Panasonic KX-FP121 Operating Instructions Manual
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Panasonic KX-FP121 Operating Instructions Manual

Panasonic KX-FP121 Operating Instructions Manual

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See also: Operating Instructions
Compact Plain Paper FAX
Model No.
KX-FP121
OPERATING
INSTRUCTIONS
Please read these Operating Instructions
before using the unit and save for future
reference.
FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX (1-800-435-7329)
OR SEND A FAX TO 1-215-741-6376.
Quick Start
To get started,
please read the
Quick Start section
(p. 4 – 11).
This unit is designed for use in the United
States of America, and may not operate in
other countries. (See page 123 for more
details.)
Este producto ha sido diseñado para su uso
en los Estados Unidos de América, y puede
no funcionar correctamente en otros países.
(Consulte la página 123 para tener más
detalles.)
Comienzo rápido
(p. 124)

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  • Page 1: Operating Instructions

    Compact Plain Paper FAX Model No. KX-FP121 OPERATING INSTRUCTIONS Please read these Operating Instructions before using the unit and save for future reference. FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-6376. Quick Start To get started,...
  • Page 2 Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines the facsimile, telephone, telephone answering device and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.

  • Page 3: Important Safety Instructions

    Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3.

  • Page 4: Recording Paper

    Quick Start Installation Remove the shipping tape first. Shipping tape Slot For assistance, call 1-800-435-7329. Paper tray (p. 21) Insert the two tabs on the paper tray into the slots on the back of the unit. Cassette open lever Recording paper (p.

  • Page 5: Handset Cord

    Connections For further details, see page 24. For assistance, call 1-800-435-7329. Quick Start Handset cord Connect to the unit. Connect to the handset. Telephone line cord Connect to “LINE” on the unit. Connect to a single telephone line jack. RJ11C Line surge protector Power cord...
  • Page 6 Quick Start Voice calls - making/answering Voice calls - making Lift the handset. Dial the number. When finished talking, replace the handset. For further details, see page 30. If you are having trouble, see page 106. Voice calls - answering When the unit rings, lift the handset.
  • Page 7 Faxes - sending/receiving Faxes - sending Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document until a single beep is heard and the unit grabs the document. Press DIGITAL SP-PHONE Dial the fax number.
  • Page 8 Quick Start Faxes - receiving When the unit rings, lift the handset. When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press START/SET/COPY Replace the handset. For further details, see page 66. You can select the way to receive calls according to your needs.
  • Page 9 Copy - making Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document until a single beep is heard and the unit grabs the document. Make sure the handset is on the cradle.
  • Page 10 Quick Start Operating the answering device Setting the unit to receive voice messages and fax messages automatically AUTO ANSWER Press AUTO RECEIVE light turns on. AUTO ANSWER TAD/FAX ON Make sure that the display shows “TAD/FAX MODE”. If the display does not show “TAD/FAX MODE” when the AUTO ANSWER light turns on, the setting needs to be changed to the TAD/FAX mode.
  • Page 11 Listening to recorded messages When the PLAY MESSAGES indicator flashes Press PLAY MESSAGES The new recorded messages will be played. When the PLAY MESSAGES indicator lights Press PLAY MESSAGES All messages will be played. For further details, see page 89. Erasing recorded messages Erasing a specific message Press...

  • Page 12: Table Of Contents

    Table of Contents Accessories Initial Preparation Help Button Finding the Controls Setup Volumes Making and Answering Calls Telephone One-Touch Dial JOG DIAL Caller ID Voice Contact Sending Faxes Fax/Copy For assistance, call 1-800-435-7329. Included accessories ......15 Accessory order information .
  • Page 13 Receiving Faxes Fax/Copy Copying Setup Answering Device Greeting Playing Messages Recording Remote Operation Options For assistance, call 1-800-435-7329. Setting the unit to receive calls ....64 TEL mode (answering all calls manually) .
  • Page 14 Error Messages Help Operations Jams Ink Film Cleaning Reports General Information Fax voice guidance Display Contrast Reset FCC Information Limited Warranty Specifications Comienzo Comienzo rápido en español rápido en español Index ............131 Features Summary For assistance, call 1-800-435-7329.

  • Page 15: Included Accessories

    Included accessories Power cord ..1 pc. Part No. PQJA200Z Handset cord ..1 pc. Part No. PQJA212M If any items are missing or damaged, check with the place of purchase. The part numbers listed above are subject to change without notice.

