Page 1 Basic Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference. Series What Can I Do with This Machine? Before Using the Machine Document Handling Print Media Sending Faxes Receiving Faxes Copying...
Page 2: Manuals For The Machine
● Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products if you need an exact specification, please contact Canon. ● The machine illustration on the cover may differ slightly from your machine.
Page 3: What Can I Do With This Machine
What Can I Do with This Machine? Fax Features Specify a recipient with a single key One-Touch Speed Dialing → p. 4-7 Specify a recipient with a two-digit code Coded Dialing → p. 4-14 Specify multiple recipients with a single key Group Dialing →...
Page 4 Fax Features (continued) Send a fax to multiple recipients Broadcasting → Advanced Guide Receive faxes in memory without printing out Memory Reception → Advanced Guide Reject faxes without their numbers Reception Restriction → Advanced Guide...
Page 5: Copy Features
Copy Features Select a scan mode depending on the type of image Image Quality → p. 6-3 Adjust the density level of scanned images Density → p. 6-4 Enlarge or reduce copied images Zoom Ratio → p. 6-6 Sorts copies by page order Collate Copying →...
Page 6: Printer Feature
Printer Feature Print a document from a PC Printing → Software Guide Scanner Feature Specify detailed scanning options to suit various images Scanning → Software Guide PC Fax Feature Send a fax from a PC PC Faxing → Software Guide AB C AB C AB C...
Page 7: Table Of Contents
Legal Limitations on the Usage of Your Product and the Use of Images... xviii Trademarks... xviii Users in the U.S.A... xix Pre-Installation Requirements for Canon Facsimile Equipment...xix Connection of the Equipment ... xx In Case of Equipment Malfunction... xx Rights of the Telephone Company ...xxi...
Page 8 Users in Canada... xxiii Pre-Installation Requirements for Canon Facsimile Equipment... xxiii Notice...xxiv Laser Safety ... xxvi CDRH Regulations ...xxvi 1 Before Using the Machine ... 1-1 Machine Components ...1-1 Operation Panel ...1-3 Main Operation Panel ...1-3 Facsimile Operation Panel...1-5 LCD (Standby Mode) ...1-6 Fax Mode...1-6...
Page 9 3 Print Media ... 3-1 Paper Requirements...3-1 Printable Area ...3-2 Paper Guidelines ...3-3 Loading Paper...3-4 Into the Multi-Purpose Feeder ...3-4 Setting Paper Size and Type...3-7 Selecting the Paper Output Area...3-10 Paper Type and Paper Output Area ...3-11 Face Down Paper Output Area...3-12 Face Up Paper Output Area ...3-13 4 Sending Faxes ...
Page 10 10 Maintenance... 10-1 Cleaning the Machine...10-1 Exterior ...10-1 Interior...10-2 Scanning area...10-4 Replacing the Toner Cartridge ...10-5 Redistributing Toner ...10-5 Replacing the Toner Cartridge with a New One ...10-6 Recycling Used Cartridges ...10-9 The Clean Earth Campaign ...10-9 U.S.A. PROGRAM...10-11 CANADA PROGRAM-CANADA PROGRAMME ...10-14 Transporting the Machine...10-16 11 Troubleshooting ...
Page 11 12 Machine Settings ... 12-1 Machine Settings ...12-1 Printing User’s Data List ...12-1 Accessing the Setting Menu ...12-3 Setting Menu ...12-5 COMMON SETTINGS ...12-5 COPY SETTINGS...12-6 TIMER SETTINGS...12-7 FAX SETTINGS...12-7 BROADCAST ...12-10 ADDRESS BOOK SET..12-11 REPORT SETTINGS...12-11 13 Appendix ... 13-1 Specifications ...13-1 General ...13-1 Copier ...13-2...
Page 12: Preface
Except as specifically described in this guide, do not attempt to service the machine yourself. Never attempt to disassemble the machine: opening and removing its interior covers will expose you to dangerous voltages and other risks. For all service, contact Canon Customer Care Center, or a Canon Authorized Service Facility.
Page 13: Location
– Unplug the machine from the wall outlet and contact Canon Customer Care Center in any of the following cases: – When the power cord or plug is damaged or frayed. – If liquid or small object has fallen into the machine.
Page 14: Power Supply
– Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet quickly. If you notice anything unusual (smoke, strange odors, noises) around the machine, unplug the power cord immediately. Contact Canon Customer Care Center.
Page 15: Customer Support (U.s.a)
8:00 P.M. on Saturday. On-line support for 24 hours is also available at the website. http://www.canontechsupport.com/ Customer Support (Canada) Canon Canada Inc., offers a full range of customer technical support options*: – For step-by-step troubleshooting, e-mail technical support, the latest driver or document downloads, and answers to frequently asked questions, visit http://www.canon.ca/...
Page 16: How To Use This Guide
How to Use This Guide Symbols Used in This Manual The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Indicates a warning that may lead to death or serious injury if not WARNING observed.
Page 17: Illustrations Used In This Manual
Illustrations Used in This Manual Unless otherwise mentioned, illustrations used in this manual are those taken from the imageCLASS MF3240. When there is any difference between MF3240 and MF3241, it is clearly indicated in the text, e.g., “MF3240 Only.”...
Page 18: Legal Notices
Legal Notices Copyright Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
Page 19: Legal Limitations On The Usage Of Your Product And The Use Of Images
Governmental Agencies – Motor Vehicle Licenses and Certificates of Title Trademarks Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners. xviii –...
Page 20: Users In The U.s.a
OVERSEAS NOTE Canon recommends an individual line following industry standards, e.g. the 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX machine without “Call Waiting” can be used with the machine. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.
Page 21: Connection Of The Equipment
The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment. Information regarding Authorized Service Facility...
Page 22: Rights Of The Telephone Company
Rights of the Telephone Company Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment.
