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Toshiba e-studio2500c Scanning Manual

Multifunctional digital color systems
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS
Scanning Guide

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Summary of Contents for Toshiba e-studio2500c

  • Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Scanning Guide...

  • Page 3: Software License Agreement

    ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE- ATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PROD- UCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.

  • Page 4: Limitation Of Liability

    U.S. Government is subject to restrictions set forth in subdivision (b) (3) (I) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19 (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

  • Page 5: Trademarks And Copyright

    Copyright © 2006 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the infor- mation contained herein.

  • Page 6: Preface

    The term “e-Filing” in this manual is an abbreviation of “electronic filing”. Lineup of Our Manuals Thank you for purchasing the TOSHIBA multifunctional digital color systems e-STUDIO3510c Series. We have provided you with these manuals for the operation of this equipment. Select and read the manual best suited to your needs.
  • Page 7 Color Guide This color Guide simply explains the functions such as “copy density adjustment”, “color adjustment”, “copy editing”, "image editing” and “image processing” in color. This guide also includes the basic knowl- edge of color. Other guides are provided by the User Documentation CD-ROM in PDF files: TopAccess Guide This TopAccess Guide explains how to operate and set up the network functions such as the network scanning function and job management,...

  • Page 8: To Read Manuals In Pdf (Portable Document Format) Files

    e-Filing Guide This e-Filing Guide explains how to operate the e-Filing function using the TWAIN driver, File Downloader and e-Filing web utility. Network Fax Guide This Network Fax Guide explains how to use the network fax function that enable users to operate fax and internet fax sending from a client computer via network.

  • Page 9: Precautions In This Manual

    Precautions in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety pre- cautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual.

  • Page 11: Table Of Contents

    TABLE OF CONTENTS SOFTWARE LICENSE AGREEMENT ............1 TRADEMARKS AND COPYRIGHT ...............3 Preface......................4 About This Guide..................4 Conventions ..................4 Lineup of Our Manuals ................4 To read manuals in PDF (Portable Document Format) files ....6 Precautions in this manual ................7 Chapter 1 Overview About Scan Features..................14 About Scan Mode ..................
  • Page 12 Chapter 5 Using Template Scanning Using Template................80 Registering Scan Template ............... 88 Chapter 6 Copy & File How to Perform Copy & File ..............98 Chapter 7 Internet Fax About Internet Fax..................106 Precaution for Internet Transmission.............106 Internet Fax Transmission Overview .............107 How to Perform Internet Fax ..............108 Specifying Destinations .................111 Advanced Function................122...
  • Page 13 Chapter 9 Web Service SCAN Preparing “Web Service Scan” ...............148 Planning and preparation ..............148 Installing a Driver...................148 How to Perform Web Service Scan Operations........149 INDEX ............................151 TABLE OF CONTENTS...
  • Page 14 TABLE OF CONTENTS...
  • Page 15 Overview This section describes the overview of the scan functions. About Scan Features ....................14 About Scan Mode..........................14 About Expansion Memories ......................17 About Scan Speed ..........................18 How to Perform Scan Operations................19 Confirming the Scan Job Status................25 Confirming the Scan Log ..................26...

  • Page 16: Chapter 1 Overview

    1 Overview About Scan Features This section describes about the scan features. About Scan Mode If the scanning function is used, originals set on the Automatic Document Feeder (optional) or on the original glass can easily be scanned as image data. This equipment can save scanned images into e-Filing or shared folder in the equipment.

  • Page 17: Scan To File Or Usb Mode

    Scan to File or USB Mode Scan to File or USB mode allows users to save scanned images as PDF, XPS, TIFF, or JPEG files either the shared folder in the equipment, or network folder in another computer. Users can use saved files by copying them from the folder where users save the scanned images.

  • Page 18: Scan To E-Mail Mode

    1 Overview Scan to E-mail Mode Scan to E-mail mode allows users to send scanned images to specified e-mail addresses. When users perform Scan to E-mail, the scanned image will be converted to a PDF, XPS, TIFF, or JPEG file and send them as an attached file of the E-mail message. Scan to File Send email to the Internet Internet...

  • Page 19: About Expansion Memories

    About Expansion Memories When the optional expansion main memory and page memory are installed, the following func- tions become available. Saving of Slim PDF files up to LD (A3) size (with a resolution level fixed at 300 dpi) 600 dpi scan in gray scale, color, and auto color mode The following table describes the functions that become available when the optional main mem- ory is installed.

  • Page 20: About Scan Speed

    1 Overview About Scan Speed The scan speed varies depending on the color mode and resolution. The following table describes the scan speed for each condition. Color Mode Resolution Scan Speed Black 150 dpi 45 page/minute 200 dpi 300 dpi 50 page/minute 400 dpi 600 dpi...

