Sharp MX-5500N Printer Manual
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Summary of Contents for Sharp MX-5500N
- Page 1 MODEL: MX-5500N MX-6200N MX-7000N Printer Guide...
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Page 2: Table Of Contents
CONTENTS ABOUT THIS MANUAL ......4 CONVENIENT PRINTING • MANUALS PROVIDED WITH THE MACHINE . . . 5 FUNCTIONS PRINTER FUNCTION OF THE MACHINE . - Page 3 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE..60 • DIRECTLY PRINTING A FILE ON AN FTP SERVER....... . 61 •...
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Page 4: About This Manual
• Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product. -
Page 5: Manuals Provided With The Machine
MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Contents This manual contains instructions for using the machine safely and lists the specifications of the machine Safety Guide... -
Page 6: Printer Function Of The Machine
PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a full colour printing function. To enable printing from your computer, a printer driver must be installed from the provided CD-ROM. See the table below to determine which printer driver to use in your environment. Environment Printer driver type Remarks... -
Page 7: Printing From Windows
PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. The menu used to execute printing may vary depending on the software application. Open the printer driver properties window. - Page 8 Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.
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Page 9: Selecting The Paper
SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •... -
Page 10: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. -
Page 11: Start Printing
Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. -
Page 12: Viewing Printer Driver Help
VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. -
Page 13: Saving Frequently Used Print Settings
SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them. - Page 14 Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. Click the [OK] button. Start printing. • Up to 30 sets of user settings can be saved. •...
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Page 15: Using Saved Settings
USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. -
Page 16: Changing The Printer Driver Default
CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [start] button and then click... - Page 17 Click the [Printing Preferences] button on the [General] tab. In Windows 98/Me, click the [Setup] tab. Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help.
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Page 18: Printing From A Macintosh
PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network. -
Page 19: Select Paper Settings
Mac OS 9 Select [Page Setup] from the [File] menu of SimpleText. Select paper settings. (1) Make sure that the correct printer is selected. (2) Select paper settings. The paper size, paper orientation, and enlarge/reduce can be selected. (3) Click the [OK] button. The machine name that appears in the "Format for"... -
Page 20: Printing
PRINTING Mac OS X Select [Print] from the [File] menu of TextEdit. The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select print settings. - Page 21 Click the [Print] button. Printing begins. Mac OS 9 Select [Print] from the [File] menu of SimpleText. The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on your machine model.)
- Page 22 Select print settings. Click next to [General] and select the settings that you wish to configure from the pull-down menu. The corresponding setting screen will appear. Click the [Print] button. Printing begins.
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Page 23: Selecting The Paper
SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"... -
Page 24: Printing When The User Authentication Function Is Enabled
PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. - Page 25 Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number".
- Page 26 Display the job handling screen. (1) Make sure that the machine's printer name is selected. (2) Select [User Authentication]. The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Start printing.
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Page 27: Frequently Used Functions
FREQUENTLY USED FUNCTIONS This chapter explains frequently used functions. • SELECTING THE COLOUR MODE • PRINTING MULTIPLE PAGES ON ONE PAGE (page 32) • TWO-SIDED PRINTING (page 29) • STAPLING OUTPUT/PUNCHING HOLES IN • FITTING THE PRINT IMAGE TO THE PAPER (page 31) OUTPUT (page 34) -
Page 28: Black And White Printing
BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears. The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected on the [Main] tab, [Black and White] is also selected on the [Color] tab. -
Page 29: Two-Sided Printing
TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Paper Print results orientation Windows Macintosh... - Page 30 Macintosh Mac OS X (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.1.5, select the settings in [Duplex]. • In Mac OS X v10.2.8, select the settings in [Advanced]. Mac OS 9 (1) Select [Output/Document Style]. (2) Select [Flip on long edge] or [Flip on short edge].