Page 23 If such changes or modifications should be made, you could be required to stop operation of the equipment. Canon U.S.A., Inc. One Canon Plaza, Lake Success, NY 11042, U.S.A. TEL No. 1-516-328-5600 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to...
Page 24: Users In Canada
OVERSEAS NOTE Canon recommends an individual line following industry standards, e.g., the 2500 (touch tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX machine without “Camp On” signals is also permissible with the machine. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.
Page 25: Notice
Notice This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met.
Page 26 à la condition seulement que la somme des Nombres d’équivalence Ringer de tous les appareils ne soit pas supérieure à 5. CANON CANADA INC. 1-800-263-1121 24 HOURS A DAY, SEVEN DAYS A WEEK...
Page 27: Laser Safety
Laser Safety This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968.
Page 28 xxvii...
Page 29: Before Using The Machine
Before Using the Machine Machine Components Platen glass cover Open this cover when placing a document on the platen glass. Platen glass Place documents. Operation panel Controls the machine. Output tray Outputs printouts. Front cover Open this cover when installing the toner cartridge or clearing paper jams.
Page 30 Telephone line jack Connect the telephone cable. External device jack Connect an external device. USB port Connect the USB (Universal Serial Bus) cable. Face up cover Open this cover when outputting paper face up or clearing paper jams. Power socket Connect the power cord.
Page 31: Operation Panel
Operation Panel Main Operation Panel Processing/Data indicator Flashes during sending or receiving faxes. Lights when the machine has waiting jobs. [COPY] key Press to switch to Copy mode. [FAX] key Press to switch to Fax mode. [SCAN] key Press to switch to Scan mode. Error indicator Flashes or lights when an error has occurred.
Page 32 [Tone] key Press to switch from rotary pulse to tone dialing. [Collate/2 on 1] key Press to collate copies, or press to set 2 on 1 copying. [Image Quality] key Press to select image quality for copy, fax, or scan. [Clear] key Press to clear entered alphanumeric characters.
Page 33: Facsimile Operation Panel
Facsimile Operation Panel One-Touch Speed Dial keys Press to use one-touch speed dialing (Pre- registered frequently used numbers or group dialing). [Address Book] key Press to search preregistered destinations under one-touch speed dialing keys or coded dialing numbers by name. [Coded Dial] key Press to perform coded dialing.
Page 34: Lcd (Standby Mode)
LCD (Standby Mode) Fax Mode 1 2 / 3 1 / 2 0 0 5 S A T F a x O n l y S T A N D A R D Date & Time Receive mode Image quality Scan Mode S C A N N I N G M O D E...
Page 35: Toner Cartridge
Toner Cartridge The lifetime of the Canon Genuine toner cartridge used in this machine is approximately 2,500 pages. The page counts are on the basis of “ISO/IEC 19752”* when printing A4 size paper with the default print density setting. The level of toner consumption varies depending on the type of documents printed.
Page 36: Maintaining The Toner Cartridge
Maintaining the Toner Cartridge ● Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. ● Avoid locations subject to high temperature, high humidity, or rapid changes in temperature.
Page 37: Timer Settings
Timer Settings Setting Sleep Mode When the machine remains idle for a certain period of time, it automatically enters Sleep mode. [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. ] to select <AUTO SLEEP>, then press [OK].
Page 38 [OK] Press [ ] or [ Press [ ] or [ You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values with the numeric keys. Press [Stop/Reset] to return to standby mode. ] to select <ON>, then press [OK].
Page 39 NOTE – To resume normal mode from Sleep mode, press [Energy Saver] on the operation panel. – To enter Sleep mode manually, press [Energy Saver] on the operation panel. – The machine will not enter Sleep mode when: • the machine is in operation •...
Page 40: Setting The Daylight Saving Time
Setting the Daylight Saving Time In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time.” [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ Press [Stop/Reset] to return to standby mode.
Page 41: Document Handling
Document Handling Document Requirements Type – Plain paper – Thick documents – Photographs – Small documents (e.g., index cards) – Special types of paper (e.g., tracing paper*, transparencies*, etc.) – Book (Height: max. 1/8" (35 mm)) Size (W × L) Max.
Page 42: Scanning Area
Scanning Area Make sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use. 0.08" (2 mm) 0.04" (1 mm) 0.04"...
Page 43: Loading Documents
Loading Documents Lift up the platen glass cover. Place your document face down.
Page 44 Align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark. Gently lower the platen glass cover. The document is ready for scanning. CAUTION –...
Page 45: Print Media
Print Media Paper Requirements Size (W × L) Weight Quantity Type NOTE The default paper size is LTR. If you use a different paper size, you must change the paper size settings. (See “Setting Paper Size and Type,” on p. 3-7.) Paper cassette LTR, LGL, A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, ISO-C5)
Page 46: Printable Area
Printable Area The shaded area indicates the approximate printable area of LTR-size paper and envelope. 0.20" (5 mm) 0.20" (5 mm) 0.20" (5 mm) 0.20" (5 mm)
Page 47: Paper Guidelines
● Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in their original packaging in a cool, dry location. ● Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity. ● Use only the transparencies designed for laser printers. Canon recommends you to use Canon type transparencies with this machine.
Page 48: Loading Paper
Loading Paper To load paper in the paper cassette, see “Set Up the Paper Cassette and Load Paper,” in the Starter Guide. Into the Multi-Purpose Feeder Use the multi-purpose feeder when you want to copy or print on the different paper which is in the paper cassette.
