1. Manuals
  2. Brands
  3. Toshiba Manuals
  4. All in One Printer
  5. GD-1250
  6. Operator's manual

Toshiba GD-1250 Operator's Manual

Multifunctional digital systems fax unit
Hide thumbs Also See for GD-1250:
Table of Contents

Advertisement

Quick Links

See also: Service Manual
MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator's Manual
for FAX Unit

Advertisement

Table of Contents
loading

Related Manuals for Toshiba GD-1250

Summary of Contents for Toshiba GD-1250

  • Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit...
  • Page 2 ©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.

  • Page 3: Preface

    Preface Thank you for purchasing the Toshiba FAX Unit GD-1250/GD-1260/GD-1270. This Operator's Manual describes how to use the fax functions, troubleshooting and its maintenance, etc. Before using the fax functions, thoroughly read and understand this Operator's Manual. To ensure that the fax functions are used in optimum working conditions, keep this Operator's Manual in a handy place for future reference.

  • Page 4: Notice To Users

    Warning: Changes or modification made to this equipment, not expressly approved by Toshiba TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equipment.
  • Page 5 For Canada only NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
  • Page 6 EMC class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures! Any consequences resulting from the use of this product in restricted working environments are not the responsibility of TOSHIBA TEC.

  • Page 7: Before Reading This Manual

    Before Reading This Manual How to read this manual Symbols in this manual In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.
  • Page 8 Paper or originals of A3, B4, LD or LG can only be placed in a landscape direction, therefore “-R” is not added to these sizes. Trademarks The company names and product names in this manual are the trademarks of their respective companies. Accessories Accessories Provided for GD-1250/GD-1270 Modular cable: 1 Operator's Manual: 1 Before Reading This Manual Placed in a landscape direction: A4-R...

  • Page 9: General Precautions

    Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such damages. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other problems) which arises from use of the Product with hardware, goods or software which TOSHIBA TEC CORPORATION has not directly or indirectly supplied.

  • Page 11: Table Of Contents

    CONTENTS Preface... 1 Notice to Users ... 2 Before Reading This Manual ... 5 General Precautions... 7 Chapter 1 BEFORE USING FAX Description of Each Component ... 12 Control panel ... 12 Touch panel... 14 Options ... 15 Connecting Cables ... 16 Chapter 2 SENDING/RECEIVING A FAX Sending a Fax ...
  • Page 12 Setting recovery transmission ... 108 Setting 2nd Line for FAX Unit ... 109 Chapter 7 TROUBLESHOOTING AND SPECIFICATIONS Troubleshooting ... 112 Error codes ... 112 Error messages ... 112 Transmission/reception trouble ... 113 Specifications of GD-1250/GD-1270... 114 INDEX ... 115 CONTENTS...
  • Page 13 BEFORE USING FAX This chapter describes the basics of this equipment you should learn before you start using it. Description of Each Component... 12 Control panel ...12 Touch panel ...14 Options ...15 Connecting Cables... 16...

  • Page 14: Chapter 1 Before Using Fax

    This section describes the buttons on the control panel used for the fax functions. For any details of the control panel not covered in this document, refer to the Quick Start Guide. e-STUDIO4520C Series / e-STUDIO455 Series / e-STUDIO855 Series (GD-1250) For example: e-STUDIO4520C Series...
  • Page 15 1.BEFORE USING FAX 1. [FAX] button Use this button to display the fax screen when you use the fax function. When you use the Internet Fax function, you also press this button. For details of the Internet Fax function, refer to the Scanning Guide.

  • Page 16: Touch Panel

    1 BEFORE USING FAX Touch panel This section describes the fax screen on the touch panel. For any details of the touch panel not covered in this document, refer to the Quick Start Guide. 1. Header area The name of the currently selected function and buttons related to the current status of this equipment are shown here. 2.

  • Page 17: Options

    This section describes the options related to the fax function. FAX Unit This unit enables the use of the fax function. e-STUDIO4520C Series / e-STUDIO455 Series / e-STUDIO855 Series: GD-1250 e-STUDIO6530C Series: GD-1270 2nd Line for FAX Unit (GD-1260) This board enables the use of 2 lines for sending and receiving faxes.

