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Sharp FO-4500 Operation Manual

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MODEL
FO-4500
FACSIMILE
OPERATION MANUAL
QUICK REFERENCE GUIDE
1. INSTALLATION
2. INITIAL SETTINGS
3. BASIC OPERATIONS
4. SPECIAL FUNCTIONS
5. OPTIONAL SETTINGS
6. PRINTING OUT REPORTS AND LISTS
7. MAINTENANCE
8. TROUBLESHOOTING
SPECIFICATIONS
INDEX

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Summary of Contents for Sharp FO-4500

  • Page 1 MODEL FO-4500 FACSIMILE OPERATION MANUAL QUICK REFERENCE GUIDE 1. INSTALLATION 2. INITIAL SETTINGS 3. BASIC OPERATIONS 4. SPECIAL FUNCTIONS 5. OPTIONAL SETTINGS 6. PRINTING OUT REPORTS AND LISTS 7. MAINTENANCE 8. TROUBLESHOOTING SPECIFICATIONS INDEX...

  • Page 2: Mains Plug Wiring Instructions

    FO4500H-CLASS-1 MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover, under no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied, cut off the mains plug and fit an appropriate type observing the wiring code below.
  • Page 3 <P=001> FO4500H-QRQR QUICK REFERENCE GUIDE Note: Steps which are optional are enclosed in a dotted frame: Transmitting documents Load Lift telephone → → RESOLUTION → Using extension tele- Dial using document handset telephone phone START Wait for → → → Hang up reception tone Load...
  • Page 4 <P=002> QUICK REFERENCE GUIDE FUNCTION key menu The following chart shows the layout of the functions and settings accessed by pressing the FUNCTION key. First press the FUNCTION key, the appropriate numeric key as shown, and then "#" or "*" until the desired setting appears. Instructions for making each setting appear in the display.
  • Page 5 <P=003> QUICK REFERENCE GUIDE Serial Polling Program/Group Memory Mode Mode Polling Mode Program Entry (4-12) Memory Polling Set Mode (4-25) (4-13) Group Entry Memory Polling Mode (2-10) Clear (4-14) QUICK REFERENCE GUIDE Quick-iii...
  • Page 6 QUICK REFERENCE GUIDE Notes Quick-iv QUICK REFERENCE GUIDE...
  • Page 7 FO4500H-INBU INTRODUCTION Welcome to the FO-4500 and thank you for choosing Sharp! In addition to providing you with the ease and convenience of plain-paper printing, the FO-4500 features a variety of special functions designed to increase the range and power of your communications.
  • Page 8 <P=002> INTRODUCTION Your Sharp FO-4500 Facsimile Transceiver is approved for connection to the Public Switched Telephone Network (PSTN), it is also approved for connection via a Private Branch Exchange (PBX), and can be used with either Loop Disconnect (LD) or Dual Tone Multi-Frequency (DTMF) signalling.
  • Page 9 <P=003> INTRODUCTION Series connection When connected via series apparatus, difficulties may occasionally be experienced when making calls to the PSTN and by both parties during telephone conversations. If difficulties are experienced, contact the supplier or maintainer of the series apparatus in the first instance.

  • Page 10: Table Of Contents

    <P=001> FO4500H-TCTC TABLE OF CONTENTS 1. INSTALLATION Unpacking Checklist ........1-1 Installing the Printer Cartridges .

  • Page 11: Installation

    <P=001> FO4500H-ISUN INSTALLATION UNPACKING CHECKLIST After unpacking your fax, make sure you have all the items shown below. If any are missing, contact your dealer. Rapid key labels Telephone line cord A4 paper size labels Extension telephone Document socket adapter carrier Received British Telecom fax...

