do the following: 1.

  • Page 18: Recording Mode (Insert/Overwrite)

    DPM 9400 - User Manual Note: If you have finished a file with the EOL attribute, no further recording is possible in this file. It is also not possible to delete the file or to delete a section from the file.

  • Page 19: Fast Forward And Fast Rewind

    DPM 9400/00 On DPM 9400/00, move the 4-Position Switch to the Fast Forward position ( ) or Fast Rewind position ( ) to start winding. Hold it at that position to carry out the winding operation. When the end or beginning of the file is reached, winding stops automatically.

  • Page 20: Deleting A File

    DPM 9400/00 To operate DPM 9400/00 in voice-activated recording mode, do the following: 1. Enable voice-activated recording in the DPM menu. For more information, refer to the corresponding DPM menu section in this manual.

  • Page 21: Dpm 9400/52

    DPM menu section in this manual. 2. Move the 4-Position Switch to the REC (Record) position; DPM 9400/52 goes into Record Standby mode. 3. Start dictating and recording will start automatically. The symbol for voice-activated recording is shown on the DPM display (see above).

  • Page 22: Chapter 5: Advanced Operations

    DPM 9400 - User Manual Chapter 5: Advanced Operations This chapter introduces you to some of the more advanced aspects of the DPM: • Inserting index marks • Entering user-defined labels • Assigning Keywords • Recording spoken instructions • Transferring data between the DPM and a PC •...

  • Page 23: Entering User-Defined Labels

    The DPM allows you to personalize your dictations via predefined Keywords. For this purpose, you create a configuration file on the PC using SpeechExec Dictate. For DPM 9400 this configuration file can have up to five Keywords defined to be used on the DPM.

  • Page 24: Example: Assigning Keywords

    DPM 9400 - User Manual Keywords are a combination of their usage definition and the content definitions for that usage. All this information is stored in the configuration file which is transferred to the DPM. On the DPM, the authors can select from the predefined entries and assign them to their dictations.

  • Page 25: Scanning Barcode Information Into Keywords

    DPM 9400 - User Manual 10. Assign a fourth Keyword: Typist 11. Assign a fifth Keyword: Delivery The selected Keyword definitions will be stored with your dictation. Any new dictation you create will be assigned the same information unless you select different Keyword definitions.

  • Page 26: Linked Keywords

    DPM 9400 - User Manual 6. Repeat steps 2 and 3 from above. 7. Confirm the barcode input for Keyword 2. This concludes the mandatory barcode input. You can now start to record your dictation. For more information on the DPM Barcode Scanner Module 9284, refer to the documentation delivered with the product.

  • Page 27: Recording Spoken Instructions

    Examples for spoken instructions are 'insert a paragraph here' or 'correct spelling is Z E L A Z O W S K I'. DPM 9400 supports the recording of spoken instructions for your dictations. Spoken instructions can only be inserted in Recording mode.

  • Page 28: Recording Spoken Instructions In Insert Mode

    DPM 9400 - User Manual For example, you have a spoken instruction with a length of 12 seconds. You position inside the instruction at 5 seconds and do normal recording for 5 seconds. Your sound file will then have a spoken instruction of 5 seconds followed by normal recording of 5 seconds followed by the remainder of the instruction of 2 seconds.

  • Page 29: Mandatory User Input

    1. Make sure the DPM is connected to the PC and that the 4-Position Switch is in the Stop position (DPM 9400/00: , DPM 9400/52: STOP). The data transfer is started either automatically or by pressing the DL/S.Instr button on the DPM, depending on how you have configured the download process.
  • Page 30 DPM 9400 - User Manual Appendix: Troubleshooting the DPM If you have problems with your DPM, please try the following before you contact your vendor. Nothing appears on the DPM display • The batteries are not loaded properly: Verify that the polarity is correct.
  • Page 31 Recharging batteries is not possible • The DPM is turned on and connected to the PC with download mode activated: Turn the DPM off to start recharging. The DPM can only recharge the rechargable Philips NiMH batteries LFH 9144. Important:...
  • Page 32 DPM 9400 - User Manual Index DPM 9400/00, 8, 12 VA, 16 4-Position Switch DPM 9400/52, 9, 13 Lock/Hold switch, 5 VA, 17 Playback, 14 DPM display, 7, 10, 11 DPM menu, 7, 8, 9, 10, 11 Advanced display, 7...
  • Page 33 DPM 9400 - User Manual Linked, 22 DPM 9400/00, 12 DPM 9400/52, 13 Recording format Long Play mobile, 9, 16 L/P, 13 Standard Play, 9, 16 L/P button, 13 Recording mode Label, 19 Insert, 14 LCD display, 3 Overwrite, 14...
  • Page 34 DPM 9400 - User Manual DPM 9400/52, 15 Workflow management, 24...

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