Page 1 MFC-6800 ® version B...
Page 2 If You Need to Call Customer Service Please complete the following information for future reference: Model Number: MFC-6800 Serial Number*: Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this Owner’s Manual with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.
Page 3: Brother Numbers
Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.
Page 4: Ordering Accessories And Supplies
MFC. Calls must be made from within that country. For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother.
Page 5: Compilation And Publication Notice
OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Page 6 BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”).
Page 7 BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period your Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale).
Page 8 Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of...
Page 9: Quick Reference Guide
Quick Reference Guide Sending Faxes Automatic Transmission Place the original face up in the ADF, or face down on the scanner glass. Enter the fax number using Speed Dial, Search or the dial pad. Press Fax Start. Sending a Cover Page Place the original face up in the ADF, or face down on the scanner glass.
Page 10: Storing Numbers
OPT:STACK/ SORT, and then press Menu/Set. Press to select SORT. Press Copy. Brother fax-back system : In USA: 1-800-521-2846 Brother Global Web Site : http://www.brother.com Frequently Asked Questions (FAQs) http://solutions.brother.com Brother Accessories & Supplies: In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com...
Page 11: Table Of Contents
Finding Information... 1-1 Conventions Used in this Manual... 1-1 Test Sheet Procedure and Product Registration (For USA Only) ... 1-2 To Complete Your MFC-6800 Registration On-Line:... 1-2 MFC-6800 Control Panel Overview ... 1-3 About Fax Machines ... 1-5 Custom Features ... 1-5 Do You Have Voice Mail on the Phone Line? ...
Page 12 Multi-Line Connections (PBX) ... 2-13 If You are Installing the MFC to Work with a PBX:... 2-13 Custom Features on a Your Phone Line... 2-13 Custom Features on a Single Line ... 2-13 On-Screen Programming... 3-1 User-Friendly Programming... 3-1 Menu Selection Table... 3-1 Navigation Keys ...
Page 13 Polling... 5-5 Setting Up Polling Receive... 5-5 Setting Up Sequential Polling Receive ... 5-6 Canceling a Scheduled Job... 5-6 Setup Send ... 6-1 Before You Begin... 6-1 Sending Faxes Using Multiple Settings ... 6-1 Faxing from the ADF (Automatic Document Feeder) ... 6-1 Setting the Special Media Lever...
Page 14 Custom Features ... 8-1 Distinctive Ring... 8-1 What Does Your Telephone Company’s What Does Brother’s “Distinctive Ring” Do? ... 8-1 Do You Have Voice Mail?... 8-2 Before You Choose the Ring Pattern to Register ... 8-2 VERY IMPORTANT ... 8-3 Registering the Distinctive Ring Pattern...
Page 15 Changing Default Copy Settings... 11-8 Copy Mode (Type of Original)... 11-9 Copy Contrast... 11-9 Paper Type... 11-9 Using Brother Machine as a Printer ... 12-1 Special Printing Features... 12-1 Windows Bi-directional Parallel Interface ... 12-1 Printing from Your PC ... 12-1 Multi-purpose Sheet Feeder ...
Page 16 Printer Driver Settings (For Windows Using the Brother MFC-6800 Printer Driver ... 13-1 Features in the PCL Printer Driver (For Windows Basic Tab... 13-2 Paper Size ... 13-3 Multiple Page... 13-3 Border Line... 13-3 Orientation ... 13-3 Copies ... 13-3 Collate...
Page 17 Device Settings Tab (Not Available) ... 13-19 Using the Windows ® (For Windows Brother MFL Pro Control Center ... 14-1 AutoLoad the Brother Control Center... 14-1 How to Turn Off AutoLoad... 14-2 Using the Scan Key ... 14-2 Using the Control Panel Keys ... 14-2 Scan Image ...
Page 18 Custom ... 15-6 PreScanning an Image ... 15-7 Setting Up and Using PC FAX (For Windows Introduction ... 16-1 Brother Resource Manager... 16-1 MFC Remote Setup ... 16-2 PC FAX Sending (For Windows Setting Up User Information ... 16-3 Setting Up Sending... 16-4 ®...
Page 19 To Access the On-Line Documentation... 17-1 To Install Automatic E-mail Printing (Optional Application) ... 17-1 Using the Brother MFC with a New Power Macintosh G3, G4 or iMac™/iBook ... 18-1 Set up Your USB Equipped Apple G3,G4, iMac™ or iBook with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1...
Page 20 Adding a New Group ... 18-6 Using Brother TWAIN Scanner Driver with Your Apple Accessing the Scanner ... 18-8 Scanning an Image into Your Macintosh G3, G4 or iMac 18-8 Settings in the Scanner Window... 18-9 Image... 18-9 Scanning Area ... 18-10 Business Card Size...
Page 21 Replacing the Drum Unit... 20-24 Glossary... G-1 Specifications ... S-1 Product Description ... S-1 Fax ... S-1 Printer ... S-2 Computer Requirements... S-3 Electrical and Environment ... S-3 Parallel Interface... S-4 USB (Universal Serial Bus) Interface ... S-4 Index ...I-1...
Page 23: Introduction
Introduction Using This Manual Thank you for purchasing a Brother multi-function center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your MFC. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.
Page 24: Test Sheet Procedure And Product Registration (For Usa Only)
(For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your MFC, and then fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed.
Page 25: Mfc-6800 Control Panel Overview
MFC-6800 Control Panel Overview Liquid Crystal Display (LCD) The LCD displays messages to help you set up and operate your MFC. Toner Empty Indicator Blinks when the toner cartridge is low and stays lit when toner is empty. Fax Keys: Fax Resolution Sets the resolution when you send a fax.
Page 26: Scan Key
1 - 4 I N T R O D U C T I O N Print Key: Reset Clears data from the printer memory. Scan Key: Scan to Lets you scan the next original into your computer and select the type of destination: word processing, graphics or E-mail application.
Page 27: About Fax Machines
Voice Mail will keep your MFC from receiving faxes. If you set Voice Mail and the Brother MFC to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered.
Page 28: Ecm (Error Correction Mode)
The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 60 seconds over the phone line, and the LCD shows RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones.
Page 29: Assembly And Connections
FCC Emission Requirements when you connect the MFC to your computer using a USB cable or a bi-directional IEEE-1284 compliant parallel cable. If an item is missing, call Brother Customer Service at 1-877-BROTHER (in Note USA), 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal). See...
Page 30: Choosing A Location
