Page 1 Worldwide, Inc. is not responsible for labeling inaccuracies and omissions occurring during the use of this guide. This manual is proprietary to Brady Worldwide, Inc. and may be revised from time to time without notice. Brady Worldwide, Inc. disclaims any understanding to provide you with revisions, if any.
Page 2 End User License Agreement for Microsoft Windows CE You have acquired a device that includes software licensed by Brady Worldwide, Inc. from Microsoft Licensing or its affiliates (“MS”). Those installed software products of Microsoft origin, as well as associated media, printed materials, and “online” or electronic documentation (“SOFTWARE”) are protected by international intellectual property laws and treaties.
Page 3 SOFTWARE TRANSFER ALLOWED BUT WITH RESTRICTIONS. You may permanently transfer rights under this End User License Agreement only as part of a permanent sale or transfer of the Device, and only if the recipient agrees to this End User License Agreement. If the SOFTWARE is an upgrade, any transfer must also include all prior versions of the SOFTWARE.
Page 4 IN CANADA call 1-800-263-6179 to receive a return authorization number, then ship the machine to us in the original container along with a copy of the sales invoice to W. H. Brady, Inc. Signmark® Division, 56 Leek Cr., Richmond Hill, ON L4B 1H1, Attention: Repair. The machine will be returned to you after repair, freight prepaid by W.
Page 5 The user is cautioned that any changes or modifications not expressly approved by Brady Worldwide, Inc. could void the user’s authority to use the equipment. Canada This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.
Page 6 International Power Cords Users in countries outside of North America may be required to supply their own power cord for connecting the system to an AC electrical outlet. Choose an AC power cord and plug that is suitable for the country in which the equipment is to be installed. The AC power cord and plug must meet all national regulations and requirements for that intended country.
Page 7: Specifications
Specifications Physical characteristics Size: Height 10” Width 16” Depth 11” Weight: approximately 30 pounds Environmental characteristics Operational requirements Ambient operating temperature: 50 F to 105 F (10 C to 41 C) Relative humidity: 20% to 80% (non-condensing) Storage requirements Ambient storage temperature: 0 F to 140 F (-18 C to 60 C) Relative humidity: 10 to 95% (non-condensing) Electrical characteristics Input current: 2.0 Amps...
Page 8 ¡...
Page 9: Table Of Contents
Installing a tape cartridge ......... . 2-7 Adjusting the printer tape receptacle ......2-7 Inserting the tape cartridge .
Page 10 CHAPTER 3 Starting Up Launching Your System ..........3-2 The Main Menu .
Page 11 Using size adjustment buttons ........4-15 Exiting entry screens ..........4-15 CHAPTER 5 Setting Preferences Accessing System Setup .
Page 12 Changing the size of template labels ........6-25 Editing template labels .
Page 13 Changing Objects ........... . 7-31 Opening and editing an object .
Page 14 Maximum length ..........11-13 When the printer truncates labels....... . .11-14 Non-truncating conditions .
Page 15 CHAPTER 12 Connecting to a PC Working with a PC ........... 12-2 Setting Up Your System as a Hardware Device .
Page 16 ¡ Contents-8...
Page 17: Chapter 1 Welcome
CHAPTER 1 Thank you for purchasing our label maker, which you use to create and print professional-looking labels and signs for use just about anywhere. All you have to do is: Drop in a ribbon cartridge, choosing from a wide range of single-color ribbons, paneled ribbons, and CYMK ribbons for blended colors.
Page 18: About This Book
This manual documents the basic Monocolor printing system, all of whose features are common to all three systems (described in The three printer systems on page 1-3). You’ll also find complete information about the Multicolor system and the Color & Cut system features and special applications in specially- designated sections and chapters.
Page 19: The Three Printer Systems
Hint! You do have the option to connect to a desktop computer to use the system as a peripheral printer or to manage and store files. See CHAPTER 12: Connecting to a PC, beginning on page 12-1, for information.
Page 20: Specialty Applications
Color & Cut system The base system, plus color printing capability and a color LCD display, plus cut-out capability, which means the system can not only print your labels, but can cut labels into shapes. See CHAPTER 10: Working with Cut-outs, beginning on page 10-1, for information about using the cutter.
Page 21: Contacting Technical Support
Contacting Technical Support Please contact Brady Worldwide, Inc., with your questions or concerns. The contact support numbers for each region are listed below. Region Phone Number United States 800-368-3362 and other C/S countries Canada 888-262-7576 Mexico (01) (800) 368-3362 Brazil...
Page 22 ¡ Contacting Technical Support...
Page 23: Chapter 2 Setting Up
‰ Installing a flash card ‰ Cleaning and maintaining your printer If you plan to connect your printer to a desktop computer, be sure to see Connecting to a PC on page 12-1. Note: Users in countries outside of North America may need to supply...
Page 24: Connecting Peripherals
If you have a mouse, plug the mouse cable into the mouse connector, as shown inFigure 2-1 Step 3: Plug the power cord into the printer as shown in Figure 2-1. Plug the other end of the cord into an AC power outlet. Important! ¡...
Page 25: Installing Supplies
Power Cords on page viii in this guide. Installing supplies The next step in setting up your printer is installing a ribbon cartridge and a tape cartridge. Your system reads information stored in the memory cell flag located on each ribbon and tape cartridge, and uses that information when you compose a label and when you print a label.
Page 26: Opening The Printer
Opening the printer Step 1: To open the printer, squeeze the release bar. Step 2: Raise the printer cover up and away to the right. The cover release bar Make sure all internal packing materials have been removed before you proceed.
Page 27: Installing A Ribbon Cartridge
Installing a ribbon cartridge Figure 2-3. Installing a ribbon cartridge. Step 1: Hold the ribbon cartridge with the open part of the tab on top and facing you. Step 2: Place the lower cylinder of the cartridge (with the unused ribbon), in the lower slot in the cover, as shown.
Page 28: Adjusting The Ribbon Cartridge
Adjusting the ribbon cartridge If a ribbon cartridge has been stored outside the printer, the ribbon between the take-up spool and the wiper may have been exposed to dust. The dust on the ribbon may transfer to the print head causing streaks or scratches on your labels.
Page 29: Installing A Tape Cartridge
Adjusting the printer tape receptacle Since the printer accepts tape widths from .5 inches (25 mm) to 4 inches (102 mm), you must adjust the tape cartridge receptacle inside the printer for the cartridge you are installing.
Page 30: Inserting The Tape Cartridge
Step 3: Hold the tape cartridge by the handle with the feet pointed downward and parallel with the surface the printer is sitting on, as shown in Figure 2-6. Make sure the tape extends through the slot in the cartridge.
Page 31: Advancing The Tape
Advancing the tape Step 5: Advance the tape over the first roller with your hand as shown in Figure 2-7: Step 6: Place the end of the tape between the tape guides as shown above in Figure 2-7. Figure 2-7. Advancing the tape. ¡...
Page 32: Closing The Printer Cover
Closing the printer cover Close the printer cover when you are finished installing the supplies. When the cover closes, your printer reads the memory cells in the ribbon and tape cartridges, and updates the supply attributes - the color choices available, the size parameters and label lengths allowed - that will be applied to the labels you compose.
Page 33 You’re ready to print! Figure 2-9. The complete label printing system, with optional mouse. ¡ Setting Up...
Page 34: Installing A Compact Flash Memory Card
Figure 2-10. Compact flash memory card slot. Hold the card so that the edge with the two rows of small holes is facing the card slot (with the card logo facing the front of the printer), and gently insert the card into the slot.
Page 35: Cleaning Your System
Cleaning your system Over time the print head of your printer may need to be cleaned. If you notice streaks or scratches in your labels, it may be time to clean the print head. You can purchase a cleaning kit, which includes: A plastic bottle (to contain Isopropyl alcohol, minimum 90% alcohol, You must purchase the alcohol separately.)
Page 36 ¡ 2-14 Cleaning your system...
Page 37: Chapter 3 Starting Up
Starting Up CHAPTER 3 This chapter provides basic reference information about your system components, how to use those components, and how to set your preferences for the system. Topics include: ‰ How your system launches ‰ What’s on the Main Menu screen ‰...
Page 38: Launching Your System
Launching Your System When you turn on the power for your system, a decorative screen (also called a “splash screen”) displays briefly while your system powers up. When the system is ready to use, the Main Menu screen displays, providing you with a choice of buttons you use to access system functions, files you may have created, sets of pre-designed template labels, and applications designed for producing specialty labels.
Page 39 Saved Files, for accessing stored label files you previously saved. (See CHAPTER 9: Working with Files, beginning on page 9-1, for more information.). QuickText, for creating text-only labels quickly and easily. (See Creating QuickText Labels on page 6-5 for more information.) Pipe Marker, with pre-designed layouts for creating standard, roll-form, or symbol and arrow labels for marking pipes.(See Creating Template Labels on...