Page 49 When setting a paper, insert the paper into the multi-purpose feeder with the print side up. NOTE When you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds first in the multi-purpose feeder. When setting an envelope, insert the envelope into the multi-purpose feeder with the print side up and the right edge (i.e., closer to the stamp) first.
Page 50 Specify the size and the type of the paper you load. For details on how to specify the paper size and type, see “Setting Paper Size and Type,” on p. 3-7.
Page 51: Setting Paper Size And Type
Setting Paper Size and Type The default setting is <LTR> and <PLAIN PAPER>. When you place other sizes and/or types of paper, follow this procedure to change the settings. The procedure is same for the paper cassette and multi-purpose feeder except for selecting the paper cassette or multi-purpose feeder in step 4.
Page 52 [OK] Press [ ] or [ Press [ ] or [ [OK]. Press [ ] or [ Press [ ] or [ <LTR>, <LGL>, <A4>, <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL>, <ISO-C5> ] to select <PAPER SETTINGS>, then press [OK]. ] to select <CASSETTE>...
Page 53 [OK] Press [ ] or [ [OK]. Press [ ] or [ Press [ ] or [ You can select from the following paper types: <PLAIN PAPER> or <PLAIN PAPER L> <HEAVY PAPER> or <HEAVY PAPER H> or Envelope <TRANSPARENCY> for Transparency If paper curls excessively when printed with <PLAIN PAPER>...
Page 54: Selecting The Paper Output Area
Selecting the Paper Output Area Open the face up cover located on back side of the unit for face up paper output, or close the face up cover and attach the output tray on the front of the unit for face down paper output.
Page 55: Paper Type And Paper Output Area
Paper Type and Paper Output Area Select the suitable paper output area depending on the paper type and your purpose. Paper Type Paper Output Area Plain Paper face up face down Plain Paper L face up face down Heavy Paper face up face down Heavy Paper H...
Page 56: Face Down Paper Output Area
Face Down Paper Output Area The paper is delivered with the printed side down on the output tray. Paper is stacked in printed order. Close the face up cover, and attach the output tray. NOTE – Do not place the delivered paper back on the output tray. Doing so may result in paper jams. –...
Page 57: Face Up Paper Output Area
Face Up Paper Output Area The paper is delivered with the printed side up from the face up paper output at the rear of the machine. This way is convenient for printing on transparencies, or envelopes which tend to curl, because the paper is delivered straight through out of the machine.
Page 58 3-14...
Page 59: Sending Faxes
Sending Faxes Follow this procedure to send a fax. Set a Document Place the document on the platen glass. For documents you can fax, see “Document Requirements,” on p. 2-1. Enter the Fax Mode Press [FAX]. The FAX indicator lights and the machine enters fax standby mode.
Page 60: Enter The Fax Number
Enter the Fax Number Dial the recipient’s fax number with the numeric keys. = 0 1 2 X X X X X X X What if... ● You enter a wrong number: Go back to the wrong digit with [ then press [Clear] to delete it.
Page 61: Scan Settings
Scan Settings You can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. Adjust the scan settings according to the type of document you are sending.
Page 62 [OK] Press [ ] or [ ] to select the resolution, then press [OK]. <STANDARD> for most text-only documents. (200 × 100 dpi) <FINE> for fine-print documents (the resolution is twice that of <STANDARD>). (200 × 200 dpi) <PHOTO> for documents that contain photographs (the resolution is twice that of <STANDARD>). (200 ×...
Page 63: Density
Density [OK] Press [FAX]. Press [Density]. D E N S I T Y - L T Press [ ] or [ ]: to make light documents darker ]: to make dark documents lighter D K + ] to adjust the density, then press [OK].
Page 64: Speed Dialing
Speed Dialing Speed dialing allows you to dial fax/telephone numbers by simply pressing one or a few keys. The following speed dialing methods are available: ● One-Touch Speed Dialing (p. 4-7) – Register a fax/telephone number for one-touch speed dialing, then to dial the number, simply press the one-touch speed dialing key assigned to that number.
Page 65 ● Registering One-Touch Speed Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press a one-touch speed dialing key (01 to 08) for a registering fax number, then press [OK]. You can also select a one-touch speed dialing number with [ ] to select <ADDRESS BOOK SET.>, then press [OK].
Page 66 [OK] Enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [OK]. N A M E C A N Enter the fax number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R E N T R Y...
Page 67 ● Editing One-Touch Speed Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press the one-touch speed dialing key (01 to 08) you want to edit, then press [OK]. ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <1-TOUCH SPD DIAL>, then press [OK].
Page 68 [OK] Press [ ] repeatedly to go to the wrong character, then press [Clear] to delete it. To delete the entire name, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK]. 4-10...
Page 69 [OK] Press [ ] repeatedly to go to the wrong number, then press [Clear] to delete it. To delete the entire number, press and hold [Clear]. Enter a new number with the numeric keys, then press [OK]. Press [Stop/Reset] to return to standby mode. 4-11...
Page 70 ● Deleting One-Touch Speed Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press the one-touch speed dialing key (01 to 08) you want to delete, then press [OK]. ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <1-TOUCH SPD DIAL>, then press [OK].
Page 71 [OK] Press [OK]. You can also use [ ] and [Clear] to delete the characters one by one. Press and hold [Clear] to delete all the numbers, then press [OK]. You can also use [ ] and [Clear] to delete the numbers one by one. NOTE When deleting all numbers, the registered name is cleared automatically.
Page 72 ● Registering Coded Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ [OK]. You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial]. ] to select <ADDRESS BOOK SET.>, then press [OK].