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Page 31: Fitting The Print Image To The Paper
FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine. -
Page 32: Printing Multiple Pages On One Page
PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. - Page 33 Macintosh Mac OS X (1) Select [Layout]. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, select the desired type of borderline. Mac OS 9 (1) Select [Layout]. (2) Select the number of pages per sheet.
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Page 34: Stapling Output/Punching Holes In
STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. - Page 35 Windows (1) Configure the settings on the [Main] tab. (2) Select the binding edge. (3) Select the staple function or the punch function. • For the staple function, select the number of staples in the "Staple" menu. • For the punch function, click the [Punch] checkbox so that a checkmark appears.
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Page 36: Convenient Printing Functions
CONVENIENT PRINTING FUNCTIONS This chapter explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING • FUNCTIONS THAT COMBINE TEXT AND IMAGES PAMPHLETS AND POSTERS (page 48) • FUNCTIONS TO ADJUST THE SIZE AND • PRINT FUNCTIONS FOR SPECIAL PURPOSES ORIENTATION OF THE IMAGE (page 40) (page 51) - Page 37 Macintosh Mac OS X (This function cannot be used in Mac OS X v10.1.5.) (1) Select [Printer Features]. (2) Select the "Binding Edge". [2 Staples] can be selected in the "Staple" menu when a saddle stitch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. In Mac OS X v10.2.8, select from the "2-Side Printing"...
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Page 38: Increasing The Margin (Margin Shift)
INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text. When a finisher or saddle stitch finisher is installed, the staple function or the punch function can be used with this function. -
Page 39: Creating A Large Poster
Mac OS 9 (1) Select [Advanced]. (2) Select the binding edge and margin shift. CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). -
Page 40: Functions To Adjust The Size And Orientation Of The Image
FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in ABCD one orientation (such as envelopes or paper with punch ABCD... -
Page 41: Enlarging/Reducing The Print Image (Zoom/Xy-Zoom)
Mac OS 9 (1) Select [Page Setup] from the [File] menu and select [PostScript Options]. (2) Select the [Flip Horizontal] and [Flip Vertical] checkboxes The print image will show an image of the print result. (3) Click the [OK] button. ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a... - Page 42 Macintosh Mac OS X (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button. Mac OS 9 (1) Select [Page Setup] from the [File] menu and enter the ratio (%). (2) Click the [OK] button.
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Page 43: Reversing The Image (Mirror Image)
REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) (1) Click the [Advanced] tab. -
Page 44: Colour Mode Adjustment Function
COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Colour Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (1) Click the [Color] tab. -
Page 45: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a colour image in greyscale, colour text ABCD ABCD and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see when printed in greyscale. -
Page 46: Selecting Colour Settings To Match The Image Type (Advanced Colour)
SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour) Preset colour settings are available in the machine's printer driver for various uses. These enable printing using the most suitable colour settings for the colour image type. Advanced colour settings can also be configured to match the objective of the colour image, such as colour management settings and the screening setting for adjustment of colour tone expression. - Page 47 Macintosh Mac OS X (1) Select [Color]. (2) Select colour print settings. • To use the Mac OS Colour Management function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. • If you selected [4 Colors] from the "Neutral Gray" menu, select [Pure Black Print].
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Page 48: Functions That Combine Text And Images
FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, colour, density, and angle of the watermark text can be adjusted. -
Page 49: Printing An Image Over The Print Data (Image Stamp)
Mac OS 9 (1) Select [Watermark]. (2) Configure watermark settings. Detailed watermark settings can be configured such as selection of the text and editing of the colour. Select the text from the "Watermark" menu. Select the size and angle of the text and colour of the font from the corresponding menus. -
Page 50: (Overlays)
CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created XXXX XXXX overlay. By creating table rulings or a decorative frame in an application different from that of the text file and 1 100 1 100 XXXX... -
Page 51: Print Functions For Special Purposes
PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages. - Page 52 Macintosh Mac OS X (1) Select [Paper Feed]. (2) Select cover insertion settings. Select the paper tray or paper type for the first page in "First page from", and then select the paper tray or paper type used for the remaining pages in "Remaining from". Mac OS 9 (1) Select [General].