  • Page 21: How To Perform Scan Operations

    How to Perform Scan Operations Users can scan originals not only by selecting one of the scan modes, but also by combining two scan modes at a single operation. The following procedures describe about the basic instructions on how to perform the scan oper- ations.
  • Page 22 1 Overview Select a button of the desired scan mode. [SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you store the scanned images to e-Filing, you can manage them using the e-Filing web utility. You can also retrieve them into your computer using TWAIN driver application or File Downloader.
  • Page 23 Press the [SCAN!] button. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder (optional), this screen is not displayed.
  • Page 24 1 Overview Scanning Procedure for Dual Agents Place the original(s). For instruction about placing the originals, see Operator’s Manual for Basic Func- tion. Press the [SCAN] button on the control panel to enter the scan menu. The basic scan menu is displayed. Select a button of the desired scan mode.
  • Page 25 Set the scanning conditions using the buttons on the touch panel and digital keys, and press the [ENTER] button to save the settings. The above screen shows the example of the SCAN TO E-FILING screen. The setting options vary depending on the scan mode that you selected. For instructions on how to set them, see the instructions for each scan mode.
  • Page 26 1 Overview Press the [SCAN!] button. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder (optional), this screen is not displayed.

  • Page 27: Confirming The Scan Job Status

    Confirming the Scan Job Status SCAN JOB displays the status of a job and enables the deletion of job. 4 jobs are listed on each screen. The jobs for 250 pages (1,000 jobs) can be displayed. Press the [Next] button to display the 5th job or later, and press the [Prev] button to display the previous page.

  • Page 28: Confirming The Scan Log

    1 Overview Confirming the Scan Log SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results. To display the scan log screen, press the [JOB STATUS] button on the control panel and press the [LOG] button in the JOB STATUS screen.
  • Page 29 Scan to e-Filing This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in e-Filing. How to Perform Scan to e-Filing ................28 How to Use Scanned Data Stored in e-Filing ............36 Using Scanned Data in e-Filing from Touch Panel Display...............36 Using Scanned Data in e-Filing from e-Filing Web Utility ..............36...

  • Page 30: Chapter 2 Scan To E-Filing

    2 Scan to e-Filing How to Perform Scan to e-Filing In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200 pages per 1 job. In the e-Filing boxes, up to 13 GB of data can be stored. After storing the original data, you can print it at any time from the touch panel.
  • Page 31 Press the [SCAN TO E-FILING] button. The SCAN TO E-FILING screen is displayed. Press the [BOX/FOLDER] button. The box list screen is displayed. Select the box in which you want to store the data and press the [ENTER] button. Select either the “Public Box” button or desired user box button. If the user box that you want to store the data is not shown in the list, press the [Next] or [Prev] buttons to change the list on the screen.
  • Page 32 2 Scan to e-Filing If you select a user box that a password is set, the password entry screen may be displayed. If the password entry screen is dis- played, enter the password using the digital keys and press the [ENTER] button.
  • Page 33 Press the [EDIT] button to set the scanning conditions. The screen to set the scan conditions is displayed. Specify the following items as you require, and press the [Next] button. SINGLE/2-SIDED SCAN [SINGLE] — Press this when scanning only the front page of originals. [BOOK] —...
  • Page 34 2 Scan to e-Filing RESOLUTION [600] — Press this when scanning originals in 600 dpi. This can be set only when [BLACK] is selected in the “COLOR MODE” option. When the optional expansion memory is installed, this can be set even if other than [BLACK] is selected in the “COLOR MODE”...
  • Page 35 ORIGINAL SIZE Select the button corresponding to the original size, or select the [AUTO] button to automatically detect the original size. When placing different size originals on the Automatic Document Feeder (optional), select the [MIXED ORIGINAL SIZE] button. Specify the following items as you require, and press the [Next] button.
  • Page 36 2 Scan to e-Filing Specify the following items as you require, and press the [ENTER] button. SATURATION Press [ - ] or [ + ] buttons to specify the saturation for scanning manually. RGB ADJUSTMENT Press the [ - ] or [ + ] buttons to manually specify the density level for each color; red (R), green (G) and blue (B) in scanned images.
  • Page 37 Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO FILE OR USB] button or [SCAN TO E-MAIL] button to set the scanning conditions. P.38 “How to Perform Scan to File or USB” P.54 “How to Perform Scan to E-mail”...

  • Page 38: How To Use Scanned Data Stored In E-Filing

    2 Scan to e-Filing How to Use Scanned Data Stored in e-Filing Scanned data that is stored in e-Filing can be listed from the touch panel or e-Filing web utility. Using Scanned Data in e-Filing from Touch Panel Display The scanned data that is stored in e-Filing can be printed or deleted from the touch panel. For instructions on how to print or delete scanned data in e-Filing from the touch panel, see Opera- tor’s Manual for Basic Function or e-Filing Guide.
  • Page 39 Scan to File or USB This section describes the instructions on how to perform Scan to File or USB and how to use the stored files. How to Perform Scan to File or USB..............38 How to Use Scanned Data Stored as Files ............51 When Scanned Data Is Stored in MFP LOCAL.................51 When Scanned Data Is Stored in USB Media...................52 When Scanned Data Is Stored in REMOTE 1 or 2 ................52...

