Dymo Label v.8 User Manual
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Dymo Label v.8 User Manual

Dymo Label v.8 User Manual

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DYMO Label
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Karen Harper
February 4, 2025

I updated the software and now my selected address does not automatically appear in the print window. How do I change that feature back. I currently have to copy/paste every address into the window for printing.

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Summary of Contents for Dymo Label v.8

  • Page 1: User Guide

    User Guide DYMO Label...
  • Page 2 Sanford, L.P. Trademarks DYMO and LabelWriter are registered trademarks of Sanford, L.P. QuickBooks is a registered trademark and service mark of Intuit Inc. in the United States and other countries.

  • Page 3: Table Of Contents

    Upgrading to DYMO Label v.8 (Windows) ........
  • Page 4 For Sheet Label Users ..............17 How To...
  • Page 5 Designing a Layout ............... .37 Creating a New Layout .
  • Page 6 Helping to Improve DYMO Products (Windows Only) ....... . .
  • Page 7 ..............89 Contacting DYMO .
  • Page 8 viii...

  • Page 9: Introduction

    Labels can now be printed quickly from the desktop. What’s In This User Guide This User Guide contains the same information as the Help included with DYMO Label v.8. In this User Guide you will find the following chapters: What's New in DYMO Label v.8 Gives an overview of the new features in DYMO Label v.8.
  • Page 10 Printing Directly from Other Describes how to print labels using DYMO Add-Ins for Microsoft Applications , ACT!, and QuickBooks Office applications About Labels Describes thermal printing and the different types of labels available for DYMO label printers. About Network Printing Contains information about print to labels printers over a network.

  • Page 11: What Version 7 Users Need To Know

    Choosing a Label The Label Files list in version 7 has been replaced with the Labels tab in DYMO Label v.8. On this tab, you can choose the label type you want to use visually by shape and size. You can also choose from several different layouts for each label.

  • Page 12: Design Toolbar

    Design Toolbar The design objects that were located on the Design toolbar are now located on the Designer tab. Double-click or drag an object to place the object on the current label. In addition, you can now choose from a wide selection of clip art to add to your labels. Choosing a Printer All the label printers that are installed on your computer are now shown in the print area of the main window.

  • Page 13: Label Files

    If you chose not to import your previous settings, Label Files that you create are now stored in the following folder: C:\Documents and Settings\<your user name>\My Documents\DYMO Label\Labels Note You can open your version 7 label files with DYMO Label v.8. However, label designs for tape labels may not be formatted correctly. Address Book Address Books are now stored in the following folder: C:\Documents and Settings\<your user name>\My Documents\DYMO Label\Address Books...
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  • Page 15: Tour Dymo Label Software

    Designer Tab - quickly insert a variety of objects onto your label. ▪ Address Book Tab - manage your Address Book and easily insert entries onto your label. ▪ DYMO Online - quickly access the DYMO Label Web site for tips, how-tos, FAQs, and special offers.

  • Page 16: Labels Tab

    Labels Tab The Labels tab displays all of the available label types and some previously created and printed labels. You can choose a saved or recently printed label to print or edit, or you can choose a new label type and layout to begin creating a new label. The Labels tab consists of the following: ▪...

  • Page 17: Designer Tab

    Shape, such as lines, rectangles, circles, and so on ▪ Image from your local computer ▪ Circular Text Clip Art DYMO Label software includes a variety of useful clip art images that you can quickly add to personalize your labels.

  • Page 18: Address Book Tab

    Address Book Tab The Address Book tab displays a list of all the contacts in the current Address Book. DYMO Label software includes a sample address book for you to use as you learn how to work with the Address Book.

  • Page 19: Edit Area

    A preview of your label. Print Area The Print area includes several options for printing your labels. If you have more than one DYMO label printer installed, you can select which printer you want to print to. From the Print area, you can do the following: ▪...

  • Page 20: Zooming The Workspace (Windows)

    Choose to print only the label that is displayed in the Edit area. Zooming the Workspace (Windows) There are several options available for zooming the workspace. You can zoom just the label in the Edit area, or you can zoom the entire DYMO Label window. To zoom the label ►...