  • Page 16: Accessory Order Information

    The free starter film cartridge is only 20 meters (65') long. We recommend that you buy regular film cartridge [100 m (328')] for continuous use of your unit. For best results, use Panasonic replacement film cartridge, KX-FA65. To stack printed paper, use a paper stacker, PFZXFP101M.

  • Page 17: Help Button

    Help function You can print a quick reference for assistance as follows. Press HELP Display: PRESS[ Press until the desired item is displayed. The following items are available. 1. How to send faxes with the voice guide 1.SEND GUIDE 2. How to program your unit 2.HOW TO SET UP 3.

  • Page 18: Finding The Controls

    Finding the Controls Location Used to adjust volumes (p. 29). Used to select feature settings during programming. Used to print a quick reference (p. 17). Used to send faxes using Dial keypad the IQ-FAX function (p. 52). HELP VOLUME PQRS TONE Used for slow playback (p.
  • Page 19 Used to record greeting messages (p. 86). Used to record memo messages and a telephone conversation (p. 92). Used to erase recorded messages (p. 90). Used to erase your own recorded greeting messages (p. 87). Used to play recorded messages (p. 89). Used for transmission to multiple stations (p.

  • Page 20: Overview

    Finding the Controls Overview Document guides Document entrance Speaker Document exit Recording paper exit Microphone Used to talk with the other party when using the speakerphone. Used to record greeting messages and memo messages. Paper tray Recording paper entrance Document feeder tray Cover open button Cover...

  • Page 21: Setup

    Paper tray Remove the shipping tape from the unit. Insert the two tabs on the paper tray into the slots on the back of the unit. Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. Paper stacker (purchasable accessory) To stack printed paper, a paper stacker is available as an accessory.

  • Page 22: Recording Paper

    Setup Slide the paper stacker until it stops. Using legal size paper Press the dotted area on the paper stacker extender. Open the paper stacker extender. Recording paper Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m paper.
  • Page 23 Pull the cassette open lever forward and insert the paper into the cassette completely. The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed. The paper should not be over the tab. If the paper is not inserted correctly, readjust the paper or the paper may jam.

  • Page 24: Connections

    Setup Connections Connect the handset cord. Connect the telephone line cord. Connect the power cord. The unit will automatically start to detect the dialing mode of your telephone line (see below). When the power is turned on for the first time, the unit will print some basic information.

  • Page 25: Date And Time, Your Name And Facsimile Telephone Number

    You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991. Your logo Example: FROM : Panasonic Fax Setting the date and time Press MENU Display: 1.SYSTEM SET UP...

  • Page 26: Setting Your Logo

    Setup Setting your logo The logo can be your company, division or name. MENU Press Display: 1.SYSTEM SET UP Press , then YOUR LOGO Press START/SET/COPY LOGO= Enter your logo, up to 30 characters, by using the dial keypad. Example: Bill 1.
  • Page 27 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Dial keys HYPHEN key (Used to insert a hyphen.) One-Touch Dial keys INSERT key (Used to insert one character or one space.) key (Used to move the cursor to the left.) Arrow key (Used to move the cursor to the right.)

  • Page 28: Setting Your Facsimile Telephone Number

    Setup Setup Setting your facsimile telephone number MENU Press Display: 1.SYSTEM SET UP Press , then YOUR FAX NO. Press START/SET/COPY NO.= Enter your facsimile telephone number up to 20 digits using the dial keypad. Example: NO.=1234567 Press START/SET/COPY SETUP ITEM [ MENU Press Note:...

  • Page 29: Volumes

    Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? YES: PRESS SET 2. Press START/SET/COPY To turn the ringer back on, press While the ringer volume is set to off: The display will show the following message.

  • Page 30: Making And

    Making and Answering Calls Voice calls - making Press DIGITAL SP-PHONE or lift the handset. Display: TEL= Dial the telephone number. Example: TEL=2345678 If you misdial, hang up and dial again. When the other party answers, talk into the microphone or handset. When finished talking, press or replace the handset.

  • Page 31: Voice Calls - Answering

    Voice calls - answering When the unit rings, press DIGITAL SP-PHONE or lift the handset. When finished talking, press or replace the handset. DIGITAL SP-PHONE Making and Answering Calls Handset Microphone DIGITAL SP-PHONE MUTE...

