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Table of Contents
Related Manuals for Sharp FO-165
Summary of Contents for Sharp FO-165
- Page 1 SHARP. FACSIMILE OPERATION MANUAL 1.INSTALLATION 2.INITIAL SETTINGS 3.BASIC OPERATIONS 4.ANSWERING MACHINE HOOK-UP 5.SPECIAL FUNCTIONS 6.OPTIONAL SETTINGS 7.PRINTING OUT REPORTS AND LISTS 8.MAINTENANCE 9.TROUBLESHOOTING SPECIFICATIONS QUICK REFERENCE GUIDE INDEX...
- Page 2 WARNING — AUSTEL regulations state that no unauthorised changes or modifications to this equipment are permitted. Note: Complies with AUSTEL and NZ TELECOM standard AS/NZS3548 regarding emission of electromagnetic interference. These limits are designed to provide reasonable protection against interference in an installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause interference.
- Page 3 SHARP authorised Service Centre for inspection, repair, or disposal. The FO-I 65/365 is designed to operate in Australia and New Zealand only.
- Page 4 INTRODUCTION Important safety information The socket-outlet must be installed near the equipment and must be easily acces- sible. Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.
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Page 5: Table Of Contents
INSTALLATION Unpacking Check List Connections Loading Fax Paper INITIAL SE~lNGS Setup Guide A Look at the Operation Panel . Entering Your Name and Fax Number Entering Letters for Names Setting the Date and Time Selecting the Reception Mode Distinctive Ringing (Fixability and Fax Duet) . - Page 6 TABLEOFCONTENTS OPTIONAL SEITINGS PRINTING OUT REPORTS AND LISTS MAINTENANCE TROUBLESHOOTING Problems and Solutions Messages and Signals Clearing Paper Jams SPECIFICATIONS QUICK REFERENCE GUIDE INDEX...
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Page 7: Installation
UNPACKINGCHECKLIST After unpacking your fax, make sure you have all the items shown below. If any are missing, contact your dealer. Rapid key labels Received document tray Z“%>/ ‘Pera’ionmanua’ Warranty card Handset — Business products dealer installation report Handset lead = Adapter (for Australia) Telephone... -
Page 8: Connections
A~ACHMENTS AND CONNECTIONS Connect the handset lead to the handset and the fax as shown. ,. y The ends of the handset lead are iden- tical, so they will go into either socket. ?’k~’+-> ‘“ Place the handset on the handset rest. .+<... - Page 9 A~ACHMENTS AND CONNECTIONS Insefl one end of the telephone line cord into the adapter, Insert the other end of the line cord into the socket on the back of the fax marked “TEL LINE”. Plug the adapter into the telephone socket on the wall. Be sure to plug the line cord into the TEL.
- Page 10 A~ACHMENTS AND CONNECTIONS If desired, you can connect either an answering machine or an extension phone to your fax. Connecting an answering machine to the fax as shown below will allow you to receive both voice and fax messages on the same line while you are out. For details on using this feature, see Chapter 4.
- Page 11 LOADINGTHE FAX PAPER Your fax prints by a process called thermal printing. The print head applies heat to special paper which is chemically treated to change colour when heated, and this creates the printed text or image. Follow the steps below to load the sample roll of fax paper provided. Grasp the finger hold on the right side of the paper compartment cover, and pull up to open it.
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Page 12: Loading Fax Paper
LOADING THE PAPER FO-165: Press the START key. A shon length of the fax paper will feed out. Grasp the paper by the edge and pull up- ward to tear it off. FO-365: A short length of the fax paper wil! feed out and be cut off (If this doesn’i happen, repeat the loading pro- cedure.) -
Page 13: Setup Guide
(’ SETUPGUIDE Before you can begin using your fax, there are some settings which must be made with the keys on the operation panel. Some of the settings are required for basic use of your fax, others may or may not be necessary depending on how you want to use the fax. - Page 14 A LOOK AT THE OPERATION PANEL Before you make the settings. take a moment to familiarise yourself with the operation panel. SPEED DIAL key REDIAL key Press this key to Press this key to dial a 2-digit Speed automatically redial Dial number.