  • Page 18: Connecting Cables

    1 BEFORE USING FAX Connecting Cables Be sure that the power of this equipment is turned OFF before connecting the cables. e-STUDIO4520C Series (GD-1250) e-STUDIO6530C Series (GD-1270) e-STUDIO455 Series (GD-1250) Connecting Cables...
  • Page 19 1.BEFORE USING FAX e-STUDIO855 Series (GD-1250) 1. LINE2 Connect a telephone line when the 2nd Line for FAX Unit (optional) is installed. 2. LINE Connect a telephone line. 3. TEL Connect an external telephone. Do not connect this equipment and the external telephone to a telephone connector in parallel.
  • Page 21 SENDING/RECEIVING A FAX This chapter describes how to send and receive a fax. Sending a Fax ... 20 Basic procedures...20 Handling an original...23 Setting the transmission conditions ...27 Specifying the recipient ...31 Other transmissions ...38 Receiving a Fax ... 40 Reception mode ...40 Originals and paper ...42...

  • Page 22: Sending A Fax

    2 SENDING/RECEIVING A FAX Sending a Fax Basic procedures This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required. Besides the basic sending functions described in this page, there are various useful ways to send a fax. These procedures are described in the following pages.
  • Page 23 2.SENDING/RECEIVING A FAX Specify the recipient. To specify the recipient, dial the number using the digital keys on the control panel or use the address book. P.31 “Specifying the recipient” Press [SEND]. The fax is sent or reserved. Alternatively, you can press the [START] button on the control panel. In the memory transmission mode, the original is scanned into memory.
  • Page 24 2 SENDING/RECEIVING A FAX Redial function In the memory transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to send the fax. By default, this equipment redials 3 times at 1-minute intervals. Batch transmission function If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs.

  • Page 25: Handling An Original

    2.SENDING/RECEIVING A FAX Handling an original Originals that can be sent This equipment can send a fax of the following originals. You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper having holes (2, 3 or 4 holes) for filing, on the RADF (Reversing Automatic Document Feeder).

  • Page 26: Placing The Original On The Original Glass

    2 SENDING/RECEIVING A FAX Placing the original(s) on the original glass This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the original glass. Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force. Breaking the glass could injure you.
  • Page 27 2.SENDING/RECEIVING A FAX Placing the original(s) on the RADF This section describes how to set the original(s) on the RADF (Reversing Automatic Document Feeder, optional). When the originals are placed on the RADF, the uppermost page is the first to be scanned and sent. The RADF is an optional unit for the e-STUDIO4520C Series / e-STUDIO455 Series.
  • Page 28 2 SENDING/RECEIVING A FAX Sending different width originals To set different width originals, adjust the side guides to the widest original size, and then align the original against the front side. Available combinations of the original size are as follows. A/B format: A3, A4, B4, B5, A4-R, FOLIO North American format: LD, LT, COMP, LG, LT-R To send different width originals, you need to enable “DIFFERENT WIDTH”...

  • Page 29: Setting The Transmission Conditions

    2.SENDING/RECEIVING A FAX Setting the transmission conditions You can set the fax transmission conditions. The transmission conditions are only applied to the current transmission. They return to the default settings after the transmission. Each default setting of resolution, original mode, exposure, transmission mode and ECM is adjustable. P.98 “Fax settings”...
  • Page 30 2 SENDING/RECEIVING A FAX RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. FINE: This is suitable for an original with small size text and fine illustrations. U-FINE: This is suitable for an original with ultra-fine illustrations.
  • Page 31 2.SENDING/RECEIVING A FAX Switch the ECM (Error Correction Mode) communication ON or OFF. ECM is an internationally standardized communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the parts that have been affected.
  • Page 32 2 SENDING/RECEIVING A FAX Changing the settings for each page You can change the scanning conditions (RESOLUTION, MODE, EXPOSURE and ORIGINAL) for each page. When the scanning of the original is completed, the confirmation screen for the next original is displayed. Press [OPTION]. The illustration above shows the original placed on the original glass.

  • Page 33: Specifying The Recipient

    2.SENDING/RECEIVING A FAX Specifying the recipient You can specify the recipient fax number. There are various ways to specify it, such as Direct entry with digital keys and Address book entry. To use the address book, you need to register recipients’ fax numbers to the book in advance. For details of the operation, refer to the MFP Management Guide or TopAccess Guide.
  • Page 34 2 SENDING/RECEIVING A FAX Specifying the recipient in the address book In the address book, you can specify the recipient. Press [SINGLE] tab to display the list of the addresses, and then press the recipient’s FAX icon ( Press to switch the pages. Alternatively, you can select the recipient by pressing the address name box.