  • Page 40: Chapter 3 Scan To File Or Usb

    3 Scan to File or USB How to Perform Scan to File or USB In this SCAN TO FILE OR USB function, the scanned original data can be sent and stored to the Share folder of the hard disk in the equipment, USB media, or the specified PC. You can scan up to 1000 pages per 1 job.
  • Page 41 Press the [SCAN TO FILE OR USB] button. The SCAN TO FILE OR USB screen is displayed. If you want to store the scanned data in the shared folder of the equipment, make sure the [MFP LOCAL] button is selected (dis- played as reversed button).
  • Page 42 3 Scan to File or USB If you want to store the scanned data in the USB media, connect the USB media to the equipment, press the [MFP LOCAL] button to release and then press the [USB MEDIA] button is selected (dis- played as reversed button).
  • Page 43 If you want to store the scanned data in network folder, press the [REMOTE 1] or [REMOTE 2] buttons. If the selected remote destination (REMOTE 1 or REMOTE 2) is configured to save the scanned data in specified network folder by the administrator, the button will be the reversed button when you press it.
  • Page 44 3 Scan to File or USB [COMMAND PORT] Press this to enter the port number to be used for command. Generally “-” is entered for the command port. When “-” is entered, the port number that is set by the administrator will be used.
  • Page 45 When you want to store the data using NetWare IPX or NetWare IP, select the [Netware IPX] or [Netware IP] button and specify the fol- lowing items as you require. Then press the [ENTER] button. [SERVER NAME] When you select the [NetWare IPX] button, press this to enter the NetWare file server name or Tree/Context name (when NDS is available).
  • Page 46 3 Scan to File or USB Press the [FILE NAME] button if you want rename the document name of the scanned data. The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. When you want to add the date and time in the file name, press the button.
  • Page 47 MULTI/SINGLE [MULTI] — Press this to attach the scanned data as a multiple page file. When scanning several pages, this equipment will store all pages as one file. [SINGLE] — Press this to attach the scanned data as a single file for each page. When scanning several pages, this equipment will store each page separately as files.
  • Page 48 3 Scan to File or USB Encryption Level [128bit RC4] — Press this to set an encryption level to the one compatible with Acrobat 5.0. PDF V1.4. [40bit RC4] — Press this to set an encryption level to the one compatible with Acrobat 3.0.
  • Page 49 RESOLUTION [600] — Press this when scanning originals in 600 dpi. This can be set only when [BLACK] is selected in the “COLOR MODE” option. When the optional expansion memory is installed, this can be set even if other than [BLACK] is selected in the “COLOR MODE”...
  • Page 50 3 Scan to File or USB EXPOSURE Press light or dark buttons to specify the exposure for scanning manually, or press the [AUTO] button to select auto mode for the exposure mode for scanning. The [AUTO] button can be selected only when [BLACK] is selected in the “COLOR MODE” option. ORIGINAL SIZE Select the button corresponding to the original size, or select the [AUTO] button to automatically detect the original size.
  • Page 51 Specify the following items as you require, and press the [ENTER] button. SATURATION Press [ - ] or [ + ] buttons to specify the saturation for scanning manually. RGB ADJUSTMENT Press the [ - ] or [ + ] buttons to manually specify the density level for each color; red (R), green (G) and blue (B) in scanned images.
  • Page 52 3 Scan to File or USB Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button or [SCAN TO E-MAIL] button to set the scanning conditions. P.28 “How to Perform Scan to e-Filing” P.54 “How to Perform Scan to E-mail”...

  • Page 53: How To Use Scanned Data Stored As Files

    How to Use Scanned Data Stored as Files You can access scanned data files stored in the shared folder of this equipment or the Network folder by using Windows Explorer of Windows computers or the Finder function of Macintosh computers. When Scanned Data Is Stored in MFP LOCAL When selecting the [MFP LOCAL] button for the destination, the scanned data is stored in the shared folder, whose name is “FILE_SHARE”, in the equipment.

  • Page 54: When Scanned Data Is Stored In Usb Media

    3 Scan to File or USB When Scanned Data Is Stored in USB Media When selecting the [USB MEDIA] button for the destination, the scanned data is stored in the USB media connected to the equipment. When the scanned data is stored in the USB media, the equipment creates a sub folder. The name of the sub folders varies depending on how you operate Scan to File.

  • Page 55: Scan To E-Mail

    Scan to E-mail This section describes the instructions on how to perform Scan to E-mail. How to Perform Scan to E-mail ................54 Specifying Destinations ........................65...