  • Page 32: Tone And Pause Buttons

    Making and Answering Calls TONE and PAUSE buttons TONE button TONE ) button is used for rotary pulse dial services and allows you to temporarily change from the pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode.

  • Page 33: Dialing Mode (Touch Tone Or Pulse)

    Dialing mode (touch tone or pulse) When the unit is turned on, the unit will automatically set the dialing mode if this feature is set to “AUTO”. If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below. Press MENU Display:...

  • Page 34: One-Touch Dial

    One-Touch Dial Storing names and telephone numbers in One-Touch Dial keys The unit’s memory allows you to use a One-Touch Dial for rapid access to your most frequently dialed numbers. 6 stations are available. One-Touch Dial keys 1, 2 or 3 can be used as One-Touch Dial keys (DIAL MODE) or as broadcast keys (BROADCAST).

  • Page 35: Making A Voice Call Using A One-Touch Dial Key

    Making a voice call using a One-Touch Dial key Before using this feature, program the desired names and telephone numbers into a One-Touch Dial key (p. 34). Press or lift the handset. DIGITAL SP-PHONE Display: TEL= Confirm that there are no documents in the document feeder tray.

  • Page 36: Jog Dial

    JOG DIAL Storing names and telephone numbers in the JOG DIAL directory For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations) in addition to One-Touch Dial keys. For your convenience, the following 2 stations have been preprogrammed in the JOG DIAL directory.

  • Page 37: Editing A Stored Name And Number

    Editing a stored name and number Rotate until the desired name is JOG DIAL displayed. Example: Mary Press DIRECTORY PROGRAM EDIT= Press to select “EDIT”. NAME=Mary If you do not need to edit the name, skip to step 5. Edit the name by following the instructions on page 27.

  • Page 38: Making A Voice Call Using The Jog Dial Directory

    JOG DIAL Making a voice call using the JOG DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (p. 36). Rotate JOG DIAL until the desired name is displayed. Example: Lisa Press DIGITAL SP-PHONE or lift the handset.

  • Page 39: Caller Id

    Caller ID service from the phone company This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Caller ID and its capabilities Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the first ring.

  • Page 40: Viewing The Caller Id List On The Display

    Caller ID Viewing the Caller ID list on the display The unit stores the caller’s information and makes a list of up to 35 callers in chronological order. When the memory is full and the unit receives a new call, the oldest data will be automatically erased. With the Caller ID list, the following convenient features are available.

  • Page 41: Calling Back From The Caller Id List

    Calling back from the Caller ID list You can easily call back a telephone number recorded in the Caller ID list. Important: This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., —...

  • Page 42: Storing A Telephone Number In The One-Touch Dial And Jog Dial Directory From The Caller Id List

    Caller ID Storing a telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID list You can store a name and telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID list. Important: This feature is not available in the following cases.

  • Page 43: Erasing All Of The Caller Id List

    Erasing a name/number from the Caller ID list You can erase some or all of the entries in the Caller ID list. Erasing a specific caller’s information Press CALLER ID SEARCH Example: 2 NEW CALLS Display: USE JOG-DIAL Rotate JOG DIAL until the desired name is displayed.

  • Page 44: Storing Your Area Code

    Caller ID Storing your area code When this feature is set, the caller’s telephone number will be displayed without the area code when a call is received from the same area. If the call is received from outside your area, the telephone number will be displayed with “1”...

  • Page 45: Automatic Caller Id List

    Automatic Caller ID list This feature will print a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new one is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatically.

  • Page 46: Voice Contact

    You can have a conversation with the same call after the fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact...

  • Page 47: Sending Faxes

    Sending a fax manually Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

  • Page 48: Sending A Fax Using A One-Touch Dial Key

    (p. 63). Note: If your fax does not transmit, press and then repeat step 5. Verify DIGITAL SP-PHONE that the number dialed was answered by the other party’s fax machine. DIGITAL SP-PHONE STANDARD repeatedly to START/SET/COPY Fax auto redial...

  • Page 49: Sending A Fax Using The Jog Dial Directory

    For further details about using the JOG DIAL, see page 38. If your fax does not transmit, press and then repeat steps 5 and 6. DIGITAL SP-PHONE Verify that the number dialed was answered by the other party’s fax machine. DIGITAL SP-PHONE STANDARD repeatedly to START/SET/COPY NAME/TEL NO.