  • Page 35: Group Entry

    2 SENDING/RECEIVING A FAX 2.SENDING/RECEIVING A FAX Group entry In the address book, you can specify the group to which you want to send a fax. Press [GROUP] tab to display the list of the groups, and then press the group name. Press to switch the pages.
  • Page 36 2 SENDING/RECEIVING A FAX Searching for by ID number You can search for a specific recipient from the address book using the ID number. Press [KNOWN ID]. Key in the desired ID number (1 to 1000) using the digital keys on the control panel, and then press [OK].
  • Page 37 2.SENDING/RECEIVING A FAX Searching for the recipient's fax number You can search for the recipient's fax number from the address book and LDAP server. To search for the recipient's fax number from the LDAP (Lightweight Directory Access Protocol) server, the name of the LDAP server to be connected is required to be registered to this equipment in advance.
  • Page 38 2 SENDING/RECEIVING A FAX Press the button of the keyword category you want to search. Enter the keyword. Press [SEARCH]. For details of the operation to enter characters, refer to the Quick Start Guide. To cancel the entered keyword, press [CLEAR]. You can search for the desired recipient's fax number by specifying multiple keywords.
  • Page 39 2.SENDING/RECEIVING A FAX Confirming the recipients You can confirm the recipients which you specified or delete unnecessary recipients. Press [DESTINATION]. The recipient list screen is displayed. Select the recipient you want to delete, and then press [DELETE]. Press to switch the pages. Press [CLOSE] to return to the previous screen.

  • Page 40: Other Transmissions

    2 SENDING/RECEIVING A FAX Other transmissions On-hook transmission In this mode, you can dial and perform direct fax transmission without picking up the handset of the external telephone. On-hook Transmission is available when Place the original(s). P.23 “Handling an original” Press the [FAX] button on the control panel.
  • Page 41 2.SENDING/RECEIVING A FAX Off-hook transmission In this mode, you can pick up the handset of the external telephone to dial and perform direct fax transmission. Off-hook Transmission is available when Place the original(s). P.23 “Handling an original” Press the [FAX] button on the control panel. P.20 “Basic procedures”...

  • Page 42: Receiving A Fax

    2 SENDING/RECEIVING A FAX Receiving a Fax Reception mode This section describes how to receive a fax. Refer to the appropriate section for your current reception mode. The reception mode can be set on the ADMN menu. For details of the current setting, ask your administrator. Besides the receiving methods described in this page, there are various useful ways to receive a fax.

  • Page 43: Memory Reception

    2.SENDING/RECEIVING A FAX Memory reception In the following conditions, faxes cannot be printed. If this happens, received fax data are stored in the memory, and printing is resumed as soon as this equipment is ready. As the memory reception function is always enabled, you do not need to make any setting.

  • Page 44: Originals And Paper

    2 SENDING/RECEIVING A FAX Originals and paper Acceptable size of paper A3, B4, A4, B5, A5, FOLIO, LD, LG, LT, ST and COMP sized paper are available. The printing range of each size of paper is as follows: As shown in the figures below, if an original document contains any information in the shaded area, it is not printed on the paper.

  • Page 45: Paper Priority When There Is No Same Size Paper

    2.SENDING/RECEIVING A FAX Paper priority when there is no same size paper When both “RX reduction printing” and “Discard printing” are set to ON, paper is selected according to the following priority: 1. Paper of the same size and the same orientation as the original 2.
  • Page 46 2 SENDING/RECEIVING A FAX A/B format Size of Original being Received Priority When the corresponding paper size is not available, in most cases, the scanned original is printed on paper of a larger size. However, the sender’s fax machine may reduce the scanned original to fit the paper size available in the recipient’s fax machine (this equipment).
  • Page 47 CHECKING AND CANCELING THE COMMUNICATIONS This chapter describes how to check and cancel fax communications. Checking Communications ... 46 Checking reserved transmissions ...46 Checking communication status (log)...47 Canceling the Transmission... 49 Canceling the memory transmission ...49 Canceling direct transmissions...51 Canceling reserved transmissions ...52...

  • Page 48: Chapter 3 Checking And Canceling The Communications

    3 CHECKING AND CANCELING THE COMMUNICATIONS Checking Communications Checking reserved transmissions You can check reserved fax transmissions. Press [JOB STATUS]. Select [FAX]. Reserved transmission jobs are listed in the reversed chronological order from top to bottom. Press to switch the pages. To print the list of the reserved transmissions jobs, press [RESERVATION LIST].