  • Page 56: How To Perform Scan To E-Mail

    4 Scan to E-mail How to Perform Scan to E-mail In this function, the scanned data can be sent to the specified E-mail address as an attached file. To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network administrator.
  • Page 57 When the AUTHENTICATION screen is displayed, enter the user name and password by pressing the [USER NAME] and [PASS- WORD] buttons, and press the [ENTER] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. This screen is displayed only when the User Authentication for Scan to E-mail is enabled.
  • Page 58 4 Scan to E-mail Press the [SUBJECT], [BODY], and [FILE NAME] buttons to enter each item. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. When you want to add the date and time in the file name, press the button.
  • Page 59 Select the following items and press the [Next] button. FILE FORMAT [PDF] — Press this to attach the scanned data as PDF file. [SLIM PDF] — Press this to attach the scanned data as slim PDF file. Select this when you give priority to minimizing the file size over quality of image.
  • Page 60 4 Scan to E-mail A screen for setting Encrypt PDF will appear when the SECURITY setting is set at “ON” and also the FILE FORMAT setting is set at “PDF”. When the setting is completed, press the [ENTER] button. Encrypt PDF [USER PASSWORD] —...
  • Page 61 Specify the following items as you require and click the [EDIT] but- ton. FRAGMENT MESSAGE SIZE Select the size of the message fragmentation. If the size of attached file exceeds the selected size, this equipment divides the data into some small blocks. [FROM ADDRESS] Press this button to edit the From Address for E-mail.
  • Page 62 4 Scan to E-mail ROTATION [0 degree] — Press this not to rotate the scanned image. [90 degree right] — Press this to rotate the scanned image 90 degrees to the right. [180 degree] — Press this to rotate the scanned image 180 degrees. [90 degree left] —...
  • Page 63 Specify the following items as you require, and press the [Next] button. ORIGINAL MODE [TEXT] — Press this when scanning the originals that contain text. [TEXT/PHOTO] — Press this when scanning originals that contain text and photos. This can be set only when [BLACK] is selected in the “COLOR MODE” option. [PHOTO] —...
  • Page 64 4 Scan to E-mail CONTRAST Press light or dark buttons to specify the contrast for scanning manually. The “CONTRAST” option cannot be set when [BLACK] or [GRAY SCALE] is selected in the “COLOR MODE” option. SHARPNESS Press light or dark buttons to specify the sharpness for scanning manually. When [BLACK] or [GRAY SCALE] is selected in the “COLOR MODE”...
  • Page 65 Press the [ENTER] button. The screen returns to the basic scan menu. You can press the [START] button to start sending the E-mail at this screen without pressing the [ENTER] button. Press the [SCAN!] button. You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button or [SCAN TO FILE OR USB] button to set the scanning conditions.
  • Page 66 4 Scan to E-mail If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder (optional), this screen is not displayed.

  • Page 67: Specifying Destinations

    Specifying Destinations When pressing the [E-MAIL TO] button in the SCAN TO E-MAIL screen, the ADDRESS BOOK screen is displayed. You can specify E-mail addresses for Scan to E-mail by following methods: P.65 “Entering an E-mail address manually” P.66 “Selecting from address book” P.67 “Searching with ID number for a contact”...

  • Page 68: Selecting From Address Book

    4 Scan to E-mail Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 69 Searching with ID number for a contact Press the [KNOWN ID] button. The KNOWN ID screen is displayed. Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. The ADDRESS BOOK screen that contains the contact of the specified ID is dis- played.
  • Page 70 4 Scan to E-mail Press the contact that you want to send, and press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 71 Press the buttons to enter the search strings that you want to spec- ify, and then press the [SEARCH] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
  • Page 72 4 Scan to E-mail Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 73 Press the [DIR SERVICE] button. The Directory Search Name screen is displayed. When the [DIR SERVICE] button is displayed as a selected button, this equipment is cur- rently configured to search a default directory service. Select the directory service name that you want to search from, and press the [ENTER] button.
  • Page 74 4 Scan to E-mail Press the buttons to enter the search strings that you want to spec- ify, and then enter the [SEARCH] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
  • Page 75 Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. Before pressing the [SETTINGS] button, you can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 76 4 Scan to E-mail Press the group buttons that you want to select as the destination, and press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button.
  • Page 77 Press the [KNOWN ID] button. The KNOWN ID screen is displayed. Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button. The GROUP screen that contains the group of the specified ID is displayed. Press the group buttons that you want to select as the destination, and press the [SETTINGS] button.
  • Page 78 4 Scan to E-mail Searching with group name Press the [GROUP] button. The GROUP screen is displayed. Press the [SEARCH GROUP] button. The KNOWN ID screen is displayed. Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button.
  • Page 79 Press the group buttons that you want to select as the destination, and press the [ENTER] button. The screen returns to the GROUP screen. Press the [SETTINGS] button. The screen returns to the SCAN TO E-MAIL screen. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button.
  • Page 80 4 Scan to E-mail Confirming or removing E-mail addresses from destination When you want to remove the E-mail addresses, contacts, or groups that are added as the des- tination, operate the following procedure. Press the [DESTINATION] button. The DESTINATION screen is displayed. You can confirm the destinations that are currently specified.

  • Page 81: Using Template

    Using Template This section describes the instructions on how to use scan templates. Scanning Using Template ..................80 Registering Scan Template ..................88...