Page 40: Keyboard Basics
(See Using My Templates on page 9-12 for more information.) On Line, which you choose to connect your printer to a PC.(See CHAPTER 12: Connecting to a PC, beginning on page 12-1, for instructions.) Setup, which you choose to set your system preferences.
Page 41: The Standard Keyboard
The standard keyboard The standard PC keyboard provided with your system is divided into four sections for purposes of description in this manual: System function keys unique to this printing system, page 3-5 Alphabetic keys and functions, page 3-9 Arrow and command keypads, page 3-12 Numeric keypad and functions, page 3-14 System function keys The function keys (or F keys) along the top row of the keyboard perform...
Page 42 System function keys and definitions TABLE 3-1. Function Print File Options F2 Label Properties Add Label Next Label Edit Object Insert Object Scale ¡ Keyboard Basics Key(s) Description Displays the Print screen. Displays the File Options screen, which provides options you use to save, retrieve, or delete files.
Page 43 System function keys and definitions (Continued) TABLE 3-1. Copy Paste Undo Menu Advance & Shear Clear Copies the selected object and makes it available for pasting into a new location, leaving the original in its current location (the standard Microsoft Windows “Copy” function).
Page 44 System function keys and definitions (Continued) TABLE 3-1. Edit Data Previous Label Object Properties Object Color Help Status Preferences Alt+F12 ¡ Keyboard Basics Active in the Pipe Marker and Right-to- Alt+F4 Know specialty applications only. Provides access to the prompt screens so you can edit objects.
Page 45: Alphabetic And Command Keys
Alphabetic and command keys The standard key section of the PC keyboard provided with your printing system has both alphabetic character keys and command keys. Note: Blank keys in Figure 3-3 are not operational in this system. Grayed out keys are system function keys, described in System function keys on page 3-5.
Page 46 Keyboard keys definitions. (Continued) TABLE 3-2. Caps Lock Shift Ctrl ¡ 3-10 Keyboard Basics Same as choosing Cancel on a system screen. Advances to the next option on a screen. In the Enter Text screen, adds a tab indent in the text entry area.
Page 47 Keyboard keys definitions. (Continued) TABLE 3-2. Space ‹ (Backspace) Enter Also called Spacebar. Enters a space character or blank space the size of a single character in text entry fields. Also, with a radio button or checkbox, you can use the <Space> key as a toggle: if the radio button is active or the checkbox is checked, pressing <Space>...
Page 48: Arrow And Navigation Keypads
Arrow and navigation keypads Use the arrow and navigation keypads to move around on the screen or to delete an item. Note: Keys shown grayed out are inactive in this system. Figure 3-4. Arrow and navigation keypads. Keypad keys descriptions TABLE 3-3.
Page 49 Keypad keys descriptions (Continued) TABLE 3-3. Moves the cursor up one line at a time in the Enter Text screen. In the Editor window, use to move selected objects one character space at a time in the direction indicated by the arrow, or use with <Shift>...
Page 50: Numeric Keypad
Numeric keypad Use the numeric keypad as an alternate way to enter numbers and to perform several other commands as well. The LED displays above the numeric keypad light up to indicate the status of the functions named. Figure 3-5. The numeric keypad and LED indicators. Numeric keypad keys definitions TABLE 3-4.
Page 51 Numeric keypad keys definitions (Continued) TABLE 3-4. / (slash) * (asterisk) - (hyphen or minus sign) Home + (plus sign) Enter Types slash character. <Num Lock> does not affect this key. Types asterisk character. <Num Lock> does not affect this key. Types hyphen or minus sign character.
Page 52: Shortcut Keys
Numeric keypad keys definitions (Continued) TABLE 3-4. Shortcut keys In addition to the key functions listed above, the system provides some shortcut key combinations for frequently-used system function keys or key combinations. You may prefer to use these shortcut keys instead of the system function keys, especially if you are an experienced Microsoft Windows user.
Page 53: Mouse Basics
Arrow Mouse Basics Attaching a mouse is not necessary for using this printer, but if your system is equipped with a mouse, you can use it to select items on labels, to move items on labels, to click buttons on screens, and to navigate on screens.
Page 54: Checking System Status
To select multiple items on a label Hold down the <Shift> key, then click on the first item, continue to hold <Shift>, then click on the second item, and so on. To move items on a label Move the mouse cursor to the item, click on it to select it, and hold the left mouse button down.
Page 55: Accessing Online Help
Accessing Online Help You can get help on tasks using either of two methods: Press the <Help> key (Alt+F10) on your keyboard at any time to display a brief description of the editing tools. Watch the Status bar at the bottom of the Editor window. It displays information about the task you are currently performing.
Page 56 ¡ 3-20 Accessing Online Help...
Page 57: Chapter 4 Basic Procedures
CHAPTER 4 This chapter describes the basic functions of your system and how to use them. Your familiarity with these concepts and processes will simplify your work when you create labels. Topics include: ‰ Working in the Editor window, including using the toolbar, using the rulers, scrolling, and editing procedures like selecting and undoing.
Page 58: Working In The Editor Window
Working in the Editor window The Editor window is displayed at the beginning of the label creation process for some labels, during the process and at the end of the process for all labels, and it is displayed again when you open a saved label file for editing.
Page 59: Inside The Editor Window
Inside the Editor window Use these editing and navigation tools within the Editor window, shown in Figure 4-1, to create and to edit labels: The preview area The toolbar The rulers The scroll buttons The status bar The preview area When you create a label, you build it by adding objects to it.
Page 60 Hint! When a toolbar button is inactive, it is grayed out, or appears on the screen as dimmer than the others. The Editor window is used for all types of labels you create, but the Editor toolbars vary according to which tools are appropriate for the type of label you are working with.
Page 61: Scrolling Functions
Decrease Size. Decreases the size of the selected text or graphic. The text or graphic remains in its original proportions, but displays and will print 10% smaller for each time you press the Increase Size button. See Using Increase Size and Decrease Size on page 7-27 for details.
Page 62: Ruler Functions
Ruler functions The horizontal and vertical rulers in the Editor window preview area (shown in Figure 4-1) use the same scale. This means that each increment on the horizontal ruler equals the same increment on the vertical ruler. Zooming in and zooming out Magnification changes by 25% each time you use a Zoom tool.
Page 63: The Status Bar
As the view zooms out, the magnification level decreases, which means that more of the label is visible, and the tick marks on the rulers appear closer together: Hint! Here’s a quick way to zoom in or out by 100%: Hold down <Shift>, then press Zoom in or Zoom out.
Page 64 object. The dotted lines disappear, but the markers always indicate that you have successfully selected the object, as shown here: Selected object Selection markers Figure 4-3. The Editor window with a graphic selected. For instance, if you want to enlarge the coffee cup graphic in the label in Figure 4-3, you first select the graphic on the label using one of the methods described below, then choose the Increase Size tool.
Page 65: Selecting Multiple Objects
Selecting multiple objects To select multiple objects on a label, hold down the Shift key, then use either of the methods described above. Deselecting in the Editor window You can deselect an object after you perform an action on a selected object, or if you change your mind before you make changes to the selected item.
Page 66: Navigating In Entry Screens
Some screens may show options or areas as dimmed, or grayed out. This indicates that particular option is disabled, or not available on your system or in the context in which you are operating. Navigating in entry screens You can move around inside entry screens by touch, keyboard, or mouse: By touch: Simply touch the part of the screen you want to activate.
Page 67: Entering Information In Entry Screens
Entering information in entry screens You construct your label text in a text entry area on the Enter Text screen, as shown here: Cursor (blinking) Text entry area Size adjustment buttons Figure 4-5. The Enter Text screen. You can get to the Enter Text screen by pressing <Insert Object> on the keyboard, then selecting Text from the Insert Object screen.
Page 68: Choosing Options
Adding special characters to text on page 7-9 for detailed information. Choosing options You enter your option choices on entry screens via entry fields, option buttons, checkboxes, and other devices, described below. Using entry fields You type information directly into entry fields. Some entry fields are ready for your entry as soon as you navigate to them, while others are associated with other screen elements.
Page 69: Using Option Buttons
button. (See Using radio buttons on page 4-15 for more information.) Checkbox Radio buttons Entry fields Figure 4-7. The Advanced print entry screen. Using option buttons Touch an option button to implement the command or function listed on the button. For instance, in Figure 4-7, the File Group button is disabled, but when it is active it takes you to the File Group screen, where you choose a File Group to print.
Page 70: Using Option Lists
Using option lists Some fields provide lists of options from which you can choose, such as the Density fields on the screen shown here: To see an option list, choose the down arrow next to the field. Option list Figure 4-8. The Bar Code screen, Dimensions Tab. To select from an option list, touch the down arrow next to the field to see the list of options.