  • Page 21: Getting Started

    Getting Started DYMO Label software includes many options for quickly and easily designing and printing labels. You can visually choose the label type and layout you want, select and insert your default logo and return address, and even print directly from the desktop without opening DYMO Label software.

  • Page 22: Finding Your Label Type

    Do one of the following: • For Windows, choose Preferences from the Edit menu. • For Mac, choose Preferences from the DYMO Label menu. The Preferences dialog box appears. If necessary, select the User information tab. Under Default logo, click Browse.

  • Page 23: Printing Your First Label

    Note You can also select the number of copies to print using the up and down arrows. Click Correcting an Address Using DYMO Address Fixer, you can check an address that you have added to your label against a database of US addresses, correct any mistakes, and automatically add the complete nine-digit ZIP+4 code.

  • Page 24: Printing From The Desktop (Windows)

    DYMO Label software. To use the QuickPrint widget Press F12 to display the widgets. In the DYMO QuickPrint widget, enter or paste the text you want to print on your label. Optionally, click in the bottom-right corner of the widget to: •...

  • Page 25: For Sheet Label Users

    For Sheet Label Users You can print labels from data that is formatted as a table in Microsoft Word using the DYMO Label Word Add-in. For example, an address list previously set up for printing on sheet labels is typically formatted as a table.
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  • Page 27: How To

    The topics in this section will give you some ideas about how you can do more with your labels and get the most out of DYMO Label software. DYMO offers a wide variety of labels in many different shapes and sizes. Here are just a few of the things that you can do with DYMO Label software: ▪...

  • Page 28: Print Quickly From Anywhere (Windows)

    ▪ Choose a different label printer. Print Quickly from Anywhere (Mac) DYMO Label now includes a QuickPrint widget which you can use to quickly print a label without opening the DYMO Label program. To use the QuickPrint widget Press F12 to display the widgets.

  • Page 29: Print A Large Mailing List Continuously

    Print a Large Mailing List Continuously The LabelWriter Twin Turbo printer can automatically switch from one label roll to the other when you need to print more labels than are left on a roll. For example, suppose you are printing a mailing list that contains 225 addresses and the left label roll only contains about 100 labels.

  • Page 30: Create A Two-Sided Label

    Create a Two-Sided Label You can quickly create a two-sided label using the mirror text effect in DYMO Label software. When you apply this effect, a mirror image of the contents of the object is placed above the original contents. This is useful for creating two-sided file folder labels using address labels or for creating tent-shaped cards for place cards.

  • Page 31: Frequently Asked Questions

    Removing the Sample Address Book Moving Your Files to Another Computer Your DYMO label files and Address Books are located in the DYMO Label folder in My Documents. These files can be moved and copied to another computer just like any other file.

  • Page 32: Sharing Label Files

    You can share label files, layout files, and Address Books with others over a shared network. You create a folder on your network that contains the files you want to share. Then, anyone with access to that location on the network can open the files in DYMO Label software. To share label files Create a folder on your shared network that contains the label files you want to share.

  • Page 33: Printing Labels

    Note If the selected label type does not match the last label type printed to the selected printer, appears on the Print button. Printing a Single Label In addition to simply adding text to your label and printing, DYMO Label software provides a variety of options for printing individual labels. ▪...

  • Page 34: Printing From The Desktop (Windows)

    DYMO Label software. To use the QuickPrint widget Press F12 to display the widgets. In the DYMO QuickPrint widget, enter or paste the text you want to print on your label. Optionally, click in the bottom-right corner of the widget to: •...

  • Page 35: Printing Directly From Other Applications

    Enter the text you want to print on a label into a Microsoft Word document. Choose Print from the File menu. The Print dialog box appears. Under Printer, choose the DYMO printer you want to print to from the Name list, and then click Close. Choose Page Setup from the File menu.

  • Page 36: Printing Multiple Labels

    Printing Multiple Labels DYMO Label software includes several methods for printing multiple labels at once. These features are particularly useful when you want to print information from another program onto a label. You can print multiple labels in the following ways: ▪...

  • Page 37: Printing Multiple Labels Quickly With Smart Paste

    The indicated number of labels are printed. Printing Labels from a Database (Windows Only) Using DYMO Label software, you can quickly print mailing labels from a number of standard database formats including Microsoft Access, Microsoft Excel, text files, and Universal Data Links (UDL).