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Page 53: Adding Inserts When Printing On Transparency Film
ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film. -
Page 54: Printing A Carbon Copy (Carbon Copy)
Mac OS 9 (1) Select [Transparency Inserts]. (2) Select the transparency insert settings. To print the same content on the insert as is printed on the sheet of transparency film, select [On (Printed)] from the "Transparency Inserts" menu. Select the paper source and type if needed. -
Page 55: Printing Text On Tabs Of Tab Paper (Tab Printing)
PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) (This function is only available in Windows.) This function is used to print text on the tabs of tab paper. Printing tab text created in the printer driver (PCL6 only) Text to be printed on tabs can be entered in [Tab Paper Print] on the [Paper] tab of the printer driver properties window, and detailed settings can be configured such as the size of the tabs, the starting position, the distance... - Page 56 Printing tab text created in a software application (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings. To shift the image, directly enter a number or click the button.
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Page 57: Convenient Printer Functions
CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machines are required to use this function. Example: Printing 4 sets of copies Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets. -
Page 58: Saving And Using Print Files (Retention/Document Filing)
SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users. - Page 59 Macintosh Mac OS X (This function cannot be used in Mac OS X v10.1.5.) (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number).
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Page 60: Printing Without The Printer Driver
PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below. -
Page 61: Directly Printing A File On An Ftp Server
DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. To configure FTP server settings, click [Application Settings] and then [FTP Print Settings] in the Web page menu, and configure the settings in "FTP Print Settings from Operation Panel". -
Page 62: Directly Printing A File In Usb Memory
Print the selected file. Print Cancel File-01.tiff (1) Select print conditions. If you selected a file (PCL or PS) in step 3 that includes Paper Select Number of Prints print settings, the settings will be applied. Auto B/W Print (1 999) (2) Touch the [Print] key. - Page 63 Touch the key of the file that you wish to USB Memory print. File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be Folder01 printed. File-02.tiff • The icon is displayed to the left of keys of folders in the File-03.tiff USB memory.
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Page 64: Directly Printing From A Computer
DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver. In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your computer, such as a file on another computer connected to the same network. -
Page 65: E-Mail Print
E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu. -
Page 66: Printing An Encrypted Pdf File
PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device connected to the machine, follow the steps below to enter the password and begin printing. -
Page 67: Useful Information
USEFUL INFORMATION GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key. -
Page 68: Cancelling A Print Job
CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. Press the [JOB STATUS] key. JOB STATUS Cancel the job. (1) Touch the [Print Job] tab. Print Job Scan to Fax Job Internet Fax Job Queue... -
Page 69: Changing To Another Paper Size And Printing When Paper Runs Out
CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine. -
Page 70: Printer Driver Specifications
PRINTER DRIVER SPECIFICATIONS PRINTER DRIVER SPECIFICATION LIST Windows Macintosh Function PCL6 PCL5c Frequently Copies 1-999 1-999 1-999 1-999 1-999 used Orientation functions N-Up Number 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,9,16* 2,4,6,9,16 pages Order Selectable Selectable Selectable Selectable Selectable Border On/Off On/Off On/Off Selectable 2-Sided Print Fit To Page... - Page 71 Windows Macintosh Function PCL6 PCL5c Special Different Paper functions Transparency Inserts Carbon Copy Tab Printing *5,11 Tandem Print Retention *5,11 Document Filing *5,11,12 Colour mode Colour Adjustment adjusting Text To Black/ function Vector To Black Advanced Colour Functions to Watermark combine text Image Stamp and images...
- Page 72 Printer Guide MODEL: MX-5500N MX-6200N MX-7000N MX7000-GB-PRT-Z1...