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Page 15: A Look At The Operation Panel
A LOOK AT THE OPERATION PANEL FUNCTION key Display select press this key to This displays various various special messages during operation functions. and programmln9. RESOLUTION key Press this key to adjust the RECEPTION MODE key resolution and contrast Press this key to select the mode of reception. -
Page 16: Enteringyournameand Faxnumber
Press each key repeatedly until the desired letter appears in the dis- ‘3 play. (Max. of 24 characters.) ‘a SPEAKER (Example: “SHARP”) Press the START key and then the STOP key. INITIAL SETTINGS... -
Page 17: Entering Letters For Names
ENTERINGLE~ERS FORNAMES Names are programmed by pressing the numeric keys. You will notice that letters are indicated above each of the number keys “2” through “9”. To enter a letter (or number), press the appropriate key one or more times until the letter appears in the display (the number will appear first, followed by the letters in the order indicated above the key). - Page 18 ENTERING LE~ERS FOR NAMES Symbol list To enter a symbol from the list below, press the “#” key or the “*” key repeatedly until the desired symbol appears. Example The following is an example of entering the name “ABC Co, #l” + The cursor in the display is indicated below by a rectangle: ~ Step ~Press these keys: ~Display...
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Page 19: Settingthe Dateandtime
SETTINGTHE DATEANDTIME The date and time appear in the display and reports, and are printed at the top of every page you transmit. Set the date and time by pressing the keys on the operation panel as shown below, + To correct a mistake, press the SPEED DIAL key to move the cursor back to the mistake, and then enter the correct number. -
Page 20: Selecting The Reception Mode
SELECTING THE RECEPTION MODE Your fax has two modes for receiving incoming calls and faxes: TEL mode: This is the most convenient mode for receiving phone calls. You can also receive faxes: however, you must answer all calls and start fax reception by pressing the START key. - Page 21 DISTINCTIVE RING If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax machine will signal voice calls by the normal ring pattern. and fax transmissions by a special ring pattern.
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Page 22: Storingnumbersforautomaticdialling
STORINGNUMBERSFORAUTOMATICDIALLING Automatic dialling is a quick and convenient way of dialling which is performed by either pressing a Rapid Key (Rapid Key Dialling), or pressing the SPEED DIAL key and entering a 2-digit number (Speed Dialling). Automatic dialling can be used for both fax transmissions and voice calls. - Page 23 STORING NUMBERS FOR AUTOMATIC DIALING Enter a 2-digit number (from “01” to “50”) by pressing the number keys. This will be the Speed Dial number. (Example) Enter the fax or voice number by press- ‘~ ing the number keys (max. of 32 digits in- cluding pauses).
- Page 24 STORING NUMBERS FOR AUTOMATIC DIALING F“~oN Press the keys shown at left “FAXflEL. # MODE” will appear in the display. Press “2” to select CLEAR Enter the Speed Dial number tha[ you ‘0 ‘m want to clear by pressing the number keys.
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Page 25: Volumeadjustment
VOLUMEADJUSTMENT You can adjust the volume of the speaker and ringer using the UP and DOWN keys on the operation panel. Speaker The speaker has 5 volume settings. To adjust the volume of the speaker, first press the SPEAKER key, and then press the UP or DOWN key to change the volume to the desired setting. - Page 26 Specific guidelines are as Your fax can transmit most standard office documents follows: and weight Size The size and weight of documents which you can load in the document feeder depend on whether you load one sheet at a time or several sheets at once. One sheet at a time: Several sheets at once: g/m2 ~...
- Page 27 SENDING DOCUMENTS Up to 20 pages can be placed in the feeder at one time. The pages will be automatically fed into the fax starting from the page on the bottom. + If you need to send or COPY more than 20 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
- Page 28 SENDING DCCUNIENTS If desired. there are severat transmission settings which you can make befcre dialling and transmitting the document. Note: To make [he settings, !he docume,?fmusi first be loaded in ;he ?ee~er Resolution Your fax has four resolution settings. If you do not make a setiing, ;he fax .vI1 automatlcallv send the document [n STANDARD resolution.
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Page 29: Basic Operations
SENDING DOCUMENTS Once you have loaded the document and made any desired contrast’resolution settings, you are ready to dial the number of the receiving fax machine and transmit the document. There are several ways of dialling, and you can select the one wh;ch best suits your needs. - Page 30 SENDING DOCUMENTS ,. > .. When you hear the reception tone. press ~’ the START key. Replace the handset if you used it. When transmission IScompleted, the fax will beep. rect Keypad Dialling you do not need to talk !~ith the other party before sending the fax, you can )ust ial: it isn’t necessary to pick up the handset or press the SPEAKER key.
