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Related Manuals for Aastra M725
Summary of Contents for Aastra M725
- Page 1 User guide M725 © AASTRA MATRA Telecom...
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Page 2: Table Of Contents
Table of contents Description • Your M725 • Connections • Accessories for the M725 • Tips and safety • Presentation of the M725 • The set's display Call modes • Using the handset • Using the group listening mode • Adjusting the listening volume level Making a call •... - Page 3 Table of contents • Answering a second call • Switching between two parties • Releasing one of the parties • Setting up a conference call • Other features during a call • Terminating a call The directories of abbreviated numbers •...
- Page 4 Table of contents The multi-key function • Communicating with the multi-key function The multi-line function • Communicating with the multi-line function The supervision function • Programming the supervision function • Communicating with the supervision function The filter function • Communicating with the filter function The virtual desking function •...
- Page 5 Table of contents Locking the set • Enabling the set lock • Calling an outside party from the locked set • Calling an emergency number from the locked set • Disabling the set lock Set settings • Selecting and adjusting the set ringer •...
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Page 6: Description
Description Your M725 A new telephone set has just been installed for you. Your M725 digital set gives you access to all the services and features associated to NeXspan telephone systems. Your M725 digital set is a complete and efficient tool that is also quick and easy to use, thanks... -
Page 7: Connections
Option not available Socket for handset cord connector Socket for line cord connector Accessory for the M725 * The wall mounting kit: M725 can be mounted on the wall. A wall mounting kit is proposed as an option. -
Page 8: Tips And Safety
Description Tips and safety Caution! Do not install the equipment in a damp room or near a water outlet. This device must be used at a temperature between 5°C and 45°C. Telephone This equipment cannot be connected to the public network. connection: This telephone set is designed to be installed with a private switching system from the NeXspan ranges. -
Page 9: Presentation Of The M725
Description Presentation of the M725 Telephone handset Display Set of 4 programmable keys and associated indicators Call by name function: keys to search for an internal party Alphanumeric keypad Message indicator (Inbound call indication and message notification) Display: in standby, it indicates the date and time; depending... - Page 10 Description Green key, in standby or during a call: used to redial the last number dialed (LNR function), to call the number displayed (call by name function). Red key, used to: cut off the ringer when there is an inbound call (the message indicator continues to flash), to disable the handset microphone during a call and have a completely confidential conversation without the party...
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Page 11: The Set's Display
Description The set's display M725 set is equipped with a display associated with a consult key. Note: You can adjust the screen contrast (see Set settings section). The display indicates the day, date and time: In standby: Th 22 Jul... -
Page 12: Call Modes
Call modes Call modes Using the handset Depending on the system associated to your M725, you can access the functions on your set after lifting the handset or without lifting it. Lift the handset You must lift the handset to call a party: before calling a party: 1 - Pick up the handset. -
Page 13: Using The Group Listening Mode
Call modes Using the group listening mode The group listening mode is used to listen to a party on the loudspeaker so that other people can take part in the conversation. Enable group listening: You talk in discreet mode (using the handset): Press the key The conversation is output on the loudspeaker. -
Page 14: Making A Call
Making a call Making a call Several ways exist to make a call, depending on whether your party's number is new or has already been stored by the set. Note: depending on the associated system version, you must lift the handset before carrying out the operation. -
Page 15: Calling An Operator (Switchboard)
Making a call Calling an operator (switchboard)* To reach the person who is responsible for the greeting service: Dial 9 or When the called party answers, pick up the handset to talk. Redialing the last number dialed The LNR function (last number redial) is used to automatically redial the last number that was dialed. -
Page 16: Calling An Internal Party By Name
Making a call Calling an internal party by name If you do not know your internal party's number, you can access it by entering their name on the alphanumeric keypad. With the set in standby mode: 1 - Press the key he screen prompts you to enter the beginning of the name you are looking for. -
Page 17: Using The Automatic Callback Function