Page 73 [OK] Enter the destination name (max. 20 characters, including spaces) with the numeric keys, then press [OK]. N A M E C A N Enter the fax number you register (max. 50 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R E N T R Y...
Page 74 ● Editing Coded Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ want to edit, then press [OK]. You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial]. ] to select <ADDRESS BOOK SET.>, then press [OK].
Page 75 [OK] Press [ ] repeatedly to go to the wrong character, then press [Clear] to delete it. To delete the entire name, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK]. 4-17...
Page 76 [OK] Press [ ] repeatedly to go to the wrong number, then press [Clear] to delete it. To delete the entire number, press and hold [Clear]. Enter a new number with the numeric keys, then press [OK]. Press [Stop/Reset] to return to standby mode. 4-18...
Page 77 ● Deleting Coded Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ want to delete, then press [OK]. You can also enter a coded dialing code with the numeric keys after pressing [Coded Dial]. 4-19 ] to select <ADDRESS BOOK SET.>, then press [OK].
Page 78 [OK] Press [OK]. You can also use [ ] and [Clear] to delete the characters one by one. Press and hold [Clear] to delete all the numbers, then press [OK]. You can also use [ ] and [Clear] to delete the numbers one by one. NOTE When deleting all numbers, the registered name is cleared automatically.
Page 79: Registering Group Dialing
● Registering Group Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Specify an empty one-touch speed dialing key that you want to set as the group dial, then press [OK]. For details on selecting a one-touch speed dialing key, see “Registering One-Touch Speed Dialing,”...
Page 80 [OK] Enter the group name (max. 20 characters, including spaces) with the numeric keys, then press [OK]. N A M E C A N O N G R O U P Select the speed dialing numbers you want to register in the group (max. 50 destinations) until all destinations are registered, then press [OK].
Page 81: Adding New Destination To Group
● Adding New Destination to Group [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ The group name appears. Press [OK]. Select the speed dialing number you want to add to the group, then press [OK].
Page 82: Deleting Destination From Group
● Deleting Destination from Group [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ The group name appears. Press [OK]. ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <GROUP DIAL>, then press [OK]. ] to select a group dial to delete, then press [OK].
Page 83 Press [ ] or [ from the group. Press [Clear]. Repeat steps 6 and 7 if you want to delete another speed dialing number, then press [OK]. Press [Stop/Reset] to return to standby mode. 4-25 ] to display the speed dial number you want to delete...
Page 84: Changing Group Name
● Changing Group Name [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <GROUP DIAL>, then press [OK]. ] to select a group dial to edit, then press [OK].
Page 85 [OK] Press [ ] repeatedly to go to the wrong character, then press [Clear] to delete it. To delete the entire character, press and hold [Clear]. Enter a new name with the numeric keys, then press [OK]. Press [Stop/Reset] to return to standby mode. 4-27...
Page 86: Deleting Group Dialing
● Deleting Group Dialing [OK] Press [Additional Functions]. Press [ ] or [ Press [ ] or [ Press [ ] or [ The group name appears. Press [OK]. ] to select <ADDRESS BOOK SET.>, then press [OK]. ] to select <GROUP DIAL>, then press [OK]. ] to select a group dial to delete, then press [OK].
Page 87 [OK] Press [ ] or [ Press [Clear]. Repeat steps 6 and 7 until all speed dial numbers are deleted, then press [OK]. NOTE When deleting all speed dial numbers, the group name is cleared automatically. Press [Stop/Reset] to return to standby mode. 4-29 ] to display a speed dial number.
Page 88: Using Speed Dialing
Using Speed Dialing Follow the procedure below to send faxes to registered recipients using speed dialing. For easy reference, print out the list of recipients registered for speed dialing. (See Chapter 4, “Reports and Lists,” in the Advanced Guide.) ● Using One-Touch Speed/Group Dialing [OK] Place the document on the platen glass.
Page 89 ● Using Coded Dialing [OK] Place the document on the platen glass. Press [FAX]. Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Press [Coded Dial]. Enter the desired two-digit code (00 to 99) with the numeric keys. = 0 1 2 X X X X X X X 0 1 ] C A N O N If you want to scan multiple pages, set the documents one by one, then press [Start].
Page 90 4-32...
Page 91: Receiving Faxes
Receiving Faxes Follow this procedure to set the machine for receiving faxes. For advanced receiving features, see Chapter 1, “Advanced Fax Features,” in the Advanced Guide. Enter the Setting Menu Press [Additional Functions]. Enter the Receive Mode Select <FAX SETTINGS> with or [ , then press [OK].
Page 92 Select the Receive Mode Select receive mode with , then press [OK]. <FaxOnly>: Answers all calls as faxes. <AnsMode>: Receives faxes automatically and records voice messages. <DRPD>: Distinguishes between fax and voice calls. <FAX/TEL>: Switches between fax and voice calls automatically.
Page 93: Copying
Copying Follow this procedure to make a copy. For advanced copying features, see Chapter 2, “Advanced Copy Features,” in the Advanced Guide. Set a Document Place the document on the platen glass. For documents you can copy, see “Document Requirements,” on p. 2-1. Enter the Copy Mode Press [COPY].
Page 94: Start Copying
Enter the Copy Quantity Enter the copy quantity (1 to 99) with the numeric key. 1 0 0 % L T R T E X T What if... ● You enter a wrong number: Press [Clear] and enter a new number. Start Copying Press [Start].
Page 95: Scan Settings
Scan Settings Before pressing [Start] to begin copying, you can adjust scan settings to better suit the document to be scanned. These settings return to the default values if Auto Clear function is activated or if you press [Stop/Reset]. Image Quality Press [COPY].