Choosing a Location Place your MFC on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 90.5°F (10°–32.5°C).
Page 31: Important Safety Instructions
Important Safety Instructions When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: Do not use this product near appliances that use water, in a wet basement or near a swimming pool.
Page 32 Open the top cover of the MFC by pulling the lever toward you and lifting the cover . Holding the drum unit by its handles, insert it into the MFC. Close the top cover. 2 - 4 A S S E M B L Y A N D C O N N E C T I O N S...
Page 33: Setting Up The Mfc
Setting Up the MFC Follow the instructions below to connect the power cord, and telephone line. Connect the power cord. Turn the MFC power switch ON. WARNING This MFC must be grounded using a three-prong plug. Since the MFC is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line.
Page 34 Attach the plastic paper support to the MFC. Pull out the paper tray and the extension. If your paper size is A4 or Letter, unfold the paper stopper by pulling it toward you. 2 - 6 A S S E M B L Y A N D C O N N E C T I O N S (For legal paper) (For A4/Letter paper)
Page 35: Loading Paper
Loading Paper Adjust the guides to fit the paper (to help prevent paper jams). Fan the paper well. Push down the paper lever. Load the paper with the lever down. Make sure the print side is toward the fax machine and the paper level is stacked below the paper mark.
Page 36: Paper Capacity Of Feeder
Paper Capacity of Feeder Multi-purpose Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of 20 lb. (75 g/m ) or 50 sheets of 42 lb. (158 g/m envelopes Output Tray: Approx. 50 sheets of 20 lb. (75 g/m Cut Sheet Basis Weight 17 to 42 lb.
Page 37: Connecting An External Telephone Answering Device (Tad)
Connecting an External Telephone Answering Device (TAD) Sequence You may choose to connect an answering system. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax.
Page 38: Connections
Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service). Connections The external TAD must be plugged into the left side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).
Page 39: Special Line Considerations
Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away.
Page 40: Installing Mfc, External Two-Line Tad And Two-Line Telephone
Installing MFC, External Two-Line TAD and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2.
Page 41: Multi-Line Connections (Pbx)
Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you.
Page 42: On-Screen Programming
On-Screen Programming User-Friendly Programming We have designed your MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC.
Page 43: Navigation Keys
Navigation Keys You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls: Press 1 for General Setup Menu—OR— Press 2 for Fax Menu—OR— Press 3 for Copy Menu—OR— — OR — You can scroll more quickly through the each menu level by pressing then set an option by pressing Menu/Set when that option appears on the LCD.
Page 44 To access the menu, press Main Menu Submenu 1. GENERAL 1. PAPER SIZE SETUP 2. DATE/TIME 3. STATION ID 4. VOLUME 5. AUTO DAYLIGHT 6. TONER SAVE 7. SLEEP MODE 3 - 3 O N - S C R E E N P R O G R A M M I N G Menu/Set.
Page 45 To access the menu, press Main Menu Submenu 1. GENERAL 8. TONE/ SETUP PULSE (Continued) (Canada Only) 9. LOCAL LANGUAGE (Canada Only) 2. FAX 1. SETUP RECEIVE Menu/Set. to accept Menu Options Selections TONE — PULSE ENGLISH — FRENCH 1. RING DELAY 2.
Page 46 To access the menu, press Main Menu Submenu 2. FAX 2. SETUP (Continued) SEND 3 - 5 O N - S C R E E N P R O G R A M M I N G Menu/Set. to accept Menu Options Selections...
Page 47 To access the menu, press Main Menu Submenu 2. FAX 2. SETUP (Continued) SEND (Continued) 3. SET AUTO DIAL 4. SETUP REPORTS 5. REMOTE FAX OPT Menu/Set. to accept Menu Options Selections 9. COVERPAGE — 0. OVERSEAS MODE 1. SPEED-DIAL —...
Page 48 To access the menu, press Main Menu Submenu 2. FAX 6. REMAINING (Continued) JOBS 0. TEL SERVICE 3. COPY 1. COPY MODE 2. CONTRAST 3. PAPER TYPE 3 - 7 O N - S C R E E N P R O G R A M M I N G Menu/Set.
Page 49: Initial Setup
Initial Setup Getting Started Setting Paper Size You can use three sizes of paper for printing your faxes and copies — letter, legal and A4. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for paper size so your MFC can fit the incoming fax on the page.
Page 50: Setting Station Ids
Setting Station IDs You can store your name, fax number, and telephone number to be printed on all fax pages that you send. (See Press Menu/Set, 1, 3. Enter your fax number (up to 20 digits), and then press Menu/Set. You must enter a fax number to proceed.
Page 51: Inserting Spaces
Inserting Spaces To enter a space, press once between numbers and twice between characters. Making Corrections If you entered a letter incorrectly and want to change it, press cursor after the last correct letter. Then press Stop/Exit; all letters above and to the right of the cursor will be deleted.
Page 52: Setting The Ring Volume
Setting the Ring Volume Press Menu/Set, 1, 4, 1. Press to select (OFF, LOW, or HIGH), and then press Menu/Set. Press Stop/Exit. —OR— You can adjust the ring volume when your MFC is idle. You can turn the ring or you can select a ring volume level. Press to adjust the volume level.
Page 53: Turning On Automatic Daylight Savings Time
Turning On Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and back one hour in the Fall. Press Menu/Set, 1, 5. Press to select and then press Menu/Set.
Page 54: Setup Receive
Setup Receive Basic Receiving Operations Choosing the Receive Mode There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use. How it works FAX ONLY The MFC automatically...
Page 55: To Select Or Change Your Receive Mode
To Select or Change Your Receive Mode Press Receive Mode. The LCD shows your active setting. Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time and shows the new Receive Mode. If you are changing the Receive Mode while in another operation, the LCD returns to that operation.
Page 56: Easy Receive
Easy Receive When you use this feature, you don’t have to press Fax Start when you answer a fax call. Selecting if you lift the handset of an extension or external phone. When you see RECEIVING on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your MFC does the rest.
Page 57: Setting The Print Density
Setting the Print Density If your MFC is printing too light or too dark, you can adjust print density, making your printed documents darker or lighter. The new setting will remain until you change it again. Press Menu/Set, 2, 1, 5. Press to make print darker or make print lighter, and then press...
Page 58: Printing A Fax In Memory