- Page 31 SENDING DOCUMENTS Dialling Rapid Key If the number you want to dial has been stored for automatic dialling as a Speed Dial number from “01” to “20” (see “Storing Numbers for Automatic Dlalling” in Chapter 2), you can dial it by pressing the corresponding Rapid Key. Press the Rapid Key corresponding to the desired SpeecfDial numtIer.
- Page 32 SENDING DOCUMENTS Using the HOLD/SEARCH key If you don’t remember the Rapid Key or Speed Dial number In which you have stored a paflicular fax number. you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key.
- Page 33 SENDING DOCUMENTS .-, . T Press the START key, The document WIIIbe automatically transmitted once –c the connection is made. Automatic redialling If you use automatic dialling (including Direct Keypad Dialling) and the line ISbusy. your fax will automatically redial the number. Up to 2 redialling attempts Iwillbe made at intervals of 5 minutes.
- Page 34 RECEIVINGDOCUMENTS When the reception mode is set to FAX (press the RECEPTION MODE key until “FAX” appears in the display), your fax automatically answers all calls on 2 rings and receives the incoming documents. You can change the number of rings on which the fax answers incoming calls by changing Option Setting 2 (see Chapter 6.
- Page 35 RECEIVING DOCUMENTS Receiving documents on an extension phone If you hear a f~ tone when you answer an extension phone, or if the other party first talks to you and then wants to send a document. press “5”. “*” and “*” on a tone dial phone to begin reception.
- Page 36 RECEIVING DOCUMENTS This is a special function in FAX reception mode which is convenient for receiving both faxes and voice calls. When it is turned on. your fax will detect whether an incoming call is a voice call (including manually dialled fax transmissions), or an automatically dialled fax.
- Page 37 MAKINGCOPIES Your fax can also be used to make copies. In particular. this function can be used to make sample copies of documents to be transmitted to see if the resolution or contrast needs adjustment. + The default resolution for copying is FINE. Load the document(s) face down.
- Page 38 MAKINGTELEPHONE CALLS Your fax can be used like a regular telephone to make and receive voice calls. + To make or receive a phone call, the power must be on. + Note that the fax may interrupt a voice call received on an extension phone if there is a period of silence during the conversation, the fax’s reception mode is set to FAX, and Option Setting 10 (A.M.
- Page 39 MAKING TELEPHONE CALLS Using the HOLD/SEARCH key You can use the HOLDISEARCH key to search for a Rapid Key or Speed Dial number. First search for the number as described in “Using the HOLD/SEARCH key” in “Sending Documents” in this chapter, and then pick up the handset or press the SPEAKER key.
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Page 40: Answering Machine Connection
PREPARATIONS If you have connected an answering machine to your fax as described in “Connections” in Chapter 1, you can receive both voice messages and fax transmissions on the same line while you are out, To use the connection, you must first set your fax for operation with an answering machine and change your answering machine’s outgoing message. - Page 41 USINGTHE CONNECTION Set the reception mode of your fax to :1,,,.0, 1oo, : dNcT:O. mfso,u,o, FAX by pressing the RECEPTION -- G =.-:, ..-:, MODE key. ““k Set your answering machine to auto answer. Your answering machine must be set to an- swer on a maximum of 4 rings.
- Page 42 USING THE CONNECTION If the connection doesn’t operate properly. first check the following: + Is the answering machine connected properly to the fax? One end of the answering machine line should be inserted in the “TEL. SET” socket on the fax. and the other end in the answering machines telephone line socket.
- Page 43 USING THE CONNECTION How fax transmissions are detected: Your fax detects fax transmissions in two ways when an answering machine is connected, depending on whether the document is being sent automatically or manually: Automatic dialling: If the document is sent using a form of automatic dialling, such as Rapid Key or Speed Dialling, the transmitting fax machine will send a “calling tone”...
- Page 44 OPTiONALA.M.CONNECTiON SETTINGS If necessary, you can use the following settings to improve the response of the answering machine connection to incoming calls. This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers. Time selections for the period of silence are 1 to 10 seconds.