  • Page 82: Scanning Using Template

    5 Using Template Scanning Using Template Users can also use a template to operate scanning on this equipment. It enables users to register templates for scanning operations. After registering a template, users can operate the desired scanning operation quickly without setting the scanning conditions.
  • Page 83 Press the template group button that contains the template that you want to recall. When you press a [PUBLIC TEMPLATE GROUP] button or user template group but- ton with no password set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 5.
  • Page 84 5 Using Template Press the template button that you want to recall. If you select a template with the automatic start function enabled (the icon is dis- played in the lower left corner of the button) and a password is not set, the scanning operation is automatically started.
  • Page 85 Press the [SCAN!] button. If you want to change the scan conditions, press the desired agent button and set the scan conditions as you require. If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on the glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning.
  • Page 86 5 Using Template Press the [SCAN] button on the control panel to enter the scan menu. The basic scan menu is displayed. Press the [SCAN TO E-MAIL] button. The AUTHENTICATION screen is displayed. Enter the user name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button.
  • Page 87 Press the [TEMPLATE] button on the control panel to enter the tem- plate menu. The screen to select a template group is displayed. Press the template group button that contains the template that you want to recall. When you press a [PUBLIC TEMPLATE GROUP] button or user template group but- ton with no password set, the screen to select a template is displayed.
  • Page 88 5 Using Template If the password entry screen is displayed, enter the password for the selected user template group using digital keys, and press the [ENTER] button. The screen to select a template is displayed. Press the Scan to E-mail template button that you want to recall. If you select a template with the automatic start function enabled (the icon is dis- played in the lower left corner of the button), the scanning operation is automatically...
  • Page 89 If the “To continue, place document on glass. And press Scan!” message is displayed, place another original on the glass and press [SCAN!] to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder (optional), this screen is not displayed.

  • Page 90: Registering Scan Template

    5 Using Template Registering Scan Template To recall a template, you need to first register the setting combination as a template. This procedure enables users to register templates for scanning operations. The template is registered either in the “PUBLIC TEMPLATE GROUP” or “USER GROUP” depending on your purpose.
  • Page 91 Press the buttons of the agent and set the scanning conditions. For instructions on how to set each scan agent, see the instructions for each scan mode. P.28 “How to Perform Scan to e-Filing” P.38 “How to Perform Scan to File or USB” P.54 “How to Perform Scan to E-mail”...
  • Page 92 5 Using Template Select the “PUBLIC TEMPLATE GROUP” button, and press the [ENTER] button. The ADMINISTRATOR PASSWORD screen is displayed. Press the [PASSWORD] button. The letter entry screen is displayed. Enter the administrator password using the keyboard and the digi- tal keys, and press the [ENTER] button.
  • Page 93 Select the blank template button and press the [SAVE] button. You can also select the existing template button to overwrite the template settings. Specify the following items as you require and press the [SAVE] button. [NAME 1] Press this to enter the name that appears in the first line on the button. Up to 11 letters can be entered.
  • Page 94 5 Using Template Press the [FUNCTION CLEAR] button on the control panel to clear the settings in the scan menu. Registering a scan template in a user template group Press the [SCAN] button on the control panel to enter the scan menu.
  • Page 95 Press the buttons of the agent and set the scanning conditions. For instructions on how to set each scan agent, see the instructions for each scan mode. P.28 “How to Perform Scan to e-Filing” P.38 “How to Perform Scan to File or USB” P.54 “How to Perform Scan to E-mail”...
  • Page 96 5 Using Template Select the user template group name where you want to register a new template, and press the [ENTER] button. When you press the user template group button with no password set, the screen to select a template is displayed. If the screen to select a template is displayed, skip to Step 7.
  • Page 97 Select the blank template button and press the [SAVE] button. You can also select the existing template button to overwrite the template settings. Specify the following items as you require and press the [SAVE] button. [NAME 1] Press this to enter the name that appears in the first line on the button. Up to 11 letters can be entered.
  • Page 98 5 Using Template Press the [FUNCTION CLEAR] button on the control panel to clear the settings in the scan menu. Registering Scan Template...

  • Page 99: Copy & File

    Copy & File This section describes the instructions on how to perform Copy & File. How to Perform Copy & File ..................98...

  • Page 100: How To Perform Copy & File

    6 Copy & File How to Perform Copy & File In this COPY & FILE function, the copied original data can be sent and stored to the Share folder of the hard disk in the equipment or the specified PC. You can access the data stored in the Share folder directly from the computer via network.
  • Page 101 Press the [COPY & FILE] button. The SAVE AS FILE screen is displayed. Press the [FILE NAME] button if you want rename the document name of the scanned data. The letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
  • Page 102 6 Copy & File If the screen to set up the remote destination is displayed by press- ing the [REMOTE 1] or [REMOTE 2] button, specify the remote des- tination. You can specify the remote destination using FTP, SMB, NetWare IPX, or NetWare IP. When you want to store the data using FTP, select the [FTP] button and specify the following items as you require.
  • Page 103 When you want to store the data using SMB, select the [SMB] but- ton and specify the following items as you require. Then press the [ENTER] button. [NETWORK PATH] Press this to enter the network path to the folder where you want to store the data. [LOGIN USER NAME] Press this to enter the user name to access the network folder if required.
  • Page 104 6 Copy & File [NETWORK PATH] Press this to enter the folder path to the folder where you want to store the data in the NetWare file server. For example, if you want to store the data into “sys\scan” folder in the NetWare file server, enter “\sys\scan”...
  • Page 105 Press the [START] button. If the “NEXT ORIGINAL?” message is displayed, place another orig- inal on glass and press the [YES] button to copy another original, or press the [FINISHED] button to finish copying. When the original is set on the Automatic Document Feeder (optional), this screen is not displayed.
  • Page 107 Internet Fax This section describes about the Internet Fax functions. About Internet Fax ....................106 Precaution for Internet Transmission ....................106 Internet Fax Transmission Overview....................107 How to Perform Internet Fax................108 Specifying Destinations ........................111 Advanced Function .........................122 Receiving Internet Fax..................125...