Printing a Fax in Memory If you have Fax Storage ON for remote retrieval, you can still print a fax from the memory when you are at your MFC. (See Setting Fax Storage, page 9-2.) Press Menu/Set, 2, 5, 4. Press Fax Start.
Page 59: Setting Up Sequential Polling Receive
Setting Up Sequential Polling Receive Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. Press Menu/Set, 2, 1, 6. Press to select and then press Menu/Set. Specify the destination fax machines you wish to poll using Speed Dial, a Group or the dial pad.
Page 60: Setup Send
Setup Send Before You Begin You can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass. Sending Faxes Using Multiple Settings When you send a fax you can choose any combination of the available settings: add a cover page and select a comment;...
Page 61: Setting The Special Media Lever
Originals to be faxed must be from 5.8 to 8.5 inches wide, and 5.8 to 14 inches long. Fan the pages and stagger them at a 30 degree angle. Insert the pages face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your original.
Page 62: Faxing From The Scanner Glass
Faxing from the Scanner Glass You can use the scanner glass to fax one page at a time or pages of a book. Originals can be letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty. Lift the document cover.
Page 63: Manual Transmission (With An External Telephone)
Manual Transmission (With an External Telephone) Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. Place the original face up in the ADF, or face down on the scanner glass. Pick up the handset of the external phone and listen for a dial tone. Enter the fax number you want to call.
Page 64: Real Time Transmission
Press Fax Start. The MFC starts scanning the original and the LCD shows the job number (#XX) of the fax and how much memory is available. Then the machine starts dialing. For the next fax, you can repeat steps 1 through 4 immediately.
Page 65: Checking Job Status
Press 1 if you want to select additional settings. The LCD returns to the SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 6. Enter fax number, and then press Fax Start. Checking Job Status Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows NO JOB Press Menu/Set, 2, 6.
Page 66: Basic Sending Operations
Basic Sending Operations Contrast If your document is very light or very dark, you might want to set the contrast. S.LIGHT to send a very light document. Use document. Place the original face up in the ADF, or face down on the scanner glass. Press Menu/Set, 2, 2, 1.
Page 67: Composing Electronic Cover Page
Composing Electronic Cover Page The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the Speed Dial memory. If you’re dialing manually, the name is left blank. The cover page indicates your Station ID, and the number of pages you’re sending.
Page 68: Cover Page For Next Fax Only
Cover Page for Next Fax Only Make sure the Station ID is set up (see page 4-2). This feature does not work without the Station ID. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.
Page 69: Using A Printed Cover Page
Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. Press Menu/Set, 2, 2, 8. Press to select PRINT and then press Menu/Set. Press Fax Start.
Page 70: Delayed Timer
Delayed Timer You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or you can override it in Delayed Fax. (See , below.) Delayed FAX Press Menu/Set, 2, 2, 3. Enter the time that you want delayed faxes to be sent (in 24-hour format), and then press Menu/Set.
Page 71: Delayed Batch Transmission
Delayed Batch Transmission Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.
Page 72: Auto Dial Numbers And Dialing Options
(Search/Speed Dial, #, the two-digit location, and Fax Start). The MFC has 100 Speed Dial locations. (For USA Only) Speed Dial #1 has been pre-programmed for the Brother fax-back system. Speed Dial #2 has been pre-programmed for the CallManage long distance plan.
Page 73: Setting Up Groups For Broadcasting
• If you want to change a digit, use the digit you want to change, and then type over it. Follow the directions beginning at Step 4 in Storing Speed Dial Numbers. Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only five keys (Search/Speed Dial, #, the two-digit location, and Fax Start).
Page 74: Dialing Options
Dialing Options You can use your MFC to make telephone calls by dialing manually or by using Search or Speed Dial memory. When you dial an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.
Page 75: Access Codes And Credit Card Numbers
Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as Speed-Dial numbers.
Page 76: Broadcasting
Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include Groups locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can "broadcast" faxes automatically to up to 150 different locations from the MFC.
Page 77: Telephone Services
Note What Does Brother’s “Distinctive Ring” Do? The Brother machine has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company’s Distinctive Ring service. You can dedicate the new phone number on your line to receiving only faxes.
Page 78: Do You Have Voice Mail
You can register only one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below. Ring Pattern...
Page 79: Very Important
VERY IMPORTANT If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: MANUAL «Neutral».
Page 80: Viewing Caller Id List
Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area. Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.
Page 81: Remote Fax Options
Remote Fax Options Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed and forwards the fax message.
Page 82: Setting Fax Storage
If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your MFC telephone number followed by # #, and then press Menu/Set. For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # —OR—...
Page 83: Changing Remote Retrieval Access Code
Changing Remote Retrieval Access Code Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 change this. (See Operation from Extension Telephone Press Menu/Set, 2, 5, 3. Enter a three-digit number from 000 to 999, and then press Menu/Set.
Page 84: Remote Commands
Remote Commands Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 signal you with two short beeps to enter a remote command. Remote Commands 95 Changing Fax Forwarding /Paging setting 1 OFF...
Page 85: Retrieving Fax Messages
Retrieving Fax Messages Dial your fax number. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2. Using the dial pad, enter the number of the remote fax machine where you want your fax messages forwarded (up to 20 digits) followed by # #.
Page 86: Printing Reports