Making a call If your party does not answer: Using the automatic callback function* You can ask for an internal number to be called back automatically if it does not answer or is busy. Disable the automatic Before replacing the handset: callback function: 1 - Press the key 2 - Press the key... -
Page 18: Using The Store And Redial Function
Making a call Using the store and redial function If your party does not answer or is busy, you can temporarily record their number in order to call them back later (even if you dial other numbers in the meantime). Notes: - if you use this function regularly, consult your system operator who will program the function on a program key on your set*. -
Page 19: Receiving A Call
Receiving a call Receiving a call During an inbound call, the set rings and the message indicator flashes. M.MARTIN When the caller is stored in one of the common directories (internal or external*), the display indicates the associated name. Notes By default, the number (or type of line) is displayed on the screen. -
Page 20: Intercepting A Call Intended For Another Extension
Receiving a call Intercepting a call intended for another extension* You can intercept calls intended for another extension when its designated user is absent. Note : depending on the associated system version, you may need to lift the handset before carrying out the operation. -
Page 21: During A Call
During a call During a call Using the mute function The call is set up with a party and you want to have a confidential conversation without the party being able to hear it: 1 - Press the key The handset microphone is cut and an audible signal indicates that the function is enabled. -
Page 22: Transferring A Call
During a call On the second set: You want to recover the party on hold: 1 - Successively press the keys (possibly after picking up the handset). 2 - Dial the number of the first set to resume the conversation with your party. If the call on hold is not resumed within a given time, it is routed to the operator. -
Page 23: Answering A Second Call
During a call Answering a second call* While talking with one party, you hear an audible signal: another party is trying to reach you. You can answer this second call without cutting off the first call. Successively press the keys The other party is automatically put on hold. -
Page 24: Other Features During A Call
During a call Leave the conference call: During the conference call, you want to leave your two parties talking to one another: Replace the handset. he two parties stay in communication. Note: if it fails, your set rings again. Other features during a call Use the trace function: You want the number of the called or calling party (internal or external) to be written in the logbook, for example, to identify... -
Page 25: The Directories Of Abbreviated Numbers
The directories of abbreviated numbers The directories of abbreviated numbers These are directories stored at the system level. - The personal directory is used to record your most frequently used numbers (up to 10, numbered from 0 to 9). - The group directory can be accessed by all the sets (even those for which outside access is forbidden). -
Page 26: Dialing A Personal Abbreviated Number
The directories of abbreviated numbers Calling a personal abbreviated number You can call a personal abbreviated number in standby or during a call: 1 - Press the key until "0->9 ?" is displayed. Note : the key operating mode (pressing once or twice) depends on the associated system version 0->9 ? You can also dial... -
Page 27: The Inbound Call Log
The inbound call log The inbound call log* The log can store the numbers of the last 5 inbound calls, regardless of whether or not they were answered. When the log is full, a new call will erase the oldest. When consulting the log, you can automatically call back the stored number. -
Page 28: Calling A Party From The Inbound Call Log
The inbound call log Calling a party from the inbound call log While consulting, you can call the party whose number is presented. Note: only the parties whose number is presented can be called back. Press the green key The set automatically calls the party. The display shows the number called. -
Page 29: The Programmable Keys
The programmable keys The programmable keys You call some parties or colleagues several times a day… You regularly use some telephone functions such as forwarding, supervision, filtering, call pick-up… The programmable keys on your set can be used to store these numbers or functions and easily access the services offered. - Page 30 The programmable keys Program a number: You can program the number to call an internal or external party. After selecting the key to be programmed (the associated indicator flashes): Enter the type code Dial the party's number without forgetting the network access code if it is an external party (0 by default).
- Page 31 The programmable keys Program supervision: You can program the supervision function on a colleague's set.* After selecting the key to be programmed (the associated indicator flashes): Enter the type code Dial the extension number to be supervised. Press the key to finish.