  • Page 108: Chapter 7 Internet Fax

    7 Internet Fax About Internet Fax You can perform the Internet Fax function that provides the ability to transmit a scanned original as an E-mail, with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a phone line, the communication cost can be reduced.

  • Page 109: Internet Fax Transmission Overview

    Internet Fax Transmission Overview The following is an overview of the various transmissions that can be performed using the Inter- net Fax function. Internet Fax to Internet Fax The equipment can send a document to another Internet Fax equipment through the Internet or Intranet.

  • Page 110: How To Perform Internet Fax

    7 Internet Fax How to Perform Internet Fax Using this function, scanned data can be sent to the specified E-mail address as an attached file as with the Scan to E-mail function. However, the Internet Fax function allows sending originals as TIFF-FX (Profile S) files, which are usable by any Internet Fax compatible devices To use Internet Fax, the configuration of the equipment needs to be set by the network adminis- trator.
  • Page 111 Specify the following items as you require and press the [Next] but- ton. RESOLUTION Select the resolution before you scan the original to be sent. When sending to an Internet Fax destination only, [FINE] resolution will be applied even if you select [U-FINE].
  • Page 112 7 Internet Fax Specify the following items as you require and press the [ENTER] button. [SUBJECT] Press this to enter the subject of the Internet Fax to be sent. [BODY] Press this to enter the body message of the Internet Fax to be sent. When you press the [SUBJECT] or [BODY] button, the letter entry screen is dis- played.

  • Page 113: Specifying Destinations

    Press the [START] button. If the “To continue, place document on glass. And press [START]” message is displayed, place another original on glass and press [START] button to scan another original, or press the [JOB FINISH] button to finish scanning. When the original is set on the Automatic Document Feeder (optional), this screen is not displayed.
  • Page 114 7 Internet Fax Enter the E-mail address that you want to send using the keyboard and digital keys, and press the [ENTER] button to set the entry. The screen returns to the address menu. Press the [MULTI] button and then press the [E-MAIL ADDRESS] button if you want to specify another E-mail address manually.
  • Page 115 Selecting from address book Press the [E-MAIL] button of the contacts that you want to send. The selected contacts are displayed as reversed buttons. To cancel the selection, press the contact again, then the button will be a normal button. You can specify other E-mail addresses as you require.
  • Page 116 7 Internet Fax Enter the ID number of the contact that you want to search using the digital keys, and press the [ENTER] button. The ADDRESS BOOK screen that contains the contact of the specified ID is dis- played. Press the [E-MAIL] button of the contact that you want to send. You can specify other E-mail addresses as you require.
  • Page 117 Press the buttons to enter the search strings that you want to spec- ify, and then enter the [SEARCH] button. When pressing each button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry. It will search for the contacts that contain the search text in the specified items.
  • Page 118 7 Internet Fax Searching with search strings from LDAP server To search contacts in the LDAP server, the directory service must be registered using TopAc- cess by the network administrator. Press the [SEARCH ADDRESS] button. The ADDRESS SEARCH screen is displayed. Press the [DIR SERVICE] button.
  • Page 119 Select the directory service name that you want to search from, and press the [ENTER] button. The screen returns to the ADDRESS SEARCH screen. Press the buttons to enter the search strings that you want to spec- ify, and then enter the [SEARCH] button. When pressing each button, the letter entry screen is displayed.
  • Page 120 7 Internet Fax You can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINATION screen which can be displayed by pressing the [DESTINATION] button. P.122 “Confirming or removing E-mail addresses from destination” Selecting from groups Press the [GROUP] button.
  • Page 121 Searching with ID number of a group Press the [GROUP] button. The GROUP screen is displayed. Press the [KNOWN ID] button. The KNOWN ID screen is displayed. Enter the ID number of the group that you want to search using the digital keys, and press the [ENTER] button.
  • Page 122 7 Internet Fax Press the group buttons that you want to select as the destination. You can confirm the E-mail addresses that registered in the group by pressing the [CONTENTS] button. You can specify other E-mail addresses as you require. You can confirm or remove the E-mail addresses that you specified in the DESTINA- TION screen which can be displayed by pressing the [DESTINATION] button.
  • Page 123 Press the [GROUP NAME] button to enter the group name that you want to search, and then press the [SEARCH] button. When pressing the [GROUP NAME] button, the letter entry screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.