Printing Reports MFC Settings and Activity Two reports require initial setup in the Menu table: Transmission Verification Report and Activity Report Interval. For initial setup: Press Menu/Set, 2, 4, 1 . —OR— Press Menu/Set, 2, 4, 2. Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax.
Page 87: Setting The Fax Activity Report Interval
Setting the Fax Activity Report Interval You can set the machine to print activity reports at specific intervals (6, 12, 24 hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by following the Steps in the next page.
Page 88: To Print A Report
To Print a Report Press Reports. to select the report you want, and then press Menu/Set. Press —OR— Enter the number of the report you want to print. For example, press 1 to print the Help List. 10 - 3 P R I N T I N G R E P O R T S...
Page 89: Making Copies
Making Copies Using the MFC as a Copier You can use the MFC as a copy machine, making up to 99 copies at a time. The scannable area of your MFC begins at approximately one- sixth inch (4mm) from the edge of the paper.
Page 90: Single Or Multiple Copies (Using The Scanner Glass)
Single or Multiple Copies (Using the Scanner Glass) If you want to sort multiple copies, use the ADF. Lift the Document Cover. White Film Using the document guide on the left, center the original face down on the scanner glass and close the Document cover. Using the dial pad, enter the number of copies you want (up to 99).
Page 91: Temporary Copy Settings
Temporary Copy Settings You can improve your copies by using the Copy keys: Enlarge/Reduce, Contrast and Options. These settings are temporary, and the MFC returns to its default settings 45 seconds after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or on the scanner glass before the 45 seconds expire.
Page 92: Using Enlarge/Reduce Key
Using Enlarge/Reduce Key AUTO sets the MFC to calculate automatically the reduction ratio that fits the size of your paper. ZOOM allows you to enter a ratio from 25% to 400% in 1% increments. Press Enlarge/Reduce Place the original face up in the ADF, or on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99).
Page 93: Copy Contrast
Copy Contrast You can adjust copy contrast to make copies darker or lighter. Place the original face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99). Press Contrast Press to make a copy lighter, or...
Page 94: Sorting Multiple Copies (Using The Adf)
Sorting Multiple Copies (Using the ADF) Place the original face up in the ADF. Use the dial pad to enter the number of copies you want (up to 99). Press Options and Menu/Set. Press to select SORT, and then press Menu/Set. Press Copy—OR—...
Page 95: Poster
2 in 1 4 in 1 Poster You can create a poster size copy of a photograph. Special Copy Options (2in1, 4in1 or Poster) are not available with Enlarge/Reduce. Poster is not available for multiple copies and requires using the scanner glass. Paper Type You can use the following types of paper for copying.
Page 96: Changing Default Copy Settings
Press Options and Set. Press to select your type of paper, and then press Menu/Set. Press Copy—OR—Press Changing Default Copy Settings Press Menu/Set, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set. Adjust the Contrast and Quality settings.
Page 97: Copy Mode (Type Of Original)
Copy Mode (Type of Original) You can select the Copy resolution for your type of original. The default setting is AUTO , which is used for originals that contain both text and photographs. is used for originals containing only text. Press Menu/Set, 3, 1.
Page 98: Using Brother Machine As A Printer
Bi-directional Parallel Interface The Brother machine’s parallel interface enables it to send memory and printer setup information to the computer. Printing from Your PC Multi-purpose Sheet Feeder The MFC’s multi-purpose sheet feeder can feed plain paper, envelopes, and...
Page 99: Two-Sided Printing (Manual Duplex)
Workstation Version 4.0 support manual duplex printing. (For more information, see the Help screen for the printer driver.) Please select LPT1 port in the printer driver. The MFC prints all the even-numbered pages on one side of the paper first. Then, the Windows instructs you (with a pop-up message) to reinsert the paper.
Page 100: Paper Tray
Paper Tray The MFC ejects paper with printed surfaces face down into the paper tray at the front of the machine. When you use transparencies, remove each sheet immediately after printing, to prevent a paper jam or curled sheets. Simultaneous Printing/Faxing Your MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer.
Page 101: Choosing Acceptable Paper
I If you are using special paper that has problems feeding from the multi-purpose sheet feeder, try again using the manual feed slot. I You can use recycled paper in this MFC. Printer Operations Reset Key Press this key to clear data from the memory.
Page 102: Printer Driver Settings (For Windows ® Only)
(For Windows Using the Brother MFC-6800 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.
Page 103: Basic Tab
Basic Tab *1 Select the Paper size, Multiple Page and Orientation. *2 Select number of Copies and Media Type. P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S ®...
Page 104: Paper Size
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper.
Page 105: Collate
Collate box checked Collate box not checked Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper...
Page 106: Advanced Tab
Advanced Tab Change the tab settings by selecting one of the following icons: *1 Print Quality *2 Duplex Printing *3 Watermark *4 Page Setting *5 Device Option Print Quality (*1) Resolution You can change the resolution as follows: • 300 dpi •...
Page 107: Print Setting
In this mode, the MFC prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re- install the paper. When you click OK the odd numbered pages are printed.
Page 108: Watermark (*3)
Watermark (*3) You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page...
Page 109: Watermark Text
You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button. If you want to add a new Watermark, click the New button and select Text or Bitmap from the Watermark Style.
Page 110: Page Setting (*4)
Page Setting (*4) You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.
Page 111: Device Options (*5)
Device Options (*5) Set one of the following Printer Functions: Quick Print Setup Administrator (For Windows Print Date & Time P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S ®...
Page 112: Quick Print Setup
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. ®...
Page 113: Print Date & Time
Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque.
Page 114: Support
Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Center and Driver Update Web sites. Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ’s , User Guides, Driver updates and Tips for...
Page 115: Features In The Printer Driver (For Windows ® 2000)
® Features in the Printer Driver (For Windows 2000) ® The Windows 2000 printer driver utilizes Microsoft’s uni-driver architecture. The ® following section describes the driver features and selections available for Windows 2000. General Tab Printing Preferences In the General tab, click the Printing Preferences... button to access the Layout tab.
Page 116: Layout Tab
Layout Tab *1 Orientation Select the Orientation, which is how your document will be positioned on the paper (Portrait or Landscape). Portrait Landscape ® 13 - 15 P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S O N L Y )
Page 117: Pages Per Sheet
*2 Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. 2 in 1 Paper/Quality Tab *1 Paper Source The paper source is set to “Automatically Select”...
Page 118: Media
*2 Media For the best print quality, select the type of media you are using: Regular Thick Paper Thicker Paper Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency.
Page 119: Graphic
*2 Graphic Print Quality – You can change the resolution as follows: 600 × 600 dots per inch 300 × 300 dots per inch *3 Document Options Advanced Printing Features – You can Enable or Disable Advanced Printing Features from this selection. If you disable it, Page Order, Pages Per Sheet, Copy and Collate will be disabled.
Page 120: Device Settings Tab (Not Available)
Device Settings Tab (Not Available) Form To Tray Assignment – The paper size is displayed. If you want to change the paper size, click the Advanced button in the Paper/Quality tab, and then select another paper size. ® 13 - 19 P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S O N L Y )
Page 121: Using The Windows ® -Based Brother Mfl-Pro Control Center (For Windows ® Only)
(For Windows Brother MFL Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder (not on the scanner glass). This allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications.
Page 122: How To Turn Off Autoload
Before you can use the Scan to key on the control panel, you must have connected the MFC to your Windows Brother Drivers for your version of Windows Scan key, make sure the Brother Control Center application is running on your ® 14 - 2 U S I N G T H E W I N D O W S icon and click Show.
Page 123: Scan Image
Scan to E-mail You can scan an color original into your E-mail application as a file attachment. Although the Brother Control Center can be configured to send file attachments at one time, you can easily change this setting. Place the original face up in the ADF.
Page 124: Brother Control Center Features
Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.
Page 125: Copy Operations
Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—you can ®...
Page 126: Setting Up The Scanner Configurations
Restore Defaults button when the scanning mode is displayed. To Access the Scanner Configurations Screen Place the original face up in the ADF. Then the Brother Control Center screen pops up. Right-click the appropriate Control Center button to display Configurations…, then click it.
Page 127: Perform An Operation From The Control Center Screen
If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the Brother machine’s ADF, then click OK to return to the Control Center screen.
Page 128: Destination Folder
Destination Folder PaperPort Folder—Select this checkbox to scan the original into your PaperPort folder. Other Folder—Select this checkbox, to scan the original as another file type and/or into another directory/folder. File—If you selected Other Folder, from the pull-down list select the type of file: PaperPort Files (*.MAX) Self Viewing Files (*.EXE)
Page 129: Scanner Settings
Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. E-mail Application E-mail Application—From the pull-down list, select your E-mail application.
Page 130: Conversion Options
Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click this checkbox to convert all files that have been processed through OCR to color.
Page 131: Scan To Word Processor
Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
Page 132: Word Processor
OCR and document format that you want to use: OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.
Page 133: User-Defined Button
User-Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
Page 134: Copy
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings... button. Copy Settings Brother MFC-6800 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options... button.
Page 135: Send A Fax
Send a Fax Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...
Page 136: Fax Settings
FAX Resolution—Fine (200 × 200) To change the fax options, click the FAX Options… button. The Brother PC-FAX Properties screen appears: Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To return to the factory default settings, click the Restore Defaults button.
Page 137: And Textbridge ® Ocr
S C A N N E R A N D U S I N G S C A N S O F T ™ P A P E R P O R T ® ® ® for Brother is a document management application. ® to view incoming faxes and scanned documents. ®...
Page 138: Scanner And Using Scansoft™ Paperport And Textbridge Ocr
Viewing Items ® PaperPort provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort ® PaperPort items (MAX files) and non-PaperPort other applications).
Page 139: Links To Many Other Applications
Links to Many Other Applications ® PaperPort automatically recognizes many other applications on your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon.
Page 140: Exporting Items In Other Formats
Select the OK button to save your file, or Cancel to return to the PaperPort without saving it. Accessing the Scanner To choose the TWAIN_32 Brother MFL Pro Color as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. ®...
Page 141: Scanning An Image Into Your Pc
256 Color. Brightness Brightness: Adjusting the brightness settings to obtain the best image. The Brother Multi-Function Link The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.
Page 142: Contrast
Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings, but it is not available when Black & White is selected as the gray Scale. Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas of the Image, while decreasing the contrast level (by dragging the slidebar to the left) ravels more detail in gray areas.
Page 143: Prescanning An Image
PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image.
Page 144: Setting Up And Using Pc Fax (For Windows ® Only)