  • Page 38: About Smart Paste

    For example, the rows in the following spreadsheet print as two three-line labels: one for DYMO and one for Newell Rubbermaid.

  • Page 39: Printing From A Text File Using Smart Paste

    To print data from a spreadsheet using Smart Paste From your spreadsheet program, copy the data you want to print as labels to the clipboard. In DYMO Label software, make sure the current layout is the correct label that you want to print.

  • Page 40: Printing From A Word Processor Using Smart Paste

    To print multiple labels from a text file In DYMO Label software, make sure the current layout is the correct label that you want to print. Choose Smart Paste from File from the Edit menu. The Open dialog box appears.

  • Page 41: Choosing A Printer

    To print data from a word processor using Smart Paste From your word processing program, copy the data you want to print as labels to the clipboard. In DYMO Label software, make sure the current layout is the correct label that you want to print.

  • Page 42: Printing To A Labelwriter Twin Turbo Printer

    To choose printer Click the printer image in the Print area. All the label printers that are installed on you computer are displayed. However, only the printers that can print the currently selected label type are available to select. Select the printer that you want to print to. The selected printer is displayed in the Print area.

  • Page 43: Adjusting The Print Quality

    Do one of the following: • For Windows, choose Preferences from the Edit menu. • For Mac, choose Preferences from the DYMO Label menu. Select the LabelWriter printer tab. Under Print quality, select one of the following settings: • Text - to use the default print setting used for most labels.

  • Page 44: Setting The Default Copies To Print

    Do one of the following: • For Windows, choose Preferences from the Edit menu. • For Mac, choose Preferences from the DYMO Label menu. Select the Tape printer tab. Under Label separator, select one of the following: • Cut each label as printed - to cut each label before the next label prints.

  • Page 45: Designing A Layout

    Designing a Layout DYMO Label software includes many sample layouts you can use right away. The sample layouts contain most of the objects you need for a particular label type. For example, the Large Shipping label has a sample layout that includes the following: ▪...

  • Page 46: Modifying A Sample Layout

    Modifying a Sample Layout You can create a layout that suits your needs by starting with a sample layout that is close to what you want. After you select a layout to start from, you can modify the objects that already appear on the layout, add additional objects that you want on your label, and make any other desired changes.

  • Page 47: Adding An Address Object

    All the objects are added from the Designer tab. You can add the following types of objects to your label: ▪ Address ▪ Text ▪ Counter ▪ Date and Time ▪ Barcode ▪ Shape ▪ Image ▪ Clip Art Note You must have the Designer tab selected in order to move, delete, or resize an object. Adding an Address Object An Address object is similar to a Text object, but is designed to print information that changes from label to label, such as names and addresses.

  • Page 48: Adding A Text Object

    Address Object Properties Intelligent Mail barcode Above - Place the Intelligent Mail barcode above the address. Below - Place the Intelligent Mail barcode above the address. None - Remove the Intelligent Mail barcode from the Address object. Fixed address Select this check box to use a fixed address in the object. Clear this check box to have the object accept variable address data.
  • Page 49 Text Object Properties Color settings Text color - Select a color for your text. Background color - Select a background color for the object. Function as variable object Select this check box to have the object accept variable text. Clear this check box to use fixed text in the object. Vertical text Place the text vertically within the object.

  • Page 50: Adding A Circular Text Object

    Adding a Circular Text Object You can use a Circular Text object to place text along a curve. A Circular Text object is useful for labeling items that are round or curved, such as DVDs or bottle tops. This object is also useful for enhancing other label types with curved text.
  • Page 51 Circular Text Object Properties Display text Enter the text that you want to appear on the label. Function as Select this check box to have the object accept variable text. variable object Clear this check box to use fixed text in the object. Mirror Add a mirror image of the text on your label.

  • Page 52: Adding An Image Object

    Adding an Image Object You can use Image objects to add an image to any label type. Once you have added an Image object to your label, you can choose to insert a variety of images into that Image object. You can add your default logo, insert an image from the clipboard or a file on your computer, or capture and insert a still image from a video camera or video-capture board that supports Video for Windows (such as QuickCam).