  • Page 49: Checking Communication Status (Log)

    3.CHECKING AND CANCELING THE COMMUNICATIONS Checking communication status (log) You can check the log of fax transmissions and receptions. Press [JOB STATUS]. Select the [LOG] tab, and then press [SEND] or [RECEIVE]. 3 CHECKING AND CANCELING THE COMMUNICATIONS Checking Communications...
  • Page 50 3 CHECKING AND CANCELING THE COMMUNICATIONS The list of the communication status is displayed. Transmissions or receptions are listed in the reversed chronological order from top to bottom. Press to switch the pages. Up to the latest 40 or 120 transmission/reception records can be listed on the log. The maximum number can be set on the ADMN menu.

  • Page 51: Canceling The Transmission

    Canceling the Transmission Canceling the memory transmission You can cancel the memory transmission during scanning. When using the original glass This section describes how to cancel the memory transmission when an original is placed on the original glass. When scanning is completed, the confirmation screen for the next original is displayed. Press [JOB CANCEL].
  • Page 52 3 CHECKING AND CANCELING THE COMMUNICATIONS When using the RADF (Reversing Automatic Document Feeder) This section describes how to cancel the memory transmission when an original is placed on the RADF. Press the [STOP] button on the control panel while the originals are being scanned. Scanning is paused.

  • Page 53: Canceling Direct Transmissions

    3.CHECKING AND CANCELING THE COMMUNICATIONS Canceling direct transmissions You can cancel the direct transmission during scanning. Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before transmission is canceled has been sent. Press the [STOP] button on the control panel while the original is being scanned.

  • Page 54: Canceling Reserved Transmissions

    3 CHECKING AND CANCELING THE COMMUNICATIONS Canceling reserved transmissions You can display the list of the reserved transmissions, and cancel the reserved transmissions that are in the queue or in progress. Press [JOB STATUS], and then select the [FAX] tab. The list of the reserved transmissions is displayed.
  • Page 55 ADVANCED FUNCTIONS This chapter describes useful functions of this equipment. Transmitting 2-Sided Originals ... 54 Priority Transmission... 56 Polling Communication ... 57 Polling transmission ...57 Polling reception ...59 Mailbox Transmission... 60 Registering/printing/deleting an original ...61 Sending/retrieving an original ...65 Creating/modifying/deleting a mailbox ...68 Chain Dial Communication...

  • Page 56: Transmitting 2-Sided Originals

    4 ADVANCED FUNCTIONS Transmitting 2-Sided Originals You can send a copy of 2-sided originals by fax using the RADF (Reversing Automatic Document Feeder). Note that each setting will automatically return to its default setting when transmission is completed. Place the original(s) on the RADF. P.23 “Handling an original”...
  • Page 57 4 ADVANCED FUNCTIONS 4.ADVANCED FUNCTIONS Press [SEND]. P.20 “Basic procedures” Transmitting 2-Sided Originals...

  • Page 58: Priority Transmission

    4 ADVANCED FUNCTIONS Priority Transmission You can send a fax prior to other reserved transmissions (including redial standby). Note that each setting will automatically return to its default setting when transmission is completed. Place the original(s). P.23 “Handling an original” Press the [FAX] button on the control panel.

  • Page 59: Polling Communication

    To use the polling communication function with the password verification applied, the fax machines of both the sender and recipient have to be Toshiba Fax machines (MFP). Place the original(s).
  • Page 60 4 ADVANCED FUNCTIONS Press the [START] button on the control panel. Upon request of the recipient's fax machine, the data of the original stored into memory are sent automatically. Once they are sent, they are deleted from memory. You can delete the data of the original from memory by canceling the polling transmission. P.52 “Canceling reserved transmissions”...

  • Page 61: Polling Reception

    4.ADVANCED FUNCTIONS Polling reception This equipment requests the sender's fax machine to send the data of the original. Press the [FAX] button on the control panel. P.20 “Basic procedures” Press the [ADVANCED] tab, and then press [POLLING]. If the password is set to the data of the original in the sender’s fax machine, press [PASSWORD] to display the entry screen.

  • Page 62: Mailbox Transmission

    4 ADVANCED FUNCTIONS Mailbox Transmission This function is used to communicate between fax machines compatible with a mailbox function (ITU-T compatible). The owners of these fax machines can input or retrieve the data of the originals in the mailbox. There are 3 types of mailbox: confidential mailbox, bulletin board mailbox and relay station mailbox. To perform mailbox communication, the mailboxes must be created in advance.