  • Page 12: Installing The Printer Cartridges

    <P=001> FO4500H-ISPC INSTALLING THE PRINTER CARTRIDGES The laser printer in your fax creates printed text and images by applying toner to the page with a photoconductive drum. Follow the steps below to install or replace the toner cartridge and the drum cartridge. Press the button on the side of the printer compartment, and open the printer cover.
  • Page 13 <P=002> INSTALLING THE PRINTER CARTRIDGES Align the arrowhead on the right side of the drum cartridge (the right side is marked "R") with the arrowhead pointing down which is marked on the right side of the compartment, and insert the cartridge into the compartment so that the ends of the cartridge move along the guides on the sides of the compartment.
  • Page 14 <P=003> INSTALLING THE PRINTER CARTRIDGES Close the printer cover. START If you replaced the toner cartridge, LIFE reset the toner counter by pressing the LIFE key (flip up the Rapid Key overlay if necessary), the "2" key, and the START key. START If you replaced the drum cartridge, LIFE...
  • Page 15 <P=001> FO4500E-ISAC ATTACHMENTS AND CONNECTIONS Power lead Plug the power lead into a 230 V, 50 Hz, earthed (3-prong) AC outlet. Press the power switch to turn on the power. • • Caution: The mains outlet (socket-out- let) shall be installed near the equip- ment and shall be easily accessible.

  • Page 16: Assembly And Connections

    <P=002> ASSEMBLY AND CONNECTIONS Connecting a telephone If desired, you can connect a telephone to the fax machine. Insert the end of the line for the telephone into the provided adapter, and then insert the adapter plug into the "TEL. SET"...
  • Page 17 This function is available as an option. Consult your dealer if you wish to use it. If desired, you can connect the FO-4500 to the serial port of any compatible computer. If you have the proper software, this will allow you to perform fax operations from your computer.

  • Page 18: Loading Printing Paper

    <P=001> FO4500H-ISLP LOADING PRINTING PAPER The paper cassette and the paper tray hold the paper on which received documents are printed. If needed, a second cassette (FO-45A4) is available as an option from your dealer. The paper cassette can hold 500 sheets of A4-size paper. The paper tray can hold 150 sheets of A4-size paper.
  • Page 19 <P=002> LOADING PAPER Push the pressure plate down until it locks into position. Place a stack of paper in the cassette, print side up. Make sure the two far corners of the paper go under the paper holders as shown. •...
  • Page 20 <P=003> LOADING PAPER Loading the paper tray Rotate the received document tray back. Grasp the hand hold on the original document IN tray as shown, and open it. Place the paper in the tray. Close the original document IN tray. If desired, attach an A4 label to the fax as shown.

  • Page 21: Initial Settings

    <P=001> FO4500H-IPOP INITIAL SETTINGS A LOOK AT THE OPERATION PANEL Before you can begin using your fax, there are some settings which must be made using the keys on the operation panel. First take a moment to familiarize yourself with the operation panel, and then make the settings as described on the following pages.
  • Page 22 <P=002> A LOOK AT THE OPERATION PANEL RELAY key Rapid Dial keys Press this key to send a LIFE key Press one of these keys to dial a fax document to another fax machine Press this key, followed number automatically (these keys and have that machine in turn by the "1"...
  • Page 23 <P=003> A LOOK AT THE OPERATION PANEL REPORT key Press this key to print out a report on the transaction SPEED DIAL key just completed. FUNCTION key Press this key to dial a Press this key to select Speed Dial number. various special functions.

  • Page 24: Entering Your Name And Fax Number

    "*" key.) START Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate keys as shown on the following page. (Example: "SHARP") (Maximum of 24 characters.) START STOP STOP Press the STOP key twice to return to the date and time display.

  • Page 25: Entering Letters For Names

    <P=001> FO4500H-IPEL ENTERING LETTERS FOR NAMES Names are programmed by pressing the letter entry keys (if the Rapid Key overlay is up, first flip it down). To enter a letter, press the key on which the letter is marked. The letter will appear in the display.

  • Page 26: Setting The Date And Time

    <P=001> FO4500H-IPSD SETTING THE DATE AND TIME The date and time appear in the display, on reports, at the top of each page you transmit, and are also used for timer operations. Set the date and time by pressing the keys on the operation panel as shown below.
  • Page 27 <P=001> FO4500H-IPAD STORING NUMBERS FOR AUTOMATIC DIALLING Automatic dialling is a quick and convenient way of dialling which is done by either pressing a Rapid Key (Rapid Key Dialling), or pressing the SPEED DIAL key and entering 1-, 2-, or 3-digit number (Speed Dialling). To use Automatic Dialling, you must first store the full number in your fax.