Page 71: Using Radio Buttons
To indicate your choice in a checkbox, touch the checkbox or click on it with the mouse. For example, in Figure 4-7, check the Print Files in Group option checkbox to indicate that you want to print a group of files all at once.
Page 72 To exit an entry screen without saving your entries Use one of these methods: Press or choose the X button, as shown in Figure 4-8. Press or choose Cancel, as shown in Figure 4-7. Press <Esc>. You can also use the Back button when present to return to the previous screen.
Page 73: Chapter 5 Setting Preferences
Setting Preferences CHAPTER 5 Your label printing system ships with pre-set settings called default system settings. You can customize your system settings to reflect your own preferences. This chapter tells you how to change system settings. Topics include: ‰ The way your system prints. ‰...
Page 74: Accessing System Setup
When you change the pre-set system settings your system shipped with, you change the default values your system uses to determine how your printer works. The changes you make in the System Setup screens apply to your entire system. Note: Be cautious about changing system settings. Remember that changes you make will apply to your entire printing system.
Page 75 The System Setup tabs are: • Printing • Localization • Hardware • Other • Text • On Line The Tab arrows indicate the presence or absence of additional tabs. In Figure 5-1, for instance, the Tab arrows indicate that there are additional tabs to be seen when you choose the right Tab arrow, but not if you select the left Tab arrow.
Page 76: Setting Printing Tab Options
Setting Printing Tab Options The Printing options tab is shown in Figure 5-1. You specify your system’s print job defaults on this tab. The options are: Supply saver Overprint For more information about printing options, see Printing Tab Options on page 11-20. ¡...
Page 77: Setting Localization Tab Options
Note: You must restart your system before Localization preferences that you set take effect. After you make Localization option changes, choose OK, then when the Main Menu screen displays again, turn your printer OFF and ON again. ¡ Setting Preferences...
Page 78 The options are: Language Unit of measure Keyboard language ¡ Setting Localization Tab Options Sets the language the system uses for the screens, prompts, and messages. Language options available depend on your system: • North American: English (default), French, Spanish •...
Page 79: Setting Hardware Tab Options
Setting Hardware Tab Options Use the Hardware options tab for settings that affect your system’s hardware. Cutter Calibration options appear only on Color & Cut system Figure 5-3. The System Setup Hardware tab. The options are: Speaker volume (0-5) Check Supply Colors Controls the volume of your system sounds.
Page 80: Naming Supply Colors
Use caution when calibrating your Note: plotter cutter. To return to the factory- set values, see the calibration label placed inside your printer at the factory, and reinstate the values shown on that label. See Calibrating the Cutter on page 10-12...
Page 81 The Check Supply Colors screen displays: Sample of color to be named is shown in the Multicolor and Color & Cut systems only. Figure 5-4. The Check Supply Colors screen. 3. Enter a name for the color, up to 32 characters in length. Be sure the name is not already in use in your system.
Page 82: Setting Other Tab Options
Setting Other Tab Options Set default grid preferences and line width using the Other tab, shown here: The Other tab options are: Snap to grid Display grid ¡ 5-10 Setting Other Tab Options Figure 5-5. The System Setup Other tab. Check this option to make new objects or objects that you are re-positioning automatically move to vertical and...
Page 83: Displaying The Screen Grid
Line Width Displaying the screen grid The screen grid is the pattern or structure that underlies your labels. It consists of invisible horizontal and vertical lines of dots, arranged like a graph paper pattern. The grid is not visible to you by default, but you can choose to display it.
Page 84: Setting Text Tab Options
Setting Text Tab Options Set the default text preferences for your system by using the options on the Text tab. Figure 5-7. The System Setup screen Text tab. Note: Text tab option changes affect only new text objects you create. These settings do not affect objects provided by templates or QuickText labels.
Page 85 Font Sets the default font style. Pull down the list and select a font style. The factory-installed fonts are: • Arial 65 for BRC • Arial for BRC (default) • Brush Script for BRC • Tahoma • Times New Roman for BRC Your system may offer additional fonts installed by your organization.
Page 86: Setting On Line Tab Options
Indicates your reasons for putting your system on line. Choose To print to use the system as a peripheral printer for your PC. Choose To transfer files to use the connection for transferring files, or to update your printing system using the PC upgrade utility.
Page 87: Chapter 6 Working With Labels
Working with Labels CHAPTER 6 Working with labels is what your printing system and this manual is really all about. This chapter describes the most important part of that process: how to create labels. You’ll learn how to use the applications this system offers on the Main Menu to create all kinds of labels.
Page 88: Creating Custom Labels
Creating Custom Labels This procedure shows you how to use the Custom application to create labels that you design, without using pre-designed layouts. You will find information about using pre-designed layouts, called templates, in Creating Template Labels on page 6-10. To create a Custom label 1.
Page 89 2. On the Custom screen, shown here, choose Create New Label: Figure 6-2. The Custom screen. You’ll see the Editor window: Preview area, which displays your work as you create a label. Figure 6-3. The Editor window. The Editor window is ready to display the label as you create it. Hint! The most typical next step in creating a label would be to add an object.
Page 90 If no supply is installed when you launch Custom, the system assumes you are using a white, 4-inch (102 mm) wide tape. The ribbon installed in your printer determines your color choices for the objects you insert on your labels. If no ribbon is installed, the system assumes a black continuous ribbon.
Page 91: Creating Quicktext Labels
Also see Inside the Editor window on page 4-3 for more information about working in the Editor window. Creating QuickText Labels QuickText helps you create plain text labels very quickly. When you choose QuickText on the Main Menu screen (Figure 6-1), all you have to do to create a label is enter your text.
Page 92 To create a QuickText label 1. Choose QuickText from the Main Menu screen(Figure 6-1 on page 6-2). You’ll see the Enter Text screen: Option disabled because QuickText automatically calculates type size Figure 6-4. The QuickText Enter Text screen. 2. Follow the on-screen instructions and type your text. You can change the font or add special characters at any time on this screen, but you cannot change the Type size on this screen.
Page 93: Quicktext Toolbar Functions
QuickText formats your label and displays it on the QuickText version of the Editor window:[ QuickText toolbar Figure 6-5. The QuickText Editor window. Once the label shows in the Editor window, you can either print it as is, or edit the text. (See Opening and editing an object on page 7-31 for instructions for editing text objects.) Note: You may not use <Object Properties>...
Page 94 Zoom In. Increases the magnification, making the objects on the label look larger. Does not change the actual size of the printed label, but is used as a viewing aid. See Zooming in and zooming out on page 4-6 for details. Zoom Out.
Page 95: Quicktext Key Functions
QuickText key functions Not all system function keys are operative in the QuickText application, either because the functions are irrelevant, or because of limitations on the design and functions of QuickText labels. Available key functions are: Advance & Shear Edit Data (edits text object) Help Status Clear...
Page 96: Creating Template Labels
Creating Template Labels Your label printing system provides many templates you’ll find useful for creating standardized labels. Templates are pre-designed specialty layouts you use to set up and format a standard label. Creating labels using these layouts is particularly easy. Once you have chosen a label group, which is called an application, (shown in Choosing a label application on page 6-11) and the template category (shown in Choosing a category on page 6-12) for the label...
Page 97: Pipe Marker And Right-To-Know Exceptions
Pipe Marker and Right-to-Know exceptions The Pipe Marker and Right-to-Know applications contain highly specialized templates created for special situations. Most of you who use these applications are already familiar with the standards and requirements for these types of labels. When you create Pipe Marker and Right-to-Know labels, you follow the general steps listed above, but you will encounter more exceptions to the generic examples with these applications than with other applications.
Page 98: Choosing A Category
To choose an application 1. On the Main Menu screen (Figure 6-1), select the application for the label you want to create. You’ll see a version of the Create or Open screen, such as the Safety application version shown here: Figure 6-6.
Page 99 The Template Categories screen is very similar for most applications, but the list of categories varies:. Figure 6-7. The Template Categories screen, Tags application. Exception: Pipe Marker next lists styles on the Pipe Marker Style screen. Right-to-Know next lists formats on the Right-To- Know Format screen.
Page 100: Selecting A Template
Selecting a template Exception: In Pipe Marker and Right-to-Know skip this step and Each template listed on the Select Template screen represents a pre- designed layout. Label size shows the output size of the label with default settings List of templates The content of the Select Template screen depends on the type of label you are creating.
Page 101 Hint! Some preset labels may also be set to turn on the Supply saver option for printing. See Supply saver option on page 11-22 for information. The Change Size button may or may not be enabled, according to the template chosen. The list of templates provides a miniature graphic representation (called a “thumbnail”) for the highlighted template.
Page 102: Following Prompt Sequences
• Choose Change Size to change the label size, as described in the Changing Labels on page 6-25. Following prompt sequences Each label type that uses pre-designed layouts has prompt sequences unique to its type. These prompts are designed specifically to help you create the content of your label.