Setting Up and Using PC FAX (For Windows Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link setup instructions are in the On-Line Documentation section of the Brother CD- ROM that is included with your MFC.
Page 145: Mfc Remote Setup
MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded automatically to your PC and displayed on your computer screen.
Page 146: Pc Fax Sending (For Windows ® Only)
PC FAX Sending (For Windows The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note.
Page 147: Setting Up Sending
Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.
Page 148: User Interface
User interface Select the User Interface for the Sending dialog box. You have a choice of the Simple Style or the Facsimile Style. Simple Style Facsimile Style ® 16 - 5 S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S O N L Y )
Page 149: Setting Up Speed Dial
Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-Fax Setup dialog box by clicking the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons.
Page 150: The Address Book
The Address Book From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and then click Address Book. The Brother Address Book dialog box will appear: ® 16 - 7 S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S...
Page 151: Setting Up A Member In The Address Book
Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. In the Address Book dialog box, click the The Brother Address Book Member Setup dialog box will appear: In the Brother Address Book Member Setup dialog box, type the member’s...
Page 152: Setting Up A Group For Broadcasting
If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. In the Brother Address Book dialog box, click the The Brother Address Book Group Setup dialog box appears: Type the name of the new group in the Group Name field.
Page 153: Deleting A Member Or Group
Deleting a Member or Group Select the Member of Group you want to delete. Click the delete Click OK when the Delete OK? Dialog box appears. Exporting the Address Book You can export the Address Book to an ASCII text file (*.csv). If you wish, you can create a Vcard for selected members that will be attached to all the sender’s outgoing e-mail;...
Page 154: Importing To The Address Book
Type the name of the file, and then select Save. If you selected Vcard in Step 1, the Save as type: will be Vcard (*.vcf). Note Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business card) into your Address Book.
Page 155: Setting Up A Cover Page
If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). Note Setting Up a Cover Page Access the Brother PC-FAX Cover Page Setup from the FAX Sending dialog box by clicking . (See page 16-14.) The Brother PC-FAX Cover Page Setup dialog box will appear:...
Page 156: From
You can enter information in each field. If you are sending a fax to multiple recipients, the recipient information will not Note be printed on the Cover Page. From You can enter information in each field. Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page form you want.
Page 157: Sending A File As A Pc-Fax Using The Facsimile Style
From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: S E T T I N G U P A N D U S I N G P C F A X ( F O R W I N D O W S ®...
Page 158: Redial
Enter the fax number by using any of the following methods: a. Enter the number using the dial pad. b. Click any of the 10 Speed Dial buttons. c. Click the Address Book button, and then select a Member or Group from the Address Book.
Page 159 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers by clicking To: button. If you made a mistake entering a number, click the Clear button to clear all entries.
Page 160: Using Automatic E-Mail Printing
Netscape Navigator™ or MS Internet Mail, do not support. Automatic E-Mail Printing can be configured for a multiple user account: In Brother Automatic E-Mail Printing you can set up more than one e-mail account on a single PC so you can print e-mail in each account automatically.
Page 161: Using The Brother Mfc With A New Power Macintosh G3, G4 Or Imac™/Ibook
USB cable that is no longer than 6 feet (1.8 meters). To work with your MFC your USB Equipped Apple up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1) Using Brother Printer Driver with Your Apple ®...
Page 162 To print the document: From application software such as PaperPort Setup. You can change the settings for Paper Size, Orientation and Scaling, and then click OK. From application software such as PaperPort, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Note Type, select your settings before clicking Print.
Page 163: Sending A Fax From Your Macintosh ® Application
Create a document in a Macintosh To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is grayed. From the Output pull-down menu, select Facsimile.
Page 164 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers; the right box will show the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box.
Page 165: Setting Up Your Address Book
Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member To add a new member to the Address Book, in the Facsimile dialog box click Address.
Page 166: Adding A New Group
Adding a New Group You can set up a group of multiple recipients. Click Group. The Group Setting dialog box appears. In the Group Name field, type a name for your Group. From the Stored Fax Numbers box select the recipients for your Group, and then click Your selection will appear in the box under the Group Name field.
Page 167: Using Brother Twain Scanner Driver With Your Apple ® Macintosh
Using Brother TWAIN Scanner Driver with ® Your Apple Macintosh The Brother MFC software includes a TWAIN Scanner driver for Macintosh ® This Macintosh TWAIN Scanner driver can be used with applications that support the TWAIN specification. You can use PaperPort U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ®...
Page 168: Accessing The Scanner
® Run your PaperPort right corner of your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing Select Source and clicking the PaperPort Afterward, for each original you scan, choose Acquire Image by clicking the ®...
Page 169: Settings In The Scanner Window
Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Color Type Black & White—Set the image Type to Black&White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray.
Page 170: Scanning Area
Scanning Area Set the Size to one of the following: • Letter (8.5 × 11 inches) • A4 (210 × 297 mm) • Legal (8.5 × 14 inches) • A5 (148 × 210 mm) • B5 (182 × 257 mm) •...
Page 171: Adjust Image
Adjust Image Brightness Adjust the Brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 Brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the Brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.