  • Page 28: Storing Numbers For Automatic Dialing

    <P=002> STORING NUMBERS FOR AUTOMATIC DIALING Step Press these keys: Comments FUNCTION "ENTRY MODE" will appear in the display. "FAX/TEL # MODE" will appear in the display. Select SET. To store a Rapid Key number, press a Rapid Key (to select Rapid Keys 33 through 48, flip the Rapid Key overlay up).

  • Page 29: Clearing Numbers

    <P=003> STORING NUMBERS FOR AUTOMATIC DIALING Enter a name for the back-up number (max. of … 20 letters). (Example) If you don’t want to enter a name, skip this step. START Return to Step 4 to store another number, or STOP press STOP to exit.
  • Page 30 <P=004> STORING NUMBERS FOR AUTOMATIC DIALING Storing Numbers in Group Keys Group Keys allow you to dial a group of fax numbers automatically by simply pressing the appropriate Group Key once. Group Keys are convenient for the Broadcasting and Serial Polling functions, which are used to transmit to or receive from a group of other fax machines.

  • Page 31: Volume Adjustment

    <P=001> FO4500H-IPVA VOLUME ADJUSTMENT You can adjust the volume of the speaker and ringer using the UP and DOWN keys on the operation panel (flip up the Rapid Key overlay to access the keys). Speaker The speaker has three volume levels: HIGH, MIDDLE, and LOW. To adjust the volume of the speaker, press the SPEAKER key and then press the UP or DOWN key until the desired level appears in the display.
  • Page 32 VOLUME ADJUSTMENT Notes 2-12 INITIAL SETTINGS...

  • Page 33: Basic Operations

    <P=001> FO4500H-BOPS BASIC OPERATIONS SENDING DOCUMENTS Transmittable documents Your fax can transmit most standard office documents. Specific guidelines are as follows: Size and weight The size and weight of documents which you can load in the document feeder depend on whether you load one sheet at a time or several sheets at once. One sheet at a time: 52 g/m 157 g/m...
  • Page 34 Dual access The FO-4500 features full dual access, which means that you can load a document and dial even when the fax is occupied with another operation. After you dial (when you use automatic dialling), your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed.
  • Page 35 (To transmit the document ahead of any documents waiting in memory for transmission, press the PRIORITY key.) The FO-4500 can hold approximately 50 pages of average content in memory. Less pages can be held if any were scanned using fine or halftone resolution. A variety of memory add-on options are available from your dealer if you need to expand memory.
  • Page 36 <P=004> SENDING DOCUMENTS Checking documents in memory To display information on the documents that are waiting in memory for transmission, follow the steps below. You can also cancel a transmission with this procedure. Step Press these keys: Comments Press the MEM.STATUS key (flip up the Rapid MEM.STATUS Key overlay if necessary) and the "2"...
  • Page 37 <P=005> SENDING DOCUMENTS Loading the document Up to 50 pages can be placed in the feeder at one time. The pages will be automatically fed into the fax starting from the page on the bottom. ♦ If you need to send or copy more than 50 pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.
  • Page 38 <P=006> SENDING DOCUMENTS Optional transmission settings If desired, there are several transmission settings which are possible before dialling and transmitting the document. Note: To make the settings, the document must first be loaded in the feeder. Resolution Your fax has 4 resolution settings: STANDARD: Use STANDARD for ordinary documents.