  • Page 63: Registering/Printing/Deleting An Original

    4.ADVANCED FUNCTIONS Registering/printing/deleting an original This section describes the operations of the mailbox in this equipment. Registering an original You can register an original to the confidential or bulletin board mailbox in this equipment. To register the originals to confidential or bulletin board mailbox, the confidential or bulletin board mailbox must be created in advance.
  • Page 64 4 ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected bulletin board mailbox, key in the password in the same way as the box number.
  • Page 65 4.ADVANCED FUNCTIONS Printing an original You can print the original registered in the confidential or bulletin board mailbox in this equipment. Press the [FAX] button on the control panel. P.20 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX]. This screen is the same as the one you see when you register the original.
  • Page 66 4 ADVANCED FUNCTIONS Deleting an original You can delete the original registered in the confidential or bulletin board mailbox in this equipment. Press the [FAX] button on the control panel. P.20 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX]. This screen is the same as the one you see when you register the original.

  • Page 67: Sending/Retrieving An Original

    4.ADVANCED FUNCTIONS Sending/retrieving an original This section describes the operations of the mailbox in the recipient's fax machine. Sending an original You can send an original to the confidential/bulletin board/relay station mailbox in this equipment. Place the original(s). P.23 “Handling an original” Press the [FAX] button on the control panel.
  • Page 68 4 ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as the box number. The box number and the password you specified here are sent to the recipient’s fax machine as SUD (box number) and SID (password) of the command compatible with the ITU-T standards.
  • Page 69 4.ADVANCED FUNCTIONS Retrieving an original You can retrieve an original from the confidential or bulletin board mailbox in the recipient's fax machine. Press the [FAX] button on the control panel. P.20 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX]. This screen is the same as the one you see when you send the original.

  • Page 70: Creating/Modifying/Deleting A Mailbox

    4 ADVANCED FUNCTIONS Creating/modifying/deleting a mailbox This section describes how to manage the mailbox in this equipment. In the list, you can view the status of the mailbox registered to this equipment. P.86 “Mailbox/relay box report” Creating the confidential or bulletin board mailbox You can create the confidential or bulletin board mailbox in this equipment.
  • Page 71 4.ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry screen, key in the box number(s) (a maximum of 20 digits), and then press [OK]. If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box number.
  • Page 72 4 ADVANCED FUNCTIONS Creating/modifying a relay station mailbox You can create or modify the relay station mailbox. Press the [FAX] button on the control panel. P.20 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX]. This screen is the same as the one you see when you create the confidential/bulletin board mailbox. P.68 “Creating the confidential or bulletin board mailbox”...
  • Page 73 4.ADVANCED FUNCTIONS Specify the recipient to be registered, and then press [OK]. P.31 “Specifying the recipient” Specify the recipient from the address book because this cannot be done with direct dialing. The confirmation screen for sending a relay transmission report is displayed. If you want to send the report, select [YES].
  • Page 74 4 ADVANCED FUNCTIONS The confirmation screen for printing the received copy of the original is displayed. If you want to print it out whenever a copy of the original is delivered, press [ALWAYS]. If you want to print it out only when an error occurs, press the [ON ERROR]. Mailbox Transmission...

  • Page 75: Deleting A Mailbox

    4.ADVANCED FUNCTIONS Deleting a mailbox You can delete the confidential/bulletin board/relay station mailbox registered in this equipment. The confidential and bulletin board mailbox in which the original is registered cannot be deleted. To delete the mailbox, delete the original in advance. P.64 “Deleting an original”...
  • Page 76 4 ADVANCED FUNCTIONS The confirmation screen for the deletion is displayed. Press [YES]. If the box number or password is incorrect, an error message is displayed and you are unable to proceed. Mailbox Transmission...

  • Page 77: Chain Dial Communication

    Chain Dial Communication You can chain pre-registered sets of numbers to form a dialing string. For example, you can form the desired number by specifying sets of numbers registered in the address book sequentially such as region code, area code and fax numbers. Place the original(s).

  • Page 78: Delayed Transmission Reservation

    4 ADVANCED FUNCTIONS Delayed Transmission Reservation You can send a fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to send a fax to a country which has a time difference. Place the original(s).

  • Page 79: Recovery Transmission

    Recovery Transmission You can save the data of originals, which were not sent after redialing a specified number of times, in the memory and resend them without placing the originals. Enabling or disabling this function or a period of time for the data to be retained can be set on the ADMN menu.