  • Page 124: Advanced Function

    7 Internet Fax Confirming or removing E-mail addresses from destination When you want to remove the E-mail addresses, contacts, or groups that are added as the des- tination, operate the following procedure. Press the [DESTINATION] button. The DESTINATION screen is displayed. You can confirm the destinations that are currently specified.
  • Page 125 Setting originals when sending LT/A4 2-sided originals To set the originals on the Automatic Document Feeder (optional), set the originals in the portrait orientation. Press the [ADVANCED] button to display the advanced menu, and then press the [2-SIDED SCAN] button. The 2-SIDED SCAN screen is displayed.

  • Page 126: Priority Transmission

    7 Internet Fax Priority Transmission Priority TX allows you to execute a transmission prior to the other reserved transmissions. You can use 'Direct Entry' and 'Address Dialing' to specify the recipients. Priority TX can be performed only for 1 transmission. Press the [ADVANCED] button to display the advanced menu, and then press the [PRIORITY RESERVE] button.

  • Page 127: Receiving Internet Fax

    Receiving Internet Fax The equipment accesses the E-mail server at specified intervals to check whether any E-mail has been delivered. If an E-mail has been delivered, the equipment will automatically retrieve and print out the E-mail. When the [CHECK E-MAIL] button in the [USER] menu in the [USER FUNCTIONS] screen is pressed, the equipment manually accesses the E-mail server to check whether any E-mail has been delivered.
  • Page 128 7 Internet Fax Press the [USER] button, and then press the [CHECK E-MAIL]. Checking whether any E-mail has been delivered starts. Checking completes. If the Internet Fax is received, “RECEIVING E-mail” appears on the screen upper right. Next, “NEW E-mail RECEIVED” appears for 2 seconds. Then, printing the Inter- net Fax starts.
  • Page 129 Remote Scan This section describes about Remote Scan using the Remote Scan driver. Installing Remote Scan Driver ................128 Planning for Installation........................128 Installing the Remote Scan Driver....................129 Scanning Remotely Using Remote Scan Driver ..........135 When You Are Running the First Time....................136 Remote Scan Driver Errors ..................145 Remote Scan Driver Error Conditions.....................145...

  • Page 130: Chapter 8 Remote Scan

    8 Remote Scan Installing Remote Scan Driver This section describes how to install the Remote Scan driver. Planning for Installation This equipment provides a Remote Scan driver that allows users to operate scanning remotely from a Windows computer and import the scanned images into a TWAIN-compliant application. Connecting over TCP/IP Network Remotely operate scanning Originals...

  • Page 131: Installing The Remote Scan Driver

    Installing the Remote Scan Driver You can install the Remote Scan driver from the Client Utilities CD-ROM or TopAccess. Installing from Client Utilities CD-ROM This section describes how to install the Remote Scan driver. Installing the Remote Scan driver using the installer This procedure describes an installation on Windows XP.
  • Page 132 Select “Custom” and click [Next]. The Select Features screen is displayed. Check “TOSHIBA e-STUDIO Remote Scan driver”. There are also Printing software, Network Fax software, and e-Filing software in the list. For more information about these software, please see the Printing Guide, Network Fax Guide, and e-Filing Guide.
  • Page 133 Click [Next]. The Choose Destination Location screen is displayed. Click [Next]. If you want to change where the programs are installed, click [Browse]. In the dialog box that appears, select the folder and click [OK]. The Select Program Folder screen is displayed. When you select the printer drivers or N/W-Fax driver, the Select Port dialog box appears.
  • Page 134 8 Remote Scan Click [Finish]. The installation is completed. The Installer may ask you to restart your computer. If it does, select “Yes, I want to restart my computer now.” and click [Finish] to restart your computer. Installing Remote Scan Driver...

  • Page 135: Installing From Topaccess

    Installing from TopAccess If the system administrator has uploaded the software to this equipment, you can use TopAc- cess to install the software on your workstation. For instructions on how to upload the software in the equipment, please refer to the TopAccess Guide.
  • Page 136 8 Remote Scan Click the “Install Client1” link to download the installer file. Download the installer file on your desktop by following the prompts. Double-click the “InstallClient1.exe” file that you downloaded. The installer starts and the InstallShield Wizard dialog box appears. Follow the installation procedure using the Client Utilities CD-ROM described in following section.

  • Page 137: Scanning Remotely Using Remote Scan Driver

    Scanning Remotely Using Remote Scan Driver You can use Remote Scan driver to import the scanned images into your TWAIN-compliant application. This software allows you to perform scanning the originals set in the equipment remotely from a client computer and acquire the image into the TWAIN-compliant application. How to Scan The Remote Scan driver can be launched from the TWAIN-compliant application.