Page 96: Density
Density You can adjust the density to the most appropriate level for the document either automatically or manually. ● Adjusting Automatically [OK] Press [Density] until <AUTO> appears, then press [OK]. NOTE The image quality is automatically set to <TEXT>.
Page 97: Adjusting Manually
● Adjusting Manually [OK] Press [Density] until the manual mode appears. D E N S I T Y - L T Press [ ] or [ ]: to make light documents darker ]: to make dark documents lighter D K + ] to adjust the copy density, then press [OK].
Page 98: Zoom Ratio
Zoom Ratio ● Preset Zoom You can enlarge or reduce documents from one standard paper size to another. [OK] Press [Enlarge/Reduce]. Press [ ] or [ – 200 % MAX. – 129 % STMT → LTR – 100 % – 78 % –...
Page 99 ● Zoom Designation (MF3240 Only) You can reduce or enlarge images by any copy ratio, in 1 % increments. The available copy ratios are from 50 % to 200 %. [OK] Press [Enlarge/Reduce] twice. Enter the copy ratio with the numeric keys, then press [OK]. Z O O M 5 0 - 2 0 0 % 1 0 0 %...
Page 101: Printing
For details on printing features, see Chapter 2, “Printing,” in the Software Guide. Start the Print Command From an open document on an application, click [File] > [Print]. Select the Printer Select the printer icon for the machine ([Canon MF3200 Series]).
Page 102 Adjust Preferences Click [Preferences] or [Properties] to open the dialog box. After finished, click [OK]. Print the Document Click [Print] or [OK]. What if... ● You want to cancel printing: See Chapter 3, “System Monitor,” in the Advanced Guide.
Page 103: Scanning
Scanning Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. For details on scanning features, see Chapter 3, “Scanning a Document,” in the Software Guide. Set a Document Place the document on the platen glass.
Page 104: Start Scanning
Start Scanning Press [Start]. The scanned data is transmitted to your computer and processed by the scan application. For more information on the scan application settings, see Chapter 3, "Scanning a Document," in the Software Guide. What if... ● You want to cancel scanning: Press [Stop/Reset] on the operation panel, then click [OK] on the computer screen.
Page 105: Pc Faxing
Start the Print Command From an open document on an application, click [File] > [Print]. Select the Fax Select the fax icon ([Canon MF3200 Series(FAX)]), then click [Print]. What if... ● You want to adjust the fax properties: Click [Preferences] or [Properties] and...
Page 106 Set the Destination Specify the name and fax number in [Sending Settings], then click [Add to Recipient List]. What if... ● You want to send a fax with the cover sheet: Click [Cover Sheet] tab and set the format for the cover sheet attachment. Send the Document Click [OK] in the Fax Sending Settings.
Page 107: Maintenance
Maintenance Cleaning the Machine Note the following before cleaning your machine: – Make sure no document is stored in memory, then disconnect the power cord. – Use a soft cloth to avoid scratching the components. – Do not use tissue paper, paper towels, or similar materials for cleaning;...
Page 108: Interior
Interior Clean the machine’s print area periodically to prevent toner powder and paper dust from accumulating inside. Disconnect the power cord. Open the front cover. Remove the toner cartridge. CAUTION – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
Page 109 Insert the toner cartridge into the machine as far as it will go. Hold the toner cartridge and align the protrusions (A) on both sides of the toner cartridge to the guides (B) in the machine, then gently slide the toner cartridge into the machine as far as it will go.
Page 110: Scanning Area
Scanning area Keep the scanning area clean to avoid dirty copies or faxes to be sent. Open the platen glass cover. Clean the platen glass and the underside of the platen glass cover with a cloth dampened with water. Then, wipe the area with a soft, dry cloth.
Page 111: Replacing The Toner Cartridge
Replacing the Toner Cartridge When the LCD displays <OUT OF TONER/CHANGE TONER>, redistribute toner in the toner cartridge. If the message persists, replace the toner cartridge. Redistributing Toner Open the front cover. Remove the toner cartridge. 10-5 Gently rock the toner cartridge five or six times to distribute toner evenly.
Page 112: Replacing The Toner Cartridge With A New One
Close the front cover. CAUTION Be careful not to get your fingers caught. Replacing the Toner Cartridge with a New One Open the front cover. Remove the toner cartridge. CAUTION Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
Page 113 Remove the new toner cartridge from the protective bag. NOTE Save the protective bag. You may need it later when you remove the toner cartridge from the machine. Gently rock the toner cartridge five or six times to distribute toner inside. Place the toner cartridge on a flat and stable surface.
Page 114 Close the front cover. CAUTION Be careful not to get your fingers caught. 10-8...
Page 115: Recycling Used Cartridges
PC Cartridge box. The Clean Earth Campaign ● THE Canon CARTRIDGE RECYCLING PROGRAM The Canon Cartridge Recycling Program fulfills the first initiative of Canon’s Clean Earth Campaign, which supports four critical environmental areas: ● Recycling in the Workplace ●...
Page 116 Since its inception, The Canon Cartridge Recycling Program has collected millions of cartridges that otherwise would have been discarded into landfills or similar facilities. Instead, this rapidly growing program returns used cartridges to the manufacturing process, thus conserving an array of resources.
Page 117: U.s.a. Program
We encourage you to use this option as a more efficient way to ship cartridges. ● Place as many cartridges as possible into one box. Carefully seal the box with tape; ● Call 1-800-OK-Canon to receive your free eight cartridge collection box. 10-11...