  • Page 39: Cover Sheet

    <P=007> SENDING DOCUMENTS Contrast The contrast is normally set to AUTO, which means that the machine automatically controls the contrast. However, for very light documents you can change the setting to DARK, and for documents with a dark background you can change the setting to LIGHT.
  • Page 40 <P=008> SENDING DOCUMENTS Batch Page Numbering (Page Counter) This setting is used to change the page numbering of the transmitted document from simple numbering ("P.1", "P.2", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.
  • Page 41 <P=001> FO4500H-BOSD SENDING DOCUMENTS Dialling and transmission Once you have loaded the document and made any desired contrast/resolution settings, you are ready to dial the number of the receiving fax machine and transmit the document. There are several ways of dialling, and you can select the one which best suits your needs.
  • Page 42 <P=002> SENDING DOCUMENTS When you hear the reception tone, START press the START key on your fax. Hang up the extension phone if you used one. • • When transmission is completed, the fax will beep once. Direct Keypad Dialling If you do not need to talk with the other party before sending the fax, you can just dial;...
  • Page 43 <P=003> SENDING DOCUMENTS Speed Dialling If the number you want to dial has been stored as a Speed Dial number, you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number (see "Storing Numbers for Automatic Dialling" in Chapter 2). Press the SPEED DIAL key and then SPEED DIAL enter the Speed Dial number by...
  • Page 44 <P=004> SENDING DOCUMENTS Using the SEARCH DIAL key If you don’t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the loaded document by simply pressing the START key.

  • Page 45: Automatic Redialling

    <P=005> SENDING DOCUMENTS START Press the START key. The document will be automatically transmitted once the connection is made. Note: The SEARCH DIAL key can be used to access the first number in a Chain Dialling sequence, but not subsequent numbers. Checking the telephone line status The display normally shows the date and time and prompts related to operations you are performing.

  • Page 46: Receiving Documents

    <P=001> FO4500H-BORD RECEIVING DOCUMENTS Your fax has two modes of reception: AUTO and MANUAL. With MANUAL reception, you must first answer the call on an extension telephone connected to the same line and then press the START key on your fax to receive a document. With AUTO reception, your fax automatically answers each call and receives the incoming document.
  • Page 47 <P=002> RECEIVING DOCUMENTS MANUAL reception Answer the call on an extension telephone connected to the same line. START You will either hear a fax tone or the other party will speak to you. • • If you hear a fax tone, press the START key on the fax.
  • Page 48 <P=003> RECEIVING DOCUMENTS Substitute reception into memory If your fax runs out of paper, toner, or the paper jams, incoming documents will be automatically stored in memory. When you have received a document in memory, FAX RCVD IN MEMORY will appear in the display, together with NO PAPER, REPLACE TONER, or PAPER JAM.

  • Page 49: Making Copies

    <P=001> FO4500E-BOCY MAKING COPIES Your fax can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as an office copier. ♦ You can perform all steps of a copy operation even when the fax is busy printing other copy jobs, or when it is printing a received document after the line has been disconnected.
  • Page 50 <P=002> MAKING COPIES Checking copy operations in memory You can display the status of copy jobs in memory by following the steps below. You can also cancel copy jobs with this procedure. Step Press these keys: Comments Press the MEM.STATUS key (flip up the Rapid MEM.STATUS Key overlay if necessary) and the "1"...

  • Page 51: Special Functions

    <P=001> FO4500H-SFBR SPECIAL FUNCTIONS BROADCASTING This function allows you to send the same document to many different locations with just one operation. First load the document, then enter the numbers of the receiving machines. The document will be automatically transmitted to each location. Load the document(s).
  • Page 52 <P=002> BROADCASTING Press the START key twice. START START Transmission will begin. • • A Transaction Report is automatically printed out after Broadcasting is com- pleted. Check the "Note" column of the report to see if any of the locations are marked "Busy"...

  • Page 53: Confidential Operations

    When the receiving party enters the correct passcode, the document will be printed out. ♦ Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability.
  • Page 54 <P=002> CONFIDENTIAL OPERATIONS Dial the receiving unit using one of the following methods: • • Press a Rapid Key. START • • Press the SPEED DIAL key and enter SPEED DIAL a Speed Dial number. (If you enter less than 3 digits, press the START key to complete the entry.) Press the START key.
  • Page 55 Letters for Names" in Chapter 2. START Note: After entering the passcode, your fax will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer. Clearing the passcode Step Press these keys:...
  • Page 56 <P=004> CONFIDENTIAL OPERATIONS Enter the 2-digit number identifying the mailbox (Example) you want to clear. Enter the 4-digit passcode with the numeric keys. (Example) START Printing out received documents When you have received a confidential document, RCVD CONF. FAX will appear in the display.