Page 103: Responding To Text Prompts
help accustom you to the process, however, the sections that follow take you through some generic prompt sequences. Responding to text prompts Figure 6-10 shows a generic version of a text prompt screen: Figure 6-10. A text prompt screen. You’ll see a similar text entry prompt screen when you are working with a template that requires you to enter your own text.
Page 104: Responding To Pick List Prompts
Responding to pick list prompts When the template you are using calls for a certain type of word or phrase, you may see a pick list prompt screen from which you can choose the appropriate word or phrase: Figure 6-11. A pick list prompt screen. You can choose text and you can also go on to create your own word or phrase from this screen.
Page 105: Responding To Graphics Prompts
Responding to graphics prompts Figure 6-12 shows a graphics prompt. For this template sequence, you are being prompted to choose a HazMat graphic: Figure 6-12. A graphics prompt screen. Complete this screen by choosing a graphic from the thumbnails displayed. You can also: Use the scroll arrow keys to view additional thumbnails.
Page 106: Responding To Right-To-Know Prompts
Graphics, where you choose one or more graphics from various categories to apply to your Pipe Marker labels Arrows, where you may specify arrow directions for Pipe Marker labels. This feature differs for North American and European standards. Symbol Type, where you choose symbols for Pipe Marker labels Responding to Right-to-Know prompts A typical Right-to-Know application template prompt sequence includes some or all of these prompt screens:...
Page 107: Creating Sets Of Labels
Creating Sets of Labels When you know in advance that you want to print a group of labels all at the same time, you can create the labels as a set. Sets of labels can save you time, such as when you don’t want to supervise a long print job, or when you need to print a number of labels with similar characteristics that won’t require changing supplies.
Page 108: Adding Labels To A Label Set
Adding labels to a label set You create labels individually when you are making a set, but after the initial label, you use the Add Label function to create the next label. The system then assumes you are making a set of labels and adjusts the process accordingly, with some differences for custom-created labels and those you create using pre-designed templates.
Page 109: Moving Between Labels In A Label Set
4. From this point, you’ll be prompted for the same kind of information the system prompted you for with the original label. The status bar displays the message: 5. Repeat the process for as many labels as you need in the set. 6.
Page 110: Clearing Custom Labels
Clear Current Label Clear All Labels Cancel Clearing Custom labels When you clear a Custom label, the next label in the set appears. If the label you cleared is the last one in the set, when you are returned to the Editor window, a blank label displays.
Page 111: Changing Labels
Changing Labels With most applications, you can change the size of a label you create, and you can edit the objects placed on that label. There are various methods for making changes, and each method affects different parts of your label. ‰...
Page 112 To change the size of a label 1. Choose Change Size. You’ll see the Custom Label Size screen: Figure 6-13. The Custom Label Size screen. The value shown in the Set width field matches the currently installed tape. That is the maximum size label you can create for the tape currently installed, but you can set lesser width values, or you can set length values on this screen as well.
Page 113: Editing Template Labels
• With Use custom size enabled, you can: Set a custom width. When you choose Set width, the Set length field becomes unavailable (grayed out). Set the label length. If you choose Set length, the Set width field is unavailable (grayed out). 3.
Page 114: Changing Label Properties
3. Make your changes, and choose OK. Exception: <Edit Object> is not available in the Pipe Marker and For detailed information about editing objects, see Changing Objects on page 7-31. You can also make some changes to some template labels using <Label Properties>.
Page 115: Changing Label Size And Orientation
3. Choose the appropriate tab screen for the settings you want to change. The Label Properties screen has two tabs: • Size, for controlling the dimensions of your labels (Figure 6-14) • Frame, for adding frames to your labels (Figure 6-16) Changing label size and orientation Use the options on the Size tab, shown in Figure 6-14, to change the size of a label and to set print orientation.:...
Page 116 Set custom width ¡ 6-30 Changing Labels Check this option to set a custom label width. Enter the new width in the entry field. The value entered must be less than the maximum printable width appropriate for the installed tape, because unlike the default width, this value indicates the total output width, with no margins applied.
Page 117 Note: The minimum length label you should print is 2 inches or 51 mm. If you set a shorter label length, the printer still delivers a two-inch long label, unless you are printing in Supply Saver mode. See Minimum length on page 11-13 for more information.
Page 118: Adding A Label Frame
Landscape Portrait Choose OK when your settings are complete. If your label width is larger than the printable area of your tape supply, the system displays a message that provides the maximum size you can use. Choose Cancel to return to the Editor window without making changes to the label.
Page 119 Hint! For best results, create and finish your label before applying a frame. Use the options on the Label Properties Frame tab to frame a label: Visible only on the Color & Cut system. Other systems automatically Print Figure 6-16. The Label Properties screen, Frame tab. The Frame tab options are: Frame shape Cut out frame...
Page 120: Setting Frame Length
Print frame Line width Line color Cancel Setting frame length The system uses the length of the label you set in the Label Properties Size screen to set the length of a frame. When you do not set a length, leaving it to be automatically calculated by the system, it sets the frame length according to the data it finds.
Page 121: Setting Application Preferences
If you add or remove objects from the label, the system does not automatically resize a frame. To resize the frame, you must remove the existing frame and add a new one. Setting Application Preferences Application Preferences settings are very similar to System Setup settings (described in CHAPTER 5: Setting Preferences, beginning on page 5-1).
Page 122 screen can have many tabs, but the most common configuration is shown here: Figure 6-17. The Application Preferences screen. Exception: The Pipe Marker Preference screen offers two tabs: Note that the Application Preferences screen Printing, Other, Text, and On Line tabs offer the same options as the System Setup screen tabs of the same names.
Page 123: Setting Print Tab Preferences
Hint! The options on the Printing, Other, Text, and On Line tabs work exactly the same whether you choose them from Application Preferences or from System Setup. The settings apply system-wide and remain until you change them again. Setting Print tab preferences The Print tab Preference options are fully described in Printing Tab Options on page 11-20.
Page 124: Setting Right-To-Know Preferences
Setting Right-to-Know preferences The Right-to-Know Preference tabs are: Printing, which contains the same options as described in Printing Tab Options on page 11-20. Format, where you set the default format for subsequent Right-to- Know label files you create. Size, where you select the default size for the default format chosen. Hazards List, which lists possible physical and health hazards.
Page 125: Chapter 7 Working With Objects
CHAPTER 7 When you create a label, you build it by adding objects to it. Objects can include text, variable text, graphics, bar codes, and HotShapes. This chapter describes how to add objects to your labels and how to format them. Topics in this chapter include: ‰...
Page 126: About Objects
About Objects Before you begin this chapter, it’s important to understand the term objects. When you create a label, you build it by creating or adding objects to it. The objects can be made either for printing or for cutting out (if you have the Color &...
Page 127: Adding Objects
Hint! You can set the length of your label before adding objects. Use the Set Length option on the Size tab of the Label Properties screen. The color of the objects you insert is determined by the ribbon you have installed. If no ribbon is installed, the system assumes a black continuous ribbon.
Page 128 The Editor window is displayed with a blank label in the preview area: Preview area, which displays your work as you create a label. 2. Choose the Insert Object button in the tool bar on the Editor window, or press <Insert Object> on the keyboard. The Insert Object screen displays: Note that the Insert Object options vary according to your system’s features.
Page 129: Adding And Formatting Text Objects
out object option, so Print object is assumed and does not appear on the Insert Object screen. You select options on this screen to choose the kind of label you are going to make, and to indicate what type of object you want to add. Each type is described in the sections that follow.
Page 130 You’ll see the Enter Text screen. Cursor (blinking) Background reflects color of tape installed. (Text color reflects current drawing color.) Type size selection buttons 2. Enter text in the text entry area by typing the characters on your keyboard. To start a new line, press <Enter>. Note that the size of the text you type as shown in the Enter Text screen is not the actual size it will be on your label, but is displayed at a size you can easily edit.
Page 131: Formatting Text Objects
Formatting text objects The Enter Text screen provides these options for formatting your text object: Font Type size buttons Special Cancel To select a font You can choose from among several font styles, depending on which fonts are provided with your system. The font is the style and shape of the characters.
Page 132 1. With the text you want to change displayed on the Enter Text screen, select the part of the text (or all of it) that you want to format. 2. Press Font on the Enter Text screen, shown in Figure 7-3 on page 7-6.
Page 133: Adding Special Characters To Text
Color To change the type size Changing the type size makes the characters larger or smaller, not just as you see them on the screen, but on the printed label as well. 1. On the Enter Text screen, select the text you want to change. 2.
Page 134 This example shows some Special Character buttons already personalized. Special Character buttons Figure 7-5. The Special Character screen, customized. To personalize Special Characters buttons 1. On the Enter Text screen(Figure 7-3), choose Special. You’ll see the Special Characters screen. 2. Type a code in the Enter code field. The codes available to you depend on the currently active font.