  • Page 50: Iq-Fax

    The FaxSav company will send you a welcome fax after they have activated your account. There is no application or monthly fee. You pay only for the faxes you send. To enable the IQ-FAX function from your fax machine, set feature setting #75 to “ON” (p. 51). Fax server The other party’s fax...
  • Page 51 Turning on the IQ-FAX function Before programming, confirm that your application has been processed by FaxSav. MENU Press Display: 1.SYSTEM SET UP Press , then IQ-FAX Press START/SET/COPY MODE=OFF Press to select “ON”. MODE=ON If this feature is not required, select “OFF”. Press START/SET/COPY SETUP ITEM [...
  • Page 52 Sending Faxes Sending a fax using the Internet Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.

  • Page 53: Documents You Can Send

    Documents you can send Minimum size Maximum size 128 mm (5") 216 mm (8 Note: Remove clips, staples or other similar fastening objects. Check that ink, paste or correction fluid has dried. Do not send the following types of documents. Use copies for fax transmission. —...

  • Page 54: Sending Faxes By Following The Voice Guide

    Sending Faxes Sending faxes by following the voice guide You can send the documents by following the voice guide. After transmission, the voice guide will turn off automatically. Press MENU four times. Display: 4.SEND GUIDE Press HELP Voice guide: To transmit, insert the document face down until you hear the beep.

  • Page 55: Sending Report For Confirmation

    START TIME 01 2345678 Jan. 20 01:18PM Note: If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit. Sending Faxes Jan. 20 1999 01:19PM...

  • Page 56: Automatic Journal Report

    Jan. 21 05:18PM 555556677 Jan. 22 10:35AM Note: If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit. Jan. 25 1999 05:22PM USAGE TIME...

  • Page 57: Delayed Transmission (Sending A Fax At A Specified Time)

    Delayed transmission (sending a fax at a specified time) Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.

  • Page 58: From Memory

    Sending Faxes From memory The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No.

  • Page 59: Multiple Stations

    Multiple stations This feature is useful when you send the same documents to selected parties whose telephone numbers are stored in a One-Touch Dial key and the JOG DIAL directory. You must program the desired parties into one of the BROADCAST key (One-Touch Dial key 1, 2 or 3). Important: Before programming, make sure that the desired telephone numbers have been stored into a One-Touch Dial key or the JOG DIAL directory.
  • Page 60 Sending Faxes Adding a new name and number Rotate until the desired BROADCAST JOG DIAL key is displayed. Example: <BROADCAST1> DIRECTORY PROGRAM Press ADD= Press to select “ADD”. Example: Alex Rotate until the desired name is JOG DIAL displayed. Example: Jack Press START/SET/COPY...

  • Page 61: Broadcast Report

    Using the BROADCAST key The documents will be scanned and stored into memory when using the BROADCAST key. After transmission, the stored documents will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No.

  • Page 62: Overseas

    Sending Faxes Overseas You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. MENU Press Display: 1.SYSTEM SET UP Press , then OVERSEAS MODE Press START/SET/COPY...

  • Page 63: Connecting Tone

    Connecting tone This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using a One-Touch Dial key or the JOG DIAL directory. This will tell you the status of the other party’s machine.

  • Page 64: Receiving Faxes

    Receiving Faxes Setting the unit to receive calls To receive all voice and fax calls automatically. How you want the unit to receive faxes TAD/FAX mode (Telephone Answering Device/Facsimile mode) PRE-SELECTED SETTING AUTO ANSWER is ON. You have to set this. AUTO ANSWER light When receiving voice calls: The unit will activate the answering...
  • Page 65 Option C To answer all voice and fax calls yourself. Voice/Fax call TEL mode (p. 66) AUTO ANSWER is OFF. When the AUTO ANSWER light is on, AUTO ANSWER is off. To turn the AUTO ANSWER light off, press AUTO ANSWER When the unit rings, you must answer all calls.

  • Page 66: Tel Mode (Answering All Calls Manually)

    Receiving Faxes TEL mode (answering all calls manually) Press to turn off the AUTO ANSWER AUTO ANSWER mode. The display will show the following. Display: TEL MODE When the unit rings, press DIGITAL SP-PHONE or lift the handset to answer the call. When: —...