  • Page 57: Relay Request

    Number of digits in number (max. of 30 per number) ♦ If the FO-4500 acts as a relay machine and receives a relay request, only Speed Dial numbers of end receiving machines from "00" to "99" can be entered in the re- lay group.
  • Page 58 <P=002> RELAY REQUEST Step Press these keys: Comments RELAY "RELAY FUNCTION" will appear in the display. "RELAY GROUP SET" will appear in the display. Enter a 2-digit relay group number ("01" to "10"). (Example) This number identifies the relay group. START Enter the fax number of the relay machine using SPEED DIAL...
  • Page 59 <P=003> RELAY REQUEST Enter a full fax number (skip this step if you don’t want to enter full numbers). Include the area code (e.g. "201") if the number is outside of the (Example) calling area of the relay unit. START Press START and go back to Step 13 if you want to enter another full number.
  • Page 60 <P=004> RELAY REQUEST Making a relay request Important: • • To make a relay request, your fax number must be entered into the Relay Passcode List of the relay fax machine by the operator of that fax. (Your number must also be correctly entered in your fax as described in "Entering Your Name and Fax Number"...
  • Page 61 <P=005> RELAY REQUEST Relay Broadcast Your fax can also act as a relay station. It will receive a document from a fax machine making a relay request, and automatically broadcast it to the stations which the requesting machine specifies. In order for a fax machine to make a relay request, you must first give it permission by storing its fax number in the Relay Passcode List.

  • Page 62: Polling

    <P=001> FO4500H-SFPO POLLING Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax to both poll and be polled by others. Polling others To poll another fax machine, follow the steps below.
  • Page 63 <P=002> POLLING Serial Polling using a Group Key If the fax machines you want to poll have all been programmed into one Group Key, you can poll them by simply pressing that Group Key. ♦ Make sure no documents are in the feeder before you press the Group Key. Being polled (Memory polling) To let another fax machine poll your fax, you must first store the document in memory as shown in the procedure below.
  • Page 64 The steps for programming these numbers are described in the following pages. Note: System and ID numbers can only be used if the other fax machine is also a Sharp machine. Turning Polling Security on and off Polling Security is turned on or off with Option Setting 8. The procedure is described in Chapter 5, "Optional Settings".
  • Page 65 <P=004> POLLING Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your fax’s list of permitted numbers. Step Press these keys: Comments FUNCTION ENTRY MODE will appear in the display. PASSCODE # MODE will appear in the display. Press "1"...
  • Page 66 <P=005> POLLING Enter the number (4 digits) with the numeric (Example) keys. START STOP Press STOP one or more times until you return to the date and time display. Storing and clearing ID numbers for polling permission Up to five 4-digit ID numbers can be programmed in your fax for giving and receiving polling permission.

  • Page 67: Timer Operations

    <P=001> FO4500H-SFTI TIMER OPERATIONS The Timer function allows you to set an operation to be performed automatically at a time you specify. Up to 48 operations can be set at any one time, and the time of each can be set up to a week in advance. You can use this function to take advantage of lower off-peak call rates without having to be there when the operation is performed.
  • Page 68 <P=002> TIMER OPERATIONS Enter the hour (2 digits - "00" to "23"). (Example) Enter the minute (2 digits - "00" to "59"). (Example) Enter the day of the week by entering the appropriate code number (see above table). (Skip this step if the operation will be done within (Example: Thursday) the next 24 hours.) START...
  • Page 69 <P=003> TIMER OPERATIONS Confidential transmission (Continued from "Initial procedure".) Enter the mailbox number (2 digits). (Skip this step if the receiving machine does not have mailboxes.) START Enter the fax number of the receiving machine using one of the following methods: START •...
  • Page 70 <P=004> TIMER OPERATIONS Polling (Continued from "Initial procedure".) Enter the fax number of the machine to be polled using one of the following methods: START • Press a Rapid Key. SPEED DIAL • Press SPEED DIAL and enter a Speed number.
  • Page 71 <P=005> TIMER OPERATIONS Broadcasting (Continued from "Initial procedure".) Enter the numbers of the receiving machines using one or more of the following methods: • Press one or more Rapid Keys. START SPEED DIAL • Enter one or more Speed Dial numbers, pressing SPEED DIAL before each number.
  • Page 72 <P=006> TIMER OPERATIONS START Load the document START The document will be scanned into memory. Cancelling a timer operation If you need to cancel a timer operation before it is performed, use the procedure shown below. ♦ You need to know the number assigned to the operation in order to cancel it. If you don’t remember the number (it appears in the display when you set the operation), print out the Timer List (see Chapter 6, "Printing Out Reports and Lists").