Page 135: Adding Variable Text Objects
2. Press Delete. The special characters previously assigned to those buttons are removed. Remaining special character buttons are reordered to the top of the group. To add a special character to label text 1. On the Enter Text screen, position the cursor where you want to insert a special character.
Page 136: Choosing A Data Source
You can create a set of labels to number packing boxes when you move, or a set of alphabetic labels you can use to organize file folders. You can create a set of name labels for the members of your group. The object that varies with each group of labels is called a variable text object.
Page 137: Creating Sequential Labels
Creating sequential labels To create sequential labels, choose Sequence on the Data Source screen. Use the options on the Sequence screen to define a Sequence variable text object for your labels. Figure 7-7. The Sequence screen. For example, the screen shown above defines a set of ten labels that user Jean Martin plans to use to identify packing boxes.
Page 138 Hint! Make sure the text object you define is large enough to accommodate all possibilities in your sequence. For instance, in the example above, if Jean Martin creates 100 numbered labels, when the system prints the label with the number 100, the text area may no longer be large enough for the entire text string.
Page 139 Ending value Enter the ending value for the sequence. Using the Starting value, the Change by value, and the Ending value, the system calculates the total number of labels to be generated for the sequence, and enters it in the Total number field. The default value is 1.
Page 140: Creating Text List Labels
Creating text list labels A classic example of variable text labels is name tags for attendees of a convention. A sample label might look like this one; The top line and the bottom line are the same for all labels. By listing the members’...
Page 141 You’ll see the Text List screen, which you use to enter the list of words you want to use on your labels: Figure 7-9. Text List screen with example. 2. Type the first item you want to appear on a label. 3.
Page 142: Adding Bar Code Objects
Hint! If your system is connected to a PC, you can also download list files from files stored on the PC. See CHAPTER 12: Connecting to a PC, beginning on page 12-1, for instructions. 1. Choose Text List on the Data Source screen (Figure 7-6 on page 7- 12).
Page 143: Setting Bar Code Content
The Bar Code screen has five tabs. When you add a bar code, you’ll use the Content and Dimension tabs. The remaining tabs -- General, Size and Location, and Font -- are mainly used to change default settings for bar codes (see Editing bar codes on page 7-21). Setting bar code content Use the Content tab to set these options: Symbology...
Page 144: Setting Bar Code Dimensions
Setting bar code dimensions Choose the Dimension tab on the Bar Code screen to set bar code measurements: Figure 7-11. The Bar Code screen, Dimensions tab. Use the Dimension tab to set these bar code options: Height Density ¡ 7-20 Adding Objects Set the bar code height (in the unit of measure specified on the System Setup...
Page 145: Editing Bar Codes
Ratio Include check character Print readable check character Print readable start/stop (*) Editing bar codes Of the remaining tabs, General, Size and Location, and Font, only Location has options that apply to bar codes. The options on the remaining tabs correspond to the options on the same tabs in the Bar Code Properties screen.
Page 146 To add a graphic object 1. Select Graphic on the Insert Object screen (Figure 7-2 on page 7- 4). You’ll see the Graphic Categories screen: Figure 7-12. The Graphic Categories screen. 2. Choose a category of graphics from the list. Use the arrow scroll buttons to move up and down the list.
Page 147: Adding Hotshapes
Adding HotShapes HotShapes are pre-defined designs you can print on your label. If you have the Color & Cut system, your printer can automatically cut out these shapes. See CHAPTER 10: Working with Cut-outs, for more information.
Page 148: Selecting Objects
To add HotShape objects to your label, select the HotShape option on the Insert Object screen (Figure 7-2 on page 7-4). The HotShape screen displays. Choose a HotShape by selecting one of the HotShape buttons. The HotShape object is automatically added to your label on the Editor window.
Page 149: Selecting A Layered Object
In brief: Select an object Select a different object Select multiple objects Select no objects or deselect the object selected You can tell an object is selected when a bounding box, which is a gray rectangle that encloses the object, appears on the screen. The bounding box has small squares, called selection markers, at the corners and midpoints of the sides.
Page 150: Moving Objects
To find and select a layered object 1. First, make sure you have an object, any object, selected on the screen. 2. Press <Tab> to cycle through all the objects on the screen one by one. Hint! To help identify the object selected, press <Object Properties> and review the object’s characteristics.
Page 151: Sizing Objects
To move objects faster and farther 1. Select the object. 2. Hold down <Shift>. 3. Hold down the arrow key. Sizing Objects You have several options for sizing objects on the Editor window: Use the Increase Size or Decrease Size tools. This method is good for small changes.
Page 152: Using The Scale Function
Hint! Increase/Decrease Size changes are always proportional, which means that you change the width and height of the object at the exact same rate of change. The shape of the object remains the same, though the size changes. To resize an object using the Size tools 1.
Page 153: Scaling Text Objects
The Scale screen displays. Figure 7-15. The Scale screen. 3. Choose one of the percent buttons. Enter a percentage in the Percent field. • Percent field minimum = 10% • Percent field maximum = 500% Hint! Use the Percent field for percentage amounts not provided on the percent buttons.
Page 154: Scaling Bar Codes
Scaling bar codes The size of the human-readable text does not change when you use <Scale> to resize a bar code. See Adding bar code objects on page 7- 18 for information. Copying and Pasting Objects When you copy an object, the system leaves the object in its original location, and places a copy of the object in the system’s internal memory.
Page 155: Changing Objects
Changing Objects You make changes to an object by opening and editing it, or by changing its object properties. Opening and editing an object You must open an object for editing before you can make changes to it. To open an object 1.
Page 156: Changing Object Properties
Changing object properties Instead of manipulating the object you want to change within the Editor window as described in the preceding sections, you can use the options on the Properties screens to reset the properties of the objects. The Properties option let you control the physical properties of your objects, such as height, width, location, and color.
Page 157 Graphic objects Hot Shape objects The type of system you have also determines the options offered on each tab. For instance, the Cut out object option does not appear at all on the Properties screens of the Monocolor or Multicolor systems. Only Color &...
Page 158: Setting Options On The General Tab
You’ll see the a Properties screen with tabs and options appropriate to the object selected. This is a sample Text Properties screen: Available on all systems, for all objects. For bar codes, limited to 0 and 90. Available on all systems, for all objects Figure 7-16.
Page 159 tab options are: General Rotation For all systems. Use the scroll arrows to choose from the list of rotation angles. For example, to rotate an object 45 degrees, choose 45. Note: After rotating an object, you may not set an absolute size for that object.
Page 160: Setting Options On The Size And Location Tab
Line width field Select color button Setting options on the Size and Location tab The Size and Location tab appears on Properties screens of all object types. Use its options to set the height, width, and location of an object. The following is an example of a (HotShape) Circle Properties Size and Location tab screen: Figure 7-17.
Page 161 To set the size of an object You can set the absolute size of most objects by setting the height and width on the Size and Location tab. When you set an absolute size for an object, that object remains the same size regardless of other operations you perform.
Page 162: Setting Options On The Font Tab
1. Press <Object Properties> to get to the object’s Properties screen. 2. Choose the Size and Location tab. 3. In the Left field, enter the number of inches or millimeters from the left side of the printable area where you want to locate the object. 4.
Page 163: Setting Options On The Placement Tab
The options are: Font Size (+ or -) Setting options on the Placement tab Use the options on the Placement tab to set justification and position for text objects. Figure 7-19. The Text Properties Placement tab. Lists the fonts installed on your system. As you select a font, a preview displays in the Font Preview box.
Page 164 Justification determines the horizontal alignment for a text object in your label. Choose: • Left for traditional left-to-right justification, with text positioned against the left side of the text object • Center to position the text in the horizontal center of the text object •...
Page 165: Setting Options On The Options Tab
Setting options on the Options tab Use the options on the object Text Properties screen’s Options tab to set various text object properties: Figure 7-20. The Text Properties Option tab. The options are: Free form text object Text object with boundaries Choose to indicate that the selected text is a free form text object, which means that the...
Page 166 Auto size font Reverse text colors ¡ 7-42 Changing Objects Available only when a text object with boundaries is selected. Choose to tell the application to automatically set the point size of the text to fit within the text object. The appropriate point size is implemented for your text.
Page 167: Setting Options On The Content Tab
Vertical text Setting options on the Content tab Please refer to Adding bar code objects on page 7-18 for information about the Content tab. Setting options on the Dimensions tab Please refer to Adding bar code objects on page 7-18 for information about the Dimensions tab.
Page 168 ¡ 7-44 Changing Objects...
Page 169: Chapter 8 Applying Color
Applying Color CHAPTER 8 You apply color to your labels in several ways, depending on your system and the supplies you have installed. The topics that follow in this chapter tell you how to compose color labels: ‰ Using color ribbon and tape supplies ‰...