  • Page 67: Fax Only Mode (All Calls Are Received As Faxes)

    When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you. To change to the TAD/FAX or TEL/FAX mode, select “TAD/FAX”...
  • Page 68 Only a fax machine is connected. Example: A telephone line is used for voice calls and a separate telephone line for faxes. Therefore, two telephone lines are used. When someone is sending a fax, the fax machine will ring twice (see above). START/SET/COPY...

  • Page 69: Setting Up With A Computer

    Setting up with a computer Always connect the fax machine directly to the wall jack. Fax machine Wall jack Note: Set the TEL mode on the fax machine. The device which has the shortest ring count will answer a call first. Confirm the ring count for each device.

  • Page 70: Distinctive Ring Service (Ring Pattern Detection Feature)

    Receiving Faxes Distinctive Ring service (ring pattern detection feature) This feature can only be used when you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, contact your telephone company before activating this feature.
  • Page 71 Setting the Distinctive Ring pattern assigned for faxes Select the ring pattern of the facsimile number that is assigned by your telephone company. Press MENU Display: 1.SYSTEM SET UP Press , then RING DETECTION Press START/SET/COPY MODE=OFF Press to select the ring pattern assigned to the facsimile number.

  • Page 72: Tel/Fax Mode (Receiving Voice Calls With Rings And Fax Calls Without Rings When You Are Near The Unit)

    Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you connected an extension telephone, see the next page.
  • Page 73 Ring pattern when an extension telephone is connected The following message will be played after the TEL/FAX delayed rings. “Hello! To send a fax, start transmission. To speak with someone, please wait.” Voice call The extension telephone will ring twice.* (The unit will not ring.) A call is received.
  • Page 74 The unit will play the TEL/FAX greeting message and the display will show the following message. Display: TEL/FAX MODE We recommend the following setup. AUTO ANSWER TAD/FAX ON Only a fax machine is connected and you are always near the fax machine.
  • Page 75 TEL/FAX delayed ring count This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. When an extension telephone is not connected, this setting does not need to be changed. MENU Press Display:...

  • Page 76: Extension Telephone

    Receiving Faxes Extension telephone When you connect an extension telephone on the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press Important: Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. When the extension telephone rings, lift the handset of the extension telephone.

  • Page 77: Other Size Documents

    Other size documents When the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate.

  • Page 78: Memory Reception Alert

    Receiving Faxes Memory reception alert When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop. Press MENU Display:...

  • Page 79: Friendly Reception

    Friendly reception The friendly reception feature allows you to receive fax documents automatically without pressing (p. 66). START/SET/COPY When this feature is deactivated, you have to press you answer a fax call. Press MENU Display: 1.SYSTEM SET UP Press , then FRIENDLY RCV Press START/SET/COPY...

  • Page 80: Pager Call

    Receiving Faxes Pager call This feature allows your unit to call your pager when your unit receives a fax document and/or incoming messages. MENU Press Display: 1.SYSTEM SET UP Press , then PAGER TRANSFER Press START/SET/COPY MODE=OFF Press to select “ON”. MODE=ON If this feature is not required, select “OFF”.

  • Page 81: Film Detection

    Film detection If this feature is activated, the display will show the following message when the remaining film prints about 15 letter size documents. Display: FILM NEAR EMPTY If you are using regular film (100 m roll) when the above message is displayed, the unit will also print a report.

  • Page 82: Copying

    Copying Making a copy The unit can make single or multiple copies (up to 99). Any transmittable document (p. 53) can be copied. Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
  • Page 83 Choosing an enlargement/reduction rate The unit can make enlarged or reduced copies of a document. To enlarge a document: Select “200%” or “150%” by rotating and print it on two pages. See the examples below. Sample of an enlarged copy: 200% example Original document Enlarged copy...

  • Page 84: Tad/Fax Mode (Using The Built-In Answering Device And Receiving Voice And Fax Calls Automatically)

    (using the built-in answering device and receiving voice and fax calls automatically) When you turn on AUTO ANSWER (the pre-selected setting is TAD/FAX), the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically switch to receive faxes.

  • Page 85: Greeting

    Pre-recorded greeting messages The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. When you do not record your own greeting message (next page), one of the following messages will be played.

  • Page 86: Recording Your Own Greeting Messages

    Greeting Recording your own greeting messages The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for best performance. You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (p.