  • Page 73: Batch Transmission

    <P=001> FO4500H-SFBT BATCH TRANSMISSION Batch transmission allows you to store a number of documents in memory at different times for automatic transmission to one location at a set time. If you often send documents to a particular location, this function helps reduce telephone line costs by allowing you to conveniently send multiple documents on one connection.
  • Page 74 <P=002> BATCH TRANSMISSION Press the appropriate Batch Key. • • After scanning, the message number assigned to your document will appear in the display. SPACE SHIFT CLEAR (Example) Press the STOP key. STOP • • The document will be transmitted along with any other documents stored under the same key at the designated time.

  • Page 75: Entering And Using Programs

    <P=001> FO4500H-SFEP ENTERING AND USING PROGRAMS If you frequently perform the same operation involving the same party, you can program all the steps of the operation into one Program Key. This allows you to perform the operation by simply pressing that key. Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key.
  • Page 76 <P=002> ENTERING AND USING PROGRAMS Enter the minute (2 digits - "00" to "59"). (Example) Enter the day of the week by entering the appropriate code number (see previous table). (Skip this step if the operation will be done within (Example) 24 hours of pressing the Program Key.) START...
  • Page 77 <P=003> ENTERING AND USING PROGRAMS START If you want the document to be sent from START DOCUMENT memory, press START. If you want the document to be sent from the feeder, press DOCUMENT. (This is not possible if you made a timer setting.) STOP Press STOP one or more times until you return to the date and time display.
  • Page 78 <P=004> ENTERING AND USING PROGRAMS Polling (Continued from "Initial procedure".) Enter the fax number of the machine to be polled using one of the following methods: START • Press a Rapid Key. SPEED DIAL • Press SPEED DIAL and enter a Speed number.
  • Page 79 <P=005> ENTERING AND USING PROGRAMS Broadcasting (Continued from "Initial procedure".) Enter the numbers of the receiving machines using one or more of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers, pressing SPEED DIAL before each number.
  • Page 80 <P=006> ENTERING AND USING PROGRAMS If you want the document to be sent from START DOCUMENT memory, press START. If you want the document to be sent from the feeder, press DOCUMENT. (This is not possible if you made a timer setting.) STOP Press STOP one or more times until you return to the date and time display.
  • Page 81 <P=007> ENTERING AND USING PROGRAMS Being polled (Memory polling) (Continued from "Initial procedure".) Press "1" to allow polling to be done only once, or "2" to allow it to be done repeatedly. START CONTRAST Adjust the resolution and contrast if desired RESOLUTION (otherwise skip this step).
  • Page 82 <P=008> ENTERING AND USING PROGRAMS Using a Program Key A programmed operation is performed as follows: Load the document. • • Skip this step if the operation is a poll- ing operation. Press the appropriate Program Key. SPACE SHIFT CLEAR (Example) To cancel a programmed timer operation If a Program Key has been pressed for a timer operation and you need to cancel the...

  • Page 83: Department Control

    Department Control can only be activated by Sharp dealer service. If you want to use this function, contact your dealer. ♦ Department Control allows you to track the number of pages transmitted as well as the transmission time for each authorised department or person.
  • Page 84 <P=002> DEPARTMENT CONTROL … Enter a name for the Department Code (max. of 20 letters). (See "Entering letters for names" in (Example) Chapter 2.) START STOP Return to Step 4 to enter (or clear) another Department Code, or press STOP one or more Step 4 or times until you return to the date and time display.

  • Page 85: Anti Junk Fax

    <P=001> FO4500H-SFAJ ANTI JUNK FAX The Anti Junk Fax function allows you to block reception of faxes from parties which you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 21 to YES as described in Chapter 5, and then enter the fax numbers from which you do not want to receive faxes as shown below.