Page 170: About Color
When you compose a label, the system uses the ribbon supply installed in your printer to determine which colors you can select for print colors, and the tape supply to determine the background color. The information your system needs is stored in the memory cell flag located on each ribbon and tape cartridge.
Page 171 ‰ CYMK paneled ribbon, which has cyan, yellow, magenta, and black panels of 8 inches (203 mm) or 16 inches (406 mm). The printer uses all four color panels to produce 23 blended colors on your labels. Only the Multicolor and the Color & Cut systems can use CYMK ribbons.
Page 172: Tape Color
In summary, your system and the installed ribbon together determine what kind of color you can apply to objects when composing a label: System: Monocolor model Multicolor model Color & Cut model Tape color The tape you have installed in your system determines the background color of your labels.
Page 173: Applying Color To Objects
Applying Color to Objects Your color choices and how you can use color for objects in your labels depend on your system and the ribbon you have installed. With the Monocolor system, you can change the color of an object from the print color to the background color, and vice-versa.
Page 174: Choosing Color On The Monocolor System
Note: You may not change the colors of a multi-color graphic object supplied by the system. You may, however, change the entire color of a single-color graphic. The Object Color screen differs according to your system and the ribbon you have installed. Choosing color on the Monocolor system When you have the Monocolor system, if you select an object and choose the Color option, the Object Color screen displays, similar to the one...
Page 175: Choosing Color On The Multicolor And Color & Cut Systems
Choosing color on the Multicolor and Color & Cut systems If you have the Multicolor or the Color & Cut system, the options offered on the Object Color screen also depend on the type of ribbon installed at the time you choose the Color option. If you swap in a different ribbon during construction of the label or while editing it, the Object Color screen changes according to the characteristics of the new ribbon, as described in the following sections.
Page 176: With A Paneled Ribbon Installed
of the currently selected object, or if there is no object selected, the current print color. Important! The final box in the series in Figure 8-2 shows the background color. When you choose that box, the Current Color text changes to “Background.”...
Page 177: With A Cymk Ribbon Installed
The final box in the series shows the color of the currently installed tape. If you choose that box, the Current Color text changes to “Background.” The panel length of the currently installed ribbon is shown at the top of the screen in the Installed Ribbon field.
Page 178: Printing Color
Printing Color See CHAPTER 11: Printing, beginning on page 11-1, for complete information on printing your labels. ¡ 8-10 Printing Color...
Page 179: Chapter 9 Working With Files
Working with Files CHAPTER 9 This chapter explains how to store labels you create on your system so you can access them another time. You store them as files, and you organize the files in file groups. Topics in this chapter include: ‰...
Page 180: About Files And File Groups
About Files and File Groups When you store a label, you name it and save it, and it becomes a file on which you can then perform several operations. (You can also save multiple labels in a single file, such as when you create a label set or when you create labels with variable text.
Page 181: Saving Labels As Files
Saving Labels as Files Every time you create a Custom label or a pre-designed template label, you have the option to save it as a file and to put it in a file group, so you can access it later. Your label file is like a paper document you put in your file cabinet, and file groups are like the file folders in which you put your papers.
Page 182 To save a label as a file in internal memory 1. With the unsaved label displayed in the Editor window, press <File Options>. You’ll see the File Options screen: 1. Choose Save File. You’ll see the Save in Group screen: ¡...
Page 183 2. The default group displayed in the New file group field is the name of the application you used to create the file. You have several choices for the New file group field: • Accept the default as the name for the group •...
Page 184 existing label you want to keep. If you respond Yes when the system asks you if you really want to replace the old file, the system discards the old saved label and puts the new saved label in its place. You cannot recover the discarded file. 5.
Page 185: Managing Files
3. Enable the Save group on card option. When you complete the file saving procedure, the system will save the entire file group to the memory card. Note that existing file groups you previously saved on memory cards are designated with (card) after their names. 4.
Page 186 Note: When you open a saved file, you should be aware that the label in the file may not match the size and color of currently installed tape. When that is the case, the system displays the label with the characteristics of the current tape. You may still proceed to make changes, print, or perform any operations you can perform in the Editor window.
Page 187 4. You’ll see the Open File screen: Figure 9-6. The Open File screen. 5. Select the file you want to open on the Select file list. 6. Press OK to open the file. You’ll see the label (or the first label if the file contains a series of labels) from the file you opened displayed in the Editor window.
Page 188: Editing Files
2. Choose Open Saved File. If you have an unsaved label currently displayed, the system prompts you to save it or to discard it: (If you choose Yes, you’ll be prompted for File Group and File Name, as described in Saving Labels as Files on page 9-3.) 3.
Page 189: Deleting Files
Deleting files When you delete a label file, the system deletes the file either from the internal storage area or from the memory card, if you have one installed. Note: Use caution when deleting files. Once you delete a file, you cannot recover it.
Page 190: Printing Files
You can transfer templates and other kinds of files from a PC to your standalone system. This is useful in instances where you need to be able to use a file that normally resides on your PC on your printer when it is not connected to a PC.
Page 191: Accessing Template Files
Accessing template files You can access template files you created, or that you or someone in your organization has downloaded to your system, through My Templates. You may not access the template files supplied with the applications on your system. Note: When you download template files to your system for the first time, you must re-start your system before you can use the My Templates feature.
Page 192: Changing My Template Label Size
Changing My Template label size Use the Change Size button on the Select Template screen (Figure 9- 9) to customize the size of the label you are creating. Note: This option is applicable only if the template is scalable. Follow the instructions in the section Changing Labels on page 6-25. ¡...
Page 193: Chapter 10 Working With Cut-Outs
Working with Cut-outs CHAPTER 10 If you have the Color & Cut system, read this chapter for information about the cut out functions. (If you have the Monocolor system or the Multicolor system, the information in this chapter is not applicable to your system.) This chapter defines and describes the capabilities of the plotter cutter included in your system.
Page 194: About Cutting
(This term is not used in this chapter.) The action of cutting out objects or text using the plotter cutter inside your printer. The cutter follows the shape of the object or text. An object that is cut out cannot be printed.
Page 195 The Color & Cut system is equipped with a plotter cutter, which means the system can: Cut out objects that you have designated as a Cut out Object on the Insert Object screen. The cutter cuts out the actual shape of the object.
Page 196: Creating Cut Out Objects
See Table 10-1 for a list of those objects Also, not all tape supplies are appropriate for cutting. If the cutter cannot use the tape installed in your printer, the Cut out option on the Insert Object screen will be grayed out.
Page 197 Hint! You can change some existing print objects to cut out objects and vice-versa, by going to the General tab on the object’s Properties screen and choosing the appropriate option. See Changing object properties on page 7-32 for instructions. To create a cut out object 1.
Page 198: Cutting Out Text Objects
Cutting out text objects The cutter cuts out each individual character in a Text cut out object. Hint! See Weeding cut out text objects on page 10-6 to learn how to make an additional cut around the cut out text, for ease of use when removing the cut out characters.
Page 199: Cutting Out Variable Text Objects
4. You’ll see the Text Properties screen, General tab: Figure 10-2. The Text Properties screen for a cut out object 5. Check the Cut bounding box option. 6. Check the Weeding option. 7. Choose OK. 8. Choose Print to cut out your label. Cutting out variable text objects You might use variable text cut out objects to create and cut out the labels you create for names in a list of names, or to cut out a series of...
Page 200: Cutting Out Graphic Objects
• Sequence to create Sequential labels, with variable text objects consisting of increasing or decreasing numbers or alphabetic letters. Refer to Creating sequential labels on page 7-13. • Text list to create Text list labels, with variable text objects consisting of a list of items you create. Refer to Creating text list labels on page 7-16.
Page 201: Cutting Around Objects
3. Your HotShape displays on the Editor window. Choose Print to process the label and cut out the HotShape. Cutting Around Objects While objects may not be both print and cut out objects at the same time, there is a way to cut around some print objects. You can apply a cut bounding box to a print object, which is like adding an invisible border around the object.
Page 202: Cutting Around Label Frames
Check the Cut bounding box option on the General tab, and choose OK. Your label displays again in the Editor window, with the cut bounding box indicated around the chosen object. Figure 10-3. A sample Editor window with cut bounding box When you print your label, the cutter cuts around the borders of the cut boundary box.
Page 203 2. Choose the Frame tab: Figure 10-4. The Label Properties screen, Frame tab., on the Color & Cut system. 3. Select a Frame shape option: Rectangle or Rounded rectangle. 4. Check the Cut out frame option. 5. When you finish setting Label Properties options, click OK. See Adding a label frame on page 6-32 for detailed information about the Label Properties options.
Page 204: Calibrating The Cutter
Calibrating the Cutter If your cuts are not aligned correctly, you can adjust the plotter cutter calibration values previously set at the factory. You begin by using the Setup option on the Main Menu screen to calibrate the cutter. Setting cutter calibration values When you enter values in the Cutter Calibration fields, the values must be positive or negative whole numbers.