  • Page 80: Onramp Gateway

    4 ADVANCED FUNCTIONS Onramp Gateway The onramp gateway function allows for an original sent from another mailbox-supported fax machine to be converted into E-mail data, which will be sent to a pre-registered E-mail address, via the mailbox (relay station) in this equipment. To use this function, the scanning function is required.

  • Page 81: Offramp Gateway

    Offramp Gateway The offramp gateway function allows for E-mail or Internet Fax sent from another device to be converted into standard fax data via this equipment, which will be sent to the recipient specified by the sender via a public telephone line. This is useful in reducing communication costs by using a combination of both the Internet and public telephone lines.

  • Page 82: Save As File

    4 ADVANCED FUNCTIONS Save as File While sending a fax, you can save the fax as a file to a shared folder in this equipment or in a client computer. That file can be accessed from client computers on a network. To save a fax as a file into a shared folder in a client computer, you must make the “Save as file”...
  • Page 83 4.ADVANCED FUNCTIONS Select the location where you want to save the file and the file format, and then press [OK]. When PDF-MULTI, TIFF-MULTI, or XPS-MULTI is selected, the file should be saved as a multiple-page file. When PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, the file should be saved as a single-page file. When a file is saved in the shared folder of the hard disk in this equipment, it is saved in the “TXFAX”...

  • Page 85: Printing Lists And Reports

    PRINTING LISTS AND REPORTS This chapter explains how to print lists and reports. Printing Lists & Reports Manually ... 84 Journal (transmission journal/reception journal)...84 Reservation list ...85 Mailbox/relay box report ...86 Printing Lists & Reports Automatically... 87 Lists/Reports Samples... 88 Transmission journal ...88 Reception journal ...89 Reservation list ...89...

  • Page 86: Printing Lists & Reports Manually

    5 PRINTING LISTS AND REPORTS Printing Lists & Reports Manually You can print lists and reports (journals) manually. For samples of lists and reports, see the following section. P.88 “Lists/Reports Samples” Lists and reports are printed on LT/A4-size paper. If this equipment has run out of LT/A4-size paper, lists and reports will be printed on larger sized paper.

  • Page 87: Reservation List

    5.PRINTING LISTS AND REPORTS Press [JOURNAL]. If [JOURNAL] is pressed with the transmission/reception records selected, the journal of the selected file is printed. Reservation list You can print a list of the reserved transmissions. Press [JOB STATUS]. Press the [FAX], and then press [RESERVATION LIST]. 5 PRINTING LISTS AND REPORTS Printing Lists &...

  • Page 88: Mailbox/Relay Box Report

    5 PRINTING LISTS AND REPORTS Mailbox/relay box report You can print a list of the current status of the mailboxes registered to this equipment. Press the [FAX] button on the control panel. P.20 “Basic procedures” Press the [ADVANCED] tab, and then press [ITU MAILBOX LIST]. Printing Lists &...

  • Page 89: Printing Lists & Reports Automatically

    Printing Lists & Reports Automatically You can print lists and reports automatically. For samples of lists and reports, see the following section. P.88 “Lists/Reports Samples” Lists and reports are automatically printed according to the settings that the administrator made, so no user operation is required.

  • Page 90: Lists/Reports Samples

    5 PRINTING LISTS AND REPORTS Lists/Reports Samples Transmission journal TRANSMISSION JOURNAL FILE NO. 05.15 16:59 05.15 17:33 Serial number Date and time for communication when starting communication File number of communication Communication mode EC: ECM communication G3: G3 communication The mark in the “TO”...

  • Page 91: Reception Journal

    5.PRINTING LISTS AND REPORTS Reception journal RECEPTION JOURNAL FILE NO. DATE TIME 05.15 14:23 05.15 17:20 What is included in this journal is the same as in the transmission journal. For error codes in the “STATUS” column, see the following section. P.112 “Error codes”...

  • Page 92: Mailbox/Relay Box Report

    5 PRINTING LISTS AND REPORTS Mailbox/relay box report MAILBOX/RELAY BOX REPORT MAIL BOX BOX NO. 11222 BULLETIN BD. 11231 CONFIDENTIAL RELAY BOX NO. END STATION 12345 ADDRESS GROUP FORWARD/INBOUND FAX(TSI) BOX NO. 22222 A 3-digit number in the “END STATION” field indicates an Email address or the ID of a group. Lists/Reports Samples TIME FAX NO.1...

  • Page 93: Memory Transmission Report

    5.PRINTING LISTS AND REPORTS Memory transmission report MEMORY TRANSMISSION REPORT FILE NO. DATE DOCUMENT PAGES START TIME END TIME PAGES SENT STATUS FILE NO. DATE DOCUMENT PAGES START TIME END TIME PAGES SENT STATUS The mark in the “TO” column indicates that the 2ND FAX registered in the address book is used. The mark in the “TO”...