  • Page 87: Erasing Your Own Recorded Greeting Messages

    Erasing your own recorded greeting messages Make sure that the AUTO ANSWER setting is set to the desired mode (TAD/FAX or TEL/FAX mode) where you want to erase the greeting message (p. 67). Press ERASE two times. The display will show one of the following according to your selection in step 1.

  • Page 88: Recording Time For The Tad/Fax Greeting Message

    Greeting Recording time for the TAD/FAX greeting message You can choose either 16 seconds or 60 seconds of recording time. Press MENU Display: 1.SYSTEM SET UP Press , then GREETING TIME Press START/SET/COPY MODE=16s Press to select the desired setting. Press START/SET/COPY SETUP ITEM [...

  • Page 89: Playing Messages

    Listening to recorded messages When the unit receives voice messages; — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (p. 102) is set to “ON”. When the PLAY MESSAGES indicator flashes Press...

  • Page 90: Erasing Recorded Messages

    Playing Messages Erasing recorded messages Erase unnecessary messages to prevent memory from becoming full. Erasing a specific message Press while listening to the message you want ERASE to erase. Erasing all the messages 1. Press after listening to all of the messages. ERASE Display: 1.ALL MESSAGES...

  • Page 91: Functions While Playing A Message (Repeating, Skipping And Stopping)

    Functions while playing a message (repeating, skipping and stopping) Repeating a message Rotate JOG DIAL one click to the left while listening to the message you want to repeat. If you rotate within 5 seconds of the JOG DIAL beginning of the message, the previous message will be played.

  • Page 92: Recording

    Recording Memo message (leaving a message for others or yourself) To leave a private message for someone or yourself, you can record a voice memo. This memo can be played back later, either directly or remotely. Press RECORD Display: 1.MEMO MESSAGE PRESS START Press START/SET/COPY...

  • Page 93: Remote Operation

    Operating from a remote location The following operations can be performed from a remote location using a touch tone telephone. Set the unit to the TAD/FAX mode before going out (p. 84). Dial Key Remote command Skips the greeting message Repeats a message Skips a message New message playback...

  • Page 94: Setting The Remote Operation Id

    Remote Operation Setting the remote operation ID The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7. MENU Press Display: 1.SYSTEM SET UP Press , then REMOTE TAD ID Press START/SET/COPY ID=111...

  • Page 95: From A Remote Touch Tone Telephone

    From a remote touch tone telephone Listening to messages Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. — The voice guide will tell you the number of new recorded messages and play them automatically. You can repeat the new recorded messages by pressing in the same call.

  • Page 96: Erasing All Messages

    Remote Operation Erasing incoming messages from memory Erasing a specific message Press while listening to the message you want to erase. — A long beep and the voice guide will be heard. Then the unit will continue with the next message. Erasing all messages Press to erase all messages.
  • Page 97 Changing to the TEL mode You can change the setting of the receive mode from TAD/FAX to TEL from a remote location. 1. Call your unit. 2. Enter your remote operation ID. 3. Press Turning the message transfer on or off You must pre-program a transfer telephone number (p.

  • Page 98: Transferring Recorded Messages To Another Phone

    Options Transferring recorded messages to another phone This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. Program the transfer telephone number first. When an incoming message is recorded in your unit, the message will be transferred.
  • Page 99 Recording a message transfer greeting message The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance. Suggested message Message transfer greeting message Note: If you do not record a message, the pre-recorded message will be played (p. 98). Press MENU Display:...
  • Page 100 Options Setting the message transfer MENU Press Display: 1.SYSTEM SET UP Press , then MESSAGE TRANS. Press START/SET/COPY MODE=OFF Press to select “ON”. If this feature is not required, select “OFF”. Press START/SET/COPY NO.= Enter the transfer telephone number. Example: NO.=3331111 Press START/SET/COPY...

  • Page 101: Ring Count In The Tad/Fax Mode

    Ring count in the TAD/FAX mode This feature determines the number of rings before the unit answers a call in the TAD/FAX mode. You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages.

  • Page 102: Incoming Message Recording Time

    Options Incoming message recording time You can choose from two recording times for an incoming message. VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting). 1 MIN (1 minute): The unit will record each incoming message up to 1 minute. Press MENU Display:...

  • Page 103: Recording Time Alert (Beeps When Memory Is Almost Full)

    Recording time alert (beeps when memory is almost full) When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with slow beeps. Press MENU Display: 1.SYSTEM SET UP Press , then REC.