Page 205 Figure 10-5 may help show how your calibrations affect your labels. The intersection of the x,y axes represents the center point of your label: Top edge Leading edge Bottom edge Figure 10-5. Cutter calibration axes To calibrate the cutter 1. On the Main Menu screen, select Setup. 2.
Page 206: Restoring Default Cutter Calibration Settings
4. Enter a value in the Vertical (y) field. The value must be a positive or negative whole number. 5. Choose OK. Note: You must close down and restart your printer for new settings to take effect. Restoring default cutter calibration settings To restore factory set calibration settings, you must re-enter the original values on the Hardware tab.
Page 207: Chapter 11 Printing
Printing CHAPTER 11 This chapter tells you how to print the labels you create. Topics include: ‰ Printing labels and sets of labels ‰ Printing label file groups ‰ Checking supplies at print time ‰ Setting default print options ‰ How to save supplies ‰...
Page 208: Printing Labels
Advanced print features to print partial label sets or file groups. The processes described here assume that the supplies installed in your printer match the label you want to print. See Checking Supplies on page 11-11 for information about how the system prompts for supplies when it processes jobs, and what you do to meet the requirements.
Page 209: Multiple Labels On A Page
than the two inch (51mm) minimum page length, the label and page print like this: A single page Figure 11-1. Sample short label. Note: The label length and shear lines in Figure 11-1 are shown to illustrate the concepts discussed here. Those lines will not display on your screen.
Page 210: Printing A Single Label
For example, if you submitted a print job for five copies of this label, and the Supply saver option is ON, the output looks like this: First page of print job Figure 11-2. Sample labels with Supply saver option enabled. Printing a single label Printing a single label is a simple two-step process.
Page 211: Printing Multiple Copies Of A Single Label
Note: If the Supply saver option is set to ON in the Printing tab screen, the total number of labels shown in the Label field may look incorrect. This is because the printer is counting the total number of pages in the job instead of the number of labels, and it may be possible to fit more than one label on a page.
Page 212: Printing Labels In A Label Set
6-21), choose <Print>. The Print screen displays, as shown in Figure 11-3. The default setting of 1 in the Copies field means that the printer will print one copy of each label in the set. You can make multiple copies of each label in the set by changing this number.
Page 213: Printing Labels In A File Group
2. Choose the Advanced button. You’ll see the Advanced Print screen: Figure 11-5. The Advanced Print screen for label sets. 3. In the Labels from field, enter the number of the first label in the set you want to print. In the to: field, enter the number of the final label you want to print.
Page 214 2. On the Print screen, enter the number of copies you want for each label in the file group. Hint! The printer assumes the number of copies you enter applies to every label in the file group, including any files in the group that generate multiple labels.
Page 215 5. Choose OK. You’ll see the Print screen (Figure 11-3). 6. Choose OK on the Print screen. You’ll see the Preparing to Print screen (Figure 11-4), where you can track the printer’s progress while it processes and prints the labels and pages in the file group.
Page 216 2. Choose the File Group button. You’ll see the File Groups screen: 3. Choose the file group that contains the files you want to print, then OK. The Advanced Print screen displays again, now with the name of the file group you selected displayed on the screen. File Group name you selected Figure 11-8.
Page 217: Checking Supplies
4. Choose OK. You are returned to the Print screen (Figure 11-3). 5. Choose OK on the Print screen to start the print job. You’ll see the Preparing to Print screen (Figure 11-4), which tracks the system’s progress as it processes and prints each file in the file group. Checking Supplies When you choose OK to start a print job, the system checks the current label for size, length, and color against the supplies installed.
Page 218: Checking Length
Monocolor system and the Multicolor system, the printer adds dashed lines to show you where to cut the labels apart. On the Color& Cut system, the printer cuts the labels apart for you. With Supply saver OFF, the system prints the labels in the normal way: one per panel, one at a time.
Page 219: Minimum Length
For example, changing the font size or adding an object may increase the length of the text. Also keep in mind that in some cases, the printer shows your label as truncated on the screen (as in Figure 11-9) and when you choose Print, it prints the label truncated as shown.
Page 220: When The Printer Truncates Labels
In other cases, the printer displays your label at the length you set it or as set by the template you used to create the label, but when you choose Print, displays a message and does NOT print the label until you correct the length condition.
Page 221: Non-Truncating Conditions
38” long. Note that the display indicates the cutoff point at 38”. If you attempt to print this label as it is, the printer truncates the job at the maximum length of 38”, without displaying a warning message. The part of the circle that extends beyond 38”...
Page 222: Checking Color
‰ CYMK ribbon, which has cyan, yellow, magenta, and black panels of 8 inches (203 mm) or 16 inches (406 mm). The printer uses all four color panels to produce a range of blended colors on your labels.
Page 223 Depending on the ribbon installed, you can produce several types of color on your printed labels: ‰ Single color uses a continuous single color ribbon or one of the colors in a paneled ribbon. If you apply multiple colors when composing your label: •...
Page 224: Ribbon Color Needed
When the system needs a different color ribbon installed to complete your print job, it prompts you with a Color Needed message that asks you to install the required ribbon, close the printer cover, and click OK to continue the print job. This process is sometimes called swapping ribbons.
Page 225: Tape Color Needed
Color & Cut system. If the cut out extends beyond the maximum allowed length or the width of the tape supply, the printer ignores the cut out area of your label. Your display screen shows a reliable representation of the cut out on your label, so you should correct the size problems before proceeding.
Page 226: Printing Tab Options
Printing Tab Options The Printing tab provides two additional print options: Supply saver, which saves tape and ribbon by arranging labels on pages Overprinting, which eliminates the possibility of gaps between colors in some types of print jobs Accessing the Printing tab options You can set the Supply saver option and the Overprint option from the Main Menu or, for convenience, from within most applications.
Page 227 To set print options from the Main Menu 1. On the Main Menu screen (Figure 3-1 on page 3-2), choose Setup. You’ll see the System Setup screen, with the Printing tab displayed: Figure 11-10. The System Setup screen, Printing tab. 2.
Page 228: Supply Saver Option
(see Figure 11-11). It also saves ribbon because it groups labels to print within a set of ribbon panels. On the Monocolor and Multicolor systems, the printer adds dashed lines to show you where to cut the labels apart. On the Color & Cut system, the system cuts out the individual labels.
Page 229 Figure 11-11 and Figure 11-12 below illustrate how you can save tape with Supply saver enabled. Figure 11-11 shows your output with Supply saver enabled and an 8” paneled ribbon installed. In this job, you want to print three copies of a single label.
Page 230: Overprint Option
Figure 11-12 shows that same print job with the Supply saver option disabled. The system prints three consecutive 8” long labels: Figure 11-12. Sample output with Supply saver OFF. Overprint option Overprinting eliminates possible gaps between the color areas and the black areas on your label.
Page 231 With Overprint enabled, the system arranges the order in which the colors on your label print so that black prints last and prints over any previously printed colors on objects that overlap. With Overprint disabled, areas where black is to be applied are left blank until black prints.
Page 232 ¡ 11-26 Printing Tab Options...
Page 233 Appendix A The tables that follow provide the symbol, the unicode value, and the decimal value for special characters you can use with your label printing system. Table 1 on page A-2 lists special characters you can insert when using these fonts: Arial 65 for BRC Arial for BRC...
Page 234 Special Characters for Arial 65 for BRC, Arial for BRC, and Times New Roman TABLE 1. for BRC fonts, listing symbol, unicode value, and decimal value for each.T ¡ Special Characters...
Page 235 TABLE CONTINUED ¡ Special Characters...
Page 236 TABLE CONTINUED ¡ Special Characters...
Page 237 TABLE CONTINUED ¡ Special Characters...
Page 238 Special Characters for Brush Script for BRC font, listing the symbol, unicode TABLE 2. value, and decimal value for each ¡ Special Characters...
Page 239 TABLE CONTINUED ¡ Special Characters...
Page 240 TABLE CONTINUED ¡ Special Characters...
Page 241 TABLE CONTINUED ¡ Special Characters...
Page 242 ¡ A-10 Special Characters...
Page 243 If you have the Color & Cut system, you may need this information. The instructions in this appendix tell you: How to remove and replace your printer’s cutting blade. How to adjust the depth of the cuts on your labels.
Page 244 To produce a cut out, the printer moves the stylus using the tracking mechanism across the tape, cutting the tape in the design you specified. The printer delivers the cut out label with the backing in place. All you have to do is strip the cut out from the backing.
Page 245 Follow these instructions to remove the stylus for adjusting, cleaning, or replacing. Step 1: Turn the power off, then open the printer. Step 2: Move the stylus holder mechanism to the center of the track, to make it easier to work with.