  • Page 94: Transmission Report

    5 PRINTING LISTS AND REPORTS Transmission report TRANSMISSION REPORT FILE NO. 05.15 17:20 For the error codes displayed in the “STATUS” column, see the following section. P.112 “Error codes” Multi transmission report MULTI TRANSMISSION REPORT FILE NO. : 013 DATE : 05.15 18:01 DOCUMENT PAGES START TIME...

  • Page 95: Multi Polling Report

    5.PRINTING LISTS AND REPORTS Multi polling report MULTI POLLING REPORT FILE NO. : 014 DATE : 05.15 18:02 START TIME : 05.15 18:17 END TIME : 05.15 18:18 SUCCESSFUL ADDRESS BOOK Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 NOT AVAILABLE The mark in the “FAX NUMBER”...

  • Page 96: Relay Tx Relay Station Report

    5 PRINTING LISTS AND REPORTS Relay TX relay station report RELAY TX RELAY STATION REPORT FILE NO. : 013 DATE : 05.15 14:45 DOCUMENT PAGES FROM : 7141234567 START TIME : 05.15 14:45 END TIME : 05.15 14:46 RELAY BOX : 12345 SUCCESSFUL GROUP NUMBER...

  • Page 97: Relay Station Report

    5.PRINTING LISTS AND REPORTS Relay station report RELAY STATION REPORT FILE NO. : 734 DATE : 05.15 13:33 RELAY BOX : 777 DOCUMENT PAGES FROM : 214 Mailbox reception report MAILBOX RECEPTION REPORT FILE NO. : 016 DATE : 05.15 18:22 BOX NUMBER : 12345 BOX TYPE...

  • Page 98: Power Failure List

    5 PRINTING LISTS AND REPORTS Power failure list POWER FAILURE LIST TX/RX FILE NO. MEMORY RECEPTION FILE NO. PC JOB FILE NO. Lists/Reports Samples TIME FAX NO.1 FAX NO.2 NAME FUNCTION POLLING RX MULTI TX FUNCTION SINGLE TX MULTI TX : 05-15-'08 17:53 : 2131234567 : 2131235678...
  • Page 99 SETTING ITEMS This chapter describes the user and administrator settings related to the fax function. User Settings ... 98 Fax settings ...98 Administrator Settings... 101 Registering the terminal ID ...103 Setting the initial setup ...104 Setting RX printing ...106 Setting recovery transmission ...108 Setting 2nd Line for FAX Unit ...109...

  • Page 100: User Settings

    6 SETTING ITEMS User Settings Fax settings Set the initial settings for the fax transmission functions. Press the [USER FUNCTIONS] button on the control panel. Press [FAX]. User Settings...
  • Page 101 6.SETTING ITEMS Set each setting item, and then press [OK]. Press to switch the pages. RESOLUTION Set the resolution based on the fineness of the original. STANDARD: This is suitable for an original with regular size text. FINE: This is suitable for an original with small size text and detailed illustrations. U-FINE: This is suitable for an original with ultra-detailed illustrations.
  • Page 102 6 SETTING ITEMS TX TYPE Set the fax transmission mode. MEMORY TX: Send the original after the scanned data are saved in the memory. Up to 100 transmissions can be reserved. Up to 1000 pages can be sent in one transmission. DIRECT TX: Send the original directly as it is being scanned.

  • Page 103: Administrator Settings

    Administrator Settings This section describes the FAX menu managed by the administrator. Follow the procedures below to display the menu you want to operate. Press the [USER FUNCTIONS] button on the control panel. Press [ADMIN] tab, and then press [PASSWORD]. Enter the administrator password, and then press [OK].
  • Page 104 6 SETTING ITEMS Press [FAX]. The FAX menu is displayed. The following section describes each menu. Administrator Settings...

  • Page 105: Registering The Terminal Id

    6.SETTING ITEMS Registering the terminal ID This section describes how to register the terminal ID of this equipment. If the terminal ID is registered in advance, sender information can be printed on the leading edge on the transmitted original, and receiver information on the trailing edge on the received fax.