Page 118 Maximum weight = 70 lb. (31.8 kg) Maximum length = 108 in. (2,743 mm) Maximum girth (length + 2 x width + 2 x height) = 130 in. (3,302 mm) If your shipment exceeds the above limits, please call 1-800-OK-Canon for special shipping information. Please Note: Do not send defective cartridges for replacement.
Page 119 Apply the UPS authorized returning label provided in this guide. Residents of Alaska and Hawaii: Do not use the UPS authorized returning label. For Alaska and Hawaii Canon set up alternative mail service with the U.S. Postal Service. Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning label.
Page 120: Canada Program-Canada Programme
By using either of the above methods of shipment, your used cartridge(s) will be forwarded to the Canon Cartridge Collection Center at no charge to you. For further information about the Clean Earth Campaign in the United States, please call: 1-800-OK-Canon CANADA PROGRAM-CANADA PROGRAMME ■...
Page 121 Working to preserve endangered species is a long-standing Canon interest. To this end, for every cartridge collected, Canon Canada donates $1, shared equally between World Wildlife Fund Canada and the Nature Conservancy of Canada. This donation is utilized in Canada.
Page 122: Transporting The Machine
Transporting the Machine Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. Disconnect the power cord and all the cables from the back of the machine. Open the front cover. Remove the toner cartridge. CAUTION –...
Page 123 Remove the extension cover from the machine. Detach the paper cassette extension from the paper cassette. Insert the paper cassette into the machine. 10-17 Detach the output tray. Make sure all the covers are closed. Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration below.
Page 124 10-18...
Page 125: Troubleshooting
– Make sure you have removed any scraps of paper from inside the machine. NOTE Do not force jammed paper out of the machine. Contact Canon Customer Care Center for assistance if needed. 11-1 Open the front cover. Remove the toner cartridge.
Page 126 CAUTION – Remove watches and any bracelets or rings when touching the inside of the machine. These items might be damaged if they come into contact with the parts inside the machine. – To avoid possible damage to the machine, do not touch the pins (A) near the left end of the transfer roller (B).
Page 127 Hold both sides of the jammed paper and carefully move it inward, then gently pull it out. CAUTION – When removing jammed documents or paper, take care not to cut your hands on the edges of the document or paper. –...
Page 128 Gently pull the jammed paper between the output rollers until the leading edge emerges from the machine. Carefully pull the jammed paper straight out through the rollers. If the jammed paper is badly folded, similar to the folds of an accordion, ease the jammed paper loose and then pull it out of the machine.
Page 129 Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow. – When feeding paper from the paper cassette: – When feeding paper from the multi- purpose feeder: Push the green paper release levers (B) back to their original position and close the face up cover (A).
Page 130 Insert the toner cartridge into the machine as far as it will go. Hold the toner cartridge and align the protrusions (A) on both sides of the toner cartridge to the guides (B) in the machine, then gently slide the toner cartridge into the machine as far as it will go.
Page 131: Lcd Messages
Reset the machine by opening the front cover and then closing it. If the message persists, unplug the machine from the power supply and contact Canon Customer Care Center. Check the front cover, and make sure that it is completely closed.
Page 132 Message LOAD CORRECT PAPER LOAD PAPER Description The size of the paper in the paper cassette or multi- purpose feeder is different from that of the paper specified in <CASSETTE> or <MP TRAY> of the <PAPER SETTINGS> menu. No paper is loaded in the paper cassette or multi- purpose feeder, or not inserted correctly.
Page 133 Message LOST IMAGE MEMORY FULL OUT OF TONER CHANGE TONER OUTPUT TRAY FULL 11-9 Description The data in memory was lost when the machine was turned on. – The number of the scanned document that can be stored in memory reached the maximum.
Page 134 They will be stored in memory. Unplug the machine. Wait for at least five seconds, and reconnect the power cord. If the message persists, contact Canon Customer Care Center. Install the toner cartridge correctly. (See “Replacing the Toner Cartridge,” on p. 10-5.) Enter a correct date or time.
Page 135: Facsimile
Facsimile Message ALREADY REGISTERED CANNOT REGIST MORE HANG UP PHONE LINE IS BUSY 11-11 Description The same recipient was entered twice. – Maximum number of recipients (124) were entered for broadcasting. – Maximum number of recipients (50) were regis- tered for group dialing. External telephone is off the hook.
Page 136 256 fax jobs including sending and receiving jobs. (Based on the condition that the other party sends the fax by the imageCLASS MF3200 Series with ITU-T Stan- dard Chart No.1, stan- dard mode.) Wait for the machine to send any faxes in memory.
Page 137 Message NOT REGISTERED RECEIVED IN MEMORY REGISTERING KEY CANNOT REGISTER 11-13 Description No recipient is registered in the selected speed dialing key or code. The machine received the fax in memory because paper or toner ran out, paper jams occurred, or incorrect paper size was loaded.
Page 138: Printer
Printer Message PRINTER DATA ERROR CHECK PRINTER PRINTING Description The data from the PC was not printed. The printer is processing a print job. Action Check if the software is installed properly or if the printer cable is properly connected. No action required.
Page 139: Error Codes
Error Codes An error code is a four-digit code displayed on the LCD or in the bottom row of a TX Result Report or an RX Result Report when an error occurs. JOB NO. TYPE DESTINATION TEL/ID 0001 WEST-1 55555555 00A0:TX CANCEL Error Code For details on TX Result Report and RX Result Report, see Chapter 4, “Reports and...
Page 140: If You Cannot Solve A Problem