Page 172: Prescanning An Image
PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button is used to preview an image for any unwanted portions.
Page 173: Important Information
REN, you should contact your local telephone company to determine the maximum REN for your calling area. If your MFC-6800 damages the telephone line, the telephone company may discontinue your service temporarily. If possible, they will notify you in advance.
Page 174: Laser Safety
If you are not able to solve a problem with your MFC, contact Brother Customer Service. (See Brother Numbers...
Page 175: Federal Communications Commission (Fcc) Declaration Of Conformity (For Usa Only)
Caution Changes or modifications not expressly approved by Brother Industries, Ltd. may void the user’s authority to operate the equipment. Federal Communications Commission (FCC) Declaration of Conformity (For USA Only) Responsible Brother International Corporation Party: 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA...
Page 176: Industry Canada Compliance Statement
A shielded interface cable should be used in order to ensure compliance with the limits for a Class B digital device. Warranty You must use the IEEE-1284 shielded parallel cable provided by Brother Industries, Ltd. (See , page ii)––OR––Attach a Ordering Accessories and Supplies free filter core to your standard shielded printer cable.
Page 177: Important Safety Instructions
Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not place this product on an unstable cart, stand, or table.
Page 178 Refer all servicing to Authorized Service Personnel. A list of Authorized Service Centers has been included for your convenience, or you may contact Customer Service for your nearest Brother Authorized Service Center. (See Brother Numbers To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).
Page 179: Trademarks
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother Industries, Ltd. © Copyright 2000 Brother Industries, Ltd. All rights reserved.
Page 180: Troubleshooting And Routine Maintenance
If this happens, your MFC often identifies the problem and displays an error message. The list below explains the most common error messages. You can correct most problems yourself. If you need additional help, call the Brother fax- back system at...
Page 181 Remove any paper from the ADF and close the document cover. Do not pull out the jammed original until you see page 20-5. Turn off the power. Then call Brother Customer Service: In USA: 1-800-284-4329 In Canada: 1-877-BROTHER In Montreal:...
Page 182 If the MFC cannot reset itself and return to the date and time prompt, it will display MACHINE ERROR XX. Please call Brother Customer Service and tell them the Machine Error number at: In USA: 1-800-284-4329 In Canada: 1-877-BROTHER In Montreal:...
Page 183 ERROR MESSAGE PAPER JAM CHECK DRUM UNIT TONER EMPTY TONER LOW T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E CAUSE The paper is jammed in the MFC.
Page 184: Document Jams And Paper Jams
Document Jams and Paper Jams Based upon where the original or printed sheet is jammed, follow the appropriate set of instructions to remove it. Original is Jammed in the Top of the ADF Unit Remove any paper from the ADF that is not jammed.
Page 185: Printer Jam
Printer Jam Before you can clear a paper jam error, you must find out where the paper is stuck. Review the following two types of printer jams and follow the instructions. WARNING Do not force the jammed paper from the paper tray because you may damage the MFC and cause toner to scatter on the next printed pages.
Page 186: Paper Is Jammed Near The Drum Unit
Paper is Jammed near the Drum Unit Open the top cover. Remove the drum unit. Gently pull out the jammed paper. Reinstall the drum unit. Close the top cover. 20 - 7 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E Paper is jammed near drum...
Page 187: If You Are Having Difficulty With Your Mfc
If your copy looks good, you probably had a bad connection, with static or interference on the phone line. If the copy looks bad, clean the scanner area. If there is still a problem, call Brother Customer Service at: 1-800-284-4329 (in USA) or 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal).
Page 188 DIFFICULTY The MFC does not answer when called. Transmitting quality is poor. Transmission Verification Report prints “Results:NG”. The receiving party says the picture is not clear. The receiving party says vertical streaks appear on the faxes they receive. 20 - 9 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E SUGGESTIONS Phone Line or Connections...
Page 189 Brother’s ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features.
Page 190 Reset the MFC . Check the primary settings in your application software to make sure it is set up to work with your MFC. Your computer is not recognizing the printer input buffer’s full signal. Please make sure to connect the printer cable correctly.
Page 191 Sometimes you may see vertical streaks on your copies. Either the scanner or the primary corona wire for printing is dirty. Clean them both. (See pages 20-17 to 20-19.) printer driver is installed ® driver, turn PAPER 20 - 12...
Page 192 Remove the drum unit and clean the MFC’s interior. (See Routine Maintenance, page 20-18 and Cleaning the Printer, page 20-19.) Make sure that you use paper Drum Unit, that meets specifications. (See page 2-7.) If you still have scattered toner and the LCD shows DRUM SOON, replace the drum unit with a new one.
Page 193 Make sure that the toner cartridge is not empty. Wipe the electric terminals. (See page 20-17, Maintenance, Cleaning the Printer, 20-18 and Cleaning the Drum Unit, Make sure that a torn piece of paper does not remain on the scanner window.
Page 194: Packing And Shipping The Mfc
Packing and Shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you could void your warranty. Unplug the MFC from the telephone wall jack. Unplug the MFC from the AC outlet.
Page 195 Pack the drum unit and toner cartridge assembly, telephone line cord and AC cord in the original carton as shown below: If you are returning the MFC to Brother as part of the Exchange Service, pack Note only the MFC.
Page 196: Routine Maintenance
Routine Maintenance Cleaning the Scanner Turn the MFC power switch OFF and lift the document cover. Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth. White Film Lift the ADF unit. Clean the white bar and the glass strip with isopropyl alcohol on a lint-free cloth.
Page 197: Cleaning The Printer