  • Page 138: When You Are Running The First Time

    8 Remote Scan Specify the options and click [Scan]. Scanning originals starts and images are imported into the application when scanning is completed. (The “Remote Connecting...” message is displayed while scanning the originals.) When You Are Running the First Time When you access the Remote Scan driver the first time, the TopAccessDocMon Local Discovery dialog box appears.
  • Page 139 When the process is completed, found devices are listed in the list. If the process continues for a long time, it is because too many network clients are on the network. In that case, you can configure the discovery using the [Advanced] button. P.139 “Configuring Discovery Settings”...
  • Page 140 8 Remote Scan Enter each item to specify the network address of the device and click [OK]. IPv4 IP Address — Select this when you specify the IP address of this equipment in an IPv4 format. Enter the specified IPv4 address if you select this. IPv6 IP Address —...

  • Page 141: Configuring Discovery Settings

    — Configuring Discovery Settings You can configure the discovery settings. Devices Click the arrow button to display the poll-down list and check the model name that you want to search. Network - Enable IPX/SPX Search This is disabled because the Remote Scan driver does not support the IPX/SPX connection. Network - Enable TCP/IP Search Select this to search for devices connected to the TCP/IP network.

  • Page 142: How To Use Remote Scan Driver

    8 Remote Scan How to Use Remote Scan Driver In the Remote Scan driver, you can set the various scan settings. 1) Menu Bar You can select various functions from the menu. File menu: - Page Settings — Click this menu to display the Page Settings tab. - Image Settings —...
  • Page 143 5) Status Bar This displays the communication status and the IP address of the equipment to be con- nected. Page Settings Tab In the Page Settings tab, you can set the following options. 1) Original Size Select the original size to be scanned. - Auto —...
  • Page 144 8 Remote Scan Image Settings Tab In the Image Settings tab, you can set the following options. 1) Exposure This sets the exposure for scanning. - Auto — Select this to use auto mode for the exposure mode for scanning. - Manual —...

  • Page 145: Adding A New Device Using Network Discovery

    Color Settings Tab In the Color Settings tab, you can set the following options. 1) Saturation Specify the saturation level of scanned images. The saturation level is selectable from -3 (dull) to 3 (bright) in increments of 1, using a scroll bar. This cannot be set when the Remote Scan driver is connected to the e-STUDIO451c Series, e-STUDIO850 Series, e-STUDIO452 Series, or e-STUDIO282 Series.

  • Page 146: Changing The Target Device

    8 Remote Scan Changing the Target Device If you have added more than one device to connect, you can change the target device for scan- ning originals using the Remote Scan driver. Selecting the target device Click the [Devices] menu and select [Select e-STUDIO]. The Select Device dialog box appears.

  • Page 147: Remote Scan Driver Errors

    Remote Scan Driver Errors This section describes the most common Remote Scan driver errors and provides steps to resolve the conditions. If the problem persists after you have followed all of the steps, make sure to note the name of the application you were using, what you were trying to do, and any error messages —...

  • Page 148: Cannot Acquire Document

    8 Remote Scan Cannot Acquire Document Problem Description: Cannot acquire a document using the Remote Scan driver. Corrective Action: If the equipment is not ready for the Remote Scan operation, it cannot acquire document using the Remote Scan driver. Please check the status of the equipment. When the equipment shows the following status, the Remote Scan operation cannot be performed.
  • Page 149 Web Service SCAN This section describes how to utilize Web Service Scan. Preparing “Web Service Scan”................148 Planning and preparation ........................148 Installing a Driver ..........................148 How to Perform Web Service Scan Operations ..........149...

  • Page 150: Chapter 9 Web Service Scan

    9 Web Service SCAN Preparing “Web Service Scan” Planning and preparation The Web Service Scan operations are performed on computers via a network connected using the features in Windows Vista. Images scanned in this equipment can be stored in your com- puter.

  • Page 151: How To Perform Web Service Scan Operations

    How to Perform Web Service Scan Operations Procedure for Scan Place the original(s). See the Operator’s Manual for Basic Functions for how to place originals. Press the [SCAN] button on the control panel to enter the scan menu. The basic scan menu is displayed. Press the [WS SCAN] button.
  • Page 152 9 Web Service SCAN Press the [SCAN!] button. The screen for external connection is displayed. The basic scan menu is displayed after the data have been stored in the client computer. If you want to cancel the storage of the data being scanned, press the [CANCEL] but- ton.

  • Page 153: Index

    INDEX ........76 Numerics GROUP NAME ........123 2-SIDED SCAN ............140 Help ..........140 Help menu ............140 About ..........137 Advanced ........122 Advanced Function ......... 140 Image Settings ........55 AUTHENTICATION ..........105 Internet Fax ..........46 Authority ....107 Internet Fax Transmission Overview ......91 AUTOMATIC START ............139...
  • Page 154 ..... 125 Receiving from POP3 Server ..........41 REMOTE 1 ..........41 REMOTE 2 .......... 140 Reset Settings ....... 32 RESOLUTION ..........141 Resolution ...... 34 RGB ADJUSTMENT ........143 RGB Adjustment ........31 ROTATION .......... 141 Rotation Angle ....... 34 SATURATION ..........
  • Page 155 FC-2500C/3500C/3510C OME060020B0...
  • Page 156 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Scanning Guide 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN R060120A8402-TTEC Ver02 2007-07 ©2006 TOSHIBA TEC CORPORATION All rights reserved...

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