– Steps you have taken to solve the problem and the results CAUTION If the machine makes strange noises, emits smoke or odd odor, unplug it immediately and contact Canon Customer Care Center. Do not attempt to disassemble or repair the machine yourself.
Page 141: Machine Settings
Machine Settings Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out User’s Data List. Printing User’s Data List [OK] Press [Additional Functions]. Press [ ] or [ 12-1...
Page 142 [OK] Press [ ] or [ Press [ ] or [ ] to select <LIST PRINT>, then press [OK]. ] to select <USER’S DATA LIST>, then press [OK]. 12-2...
Page 143: Accessing The Setting Menu
Accessing the Setting Menu [OK] Press [Additional Functions]. Press [ ] or [ [OK]. <COMMON SETTINGS> <COPY SETTINGS> <TIMER SETTINGS> <FAX SETTINGS> <BROADCAST> <ADDRESS BOOK SET.> <REPORT SETTINGS> 12-3 ] to select the menu you want to access, then press...
Page 144 [OK] Press [ ] or [ To register the settings or go to a submenu item, press [OK]. When finished, press [Stop/Reset] to return to standby mode. NOTE Press [Stop/Reset] to exit from the menu. If you press [Stop/Reset] before pressing [OK], the setting will not be registered.
Page 145: Setting Menu
Setting Menu NOTE – Depending on the country of purchase, some settings may not be available. – The menus described in this section are based on the model imageCLASS MF3240. Depending on the model of your machine, some settings may not be available and the number on the top of each menu may vary.
Page 146: Copy Settings
COMMON SETTINGS 5 AUDIBLE TONES CALLING TONE ENTRY TONE ERROR TONE MONITOR VOL. CTRL COPY SETTINGS Setting Item 1 DENSITY 2 IMAGE QUALITY 3 AUTO COLLATE 4 PAPER SIZE GROUP Sets volumes for machine beeps in four levels. – MID –...
Page 147: Timer Settings
TIMER SETTINGS Setting Item 1 AUTO SLEEP 2 DATE&TIME SETTING 3 DATE TYPE SELECT 4 DAYLIGHT SV. TIME FAX SETTINGS Setting Item 1 COMMON SETTINGS UNIT TELEPHONE # UNIT NAME 2 TX SETTINGS DENSITY 12-7 Description Sets auto sleep when the machine remains idle for a certain period time.
Page 148 FAX SETTINGS IMAGE QUALITY AUTO REDIAL REDIAL TIMES REDIAL INTERVAL DIALING LINE CHCK Sets the default image quality for faxing. – STANDARD – FINE – PHOTO – SUPER FINE Sets whether to redial automatically when the other line is busy or a transmission error occurs. (See Chapter 1, “Advanced Fax Features,”...
Page 149 FAX SETTINGS 3 RX SETTINGS INCOMING RING RING COUNT RX REDUCTION RX PRINT MEMORY RX PRINT RX RX MODE 12-9 Sets the reception functions. Sets whether the telephone rings when it receives a voice call, enabling you to answer the call. This function is only available when the <RX MODE>...
Page 150: Broadcast
FAX SETTINGS RX TERMINAL ID RX RESTRICTION REMOTE RX CONT. PRINTING 4 COMMUNICATIONS TEL LINE TYPE TOUCH TONE ROTARY PULSE BROADCAST Setting Item BROADCAST Sets whether to insert the machine’s fax number and the sender information on received faxes. – OFF –...
Page 151: Address Book Set
ADDRESS BOOK SET. Setting Item 1 1-TOUCH SPD DIAL NAME TEL NUMBER ENTRY 2 CODED DIAL NAME TEL NUMBER ENTRY 3 GROUP DIAL NAME REPORT SETTINGS Setting Item 1 SETTINGS TX RESULT REPORT RX RESULT REPORT 12-11 Description Registers the information on one-touch speed dialing. Up to 8 destinations can be registered.
Page 152 REPORT SETTINGS ACTIVITY REPORT 2 LIST PRINT TX RESULT REPORT RX RESULT REPORT ACTIVITY REPORT MEMORY DATA LIST MEMORY IMAGE PRNT 1-TOUCH LIST CODED DIAL LIST GROUP DIAL LIST USER’S DATA LIST Sets whether to automatically print the fax transaction report and selects its type.
Page 153: Appendix
Appendix Specifications General ● Type ● Power Source ● Power Consumption ● Warm-up Time ● Weight ● Dimensions ● Installation Space 13-1 Personal Desktop 120 V, 60 Hz Max: Approx. 580 W Working: Approx. 370 W Standby: Less than 9 W Energy Saver Mode: Less than 5 W ∗...
Page 154: Copier
General ● Environmental Conditions ● Display Languages ● Acceptable Documents ● Acceptable Paper Stock ● Printable Area ● Scanning Area Copier ● Scanning Resolution ● Printing Resolution ● Magnification ● First Copy Time ● Copy Speed ● No. of Copies Temperature: 59°F–81.5°F (15°C–27.5°C) Humidity: 27%–75% RH ENGLISH / FRENCH / SPANISH / PORTUGUESE...
Page 155: Printer
Printer ● Printing Method ● Paper Handling ● Paper Delivery ● Print Speed ● Printing Resolution ● Number of Tones ● Printing Cartridge Facsimile ● Applicable Line ● Compatibility ● Data Compression Schemes ● Modem Speed ● Transmission Speed ● Transmission/ Reception Memory 13-3 Indirect electrostatic method (On-demand fixing)
Page 156 Facsimile ● Fax Resolution ● Dialing × STANDARD: 203 pels/in. 3.85 lines/mm) × FINE: 203 pels/in. 196 lines/in. (8 pels/mm 7.7 lines/mm) × PHOTO: 203 pels/in. 196 lines/in. (8 pels/mm 7.7 lines/mm) × SUPER FINE: 203 pels/in. 15.4 lines/mm) – Speed dialing One-touch speed dialing (8 destinations) Coded dialing (100 destinations) Group dialing (50 destinations)
Page 157: Telephone
Telephone ● Connection The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions. Based on ITU-T Standard Chart No. 1, MMR standard mode. NOTE Specifications are subject to change without notice. 13-5 –...
Page 158: Index
Index [Additional Functions] key 1-4 [Address Book] key 1-5 ADDRESS BOOK SET. 12-3, 12-11 BROADCAST 12-3, 12-10 Cleaning machine 10-1 Exterior 10-1 Interior 10-2 Scanning area 10-4 [Clear] key 1-4 Clearing Paper Jams 11-1 [Coded Dial] key 1-5, 4-31 Coded dialing 4-6 Deleting 4-19 Editing 4-16 Registering 4-14...
Page 159 Group dialing 4-6 Adding destination 4-23 Changing name 4-26 Deleting destination 4-24 Deleting group 4-28 Registering 4-21 Using 4-30 Handling xi [Hook] key 1-5 If You Cannot Solve a Problem 11-16 Image quality Copying 6-3 Faxes 4-3 [Image Quality] key 1-4 LCD 1-4, 1-6 Messages 11-7 Loading...
Page 160 Safety instructions xi [SCAN] key 1-3 Scan settings Copying 6-3 Faxes 4-3 Scanning 8-1 Selecting the paper output area 3-10 Sending faxes 4-1 Setting paper size and type 3-7 Sleep Mode 1-9 Specifications 13-1 Copier 13-2 Facsimile 13-3 General 13-1 Printer 13-3 Telephone 13-5 Speed dialing 4-6...
Page 161 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.