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Page 32: Modifying Programming
The programmable keys Changing programming You want to change the programming of a key. To do this: Record a new sequence. The last program remains stored. Erasing programming You want to erase the programming of a key. After selecting the key to delete the programming (the associated indicator flashes): Enter the type code Press the key... -
Page 33: The Call Forwarding Function
The call forwarding function The call forwarding function* If absent or busy, you can forward your calls to another set or to your voice mailbox. Notes: - if you want to forward your calls to an outside number (for example, GSM), we recommend that you consult your system operator. -
Page 34: Forwarding Calls To Voicemail
The call forwarding function Forwarding calls to voicemail* You can forward your calls to voicemail; you have three possibilities. Note: depending on the associated system version, you may need to lift the handset before carrying out the operation. Forward immediately: To forward calls immediately: Successively press the keys All calls are immediately forwarded to voicemail. -
Page 35: Programming Forwarding On A Program Key
The call forwarding function Programming forwarding on a programmable key For a repetitive type forwarding operation, we recommend storing the function on a programmable key. 1 - Press the key 2 - Press a programmable key. The indicator associated to this key flashes. 2 - Enter the type code 4 - Enter the forwarding sequence. -
Page 36: Overriding The Call Forwarding Function
The call forwarding function Disable forwarding: You want to disable forwarding of your calls. Press the programmed key. The forwarding function is disabled and the indicator Forward associated to the key goes off. An audible message and the display indicate that enabling or disabling has been validated. -
Page 37: Voicemail System
The voicemail function The voicemail function The voicemail function helps you to manage your calls when you are absent or simply when you do not want to be disturbed. For the voicemail system to be able to record your messages, you must configure and personalize your voice mailbox, then forward your calls. -
Page 38: Consulting New Messages
The voicemail function Consulting new messages When you have received a new message, the display shows "CALL BACK MAIL BOX". CALL BACK MAILBOX The message key indicator flashes**. You want to consult your voicemail: 1 - Enter the voicemail number. You can also successively press the keys Press the key A voice prompt welcomes you to the voicemail and gives... -
Page 39: The Multi-Key Function
The multi-key function The multi-key function* A multi-key programmed set has only one directory number, but has personalized keys to enable it to process several calls at the same time. Therefore, you can answer your parties as the calls arrive and display the calls on hold. Note: This function will be programmed by your system operator. - Page 40 The multi-key function Switching between You are in communication with one party with another party on hold. parties: Successively press the programmed key with the rapidly flashing indicator to switch from one party to the other. The indicator associated to the key of the party you are Multikey 1 talking to stays permanently on and the display gives his identity.
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Page 41: The Multi-Line Function
The multi-line function The multi-line function* A multi-line set has several directory numbers. Each directory number is stored on a programmable key. This function is mainly used to program on the same set: - a standard number that you give to everyone. - a private number that you only give to some people;... -
Page 42: Communicating With The Multi-Line Function
The multi-line function Communicating with the multi-line function The multi-line function has been stored on at least two programmable keys on your set. When a call arrives on your set that is multi-line programmed, Answer a call: the indicator associated to the personalized key flashes. Note: depending on the associated system version, you may need to lift the handset before carrying out the operation. -
Page 43: The Supervision Function
The supervision function The supervision function* When the supervision of a group of sets is programmed on your telephone, you can: - see the state of supervised sets (free, called, busy), - quickly pick up calls on these sets, - call these sets directly. Note: supervision of an outside line or network line can also be programmed. -
Page 44: Communicating With The Supervision Function
The supervision function Communicating with the supervision function You have programmed the supervision function of a set on a programmable key. On your set, the status of the indicator associated to the programmed key varies according to the status of the supervised set. When the supervised set is in standby, the indicator Supervision 1 associated to the key is off. -
Page 45: The Filter Function
The filter function The filter function* This function is used to filter the calls meant for another person (example: Assistant/Director). Two programmable keys must be used on the "Assistant" set (filtering set) and "Director" set (filtered set), one to enable or disable filtering, the other to supervise the calls on the filtered set. Note: this function will be programmed by your system operator. - Page 46 The filter function You are filtered: Disable the filter function: You want to call the designated user of the filtering set: Press the key programmed for supervision. The indicator associated to the programmed key lights Superv.Filtering Call the filtering set: A call that was meant for you arrives on the filtering set.