  • Page 104: Error Messages

    The document was not fed into the unit properly. Reinsert the document and try again. The other party’s fax machine was busy or ran out of recording paper. Try again. The document was not fed properly. Reinsert the document and try again.

  • Page 105: Lcd Display

    There is something wrong with the modem circuit. Contact our service personnel. MODEM ERROR The other party’s fax machine is busy or ran out of recording paper. Try again. NO FAX REPLY A recording paper jam occurred under the film cartridge. Clear the jammed PAPER JAMMED paper (p.

  • Page 106: When A Function Does Not Work, Check Here Before Requesting Help

    The unit is checking if there is no slack on the film. Wait for a while. PLEASE WAIT The other party’s fax machine is busy or ran out of recording paper. Try again. REDIAL TIME OUT The document is jammed. Remove the jammed document (p. 112).

  • Page 107: Fax Transmission

    A blank sheet is ejected after the received documents are printed out. For assistance, call 1-800-435-7329. Cause & Remedy The other party’s fax machine was busy or ran out of paper. Try again. The other party’s machine is not a facsimile. Check with the other party.

  • Page 108: Receive Mode

    Operations Receive mode Problem I cannot select the desired receive mode. Copying Problem The unit does not make a copy. A dirty pattern or a black line appears on the copied documents. The copied image is distorted. The printing quality is poor. The printing is faint.

  • Page 109: If A Power Failure Occurs

    If a power failure occurs The unit will not function. Transmission and reception will be interrupted. Check the transactions by printing a journal report. If fax documents are stored in memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in memory have been erased.

  • Page 110: Recording Paper Jam

    Jams Recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following this page or the next page. When paper has jammed under the film cartridge The display will show the following message.
  • Page 111 When paper has jammed near the recording paper entrance The display will show the following message. Display: CHECK PAPER PRESS START Remove the jammed paper as follows. Pull the cassette open lever forward, then pull out the jammed recording paper from the recording paper entrance.

  • Page 112: Sending Document Jams

    Jams Sending document jams If the unit does not release the document during feeding, remove the document as follows. Open the cover by pressing the cover open button. Remove the jammed document carefully. Close the cover securely by pushing down on both ends.

  • Page 113: How Much Film You Have Left

    How much film you have left To check the amount of remaining film, proceed as follows. The display indicates the approximate amount of remaining film. Display: FILM FILM Press MENU Display: 1.SYSTEM SET UP Press , then FILM REMAIN Press START/SET/COPY Example: FILM...

  • Page 114: Replacing The Film Cartridge

    Ink Film Replacing the film cartridge When the unit detects the end of the film, the following message will be displayed. Display: FILM NEAR EMPTY FILM EMPTY The following replacement kit is available: KX-FA65: Film cartridge (prints about 330 letter size pages) To order a replacement kit, see page 16.

  • Page 115: Document Feeder

    Document feeder If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder. Disconnect the power cord and the telephone line cord. Open the cover by pressing the cover open button. Clean the document feeder rollers, sub roller and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

  • Page 116: The Journal, Printer Test List, Broadcast List And Caller Id List

    Reports Printing the feature settings, telephone numbers, the journal, printer test list, broadcast list and Caller ID list You can print out the following documents. Feature list: provides you with the current settings of the basic and advanced programming features (p.

  • Page 117: Fax Voice Guidance

    Fax voice guidance You can hear the transmission result by the voice guidance. One of the following messages will be heard if this feature is set to on. — Transmission is complete. — Transmission has failed. — Transmission has been interrupted. When friendly reception (p.

  • Page 118: Display Contrast

    Display Contrast / Reset Changing the LCD display contrast Use this feature to adjust the display contrast. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. Press MENU Display: 1.SYSTEM SET UP Press , then LCD CONTRAST Press START/SET/COPY MODE=NORMAL...

  • Page 119: List Of Fcc Requirements And Information

    List of FCC requirements and information If required by the telephone company, inform them of the following. FCC Registration No.: (found on the bottom of the unit) Ringer Equivalence No.: (found on the bottom of the unit) The particular telephone line to which the equipment is connected.

  • Page 120: Limited Warranty

    Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or mail-in service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales Company telephone number listed in the Servicenter Directory.