This manual is also suitable for:

0989b001 Imageclass mf3240 Imageclass mf3241 F189402

Canon IMAGECLASS MF3200 Basic Manual

Manuals for the Machine

What Can I Do with this Machine

Preface

How to Use this Guide

Legal Notices

Users in the U.S.A

Users in Canada

Laser Safety

1 Before Using the Machine

Machine Components

Operation Panel

LCD (Standby Mode)

Toner Cartridge

Timer Settings

2 Document Handling

Document Requirements

Scanning Area

Loading Documents

3 Print Media

Paper Requirements

Printable Area

Paper Guidelines

Loading Paper

Setting Paper Size and Type

Selecting the Paper Output Area

4 Sending Faxes

Scan Settings

Speed Dialing

5 Receiving Faxes

6 Copying

Scan Settings

7 Printing

8 Scanning

9 PC Faxing

10 Maintenance

Cleaning the Machine

Replacing the Toner Cartridge

Recycling Used Cartridges

Transporting the Machine

11 Troubleshooting

Clearing Paper Jams

LCD Messages

Error Codes

If You Cannot Solve a Problem

12 Machine Settings

Setting Menu

13 Appendix

Specifications

Index

Quick Links

Related Manuals for Canon IMAGECLASS MF3200

Summary of Contents for Canon IMAGECLASS MF3200

This manual is also suitable for:

Table of Contents