- Page 45 OPTIONAL A.M. CONNECTION SETTINGS If it still doesn’t work... With certain answering machines. it may not be possible to find a Quiet Detect Time setting which will allow both fax reception and uninterrupted voice message recording. In this case. callers on tone dial lines can still send faxes by pressing “5”. “*”, and “*”...
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Page 46: Anti Junk Fax
The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted “junk” faxes. To use this function, first turn it on by setting Option Setting 16 to YES as described in Chapter 6, and then enter the fax numbers from which you do not want to receive faxes as shown below. - Page 47 POLLING Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax to both poll and be polled by others.
- Page 48 To let another fax machine poll your fax, simply set the reception mode to FAX. and load the document(s) to be sent. Transmission will take place when the other fax machine calls your fax and activates polling. Automatic reception is possible whilst your fax is on polling standby.
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Page 49: Special Functions
POLLING Storing and clearing fax numbers permission for polling You can store up to 10 fax numbers in your fax’s list of permitted numbers Press the keys shown at left, “ENTRY FUNCTION MODE” will appear in the display. 2 @@@ Press the “+”... -
Page 50: Timeroperations
TIMEROPERATIONS The Timer function allows you to set a transmission and/or polling operation to be performed automatically at a time you specify. One transmission operation and one polling operation can be set at the same time. and the times they will be performed can be specified up to 24 hours in advance. - Page 51 TIMER OPERATIONS Enter the Speed Dial number of the re- ceiving fax machine. (Example) Press the START key. START If this is a transmission operation, you RESOLUTION can adjust the resolution and/or contrast (skip this step if you don’t want to change settings).
- Page 52 A variety of optional settings are available which you can use to fine-tune your fax to better suit your needs. The settings are made by pressing the panel keys. and each setting is described in the list below. Press the keys shown at left, “OPTION FUNCTION SETTING”...
- Page 53 OPTIONAL SE~lNGS Setting 3: 4 RINGS TEL ANSWER Press “l” (YES) to have the machine answer a call after 4 rings when it is in TEL reception mode. Press “2” (NO) to turn the function off. Factory setting: “2” Setting 4: TEUFAX REMOTE NUMBER (TRANSFER CODE) This sets the 1-digit number for activating fax reception from an extension phone.
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Page 54: Optional Seitings
OPTIONAL SETTINGS Setting 8: TEUFAX AUTO CHANGEOVER Press “1” (YES) to have your fax detect whether incoming calls are voice calls or fax transmissions in FAX reception mode. Press “2” (NO) to turn the function off. Factory setting: “2” SeHing 9: PSEUDO RINGING DURATION This sets the duration of pseudo ringing when Tel/Fax Auto Changeover is turned on. - Page 55 OPTIONAL SEUINGS Setting 14: TIME SAVE This reduces the vertical length of documents transmitted by 20°6, saving line time and thereby allowing you to reduce telephone costs. Press “1” to turn the function on. or “2” to turn it off.(’’T” will appear highlighted in the display while Time Save is turned on): Factory setting: “2”...
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Page 56: Printing Out Reports And Lists
You can print out a variety of lists showing settings and information entered in the fax. You can also have the fax automatically print out a report on transactions after they are made. The lists and the report are described below. Press the keys shown at left, “LISTING FUNCTION MODE”... - Page 57 PRINTING OUT REPORTS AND LISTS Passcode List This list shows settings made for polling security, your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT). ., ..
- Page 58 PRINTING OUT REPORTS AND LISTS Transaction Report This report is printed out automatically after an operation is performed to allow you to check the result. Your fax is set at the factory to print out the report after a timer operation or when an error occurs, If desired, you can change the setting to have it printed out under a varie~ of other conditions, This is done by changing Option Setting 6 as described in Chapter 6.
- Page 59 PRINTING OUT REPORTS AND LISTS Transmission errors Ableto errors. recognise handshake signal. but It has E-O ~ E-1 ~ Cannotrecognise the handshake signal f romthe receiver side. E-2 ! Linedisconnected d uring transmission. Line disconnected after modem speed fall-back. E-3 ~ E-4 ~ Line disconnected during multi-page transm[sslon.
- Page 60 Clean the print head frequently to ensure optimum printing performance, To clean the print head, first disconnect the telephone line, then unplug the power lead, open the paper compartment cover (grasp the finger hold on the right side of the cover and pull up), and remove the fax paper.