Page 246 The stylus holder has an adjustment dial you use to change the depth at which the stylus blade cuts the tape. Step 1: Turn the power off, and open the printer. Follow the instructions in the Removing the Stylus Holder section above to remove the stylus holder, shown here: The stylus blade protrudes very slightly from the nylon nose.
Page 247 Step 2: Hold the stylus holder as shown here to make the adjustment: Figure B-3. Adjusting the stylus depth. Step 3: Note the dots beneath the adjustment dial. Each dot represents an adjustment of approximately .001 inch (.0025 mm). Start by turning the adjustment dial past one dot. Turn the dial clockwise to increase the cutting depth.
Page 248 2. Holding the stylus holder perpendicular to the surface, glide the stylus nose lightly across the tape: Note: Do not apply pressure. Make sure the stylus holder is positioned straight vertically. 3. Check the tape to see if the cut is correct. The cut should go through the tape, but leave the backing paper unscored.
Page 249 At some point, especially after prolonged use with specialty tapes, you may have to replace the stylus blade. Step 1: Turn the power off, and open the printer. Follow the instructions in Removing the Stylus Holder on page B-3. Step 2:...
Page 250 Step 3: Carefully pull on the blade to remove it, as shown here: CAUTION: If the blade does not remove easily, you may need to remove the screw that holds the blade stylus in place, as shown here: If the blade still does not remove easily, insert the screwdriver or other appropriate implement into the screw hole and push the blade out Step 4: Insert the new blade.
Page 251 Step 5: Reconnect the the two parts of the stylus holder: Push the blade holder as far down as possible, then turn it clockwise, until you feel the threads engage. Turn until the stylus protrudes from the opening, as shown in Figure B-2 on page B-4. Step 6: Adjust the blade depth.
Page 252 Cleaning the Stylus Clean the stylus with Isopropyl alcohol and a cotton-tip swab. These are the same materials you use to clean the print head on your printer, described in Cleaning your system on page 2-13. (You may already have purchased a cleaning kit with your printer.) Step 1: Turn the power off, and open the printer.
Page 253 Push the blade holder as far down as possible, then turn it clockwise, until you feel the threads engage. Turn until the stylus protrudes from the opening, as shown in Figure B-2 on page B-4 Step 4: Adjust the blade depth. Follow the instructions in Adjusting the Cut Depth on page B-4.
Page 254 ¡ B-12 Cleaning the Stylus...
Page 255 Index absolute size 7-37 setting 7-27 ActiveSync Explore tool 12-10 Guest connection to 12-10 installing 12-8 setting up partnership 12-9 adding new supply colors 5-8 adding objects to labels 7-3 Advanced Print screen 11-7 application choosing 6-11 Application Preferences accessing 6-35 setting 6-35 Application Preferences screen 6-35 Auto size font option 7-42...
Page 256 Color Needed message 11-18 Color option 7-9 Color tool 4-5 compact flash memory card saving file to 9-6 connecting keyboard to printer 2-2 mouse to printer 2-2 power cord 2-2 Connection Type option 5-14 Content tab 7-18 7-43 continuous color ribbon...
Page 257 external memory card 12-11 F keys 3-5 FCC Notice i-vii file extensions on PC 12-12 file groups 9-4 printing 11-7 File Groups screen 11-10 files about 9-2 copying graphic on PC 12-13 copying text list on PC 12-13 deleting 9-11 directory structure on PC 12-10 editing 9-10 managing on the PC 12-10...
Page 258 label properties changing 6-28 changing size 6-29 label set 6-21 adding custom labels 6-22 adding labels to 6-22 adding template labels 6-22 clearing labels in 6-23 editing labels in 6-23 moving between 6-23 saving 6-24 label size changing template 9-14 labels background color 8-4 changing 6-25...
Page 259 Print readable start/stop option 7-21 Print screen 11-4 Print Setup options 11-20 Print tool 4-4 Print/Cut out option 7-35 printable area 6-30 printer cleaning and maintaining 2-13 driver 12-2 installing supplies 2-3 opening 2-4 setting up 2-1 USB driver for 12-3...
Page 260 Sequence option 7-12 setting bar code content 7-19 object absolute size 7-27 object location 7-37 system preferences 5-2 Setting up printer 2-1 shear cut 11-2 single color printing 8-3 size checking at print time 11-11 11-11 size adjustment button 4-15...
Page 261 Unit of measure option 5-6 upgrading the operating system 12-13 uppercase, typing 4-11 USB connection 2-2 12-3 driver for 12-3 USB Driver for BRC Printer 12-3 variable text objects cutting out 10-7 sequence 7-12 setting font size 7-42 text list 7-12...
Page 262: Chapter 12 Connecting To A Pc
CHAPTER 12 This chapter provides instructions and tells you how connecting to a PC can be useful. Topics include: ‰ Setting up your label printing system as a hardware device ‰ Placing your label printing system on line ‰ Printing from a PC ‰...
Page 263: Working With A Pc
1. Before turning on the power for either your label printing system or your PC, connect one end of the USB cable to the printer and the other end to a USB port on the PC. See Figure 2-1 on page 2-2 for an illustration.
Page 264: Placing Your System On Line
Hardware, and follow the PC prompts for “Add a New Device.” 5. When the PC procedure prompts you for the location of the device driver files, insert the disk labeled USB Driver for BRC Printer in the floppy drive of the PC, and enter the address for the floppy drive when prompted.
Page 265 To set On line options 1. On the Main Menu screen, choose Setup: Figure 12-1. The Main Menu screen. You’ll see the System Setup screen (Figure 5-1 on page 5-2). 2. Choose the On Line tab, shown here: Figure 12-2. The On Line tab screen. ¡...
Page 266: Connecting Your System And A Pc
Note: You’ll also use the Transfer files option to upgrade the operating system for your printer. See Transferring Files from a PC on page 12-8 for instructions. 5. Choose OK. You’ll be returned to the Main Menu screen.
Page 267: Printing From A Pc
You can now print to your label printing system from MarkWare or transfer files using Microsoft ActiveSync. Printing from a PC Before you can use your label printing system as a peripheral printer, you must perform these tasks: 1. Set up your label printing system as a hardware device. Follow the instructions in Setting Up Your System as a Hardware Device on page 12-2.
Page 268: Troubleshooting
Hint! Connect your label printer to the PC and place it on line before running the MarkWare and driver installation on the PC. The print driver install function includes a utility that will help you if you are using a serial port for your printer.
Page 269: Transferring Files From A Pc
4. Put your system on line by following the instructions in Placing Your System On Line on page 12-3. ¡ 12-8 Transferring Files from a PC For ActiveSync to automatically detect your label printer, you must have the PC and the printer connected by USB cable.
Page 270: Setting Up A Partnership
Setting up a partnership When ActiveSync detects your label printing system, your PC will display a screen similar to this: Figure 12-4. The Set Up a Partnership screen. This prompt screen asks if you want to set up a partnership between your printing system and the PC, for the purpose of synchronizing information between the two systems.
Page 271: Managing Files And Folders On A Pc
Figure 12-5. The Microsoft ActiveSync window. Managing files and folders on a PC Once you have connected your printer to your PC using ActiveSync, you can use ActiveSync’s Explore feature to explore the directory structure on the your label making system. The Explore tool on the ActiveSync toolbar is shown in Figure 12-5 above.
Page 272 the same as the directory structure under the \Internal folder shown in Figure 12-5.) When an external memory card is attached to your label printing system, you’ll see the directory structure shown in Figure 12-6. The directory structure (with sample downloaded files) is shown here: \Mobile Device \My Computer \External...
Page 273: Storage Locations For Transferring Files
Storage locations for transferring files The MarkWare application provides an export feature that prepares document and template files for use on your label printing system. See the MarkWare User’s Guide for more information. It’s a good idea to use a centralized area in the MarkWare directory structure to store the files you want to transfer to your label printing system.
Page 274: Upgrading The Operating System
Copying graphic files You can copy graphic files to their respective directories within the MarkWare \Download folder, or you can copy them from any other location on the PC to your standalone label printing system. Use the Copy function in the ActiveSync Explore window. See the ActiveSync Help topic, “Copying and Moving Files”...
Page 275 2. After a guest connection between your label printing system and the PC is established, start the upgrade utility program on the PC. 3. After the upgrade program is done, you will need to restart your label printing system. ¡ 12-14 Upgrading the Operating System...

Brady label maker Manual

CHAPTER 1 Welcome

CHAPTER 2 Setting up

CHAPTER 3 Starting up

CHAPTER 4 Basic Procedures

CHAPTER 5 Setting Preferences

CHAPTER 6 Working with Labels

CHAPTER 7 Working with Objects

CHAPTER 8 Applying Color

CHAPTER 9 Working with Files

CHAPTER 10 Working with Cut-Outs

CHAPTER 11 Printing

CHAPTER 12 Connecting to a PC

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