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Page 47: The Virtual Desking Function
The Virtual Desking function The Virtual Desking function* This function is used to increase your mobility on one or more sites (if they are networked). Therefore, after enabling this function on a set in the network, you will find the characteristics associated to your set (or subscriber number). -
Page 48: Disabling Relocation Of Your Subscriber Rights
The Virtual Desking function Disabling relocation of your subscriber rights Relocation of your rights can be disabled from any set used momentarily and from your original set or anther set. From the set used To disable: momentarily: Successively press the keys An audible message and the display confirm the function is disabled. -
Page 49: The Agenda Function
The agenda function The agenda function This function is used to program your agenda on your set. Your set will remind you of your appointment at the desired time. Programming an appointment You want to program an appointment: 1 - Successively press the keys 2 - Enter the time of the appointment, between 0000 and HHMM 2359 (for example, 1830 corresponds to 18:30). -
Page 50: The "Do Not Disturb" Function
The "Do not disturb" function The "Do not disturb" function You may wish to avoid being disturbed for a certain time and not receive any calls. Using the "Do not disturb" function* Using the "Do not disturb" function* Enable the function: You do not want to be disturbed by the telephone: Successively press the keys An audible message and the display indicate that the... -
Page 51: Programming The "Do Not Disturb" Function On A Programmable Key
The "Do not disturb" function Programming the "Do not disturb" function on a programmable If this function is repetitive, you can store it on a programmable key. 1 - Press the key 2 - Press a programmable key. The indicator associated to this key flashes. 3 - Enter the type code 4 - Dial the sequence 5 - Press the key... -
Page 52: Other Functions
Other functions Other functions The squatt function This function is used to momentarily recover the features and programming on your set to use them on another set. On the set used temporarily: 1 - Successively press the keys The display prompts you to dial the extension number where you want to recover the features. -
Page 53: Locking The Set
Locking the set Locking the set This function is used, for example, to prohibit outside calls from your set and access to the inbound call log in your absence. Important: before locking your set, you must have personalized the secret code on your set (see section Set settings - Personalizing the set's secret code). -
Page 54: Calling An Emergency Number From The Locked Set
Locking the set Calling an emergency number from a locked set The set is locked, but you can call an emergency number. Dial the emergency number (Example: 18). Note : the set accepts a number that is part of a list of emergency numbers (ambulance service, fire department...), programmed by the system operator. -
Page 55: Set Settings
Set settings Set settings Selecting and adjusting the set ringer You can choose the melody (8 options) and adjust the ringer volume level (5 levels). 1 - Press the key 2 - Press one of the keys to select a melody. Each time a key is pressed, the corresponding melody is played. -
Page 56: Personalizing The Set's Secret Code
Set settings Personalizing the set's secret code To access certain functions (unlocking the set, virtual desking function…) a secret code is required. This code (different from the mail access code) is 0000 by default. You must personalize this code before use (for example, to unlock the set). Note: depending on the associated system version, you may need to lift the handset before carrying out the operation. -
Page 57: Miscellaneous
Miscellaneous Miscellaneous Glossary Common bell Ringer on an unidentified set. Conference Three-way call from a call with two parties. Discreet mode Conversation with handset off-hook and loudspeaker disabled. Directory of common This is the directory of common abbreviated numbers recorded in abbreviated numbers the system by the operator. -
Page 58: Troubleshooting
Miscellaneous Troubleshooting … Fault detected Possible causes Check that the set is connected to the line (dial tone in the No display earpiece). Check the cord to connect to the line. Check that the other sets in the installation are working. Check the screen contrast setting. - Page 59 Miscellaneous Personal notes...
- Page 60 Miscellaneous Personal notes...
- Page 61 Miscellaneous...
- Page 62 PS10465BENBA01 © AASTRA MATRA Telecom Information subject to change without notice. AASTRA MATRA Telecom reserves the right to make changes without notice, in equipment desi- AASTRA MATRA Telecom gn as engineering or manufacturing consideration 1 rue Arnold Schoenberg may warrant. All rights reserved.