  • Page 86: Duplex Scanning

    <P=001> FO4500H-SFDS DUPLEX SCANNING FOR TWO-SIDED DOCUMENTS To transmit or copy documents which have printing or graphics on both sides of the page or pages, use Duplex Scanning. With this function, you simply feed the document (all pages) through the machine once, turn the stack of pages over, and feed it through again.

  • Page 87: Optional Settings

    <P=001> FO4500H-OSOS OPTIONAL SETTINGS A variety of optional settings are available which you can use to fine-tune your fax to better suit your needs. The settings are made by pressing the panel keys, and each setting is described in the list below. Accessing the settings Step Press these keys:...
  • Page 88 <P=002> OPTIONAL SETTINGS Setting 4: ACTIVITY REPORT AUTO PRINT OUT Press "1" (YES) to have your fax automatically print out an Activity Report once every 30 operations. (The report can still be printed out manually when desired.) Press "2" (NO) to turn automatic print-out off.
  • Page 89 <P=003> OPTIONAL SETTINGS Setting 11: MEMORY SCANNING Press "2" (REDUCE) to have the fax reduce the size of documents wider than 8.9" (226 mm) when it scans them into memory for transmission operations. If "1" (1:1) is pressed, the document will be stored at actual size, and if the receiving machine only uses 8.3" (210 mm) paper, the parts outside of that width will not be printed.
  • Page 90 <P=004> OPTIONAL SETTINGS Setting 16: CASSETTE SELECTION Press "1" if you want the fax to automatically select the source from which it draws paper for printing according to the size of the document received or copied. If you want to set an order of priority among the sources for drawing paper, press the appropriate key as follows depending on whether you have one or two cassettes.
  • Page 91 <P=005> OPTIONAL SETTINGS Setting 21: JUNK FAX NUMBER CHECK Press 1 to prevent reception from fax numbers entered in the Anti Junk Fax List. Press 2 to allow reception from all numbers. Initial setting: 2 • Setting 22: ALARM VOLUME This sets the volume of the beep sound which alerts you to error conditions and informs you that operations have been completed.
  • Page 92 <P=006> OPTIONAL SETTINGS Setting 29: VERIFICATION STAMP Press "1" if you want the fax machine to stamp each original document page as it is scanned. After scanning, you can check to see if all pages have been stamped to verify that no double feeds occurred.

  • Page 93: Printing Out Reports And Lists

    <P=001> FO4500H-PRPR PRINTING OUT REPORTS AND LISTS You can print a variety of lists showing settings and information entered in the fax. You can also print out reports on recent activity and reports on individual transactions after they are made. Each list and report is described below. Printing out a list Step Press these keys:...

  • Page 94: Transmission Errors

    CANCEL 5 - A relay request was not successful because the machine to which the request was made has no relay function, it is not a Sharp model, or its memory was full. CANCEL 6 - A relay request was not successful because your machine’s fax number has not been entered into the relay machine’s list of permitted numbers, an automatic...
  • Page 95 <P=003> PRINTING OUT REPORTS AND LISTS Timer list This list shows the timer operations which are currently set. Telephone Number List This list shows the fax and voice numbers which have been stored for automatic dialling. Relay Group List This list shows the relay groups which have been stored. PRINTING OUT REPORTS AND LISTS...
  • Page 96 <P=004> PRINTING OUT REPORTS AND LISTS Passcode List This list shows settings made for polling security, your name and fax number as entered in the fax machine, a sample of the header printed at the top of every page you transmit (HEADER PRINT), and the numbers entered in the relay passcode list. Optional Setting List This list shows the current status of the optional settings.
  • Page 97 <P=005> PRINTING OUT REPORTS AND LISTS Batch Transmission List To check the documents which have been stored for batch transmission, you can print out the Batch Transmission List. Department Usage List This list shows total transmission time and pages transmitted (including polling time and pages polled) for each department during the period indicated on the list.

  • Page 98: Transaction Report

    <P=006> PRINTING OUT REPORTS AND LISTS Anti Junk Number List This list shows the fax numbers from which reception is not allowed. Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax is set at the factory to print out the report after every transmission, but you can change the setting to have it printed out under a variety of other conditions.