  • Page 53: Adding A Shape Object

    Adding a Shape Object You can add rectangles and ellipses as well as vertical and horizontal lines to your label. To add a Shape object Select the Designer tab. Double-click Shape. The Shape Object Properties dialog box appears. Select the type of shape to add to your label. Select the properties you want to apply to the shape and click OK.

  • Page 54: Adding A Counter Object

    To add a barcode Select the Designer tab. Double-click Barcode. A new Barcode object is added to your label. By default, the object contains a Code 39 barcode with fixed data. Right-click the object, and then choose Properties. Make any desired changes in the Barcode Object Properties dialog box, and then click OK. Move and resize the object as necessary.
  • Page 55 To add a Counter object Select the Designer tab. Double-click Counter. A new Counter object containing 001 is added to your label. Right-click the object, and then choose Properties. Make any desired changes in the Counter Object Properties dialog box, and then click OK. Move and resize the object as necessary.

  • Page 56: Adding A Date And Time Object

    Adding a Date and Time Object You can automatically print the current date and/or time on labels that contain Date and Time objects. Using Date and Time objects, you can print the current date and/or time and print text before and after the date and time text.

  • Page 57: Adding Clip Art

    Adding Clip Art DYMO Label software includes a variety of useful clip art images that you can quickly add to your labels. To add clip art Select the Designer tab. In the Clip Art area, double-click the image you want to add.

  • Page 58: Aligning Text

    Aligning Text You can choose how to align the text within a Text, Address, Counter, or Date and Time object. To align the object on the label, see Aligning Objects. To align text Select the object that contains the text you want to align. Click Properties in the toolbar.

  • Page 59: Aligning Objects

    Aligning Objects You can accurately align objects horizontally, vertically, or both. The objects are aligned based on the location of the first selected object. For example, if you have a Text object, an Address object, and a line object and you want the Address and line objects to have their left sides start at the same point as the Text object, select the Text object first, followed by the other two objects.

  • Page 60: Adding A Border To An Image

    Adding a Border to a Label DYMO Label software includes several options for adding borders to your labels. You can add a border to any Tape label. When you add a border to a label, the border surrounds the entire label.

  • Page 61: Creating A Variable Text Object

    To add shading to an object Double-click the object that you want to add shading to. The Object Properties dialog box appears. Choose a background color for the object from the Background color list. Do one of the following: • For Windows, choose a text color for the object from the Text color list.
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  • Page 63: Using The Address Book

    Using the Address Book DYMO Label software includes a built-in Address Book where you can save addresses, or other pieces of information that you commonly use. You can create as many Address Books as you like. The default Address Book installed with the software is named Sample Address Book. You can edit this Address Book or you can delete this Address Book and create your own.

  • Page 64: Adding An Address

    The address is saved to your Address Book and is displayed in the address list. Correcting an Address Book Entry Using DYMO Address Fixer, you can check the US addresses in your Address Book against a database of US addresses, correct any mistakes, and automatically add the complete nine-digit ZIP+4 code.

  • Page 65: Editing An Address

    Using Outlook Contacts You can display and print addresses that you have stored in your default Outlook Contacts folder. However, unlike the DYMO Address Book, you cannot add or change entries in your Outlook Contacts from within DYMO Label software.

  • Page 66: Using The Mac Address Book

    If you are using Mac OS v10.4 or later, you can display and print addresses you already have stored in the Mac Address Book. However, unlike the DYMO Address Book, you cannot add or change the addresses in the Mac Address Book from within DYMO Label software. You must make changes using the Mac Address Book application.

  • Page 67: Filtering The Address Book

    Once the data is in a CSV format, you can then import the data into a personal information management (PIM) database or other type of application. When you export data from DYMO Label software, each entry is exported as a single record and each line as a single field.

  • Page 68: Importing Data To An Address Book

    Importing Data to an Address Book To use an address or data list already created in another application, you must be able to export the list to an Excel file or a delimited file with each line of an entry separated by a comma or tab character and each entry separated by a carriage return/line feed.