  • Page 106: Setting The Initial Setup

    6 SETTING ITEMS Example of how sender information is printed on paper Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitted copy of the original. 05-15-’08 15:08 Date sent (automatically attached) Example of how receiver information is printed on originals you receive Receiver information is printed about 5 mm (0.2 inch) from the bottom edge of the received copy of the original.
  • Page 107 6.SETTING ITEMS Set each option, and then press [OK]. Press to switch the pages. RX MODE Set the fax reception mode. AUTO: This equipment receives an incoming fax automatically. MANUAL: This equipment receives an incoming fax manually. To receive a fax in the manual mode, an external telephone is required. When the 2nd Line for FAX Unit (option) is installed, the reception mode of the 2nd lines limited to “AUTO reception”.

  • Page 108: Setting Rx Printing

    6 SETTING ITEMS Setting RX printing You can set up options to print a received fax. In the Administrator’s Function List, you can view the status of the options. For details of the operation to print the list, refer to the MFP Management Guide. Press [RX PRINT].
  • Page 109 6.SETTING ITEMS DUPLEX PRINT You can switch duplex printing ON or OFF. With it being set to ON, received documents are printed on both sides of paper. Duplex printing is available only if the received fax sizes and resolution are the same. When paper has run out during duplex printing, the rest of the documents are printed on another size paper.

  • Page 110: Setting Recovery Transmission

    6 SETTING ITEMS Setting recovery transmission You can set a period of time to retain original data in the memory for the recovery transmission function, or whether enabling or disabling this function. Press [RECOVERY TX]. Press [ 24H] or [ When the screen is returned to the one shown in step 1 above, make sure that an orange line is marked on [RECOVERY TX].

  • Page 111: Setting 2Nd Line For Fax Unit

    6.SETTING ITEMS Setting 2nd Line for FAX Unit You can make settings so that two lines can be used at the same time using the 2nd Line for FAX Unit (optional) installed. In addition to the settings described below, you need to: Register the terminal ID.
  • Page 113 TROUBLESHOOTING AND SPECIFICATIONS This chapter describes troubleshooting and specifications of GD-1250/GD-1270. Troubleshooting ... 112 Error codes ... 112 Error messages ... 112 Transmission/reception trouble ... 113 Specifications of GD-1250/GD-1270 ... 114...

  • Page 114: Troubleshooting

    7 TROUBLESHOOTING AND SPECIFICATIONS Troubleshooting Error codes Below is a list of error codes that you might see in the lists or reports. Error Code Description 0012 Original jam 0013 Door open 0020 Power interruption 0030 Reset 0033 Polling Error 0042 Memory full 0050...

  • Page 115: Transmission/Reception Trouble

    7.TROUBLESHOOTING AND SPECIFICATIONS Transmission/reception trouble Below is a list of trouble you might encounter during the transmission/reception. Transmission troubles Trouble TRANSMIT is not displayed even if the [START] button is pressed. Originals are fed diagonally. 2 originals are fed together. The original is not being printed on the paper of the remote Fax even though it has been sent.

  • Page 116: Specifications Of Gd-1250/Gd-1270

    7 TROUBLESHOOTING AND SPECIFICATIONS Specifications of GD-1250/GD-1270 Model Name GD-1250 (For FC-2330C/2820C/2830C/3520C/3530C/4520C, DP-2090/2520/3000/3570/4570, and DP-5550/6550/7550/8550) GD-1270 (For FC-5520C/6520C/6530C) Size of Original LD, LG, LT, LT-R, ST, ST-R, COMP (North America) Size of Original A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO...

  • Page 117: Index

    INDEX Numerics ... 17 2nd Line for FAX Unit ...54 2-Sided originals ...101 Administrator settings ...13 Alarm lamp ...22 Batch transmission function ...29 BODY ...60 Bulletin board mailbox ...51 Canceling direct transmissions ...52 Canceling reserved transmissions Canceling the memory transmission ...75 Chain dial communication ...13...
  • Page 118 ...60 Relay station mailbox ...46 Reserved transmissions ... 28 RESOLUTION ...107 ROTATE SORT ...100 ...105 RX MODE ...109 RX ONLY (24HR) ...109 RX ONLY (TIMER) ...106 RX printing ...80 Save as File ... 103 Sender information ...20 Sending ...29 SID/PWD ...79 SMTP server ...114...
  • Page 119 Printed in Malaysia GD-1250/1260/1270 OME080036C0...
  • Page 120 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN 6LH40283000 R071220F1903-TTEC Ver03 2009-03 ©2008, 2009 TOSHIBA TEC CORPORATION All rights reserved...

This manual is also suitable for:

Gd-1260Gd-1270Estudio355

Table of Contents