  • Page 99: Maintenance

    <P=001> FO4500H-MAMA MAINTENANCE Scanning glass and rollers Clean the reading glass and rollers frequently to ensure the quality of transmitted images and copies. Rotate the received document tray back, open the operation panel by squeezing the operation panel release on the right side of the operation panel (marked "PULL OPEN"), and clean the parts as shown below.
  • Page 100 <P=002> MAINTENANCE Verification Stamp If you are using the verification stamp function, you will need to replace the ink cartridge in the stamp unit when it runs out of ink (when the stamped mark on original documents becomes faint). A new ink cartridge can be obtained from your dealer. Remove the original document OUT tray.

  • Page 101: Troubleshooting

    If the receiving machine is in manual mode with no attendant, reception will not be possible. • • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • • Check the display for error messages.
  • Page 102 <P=002> PROBLEMS AND SOLUTIONS The printing paper does not come • • The printing paper may be jammed. See "Clearing Jammed out. Printing Paper" in this chapter. • • Make sure that the printing paper is properly loaded in your machine.

  • Page 103: Messages And Signals

    If no paper source is indicated, all paper sources are out of paper. A relay request has been denied because the other machine NO RELAY FUNC does not have a relay broadcast function, its memory is full, or it is not a Sharp machine. TROUBLESHOOTING...
  • Page 104 <P=002> DISPLAY MESSAGES The SPEAKER key has been pressed and the fax is waiting ON HOOK DIAL MODE for you to dial. The printing paper is jammed. See the following section, PAPER JAM "Clearing Paper Jams". A confidential fax has been received in memory. Print it out as RCVD CONF.

  • Page 105: Clearing Paper Jams

    <P=001> FO4500H-TSCP CLEARING PAPER JAMS Clearing a jammed document If a document doesn’t feed through the scanner properly during transmission or copying, or DOCUMENT JAM appears in the display, first try pressing the START key. If the document doesn’t come out of the feeder, open the operation panel by squeezing the operation panel release on the right side of the operation panel (marked "PULL OPEN"), and gently pull out document.
  • Page 106 <P=002> CLEARING PAPER JAMS Gently pull the paper out of the compartment. • • If the leading edge of the paper has en- tered the fusing unit, first pull the lead- ing edge out of the fusing unit, then pull the paper out of the compartment. •...
  • Page 107 Weight: Approx. 26 kg * Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode, excluding time for protocol signals (i.e., ITU-T phase C time only). As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice.

  • Page 108: Specifications Spec-I

    SPECIFICATIONS Notes Spec-ii SPECIFICATIONS...

  • Page 109: Index

    FO4500H-ININ INDEX Display messages, 8-3 Document carrier, 3-2 Activity Report, 6-1 Document feeder, 3-5 Automatic print-out, 5-2 Document guides, 3-5 Alarm volume, 5-5 Document restrictions, 3-2 Anti Junk fax, 4-35, 5-5 Document rollers, 7-1 Anti Junk Number List, 6-6 Document sizes, 3-1 Audible signals, 8-4 Down key, 2-2 Auto cover sheet, 5-2...
  • Page 110 INDEX Normal dialling, 3-9 Scanning glass, cleaning, 7-1 Number of rings in auto reception, 5-1 Search Dial key, 2-2 Number of rings in manual reception, 5-1 Search Dialling, 3-12 Sender’s name and number, entering, 2-4 Service indicator, 2-1 Shift key, 2-2 Optional Setting List, 6-4 SP key, 2-2 Space key, 2-2...

  • Page 111: Laser Safety Information

    FO4500H-LASER LASER SAFETY INFORMATION This facsimile contains a Class 1 laser device which complies with EN60825 and therefore does not produce hazardous laser radiation. Details of the laser are as follows. Caution This product contains a low power laser device, the operation of which is protected by a safety interlock system.
  • Page 112 FO4500H-BACK SHARP ELECTRONICS (U.K.) LTD. Sharp House, Thorp Road, Newton Heath, Manchester, M40 5BE SHARP CORPORATION PRINTED IN JAPAN (TINSE3776SCZA)

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