Cleaning the Printer Caution Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. Do not use isopropyl alcohol to clean the scanner window or the toner sensor. Do not touch the scanner window with your finger.
Page 198: Cleaning The Drum Unit
Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. Carefully turn the drum unit upside down. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.
Page 199: Toner Empty Indicator
Toner Empty Indicator When the toner cartridge is running low, the display shows TONER LOW the Toner Empty LED on the control panel flashes on and off to indicate the toner is low. Display Toner Empty Icon The Toner Empty LED light stays on and the display show TONER EMPTY to indicate that the toner is empty.
Page 200 Open the top cover by pulling the lever toward you and lifting the cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by its handles and gently lift the drum forward toward you.
Page 201 MFC. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. You can use only a genuine Brother toner cartridge (TN-250 series), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void your MFC’s warranty.
Page 202 Gently rock the toner cartidge from side to side five or six times, and then remove the protective seal. Slide the new toner cartridge into the opening on the right side of the drum unit. To ensure that the toner cartridge and the drum unit fit together correctly, make sure that the toner cartridge guide...
Page 203: Replacing The Drum Unit
For best performance, use only a genuine Brother toner cartridge. The product should be used only in a clean, dust-free environment with adequate ventilation.
Page 204 Open the top cover. Remove the used drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. Remove the toner cartridge from the drum unit and keep it in a safe place.
Page 205 Place the used drum unit into the aluminum bag and discard it according to local regulations. Used Drum Unit New Drum Unit Aluminum Discard the used drum unit according to local regulations. If you are not sure of Note them, call your local Sanitation Department. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit.
Page 206 Reinstall the toner cartridge into the new drum unit. For more information, see Replacing the Toner Cartridge, Drum Unit Toner Cartridge Holding the new drum unit by its handles, install it. Close the top cover. The MFC will eject the clear plastic starter sheet automatically.
Page 207: Glossary
Glossary ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Automatic E-Mail Printing Software application that automatically prints incoming E-mail messages on the MFC (Instructions are on the CD-ROM).
Page 208 Distinctive Ring A service purchased from the telephone company that provides another phone number on an existing phone line. The Brother MFC uses the new number to simulate a dedicated fax line. drum unit A printing device for your fax machine.
Page 209 The process of sending an electronic image of an original paper document into your computer. ® ScanSoft™ PaperPort LE for Brother A document management application that enables you to view scanned documents. Speed Dial A preprogrammed number for easy dialing. You must press the Search/Speed Dial button and then , two digit code (and Fax Start) to start the dialing process.
Page 210 You can select certain options for each copy and fax transmission without changing the default settings. toner cartridge An accessory that holds toner for the drum unit on Brother laser models. Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner cartridge.
Page 211: Specifications
Specifications Product Description Five performance modes are available for the 5 in1 model MFC-6800: Fax, Printer, Copier, Scanner and PC Fax. Coding System Modem Speed Document Size Scanning/Printing Width 8.2 inches (208 mm) Paper Size Automatic Document Feeder (ADF) Multi-purpose Paper...
Page 212: Printer
Drum life will be longer in print and copy modes compared to fax mode. * “Pages” refers to the “Brother Standard Chart No. 1” with MMR cording and standard resolution. Specifications and printed materials are subject to change without prior notice.
Page 213: Computer Requirements
Systems Mac OS X v.10/10.1 (Printing Only) NOTE: USB is not supported under Windows All registered trademarks referenced herein are the property of their respective companies. Printer Driver can be downloaded from http://solutions.brother.com Electrical and Environment Temperature Warm-Up First Print...
Page 214: Parallel Interface
Serial Data - + Data Serial Data + Ground S - 4 S P E C I F I C A T I O N S Printer Side: Amphenol FCN-685J036-L/X or equivalent A shielded cable should be used. Direction Pin No. Signal Input 0V(S.G.)
Page 215: Index
Bi-directional Parallel Cable 2-1 Brightness 1-3 Broadcasting 7-5 setting up Groups for 7-2 Brother accessories and supplies ii Brother numbers i Customer Service i fax-back system i Frequently Asked Questions (FAQs) i test sheet, sending 1-2 warranties iii to iv...
Page 216 Speed Dial numbers 7-3 document size and resolution 6-1 drivers ® Macintosh 18-1 ® Windows PC-FAX 16-14 Printer 12-1, 13-1 drum unit cleaning 20-19 installing 2-3 replacing 20-24 Dual Access 6-4 Easy Receive 5-3 ECM (Error Correction Mode) 1-6 entering text 4-2...
Page 217 20-6 size 2-7, 2-8, 4-1 specifications 2-7, 2-8, S-1 type 1-3 ® PaperPort for Brother exporting an image file 15-4 prescanning an image 15-7 scanning into PC accessing 15-4 settings 15-5 uninstall 15-1 viewing faxes and files 15-2 PBX 2-13 ®...
Page 218 15-5 setting for next fax 6-7 safety instructions 19-5 Search 7-3 shipping the machine 20-15 Sleep mode 4-5 Software using Brother Control Center 14-1 ® ScanSoft™ PaperPort ® TextBridge OCR 15-1 special characters 4-3 Speed Dial 1-3, 7-3 changing 7-1...
Page 219: Remote Retrieval Access Card
Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer.
Page 220 Fold Fold R - 2 R E M O T E R E T R I E V A L A C C E S S C A R D...
Page 221 EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE: The industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user s satisfaction.
Page 222 ® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend...

Brother MFC-6800 Owner's Manual

Introduction

Assembly and Connections

On-Screen Programming

Initial Setup

Setup Receive

Setup Send

Auto Dial Numbers and Dialing Options

Telephone Services

Remote Fax Options

Printing Reports

Making Copies

Using Brother Machine as a Printer

Printer Driver Settings (for Windows ® Only)

(For Windows Only)

Using the Windows ® -Based Brother MFL-Pro Control Center (for Windows ® Only)

Scanner and Using Scansoft™ Paperport and Textbridge OCR

Quick Links

Related Manuals for Brother MFC-6800

Summary of Contents for Brother MFC-6800