  • Page 121: Servicenter Directory

    3700 North 29th Avenue Suite 102 Hollywood, FL 33020 Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910...

  • Page 122: Notes For Product Service And Shipping The Product

    Attach a letter, detailing the symptom or problem, to the outside of the carton. Send the unit to an authorized Servicenter, prepaid and adequately insured. Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales offices. These locations do not repair consumer products.

  • Page 123: Specifications

    Technical data about this product Applicable Lines: Public Switched Telephone Network Document Size: Max. 216 mm (8 Max. 600 mm (23 Effective Scanning Width: 208 mm (8 Recording Paper Size: Letter: 216 mm Legal: 216 mm Effective Printing Width: 208 mm (8 Transmission Time*: Approx.

  • Page 124: Comienzo Rápido En Español

    Comienzo rápido en español Instalación Remove the shipping tape first. Cinta de transporte Slot Bandeja de papel Inserte las dos lengüetas de la bandeja de papel en las ranuras de la parte trasera de la unidad. Lengüeta Cassette open lever Papel de impresión Fan the stack of paper to prevent a paper jam.
  • Page 125 Conexiones Comienzo rápido en español Cable del auricular Conéctelo a la unidad. Conéctelo al auricular. Cable de línea telefónica Conéctelo a “LINE” de la unidad. Conéctelo a una toma de línea telefónica sencilla. Protector contra sobrevoltaje de la línea Cable de electricidad Conéctelo a la unidad.
  • Page 126 Comienzo rápido en español Programación inicial Ajuste de la fecha y la hora Pulse MENU Pulse , y luego Pulse START/SET/COPY Introduzca el mes/día/año correcto seleccionándolos con 2 dígitos para cada uno utilizando el teclado de marcación o . Si utiliza JOG DIAL pulse para mover el cursor.
  • Page 127 Memorización de nombres y números de teléfono para la marcación de un toque Pulse DIRECTORY PROGRAM Para las estaciones 1–3 Pulse una de las teclas de marcación de un toque. If you select One-Touch Dial key 1, 2, or 3, seleccione “DIAL MODE” pulsando START/SET/COPY para ir a la siguiente indicación.
  • Page 128 Comienzo rápido en español Para hacer/contestar una llamada de voz Para hacer manualmente una llamada de voz Levante el auricular. Marque el número. When finished talking, replace the handset. Para hacer una llamada de voz utilizando la marcación de un toque Levante el auricular.
  • Page 129 Envío de un fax Envío manual de un fax Abra la bandeja del alimentador de documentos. Ajuste la anchura de las guías de documentos según el tamaño del documento. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard. Pulse DIGITAL SP-PHONE Marque el número del fax.
  • Page 130 Comienzo rápido en español Para hacer una copia Abra la bandeja del alimentador de documentos. Ajuste la anchura de las guías de documentos según el tamaño del documento. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard. Pulse START/SET/COPY Introduzca el número de copias.

  • Page 131: Index

    Index Accessories ....15, 16 Advanced features ... .134, 135 (Resetting) ....118 Alert (Memory reception) .
  • Page 132 Index Message transfer ....98–100 MUTE button .....30 NAME/TEL NO.

  • Page 133: Features Summary Summary Of User Programmable Features

    Summary of user programmable features Basic features Code Feature & Display Setting the date and time SET DATE & TIME Setting your logo YOUR LOGO Setting your facsimile telephone number YOUR FAX NO. Printing the sending report SENDING REPORT Setting the ring count in the TAD/FAX mode TAD RING COUNT Setting the ring count in the FAX ONLY...

  • Page 134: Advanced Features

    Features Summary Advanced features Code Feature & Display Setting the journal report to print automatically AUTO JOURNAL Sending documents overseas OVERSEAS MODE Sending a fax at a specified time DELAYED SEND Setting the Caller ID list to print automatically AUTO CALL. LIST Setting the silent fax recognition ring count SILENT FAX RING...
  • Page 135 Code Feature & Display Setting the fax voice guidance FAX GUIDANCE Setting the recording time for the TAD/FAX greeting message GREETING TIME Setting the message transfer call MESSAGE TRANS. Recording the message transfer greeting message TRNS-GREETING Setting the ICM monitor ICM MONITOR Signaling your pager when your unit receives a fax and/or an incoming...
  • Page 136 The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the purchase of a...

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