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Page 61: Maintenance
MAINTENANCE Clean the reading glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel by pulling the front edge up (grasp it at the “PANEL RELEASE” mark), and clean them as shown below. Wipe the reading glass, white backplate. -
Page 62: Troubleshooting
PROBLEMS ANDSOLUTIONS Check and remedy Problem Nothing appears inthedis- Make sure the power cord is properly plugged into a power outlet, play. . Connect another electrical appliance to the outlettoconfirm thatit haspower. The fax does not respond If a beep sound is not made when you press the you press any of its keys, unplug the power cord and then plug it... - Page 63 “TEL. SET” socket. If the receiving machine is mode with in manual no attendant, reception will not be possible. If the receiving machine is not a Sharp model, make sure compatible. it is G3 Check the display for error messages, Pick up the handset and check for a dial tone.
- Page 64 Bell Tinkle detectors will give rise to bell tinkle or noise and (New Zealand) may cause false tripping of the ring detector. Should such a problem occur, contact your authorised Sharp Service Centre for information. TROUBLESHOOTING...
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Page 65: Messagesand Signals
MESSAGESAND SIGNALS Theoriginaldocument I Sjammed.Seethefollowlng DOCUMENT JAMMED section,“Clearlng PaperJams”. The FUNCTIONkeyhasbeenpressed. FUNCTION MODE Transmission o r reception wasnotsuccessful. P ressSTOP ~ LINE ERROR to clearthe messaae. a ndthentrv aqaln ~xtension phoneor computer c onnected to thefax 1s being used. In the case of an extension ohone. do not iift LINE IS IN USE the fax’s handset or attempt Iransmlsslon at this time. -
Page 66: Clearing Paper Jams
CLEARINGPAPERJAMS If a document doesn’t feed properly during transmission or copying, or DOCUMENT JAMMED appears in the display, first try pressing the START key. If the document doesn’t feed out. open the operation panel (grasp the front edge at the “PANEL RELEASE”... -
Page 67: Specifications
20 sheets max. Halftone (grey scale): 64 levels Contrast control: Automatic/Dark selectable Copy function: Standard ‘ Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only). Spec-1 SPECIFICATIONS... - Page 68 FO-165: Approx, 2.8 kg kg FO-365: Approx. 2.9 kg kg a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units.
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Page 69: Quick Reference Guide
. .. Note: Steps which are opt;onal are enclosed in a dotted frame.” ... Transmitting documents —. handset Lift Dial (press Normal Dialling ~Load ‘EsO~T’ON ~•IŒ¬Û´ƒ‹•DŠœR·• ~re,,:;EAKER numer]c keys) ~ document L ---- . - Page 70 QUICK REFERENCE GUIDE FUNCTION key menu settings accessed by pressing The following chart shows the layout of the functions and the FUNCTION key, First press the FUNCTION key, the appropriate numeric key as shown, and then “#” or “w” until the desired item appears, Instructions for making each setting appear in the display.
- Page 71 Electrical outlet, 1-2 Answering machine hook-up Extension telephone, connecting, 1-4 Fax Reception When A.M. Fails, 4-6, Extension telephone, using, 3-10 Connecting, 1-2 -1-4 Problems, 4-3 Quiet Detect Time, 4-5, 6-3 FaxAbility, 2-9 (see Distinctive ring) Touch-tone fax activation. 4-6 Fax Duet, 2-9 (see Distinctive ring) A.M.
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Page 72: Index
INDEX Telephone. using as. 3-13 Paper, fax, 1-5 -1-6 Telephone/Fax Remote Number, 6-2 Paper jams, clearing, 9-5 Telephone line cord, 1-3 Passcode List, 7-2 TEL. LINE jack, 1-3 Pauses in automatic dialling numbers. TEL. SET jack, 1-3 2-1o Telephone Number List, 7-1 Polling, 5-2 Time, setting, 2-7 Polling key, setting, 5-2, 6-4... - Page 73 SHARP. “’ S HARP CORPORATION OF AUSTRAL}A PTY.LTD. A.C.N. 003039405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED. Cnr Mahunga Drive & Hastie Ave. Mangere Bridge, Auckland New Zealand SHARP CORPORATION PRINTED IN THAILAND (TINSE3669XHZZ)