Philips CRYSTAL 650 User Manual page 62

Click in the toolbar on New, Document, and se-
1
lect Fax.
Faxing a scan: Click on Scanner and lay the
a
document with the printed side face down in the
flatbed scanner (see also section Machine Func-
tions / Installation / Loading Documents).
Faxing/forwarding a PC document (file for-
b
mats: *.tif (*.tiff); *.fax): Click on Memory and se-
lect Programs > Companion Suite IH > Docu-
ments > Fax. Here you will find all the documents
that you have sent and received via the PC. In the
Received folder, you can select received faxes and
forward them to another recipient.
2 Enter the telephone number of the recipient. There
are multiple ways to do this: Enter the telephone
number of the subscriber in the field Recipient
and click on ^, or select a telephone book entry
under Adress book and click on >. You can also
send your fax to multiple recipients.
²
Select an entry in the recipient list and click
on to remove a subscriber from the list.
If you are operating your multifunction machine
on a private branch exchange, enter the config-
ured outside line access code for PC fax trans-
mission (see section Machine Functions / Set-
tings / Private Branch Exchange (PABX)).
3 Click on Cover page to include sender identifica-
tion. Use a saved version or create a new title page
(see also Fax Settings on PC). Confirm your entries
with .
Click on Advanced Options to set the desired
4
resolution or to send your fax at a later time. Click
on .
Then click on
5
6 The fax management folder Outbox informs you
about the transmission status of your faxes. If you
would like to cancel a fax transmission, select the
fax message and click in the toolbar on Stop.
²
If you would like to save your fax as a tem-
plate, click on
current function.)
62
. The fax is sent.
. (Press to cancel the
After the transmission, the machine prints out
a transmission report, depending on the settings
(see also Changing PC Fax Settings).
If the fax send folder contains approximately
30 entries, your multifunction machine auto-
matically prints out a journal and a Log entry
is created in the folder Send log, which docu-
ments your fax transmissions. The log entries are
automatically printed once enough entries for a
full A4 page are collected (see Changing PC Fax
Settings).
Fax Transmission via PC Applications
You can send a document as a fax from any Windows
program.
1 Within the application, click on File > Print and
select Companion Suite Fax as the printer name.
The Fax dialog appears. You can use this to send
2
the document as a fax.
Receiving Faxes
Æ
Please note that you must activate PC fax re-
ception on your multifunction machine with
function 38 (see section Machine Functions /
Fax / Setting Advanced Reception Options).
When a new fax message arrives, the symbol t appears
on the lower edge of the Companion – Manager Fax
dialog. If you have not changed the factory settings for
fax reception, faxes are automatically received in the fax
management folder Inbox and printed out.
Reading Fax Messages
Select the desired fax message in the folder Inbox and
click in the toolbar on Preview to read the fax.
Printing Fax Messages
Select the desired fax message in the folder Inbox and
click in the toolbar on Print to print the fax.
²
If the received faxes folder contains ap-
proximately 30 entries, your multifunction
machine automatically prints out a journal and
a Log entry is created in the folder Reception
log, which documents your fax transmissions.
The log entries are automatically printed once
enough entries for a full A4 page are collected
(see Changing PC Fax Settings).
Changing PC Fax Settings
Print and Send Options
1 Click in the menu bar on Tools > Options >
Fax.
With the dialog Logs and reports you can
2
configure custom print settings for your faxes,
3. Using Companion Suite IH