  • Page 69: Editing Address Book Keywords

    The data is imported into the current Address Book. Editing Address Book Keywords The DYMO Label Address Book includes a name rotation feature that automatically rotates the first and last name of an entry so that the last name appears first, followed by the first name in the address list.
  • Page 70 To modify the Address Book keywords Choose Preferences from the EditDYMO Label menu. Select the Functional tab. Click Edit keywords under Address Book. The Edit Name Keywords dialog box appears. Select the type of keyword to edit from the Select keywords list. Do one of the following: •...

  • Page 71: Printing Labels From Other Applications

    Printing Labels from Other Applications DYMO Label software includes a series of add-ins that you can use to print labels from popular programs such as Microsoft Word and Excel. If you have one of the supported applications installed, the add-in is automatically installed as a toolbar print button within that application.

  • Page 72: Using The Word Add-In (Mac)

    Quick Print to print a label using the last selected settings. Using the Word Add-In (Mac) DYMO Label software includes a software add-in that enables you to quickly print labels from a Microsoft Word document. The add-in works with Microsoft Word 2004 and 2008 for Macintosh.

  • Page 73: Using The Outlook Add-In (Windows Only)

    Using the Outlook Add-In (Windows Only) DYMO Label software includes an add-in program that allows you to quickly print mailing labels and name badges directly from Microsoft Outlook. You can access the add-in using a button installed on the Outlook toolbar. The add-in is available from the Contacts folder and from any Contact dialog box.

  • Page 74: Using The Excel Add-In (Windows)

    Using the Excel Add-In (Windows) DYMO Label software includes a software add-in that enables you to quickly print labels from a Microsoft Excel document. The add-in works with Microsoft Excel XP, 2003, and 2007 for Windows. The Excel Add-in treats each column in a row as a line of data on the label and each row as a new label.

  • Page 75: Using The Excel Add-In (Mac)

    Using the Excel Add-In (Mac) DYMO Label software includes a software add-in that enables you to quickly print labels from a Microsoft Excel document. The add-in works with Microsoft Excel 2004 and 2008 for Macintosh. The Excel Add-in treats each column in a row as a line of data on the label and each row as a new label.

  • Page 76: About The Dymo Label Add-In For Quickbooks (Windows Only)

    Print mailing labels for letters you create using the Prepare Letters feature. Note Before you can use the DYMO Label Add-in, you must enable the add-in for each company file to allow the application access to your QuickBooks data for that file.

  • Page 77: Enabling The Dymo Label Add-In

    Enabling the DYMO Label Add-In The first time you open each company file after installing DYMO Label software, a dialog box appears asking you to allow the add-in access to your data files. You must enable the add-in for each company file to allow the application access to your QuickBooks data for that file.

  • Page 78: Selecting Multiple Labels To Print

    Once the DYMO Label Add-In dialog box appears, you can select from a number of different address and shipping label files, depending on how you want the label to look.

  • Page 79: Printing Labels For Letters

    Select Prepare Letters and Envelopes from the Company menu. Create your letters using the Prepare Letters and Envelopes wizard. When the letters are complete in Microsoft Word, use the DYMO Word Add-in to print labels for your letters. Printing Directly from Other Applications You can print directly to your DYMO label printer from most applications by using the printer drivers that come with your printer.
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  • Page 81: Customizing Dymo Label

    Customizing DYMO Label DYMO Label software includes various options for customizing the software so that you can use the software the way you want. You can customize the software in the following ways: ▪ Add My Return Address ▪ Add My Logo ▪...

  • Page 82: Changing The Units Of Measure

    Do one of the following: • For Windows, choose Preferences from the Edit menu. • For Mac, choose Preferences from the DYMO Label menu. The Preferences dialog box appears. If necessary, select the User information tab. Under Default logo, click Browse.

  • Page 83: Changing The Default Font

    The information collected will not be used to personally identify you and you can stop participating at any time. For more information about the DYMO Product Improvement Program, visit the DYMO Product Improvement Program Web site.

  • Page 84: Setting The Default Folders

    DYMO Label software includes various options for customizing the software. Suppressing the File Save Prompt By default, DYMO Label software displays a prompt asking if you want to save changes to a modified label when you attempt to open another label or exit from the program. However, if you prefer not to be prompted to save changes, you can choose to suppress the prompt.

  • Page 85: Suppressing The Check Label Size Warning

    Suppressing the Check Label Size Warning DYMO Label software remembers the last label size that you printed. If the selected label type does not match the last label type printed to the selected printer, appears on the Print button. By default, when you attempt to print to a new label size, a confirmation dialog box appears asking you to make sure that you have the appropriate labels loaded in you printer before printing.

  • Page 86: Setting The Capitalization Preferences

    Click OK to close the Preferences dialog box and apply your changes. Zooming the Workspace (Windows) There are several options available for zooming the workspace. You can zoom just the label in the Edit area, or you can zoom the entire DYMO Label window. To zoom the label ►...

  • Page 87: Zooming The Workspace (Mac)

    Zooming the Workspace (Mac) There are several options available for zooming the label in the Edit area. To zoom the label ► Do one of the following: • Move the slider at the bottom-right of the Edit area. • Click at the bottom-right of the Edit area to zoom the label to fit the Edit area.
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  • Page 89: About Labels

    About Labels All DYMO label printers that are compatible with DYMO Label software use either DYMO label rolls or DYMO D1 label cassettes. The only supplies you will ever need for your printer are the labels. We recommend you only use DYMO-brand labels.

  • Page 90: About Label Cassettes

    ▪ 1 inch (24 mm) Visit the DYMO Web site at www.dymo.com for a complete list of label cassettes and the names of dealers who sell them in your area. The only supplies you will ever need for your printer are the labels. We recommend you only use DYMO-brand labels.

  • Page 91: Buying Labels

    A complete listing can be found at the DYMO Web site: www.dymo.com and in the label catalog that was included with your printer.
  • Page 92 To obtain details on custom labels ▪ Visit the DYMO Web site at www.dymo.com/customlabels. ▪ Call the custom label Sales department at 1-800-426-7827 or send email to customlabels@dymo.com.

  • Page 93: About Network Printing

    About Network Printing This section describes how to print to a shared DYMO label printer in a Windows workgroup. For information on printing to a shared printer under Windows Server or other versions of Windows, see your Windows documentation or contact your System Administrator.

  • Page 94: Sharing A Printer (Mac)

    Adding a Network Printer (Windows) Before you can print to a shared network printer, you need to install DYMO Label software on your local computer. If you want to install more than one shared DYMO label printer, you must add each label printer separately.

  • Page 95: Using A Labelwriter Print Server

    Visit the DYMO Web site to learn more about our print server. Using a Print Server You can print over a network to a DYMO label printer connected to a wired or wireless USB print server. A DYMO label printer works the same as any other printer connected to a print server and requires no special configuration.

  • Page 96: Firmware Versions That Support Print Servers

    LabelWriter Twin Turbo xxxxx-2013955 93085v0M, 93492v0M LabelWriter 450 Printers: All LabelWriter 450 printers include firmware that supports print servers. If your printer has firmware that does not support print servers, contact DYMO Technical Support for assistance on updating the printer’s firmware.

  • Page 97: Updating The Software

    Updating the Software Periodically, DYMO Label software will automatically check to see if you have the most recent version of the software installed. If an update to your version of the software is available, you will be asked to confirm that you want to update the software. You can also manually check to see if an update is available.
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  • Page 99: Contacting Dymo

    DYMO Label software. Contact Information DYMO’s technical support department is also available by phone from 9 am to 8 pm, Eastern time. Phone: (203) 588-2500 Visit the Support area of our Web site at www.dymo.com to contact us by email.
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  • Page 101: Glossary

    Code 128-A can represent numbers and uppercase letters, as well as control characters. Code 128-Auto Code 128-Auto uses a combination of Code 128-A, B, and C. DYMO Label software analyzes the data and then uses whichever combination of codes yields the most compact barcode, switching from one code to another in the middle of the barcode, if necessary.
  • Page 102 EAN-13 European Article Numbering (EAN) is used for products that are made or marketed outside the U.S. EAN 13 requires 13 digits: the first 2 digits represent the country code, followed by 10 digits of data, and finally a checksum character. After you enter the 12 digits to be encoded, the program automatically calculates the checksum for the 13th digit.
  • Page 103 When the label is printed the variable data on the label changes for each label based on the source data. Source data can come from entries in the Address Book, Smart Paste, Merge Print from Database, or DYMO Label Add-Ins.

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